The Board of Education of the Paint Valley Local School District met in Regular Session on Tuesday, June 21, 2016, at the Paint Valley Local School District Media Center. Following a Moment of Reflection and the Pledge of Allegiance, the Board President called the meeting to order. The following Board Members were in attendance to answer roll call: Mr. Shawn Skaggs (President), Mr. Westly Spradlin (Vice-President), Mrs. Judy Williamson, Mr. Glenn Barker and Mrs. Brianna Mettler. TIME: 7:00 PM The Board recognized the Elementary Students of the Month. Information about the Ohio Graduation Tests (OGT) was presented by Mrs. Melissa Salomone. The Elementary Principal s report was given by Mrs. Heather Bowles. The High School/Middle School Principal s report was given by Mr. Lew Ewry. The Transportation report was given by Mr. Greg Pennington. The Technology report was given by Mr. Tyler Cantrell. The Treasurer s report was given by Ms. Kristin O Dell. BOARD ACTIONS: CONSENT AGENDA RESOLUTION 060116 approve the following: It was moved by Mr. Spradlin and seconded by Mrs. Williamson to a) Approve minutes of the May 10, 2016, regular session board meeting. b) Adopt the June 21, 2016, agenda as presented. c) Approve the May 2016 financial report (Summary Financial Report, Receipt Ledger, Reduction of Expenditures Report and Check Register), as presented by the Treasurer s Office. d) Authorize the Treasurer to set Final appropriations for Fiscal Year 2016 (July 1, 2015 June 30, 2016), with the restriction that the total appropriations to be set for each fund may not exceed the total of the July 1, 2015, unencumbered balance plus actual revenue for the 12-month period of July 2015 June 2016, and approve use of the Computer Setbal Program. e) Approve the acceptance of the $500 Medical Mutual Scholarship Check. f) Approve the award of the $500 Medical Mutual Scholarship to Kendra Branscomb. g) Approve the award of the $500 TMI Scholarship to Lane Davidson. h) Approve the award of a $500 Pepsi Scholarship each to Erin Mills and Anthony McFadden. i) Approve the submission of the CCIP federal grant application and future revisions; and, authorize the Superintendent and Treasurer to be the district authorized representatives for the CCIP plan for the fiscal year 2017. j) Approve a donation in the amount of $50 from Walmart-Chillicothe for the 5 th Grade Conservation/Outdoor Camp. k) Approve a donation in the amount of $250 from the American Sons of the American Legion Post 62 to the Paint Valley Cadet Corp. l) Approve a donation in the amount of $200 from the Franklin Wells Estate to the Paint Valley Cadet Corp. m) Approve a donation in the amount of $50 from the Nathaniel Massie Chapter D.A.R. to the Paint Valley Cadet Corp. n) Approve a donation in the amount of $228 from the American Legion Luther Giffin Post 14 to the Paint Valley Cadet Corp.
o) Approve to accept a grant in the amount of $2,000 from the Ohio Small Grains Marketing Program to the Paint Valley FFA. p) Approve donations in the total amount of $125 from the Detty family to be distributed as follows: Band-$25; Softball-$25; Girls Basketball-$25; Cross Country-$25; Track-$25. q) Approve a donation in the amount of $117.54 from the Paint Valley Athletic Boosters to cover the bus fees for the Butler Spring s field trip. r) Approve a donation in the amount of $500 from the Kiwanis Club of Chillicothe for the Leader in Me Program. s) Approve to accept the donation of a $500 scholarship from Lew and Misty Ewry. t) Approve the award of the $500 Lew and Misty Ewry Scholarship to Brianna Mark. Mr. Spradlin-yes, Mrs. Williamson-yes, Mr. Barker-yes, Mrs. Mettler-yes and Mr. Skaggs- RESOLUTION 060216 It was moved by Mrs. Williamson and seconded by Mr. Spradlin to approve the PVLTA three (3) year contract (July 1, 2016 to June 30, 2019). Mr. Barker-yes, Mrs. Williamson-yes, Mr. Skaggs-yes, Mr. Spradlin-yes