BOARD MEETING 9/18/2017 [7:30PM-8:30PM] @ MS/HS Cafe - BOARD MEETING - REVISED - 1. Pledge of Allegiance Mr. Karl opened the meeting at 7:30 PM with the pledge to the flag. He then stated that he is not going to wait until the very end to give comments regarding Mrs. Williamson. It will come during the president's report. He also announced that there will be an executive session following the Board meeting to discuss a legal matter. 2. Roll Call Members in attendance were: Beth Ellis, Randy Gale, Steve Karl, Laurie Kennedy, Greg Lamay, Bob Latham, Art Pursel, Jill Williamson, Gareth Pahowka (Solicitor), Patty Craig (Superintendent) and Tina Darchicourt (Secretary). Staff and Community members included: Tracey Quigley-Jones, Eileen Czarnecki, Peggy Curran-Hays, Micki Kautz, Rebecca Burns, Roxanne Dixon, Susan Smeltzer, Kathy Brock, Corrine Bauman, Melanie Gurgiolo, Brant Underwood, Brad Zangle, Betsy Gayner, Crystal Fox and Tammy DeSanto. 3. Agenda Approvals Randy/Greg a. Approval of the Agenda Mr. Gale made a motion, seconded by Mr. Lamay to approve the agenda. The motion passed unanimously. b. From Previous Meetings Mr. Gale made a motion, seconded by Mr. Lamay to approve the minutes from the 8/14/2017 Work Session and the 8/21/2017 Board meeting. The motion passed unanimously. c. Bills List Mr. Gale made a motion, seconded by Mr. Lamay to approve the bills list dated 9/18/2017. The motion passed unanimously. d. Treasurer's Report
Mr. Pursel made a motion, seconded by Mr. Gale to approve the Treasurer s Report dated 9/18/2017. The motion passed unanimously. 4. Report of Officers and Others a. President Mr. Karl shared that he has been President for 4 years and on the board 4 years prior to that Mrs. Jill Williamson had been a steadfast member of our Board that is always there to remind us why we are here; for the students. You are at every function that is for our students and staff. You are visible and known by our students and everyone. I will forever appreciate your help and guidance that you have given. You will be missed immeasurably. We do have some things to give to you. We were able to talk with Senator Regan and Representative Rothman. They both have offered a citation for you from the Senate and the House. Justin Bruin from the Cumberland Perry Area Vocational Technical School presented Jill with a certificate of appreciation for CPAVTS. Mr. Pursel added that he was speaking for three generations of Pursels. Jill was on the board when Art was a student and his dad was a teacher and now while his son is a student. Art wanted to thank her for her service. Mr. Gale said, Jill and I have been attending Monday night meetings together for 26 years. Thank you for all that you've done for the students of Camp Hill School District. Mr. Karl reported that tomorrow there will be a notice on our website. We will be seeking applicants to fill the board position vacated by Mrs. Williamson s resignation. It will be up to the Board to appoint the new member from the pool of applicants. Interviews will be held at the Work Session on October 9, 2017. Mrs. Craig added that she wants to echo what we've heard tonight about Mrs. Williamson and her passion and caring for students at Camp Hill School District. On behalf of the board the administration and the staff we have some pictures or each of the school buildings to present to Mrs. Williamson that she will never forget us. Mrs. Williamson thanked everyone for their kind words and stated that there is no way she will ever forget Camp Hill. She plans to continue to attend the School Board meetings from the audience. b. Secretary Mrs. Darchicourt wanted to take a moment to also thank Mrs. Williamson for her commitment to Camp Hill and the students of Camp Hill School District. c. Solicitor Mr. Pahowka reported that it has been a busy first four weeks on the job as the Solicitor for the district. It has been a pleasure getting to know everyone. Mr. Karl added, we appreciate you being here. d. Superintendent Mrs. Craig reported on the following items: Back to School Nights were well-attended and principals received very positive comments regarding 2 of 6
the evenings. I did include an example of the positive feedback received at the high school level in Board Notes last Friday. EI Associates continued the information gathering process for the LRFP this morning with a building site visit to the MS/HS. Peter Ortiz and Ann Long also interviewed the building principals regarding current use of space and future needs. The process will continue at the MS/HS tomorrow and throughout the District for the remainder of the week. A copy of the Gantt Chart outlining the LRFP Study Schedule was attached to the Board Notes update last Friday. Pennsylvania has timely submitted its proposed ESSA Consolidated State Plan to the U.S. Department of Education. A copy of the plan may be viewed on the Department sessa webpage. We have also posted a PowerPoint presentation in both English and Spanish to assist Pennsylvanians in understanding the plan. I d like to extend our warmest congratulations to Gareth Pahowka for being named to the 40 Under 40 class of 2017 by the Central Penn Business Journal. The Forty Under 40 program celebrates the region's most accomplished young business leaders who are committed to business growth, professional excellence and community service. If you haven t had the opportunity to do so already, I highly recommend reading the updates provided by the building principals and Ms. Quigley-Jones. They are attached to the agenda. Mr. Lamay mentioned the update on EI and their progress. He wants to make sure that the focus is on helping us budget for the future. A key element is to provide a tool for us to budget annually for repairs. Mrs. Craig replied that we made that clear at our initial kickoff meeting and we made it clear today. EI Associates understand what we are looking for. 5. Comments from Citizens Rebecca Burns addressed the board regarding minimum curriculum requirements and the importance of gifted education. Ms. Burns asked the board to review their support of Chapter 16 (gifted) students and ensure that a gifted educational plan is created and available for public inspection. 