PROCEEDINGS OF THE POLICE JURY, PARISH OF OUACHITA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON, MONDAY, AT 5:37 P.M. The Police Jury of the Parish of Ouachita, State of Louisiana met in a regular session in the Ouachita Parish Police Jury Meeting Room, Courthouse Building, Monroe, Louisiana on Monday, August 1, 2016 at 5:37 p.m., and was duly convened by Mr. Scotty Robinson, President. The invocation was given by Mr. Robinson. The Pledge of Allegiance to the flag was led by Mr. Robinson. Members Present (5) Scotty Robinson District A Jack Clampit District B Walt Caldwell District C Ollibeth Reddix District D Pat Moore District F Members Absent (1) Shane Smiley District E APPROVAL OF AGENDA: The president asked if there were any additions or amendments to the agenda. Mr. Cammack asked to add Bill Land as a visitor and the OCC HVAC system under department head reports. This item was received after the agenda was published and action was needed before the next meeting of the Jury. Motion offered by Mr. Caldwell, seconded by Mr. Clampit to approve the agenda as amended. Motion passed without opposition. PUBLIC COMMENT PERIOD: The president asked for public comments on the agenda as approved. No one appeared or came forth to speak during this time. ADOPTION OF MINUTES: A motion to adopt the minutes of the Police Jury meeting including the committee meetings held on July 18, 2016 was offered by Mr. Clampit, seconded by Mr. Caldwell. Motion passed without opposition. SERVICE AWARD FOR THE MONTH OF AUGUST: FIRE DEPARTMENT Robert Moore 5 Years PAGE 1 OF 7
VISITORS: The president recognized Bill Land, Land 3 Architect. Mr. Land stated that the plans are complete on the Ouachita Parish Correctional Center HVAC system project and requested approval to advertise the project for bids. Mr. Land stated that Fred Newton has provided a cost estimate of $820,000 for the project. Motion offered by Mr. Clampit, seconded by Ms. Moore to authorize Mr. Land to advertise the project for bids. Motion passed without opposition. DEPARTMENT HEAD REPORTS: The following department heads presented monthly reports. ANIMAL CONTROL: Ms. Stephanie Mullins, Director Ms. Mullins stated that she did not have anything to add to her written report. FEDERAL PROGRAMS: Ms. Doretha Bennett, Director Ms. Bennett stated that there will be training sessions for their partnership on healthcare on Tuesday and Wednesday at the Civic Center. FIRE DEPARTMENT: Chief Patrick Hemphill Chief Hemphill stated that the Ouachita Parish Fire Department has improved their fire rating to a Class 4. Chief Hemphill requested to purchase a 2016 Chevrolet Tahoe off the state contract for $33,511.79. Motion offered by Mr. Caldwell, seconded by Ms. Moore to approve the purchase. Motion passed without opposition. GREEN OAKS: Mr. Lamar Anderson, Director Mr. Anderson stated that nine juveniles left the center in 2015-2016 and graduated from Delta Community College with a GED, two of them with honors. Mr. Anderson stated that he will be meeting with Delta regarding a transitional program for juveniles leaving the center to get their GED. Mr. Anderson stated that the Department of Children and Family Services was at the center last week for inspection and Green Oaks passed the inspection and remains a licensed facility. HOMELAND SECURITY & EMERGENCY PREPAREDNESS: Mr. Neal Brown, Director Mr. Brown invited the Jurors to attend the Ouachita River Valley Association annual conference on August 23-24. LIBRARY: Ms. Robin Toms, Director Ms. Toms stated that the Read Strong event will be on Saturday and the goal is to have 100,000 pages read in two hours throughout Ouachita Parish. PAGE 2 OF 7
