Order of Business #12-17 Board of School Directors WISSAHICKON SCHOOL DISTRICT August 21, 2017 A Regular Public Meeting of the Board of School Directors of the Wissahickon School District was held on the above date in the Administration Offices. The meeting was called to order at 7:35 p.m. by Mr. Honeycutt, Vice-President. On roll call, the following Directors were present: Mr. Antonio, Mrs. David, Mrs. DiPietro, Mr. Honeycutt, Mr. Stoloff and Mrs. Walsh. Mr. Frank, Mrs. Hayman and Dr. Becker were absent. Also present were: Dr. Crisfield, Superintendent of Schools; Mr. Abbamont, District Assistant Superintendent; Mrs. Rossi, Director of Personnel; Mr. Coleman, Business Administrator; Mr. Albanese, Shady Grove Elementary School Principal; Dr. Walsh, Director of Elementary Teaching and Learning and Mr. Sultanik, Solicitor. Interested staff members, parents, students, and members of the community were present in the audience. The meeting began with the Pledge of Allegiance. An executive session was held prior to the meeting to discuss matters related to personnel, negotiations and special education settlement agreements. HONORS, RECOGNITIONS AND CELEBRATIONS No report REPORT OF STUDENT BOARD REPRESENTATIVES Student Board Representatives were not required to be present at the meeting PUBLIC COMMENTS a. The following members of the public addressed the Board of School Directors on matters related to the WMS auditorium and communications. 1. Jay Gelman, Ambler 2. Christine DeLaurentis, Ambler REPORT OF THE SECRETARY
a. Mrs. Walsh moved, seconded by Mrs. DiPietro, approval of the Minutes of June 12 and July 17, 2017, as previously distributed. By voice vote, the motion was unanimously approved. b. Meeting Dates: September 11, 2017, 7:30 p.m., Work Session Public Board Meeting, Administration Offices September 25, 2017, 7:30 p.m., Regular Public Board Meeting, Administration Offices REPORT OF THE TREASURER a. Mr. Coleman presented reports on the various funds and accounts of the District for the months of June and July 2017. All reports were reconciled with their depositories. Mrs. DiPietro moved, seconded by Mr. Antonio, acceptance and minuting of the Treasurer s Report for June and July 2017, per Document A-1. By voice vote, the motion was unanimously approved. REPORT OF THE BOARD PRESIDENT Presented by Mr. Honeycutt a. Appointment of Junior Student Board Representatives Joel Bjordammen, Representative, Jenna Berman, Alternate, term July 1, 2017 through June 30, 2019. Mrs. Walsh moved, seconded by Mr. Stoloff. By voice vote, the motion was unanimously approved. REPORT OF THE SUPERINTENDENT Presented by Dr. Crisfield a. Opening of School Update Preparations and Plans Provided was information on the plans and preparations that have been taken and are taking place in regards to the opening of school on August 28. b. AGTYAP Entrance Sub-Gap Team Update Presenters: Mr. Albanese and Dr. Walsh. Highlighted was strategies and programs that are currently in place to attack the Entrance Gap and summarized was the focus of the team s work during the 16-17 school year. Board Member comments and questions provided by Mr. Antonio, Mrs. Walsh, Mrs. David, Mrs. DiPietro and Mr. Honeycutt were related to the overall achievement gap and the focus and identification of students moving forward at the kindergarten level. REPORT OF THE ASSISTANT SUPERINTENDENT Presented by Mr. Abbamont 2
a. Provided was information on student registrations, new WSD App and induction training that occurred for the very talented team of teachers. Also provided was information on the launch of the community portal access in Sapphire at the elementary level. REPORT OF THE SOLICITOR Presented by Mr. Sultanik a. Settlement Agreement by and between Family A, Student ID#784296 and the Wissahickon School District, therefore, intending to be legally bound hereby, it is agreed by and between the family and the District, that this matter shall be settled and compromised in accordance with the terms and conditions set forth in the Settlement Agreement, in the amount of $22,000.00, for the educational program of the student, per Document 1, as redacted. b. Settlement Agreement by and between Family A, Student ID#786841 and the Wissahickon School District, therefore, intending to be legally bound hereby, it is agreed by and between the family and the District, that this