6. Report of Committees a. Athletic - Mr. Gale Mr. Gale reported that a meeting was held and we agreed with a recommendation of a football coach. b. Budget and Finance - Mr. Pursel Mr. Pursel reported that the committee met last Monday, reviewed and supported the position changes that are on the agenda. We reviewed revenue and expenses of the PAC. Some positive news, unaudited number show EIT up $225,900. South Central Trust shows positive experience. $548,911 surplus. We had a presentation and discussion with Zach Williard from PFM on our current status with bond issues. The committee is asking for additional information and the potential to finance in the future depending upon the result of the Long-range infrastructure plan. 3 of 6
c. Buildings and Grounds - Mr. Lamay Mr. Lamay reported that the committee held a meeting 9/5/17 and the meeting minutes are attached to the agenda. Two AC units at the HS are out of service and need to be repaired at a cost of $7,500 each. Discussion was held regarding the progress of the long-range infrastructure plan. EI Associates were asked to look at the district office and to give the board options in that regard. Recommendation were made to add.5 FTE to the Maintenance staff with a minimal budgetary impact due to reduced OT charges. Mr. Karl asked that during next discussion with EI can you find out where the assessment of the Admin building is so that we can pull it ahead of other structures within the district? Mr. Lamay confirmed that he will do that. d. Curriculum and Extracurricular Activities - Ms. Browning Mrs. Ellis reported that the 9/5/2017 meeting minutes attached to the agenda. The Principals reported out on PBIS. Class sizes in K-12 are within our guidelines. We will be reviewing Comprehensive plan next month. e. District Development - Mr. Gale Mr. Gale stated that a meeting was held prior to the board meeting. Next week we will have a policy to review regarding tuition students. f. Governmental Relations - Mr. Latham Mr. Latham reported that we have not held a meeting. We are keeping a close eye on the State Budget. Head of PSERS stated to Mr. Latham that the most recent budget would have negative impact on our budget g. Personnel - Ms. Browning h. Community Engagement - Mrs. Kennedy Mrs. Kennedy reported that the committee is scheduled to meet tomorrow morning. The agenda includes a community presentation similar to the meeting that was held last year. We will be discussing the timing of the presentation this year to include the budget and the long-range plan, so the community is better informed of the financial status of the district. 7. Report of Board Representatives a. Capital Area Intermediate Unit - Ms. Browning b. Cumberland Perry Area Vocational Technical School - Mr. Lamay Mr. Lamay asked Peggy Curran-Hays to attach the meeting minutes for the benefit of the board. He reported 4 of 6
that interesting discussions at the last meeting included a grant for security cameras was submitted by the Maintenance Director and drug abuse and prevention tactics were discussed. c. Community Recreation - Mrs. Williamson Mrs. Williamson reported that no meeting was held. She wanted to note that the Halloween parade is scheduled for October 24 th and Trick or Treat is the 31st this year. d. District/Borough - Mr. Karl e. Cumberland County Tax Bureau - Mrs. Darchicourt f. HACC - Mr. Gale No report g. Technology - Ms. Browning Mrs. Ellis reported that the next technology meeting is scheduled for 10/17/17. h. The Pollock Center - Ms. Browning No report 8. New Business a. 2017-18 Teenline Letter of Agreement Mr. Gale made a motion, seconded by Mr. Pursel to approve the 2017-18 Teenline Letter of Agreement, as attached to the agenda. The motion passed unanimously. b. 2017-18 Title IIA Letter of Agreement with the CAIU Mrs. Williamson made a motion, seconded by Mr. Pursel to approve the 2017-18 Title IIA Letter of Agreement with the CAIU as attached to the agenda. The motion passed unanimously. 9. Personnel a. Professional 5 of 6
Provided for informational purposes. b. Classified Mr. Gale made a motion, seconded by Mr. Lamay to approve the classified personnel items listed on the agenda. Mrs. Kennedy noted that there are two positions that were discussed in Budget and Finance they will be increases in the budget. Mr. Lamay discussed one of them. In both instances that there will be savings associated with both of those changes. The Budget and Finance Committee asked for some data after a twelve-month period to determine if the projected savings did occur. The motion passed unanimously. c. Extra Duty Mr. Lamay made a motion, seconded by Mr. Gale to approve the extra duty positions as posted on the agenda. Mrs. Kennedy stated that all of those positions were included in the budget. Mr. Lamay asked that the Athletic Committee follow procedures and policies in place to find a future head coach. The motion was passed unanimously. d. Pollock Center Staff none 10. Adjournment Mr. Lamay made a motion, seconded by Mr. Pursel to adjourn the meeting at 8:21 PM. Respectfully submitted, Tina Darchicourt Secretary 6 of 6