MOSQUITO CONTROL: Ms. Shannon Rider, Director Ms. Rider stated that two positive pool reports were returned Friday and the areas have been treated. Ms. Rider stated that there are seven positive pools out of 553. 911 OFFICE: Mr. Craig Lott, Director Mr. Lott stated that he did not have any items to add to his written report. * * * A motion to recess the regular meeting in favor of the Personnel Committee meeting was offered by Mr. Caldwell, seconded by Mr. Clampit. Motion passed without opposition. PERSONNEL COMMITTEE MEETING The chairperson, Dr. Reddix, called the Personnel Committee meeting to order at 5:53 p.m. The chair recognized Chief Hemphill, Fire Department. Chief Hemphill recommended the following personnel actions for approval. SICK LEAVE Baldridge, William Extended Sick Leave Effective 7/10/2016 Stuckey, Scott Termination of Extended Sick Leave Effective 8/3/2016 Motion offered by Ms. Moore, seconded by Mr. Robinson to approve the sick leave as recommended by the chief. Motion passed without opposition. RESIGNATION Street, Daniel Resigned Effective 7/28/2016 Motion offered by Mr. Robinson, seconded by Mr. Caldwell to approve the resignation as recommended by the chief. Motion passed without opposition. The chair recognized Mr. Anderson, Green Oaks. Mr. Anderson spoke regarding the continuing education request for Danielle Kroper and recommended approval. Motion offered by Ms. Moore, seconded by Mr. Caldwell to approve the continuing education request subject to Police Jury policy. Motion passed without opposition. Mr. Anderson requested to promote Kalie Bennett to Office Assistant II. Motion offered by Mr. Robinson, seconded by Ms. Moore to approve the promotion. Motion passed without opposition. Mr. Anderson requested to promote Neal Schooley to Maintenance Worker III. Motion offered by Ms. Moore, seconded by Mr. Robinson to approve the promotion. Motion passed without opposition. Mr. Anderson requested to place Leritta Marzett on leave of absence without pay from July 5 August 30, 2016. Motion offered by Ms. Moore, seconded by Mr. Clampit to approve the leave of absence. Motion passed without opposition. PAGE 3 OF 7
Mr. Anderson requested to terminate Danny Cupit. Motion offered by Ms. Moore, seconded by Mr. Robinson to approve the termination. Motion passed without opposition. Mr. Cammack stated that Mr. Murray requested to hire Jeremy Clack as assistant public works director effective August 15. Motion offered by Ms. Moore, seconded by Mr. Clampit to hire Jeremy Clack as the assistant public works director. Motion passed without opposition. There being no other business to come before this committee, a motion to adjourn was offered by Mr. Caldwell, seconded by Mr. Clampit. Motion passed without opposition. * * * A motion to enter in to the Public Works Committee meeting was offered by Mr. Caldwell, seconded by Dr. Reddix. Motion passed without opposition. PUBLIC WORKS COMMITTEE MEETING The president called the Public Works Committee meeting to order at 5:59 p.m. The chairman recognized Mr. Crosby, Engineer. Mr. Crosby spoke regarding preliminary subdivision approval for Chloe Estates, Unit 1 and recommended approval. Motion offered by Mr. Caldwell, seconded by Dr. Reddix to grant preliminary subdivision approval for Chloe Estates, Unit 1 subject to comments from the Public Works Department and parish engineer being adequately answered. Motion passed without opposition. Mr. Crosby spoke regarding preliminary subdivision approval for Southern Pines, Units 1 and 2 and recommended approval. Motion offered by Dr. Reddix, seconded by Mr. Caldwell to grant preliminary subdivision approval for Southern Pines, Units 1 and 2 subject to comments from the Public Works Department and parish engineer being adequately answered. Motion passed without opposition. Mr. Crosby spoke regarding the fire hydrant variance for Sandy Beaches, Unit 1 and recommended approval. Motion offered by Mr. Clampit, seconded by Ms. Moore to approve the fire hydrant variance for Sandy Beaches, Unit 1 subject to comments from the Public Works Department and parish engineer being adequately answered. Motion passed without opposition. Mr. Crosby spoke regarding Finks Hideaway Road and stated that he met with Mike Bonnette regarding the final punch list items and that the contractor should finish the items within the next couple of weeks. Mr. Crosby spoke regarding Oak Circle drainage project and stated that the contractor has completed the punch list items and Mr. Crosby is finishing the paperwork to submit to the funding agency. Mr. Crosby spoke regarding Ole Highway 15 and stated that the contractor is working on the punch list items. Mr. Crosby met with DOTD to finalize the paperwork to be submitted to the state. PAGE 4 OF 7