matter shall be settled and compromised in accordance with the terms and conditions set forth in the Settlement Agreement, in the amount of $0, for the educational program of the student, per Document 2, as redacted. Approval of Motions a, b, per Documents 1 and 2. Mrs. DiPietro moved, seconded by Mrs. David. By voice vote, the motion was unanimously approved. REPORT ON COMMITTEE MEETINGS a. Communications Committee Mr. Antonio Meeting: September 11, 2017, 7:30 p.m., Administration Offices Provided was comments on the restructure of board meetings and start time that is still in question. b. Curriculum /Technology Committee Mrs. Hayman/Mr. Stoloff Meeting: September 11, 2017, 7:30 p.m., Administration Offices c. Facilities /Transportation Committee Mrs. Walsh Meeting: August 14, 2017, 5:30 p.m., Administration Offices Items presented and discussed included the development of plans for the middle school auditorium, district-wide summer projects and17-18 bus schedules. Information was also provided on the high school technology course Fab Lab. Board Member comments and questions provided by Mrs. David were related to the developmental plans for the auditorium. Mr. Coleman provided additional information and explained the process. Meeting: September 11, 2017, 7:30 p.m., Administration Offices 3
d. Finance Committee Mr. Honeycutt Meeting: TBD e. I. U. Legislative Committee Mrs. David and Mr. Stoloff Meeting: September 20, 2017, 7:30 p.m., Intermediate Unit f. I.U. Board of Directors Dr. Becker/Mr. Honeycutt Meeting: June 28, 2017, 7:00 p.m., Intermediate Unit - A report from items discussed at the meeting were previously provided. Meeting: August 23, 2017, 7:00 p.m., Intermediate Unit g. North Montco Technical Career Center Mrs. Hayman and Mr. Frank/Mr. Honeycutt Meeting: June 19, 2017, 7:00 p.m., North Montco Meeting: August 21, 2017, 7:00 p.m., North Montco h. Policy Committee Mr. Stoloff Meeting: September 11, 2017, 7:30 p.m., Administration Offices i. Committee Meeting Minutes Dr. Becker/Mr. Honeycutt Approval of June 5 Facilities/Transportation and June 5, 2017 Finance Committee Meeting Minutes, per Documents B-1 and B-2. Mrs. DiPietro moved, seconded by Mr. Stoloff. By voice vote, the motion was unanimously approved. REPORT ON PERSONNEL Presented by Mrs. Rossi a. Retirements/Resignations/Terminations, Appointments, Leave of Absences, Change of Status and/or Salary, and Co-Curricular Resignations, Appointments, Co-Curricular Post-Season Pay for Selected Sports/Coaches, and Change of Status and/or Salary, per Document C-1. b. Fall-Co-Curricular Activities for the 2017-201 school year, per Document C-2. c. Salary/Degree Status Changes for the 2017-2018 school year, per Document C-3. d. Inductee/Mentor Listing for the 2017-2018 school year, per Document C-4. e. Employees Achieving Tenure Status for the 2017-2018 school year, per Document C-5. 4
f. Additions to the Volunteer List as those persons identified in accordance with Board Policy #902, for the 2017-2018 school year, per Document C-6. g. Additions to the Support Staff Substitute Listing for the 2017-2018 school year, per Document C-7. h. New Support Staff Job Description, Aquatics Assistant (Part-time), per Document C-8. i. New Co-Curricular Job Description, Department Chair (Nursing), per Document C-9. j. Agreement between the School Operation Services Group Inc., (SOS) and the Wissahickon School District, from July 1, 2017 through June 30, 2019, per Document C-10. k. PENN Behavioral Health Employee Assistant Program (EAP) Services Agreement with the Wissahickon School District for the 2017-2018 school year, to provide services as set forth in the terms and conditions in said Agreement, 661employees of the Client covered by the program $15.00 per year, per employee, for an annual fee of $9,915.00, and to waive the requirements, in this case only, of Policy #610.1 regarding the procurement of professional services, per Document C-11. l. Request for Conference Attendance, per Document C-12. m. Resolution No. W-11-17, Amendment Number Two of Employment Agreement with James A. Crisfield, Ed.D., as Superintendent of Schools, per Document C-13. n. Resolution No. W-12-17, Amendment Number Two of Employment Agreement with Gary W. Abbamont, as Assistant Superintendent, per Document C-14. Approval of Motions a, b, c, d, e, f, g, h, i, j, k, l, m, n, per Documents C-1 through C-14. Mrs. DiPietro moved, seconded by Mrs. Walsh. By voice vote, the motion was unanimously approved. REPORT ON STUDENT AND INSTRUCTIONAL ACTIVITIES Presented by Mr. Abbamont a. 327 students who have met the requirements to receive Wissahickon High School diplomas for the 2016-2017 school year, per Document D-1. b. School Starting/Ending Times for the 2017-2018 school year, per Document D-2. 5