Mr. Crosby spoke regarding Crocker Lane and stated that he met with Mr. Murray regarding the plans and he is working on getting the utilities moved. Mr. Crosby spoke regarding the 2016 flood and stated that he is still working with FEMA officials. Mr. Crosby spoke regarding River Styx Pump Station and stated that the project is nearing completion. Mr. Crosby spoke regarding Moon Lake Road and stated that he is working on closing out the current project and is working with FEMA on the new damage. Mr. Crosby spoke regarding Hannah s Run and stated that they are waiting on the funds to go through the bond commission for approval. Mr. Crosby spoke regarding Slocum Road and stated that the topographic survey is complete and he is working on the plans. Mr. Crosby spoke regarding Hadley Street and stated that the project is scheduled to bid July 2017. There being no other business to come before this committee, a motion to adjourn and reconvene the regular meeting was offered by Dr. Reddix, seconded by Mr. Caldwell. Motion passed without opposition. The meeting was adjourned at 6:07 p.m. * * * Motion offered by Mr. Caldwell, seconded by Dr. Reddix to ratify and adopt all actions taken in the committee meetings. Motion passed without opposition. MOTIONS * ORDINANCES * RESOLUTIONS: MR. SCOTTY ROBINSON, DISTRICT A: Mr. Robinson stated that he has received several calls regarding the construction of new duplexes on Wallace Dean Road. Mr. Crosby stated that they do have a site development permit and the contractor is required to keep the road clean. The president recognized Mr. Clampit, District B. MR. JACK CLAMPIT, DISTRICT B: Motion offered by Mr. Clampit, seconded by Dr. Reddix to authorize Mr. Crosby to begin working on plans for Caples Road. Motion passed without opposition. PAGE 5 OF 7
The president recognized Mr. Caldwell, District C. MR. WALT CALDWELL, DISTRICT C: Mr. Caldwell stated that he did not have any items. The president recognized Dr. Reddix, District D. DR. OLLIBETH REDDIX, DISTRICT D: Dr. Reddix stated that she did not have any items. The president stated that Mr. Smiley was not at the meeting and his item was taken care of in the engineering report. The president recognized Ms. Moore, District F. MS. PAT MOORE, DISTRICT F: Ms. Moore thanked the Public Works Department for their work during the flash flooding that recently occurred. ADMINISTRATIVE REPORTS: The president recognized Mr. Cammack, Treasurer. Mr. Cammack spoke regarding the West Ouachita Industrial Park water system and requested approval to upgrade the water system. Mr. Cammack stated that the cost estimate is $60,000 and that this was not included in the budget. Motion offered by Dr. Reddix, seconded by Mr. Robinson to approve the water system upgrade in the West Ouachita Industrial Park. Motion passed without opposition. The president recognized Chief Hemphill, Fire Department. Chief Hemphill stated that he did not have any additional items. The president recognized Mr. Mitchell, Assistant District Attorney. Mr. Mitchell made the following announcement: the Ouachita Parish Police Jury hereby gives public notice that at its Regular Meeting to be held on September 19, 2016, at 5:30 pm, in Courtroom No. 3 of the Ouachita Parish Courthouse, 301 South Grand Street, Monroe, LA, it intends to consider the adoption of a Resolution calling an election on December 10, 2016, for the renewal of the ad valorem tax that funds the Ouachita Correctional Center. Mr. Mitchell spoke regarding the offer made for a building for the Coroner s Office and stated that he received a counter offer of $315,000. Motion offered by Ms. Moore, seconded by Mr. Robinson to accept the counter offer. Motion passed with Mr. Caldwell and Mr. Clampit opposing. The president recognized Mr. Murray, Public Works Director. Mr. Murray requested to declare an Alamo 20 Versa boom mower, asset 14759, as surplus. Motion offered by Mr. Clampit, seconded by Ms. Moore to declare the mower as surplus. Motion passed without opposition. PAGE 6 OF 7
BEER AND WHISKEY APPLICATIONS: There were none. OTHER BUSINESS: There being no other business to come before the Jury, a motion to adjourn was offered by Mr. Caldwell, seconded by Mr. Robinson. The meeting was adjourned at 6:19 p.m. Scotty Robinson, President Karen Cupit, Recording Secretary PAGE 7 OF 7