c. Appointment of School Physicians/Dentist for the 2017-2018 school year, per Document D-3. d. Preliminary and final approval of Extended Field Trips, per Documents D-4 and D-5. 1. Annual Athletic State Championships if teams qualify 2. Fall Athletic Events not part of the PIAA Post Season e. Tuition contract with Parent/Guardian of Student ID #784296, (in lieu of FAPE) to receive educational services for the 2017-2018 school year, total amount not to exceed $22,000.00, per Document D-6. f. 2017-2018 School Year Tuition Contracts and related transportation costs, per Document D-7. g. Purchase replacement multimedia equipment from the listed vendors, in the amount of $38,859.12, per Document D-8. h. Purchase plagiarism software from Turnitin.com, in the amount of $10,251.25, per Document D-9. Board Member comments were provided by Mrs. Walsh related to extended field trips and graduating seniors. Approval of Motions a, b, c, d, e, f, g, h, per Documents D-1 through D-9. Mrs. DiPietro moved, seconded by Mr. Antonio. By voice vote, the motion was unanimously approved. REPORT ON PLANT AND EQUIPMENT Presented by Mr. Coleman a. Discard Excess and Obsolete Equipment, per Board Policy #714, Disposal of Excess and Obsolete School District Supplies, Equipment and other Property, per Document E-1. (Additional information available on the District s website and Business Office.) b. Board of School Directors authorizes the administration to continue with the Middle School Auditorium project contract with Breslin Architects, for design development and construction-bidding documents requiring approval prior to proceeding with the next phase. c. T&M Associates as part of the Middle School Auditorium project contract with Breslin Architects, in the amount of $60,000, allowance for the cost of Land Development, Site and Civil Consultant. Board Member comments were provided by Mr. Honeycutt related to the WMS auditorium project. 6
Approval of Motions a, b, c, per Document E-1. Mrs. DiPietro moved, seconded by Mr. Stoloff. By voice vote, the motion was unanimously approved. REPORT ON FINANCE Presented by Mr. Coleman a. List of Payments Issued for the Month Ending June 30 and July 31, 2017, per Document F-1. Mrs. Walsh abstained from the vote due to a conflict of interest with a vendor that she is employed by. Written confirmation of the abstention from the vote will be included in the meeting minutes as an unnumbered document. b. Financial Reports, per Document F-2. c. 2017-2018 Bus Schedules, with any necessary changes due to Special Education Placements or other updates. (2017-2018 Bus Schedules on file in the Office of the Superintendent on August 21, 2017) d. Appraisal services for fees relating to assessment appeals, in the amount of $15,000. e. Sell obsolete computers to Sycamore International, in the amount of $21,005.00, per Document F-3. Board Member comments and questions provided by Mr. Honeycutt and Mr. Stoloff were related to bus routes. Approval of Motion a, per Document F-1. Mrs. DiPietro moved, seconded by Mr. Antonio. By voice vote, the motion was unanimously approved. Approval of Motions b, c, d, e, per Documents F-2 and F-3. Mrs. Walsh moved, seconded by Mrs. DiPietro. By voice vote, the motion was unanimously approved. PUBLIC COMMENTS a. No member of the public addressed the Board of School Directors. BOARD COMMENTS a. Mrs. Walsh provided information on the lottery ticket sold in the area and congratulated the winner. b. Mrs. DiPietro provided information on the Wissahickon Valley Boys and Girls Club. 7
c. Mr. Stoloff commented on the new school year and great expectations for student progression and advanced learning. ADJOURNMENT a. Mrs. Walsh moved, seconded by Mr. Antonio, approval to Adjourn the Meeting. By voice vote, the motion was unanimously approved. ADJOURNMENT: There being no further business to come before the Board, Mr. Honeycutt adjourned the meeting at 8:43 p.m. ATTACHMENTS The following documents have been Board approved and are attached as a part of these minutes: A-1, Acceptance and minuting of the Treasurer s Report for June and July 2017. 1, Settlement Agreement by and between Family A, Student ID#784296 and the Wissahickon School District, therefore, intending to be legally bound hereby, it is agreed by and between the family and the District, that this matter shall be settled and compromised in accordance with the terms and conditions set forth in the Settlement Agreement, in the amount of $22,000.00, for the educational program of the student, as redacted. 2, Settlement Agreement by and between Family A, Student ID#786841 and the Wissahickon School District, therefore, intending to be legally bound hereby, it is agreed by and between the family and the District, that this matter shall be settled and compromised in accordance with the terms and conditions set forth in the Settlement Agreement, in the amount of $0, for the educational program of the student, as redacted. B-1, B-2, June 5 Facilities/Transportation and June 5, 2017 Finance Committee Meeting Minutes. C-1, Retirements/Resignations/Terminations, Appointments, Leave of Absences, Change of Status and/or Salary, and Co-Curricular Resignations, Appointments, Co-Curricular Post-Season Pay for Selected Sports/Coaches, and Change of Status and/or Salary. C-2, Fall-Co-Curricular Activities for the 2017-201 school year. C-3, Salary/Degree Status Changes for the 2017-2018 school year. C-4, Inductee/Mentor Listing for the 2017-2018 school year. C-5, Employees Achieving Tenure Status for the 2017-2018 school year. C-6, Additions to the Volunteer List as those persons identified in accordance with Board Policy #902, for the 2017-2018 school year. C-7, Additions to the Support Staff Substitute Listing for the 2017-2018 school year. C-8, New Support Staff Job Description, Aquatics Assistant (Part-time). C-9, New Co-Curricular Job Description, Department Chair (Nursing). C-10, Agreement between the School Operation Services Group Inc., (SOS) and the C-11, PENN Behavioral Health Employee Assistant Program (EAP) Services Agreement with the Wissahickon School District for the 2017-2018 school year, to provide services as set forth in the terms and conditions in said Agreement, 661employees of the Client covered by the program $15.00 per year, per employee, for an annual fee of $9,915.00, 8
and to waive the requirements, in this case only, of Policy #610.1 regarding the procurement of professional services. C-12, Request for Conference Attendance. C-13, Resolution No. W-11-17, Amendment Number Two of Employment Agreement with James A. Crisfield, Ed.D., as Superintendent of Schools. C-14, Resolution No. W-12-17, Amendment Number Two of Employment Agreement with Gary W. Abbamont, as Assistant Superintendent. D-1, 327 students who have met the requirements to receive Wissahickon High School diplomas for the 2016-2017 school year. D-2, School Starting/Ending Times for the 2017-2018 school year. D-3, Appointment of School Physicians/Dentist for the 2017-2018 school year. D-4, D-5, Preliminary and final approval of Extended Field Trips. 1. Annual Athletic State Championships if teams qualify 2. Fall Athletic Events not part of the PIAA Post Season. D-6, Tuition contract with Parent/Guardian of Student ID #784296, (in lieu of FAPE) to receive educational services for the 2017-2018 school year, total amount not to exceed $22,000.00. D-7, 2017-2018 School Year Tuition Contracts and related transportation costs. D-8, Purchase replacement multimedia equipment from the listed vendors, in the amount of $38,859.12. D-9, Purchase plagiarism software from Turnitin.com, in the amount of $10,251.25. E-1, Discard Excess and Obsolete Equipment, per Board Policy #714, Disposal of Excess and Obsolete School District Supplies, Equipment and other Property. F-1, List of Payments Issued for the Month Ending June 30 and July 31, 2017. F-2, Financial Reports. F-3, Sell obsolete computers to Sycamore International, in the amount of $21,005.00. In addition, the following unnumbered documents are included as a part of these minutes: Written confirmation of the abstention from the vote of Mrs. Walsh for the List of Payments Issued for the Month Ending June 30 and July 31, 2017, per Document F-1. AGTYAP Entrance Sub-Gap Team Update Presentation. Respectfully submitted, Wade Coleman, Secretary 9