and Mrs. Mettler- RESOLUTION 060316 It was moved by Mr. Spradlin and seconded by Mr. Barker to approve authorization of the Treasurer to set Temporary Appropriations for Fiscal Year 2017 (July 1, 2016 June 30, 2017), with the restriction that the total appropriations to be set for each fund may not exceed the total of the July 1, 2016 unencumbered balance plus estimated revenue for the 12-month period of July 2016-June 2017. Mrs. Williamson-yes, Mr. Barker-yes, Mrs. Mettler-yes, Mr. Skaggs-yes and Mr. Spradlin- RESOLUTION 060416 It was moved by Mr. Spradlin and seconded by Mr. Skaggs to approve contracted services with META Solutions for LIT FIBER Service (internet access district wide) for the period of July 1, 2016 through June 30, 2019 (3 years at 500Mbps) proposed at $28,527.12 less E-rate funding request Application #160031566. Mr. Barker-yes, Mrs. Mettler-yes, Mr. Skaggs-yes, Mr. Spradlin-yes and Mrs. Williamson- RESOLUTION 060516 It was moved by Mr. Spradlin and seconded by Mr. Barker to approve contracted services with META Solutions for VOIP Voice Service (voice-over IP phone service) for the period of July 1, 2016 through June 30, 2017 proposed at $21,786.48 less E-rate funding request $16,943.88 Application #160031566. Mr. Skaggs-yes, Mr. Barker-yes, Mr. Spradlin-yes, Mrs. Williamson-yes and Mrs. Mettler- RESOLUTION 060616 It was moved by Mr. Barker and seconded by Mrs. Williamson to approve Ohio School Plan: Hylant Administrative Services to provide Property Insurance, Fleet Insurance, Liability Insurance and Violence Coverage to the District in Fiscal Year 2017 at $40,583.00. Mrs. Mettler-yes, Mr. Spradlin-yes, Mr. Barker-yes, Mr. Skaggs-yes and Mrs. Williamson-
RESOLUTION 060716 It was moved by Mr. Spradlin and seconded by Mr. Skaggs to approve Band Director, Nick Turon, to submit for consideration and proposal by Middleton s Music Recycle to exchange, on behalf of Paint Valley Local School District, the irreparable, aged musical instruments in the Band inventory. Mr. Spradlin-yes, Mr. Skaggs-yes, Mrs. Williamson-yes, Mr. Barker-yes and Mrs. Mettler- RESOLUTION 060816 It was moved by Mrs. Williamson and seconded by Mrs. Mettler to approve the Standard Operating Procedures handbook for the Paint Valley Local School District Transportation Services. This handbook will be distributed to all transportation employees (bus drivers and substitute bus drivers) at an in-service prior to the start of the 2016-2017 school year. Mr. Barker-yes, Mrs. Williamson-yes, Mr. Skaggs-yes, Mrs. Mettler-yes and Mr. Spradlin- RESOLUTION 060916 It was moved by Mr. Spradlin and seconded by Mr. Barker to approve the establishment of Permanent Improvement Fund 003 9016 for the purposes of the HB264 Energy Conservation Project receipts and expenditures. Mrs. Mettler-yes, Mrs. Williamson-yes, Mr. Barker-yes, Mr. Spradlin-yes and Mr. Skaggs- RESOLUTION 061016 It was moved by Mr. Spradlin and seconded by Mrs. Williamson to approve the District s participation in the Community Eligibility Provision (CEP) program for the 2016-2017 school year. The district has qualified by having Identified Students greater than 40% (40.19%) of enrolled students. Mr. Skaggs-yes, Mr. Barker-yes, Mr. Spradlin-yes, Mrs. Mettler-yes and Mrs. Williamson- RESOLUTION 061116 It was moved by Mr. Spradlin and seconded by Mr. Barker to approve contracted services with META Solutions for Wireless for the period of July 1, 2016 through June 30, 2018. The first 2 years proposed at $25,220.84 each year then reduced annual of $13,550.84 for three more years, July 1, 2018 through June 30, 2021, (total of 5 years including equipment and management) less E-rate funding request Application #160031566. Mrs. Williamson-yes, Mr. Skaggs-yes, Mr. Barker-yes, Mr. Spradlin-yes and Mrs. Mettler- RESOLUTION 061216 It was moved by Mr. Spradlin and seconded by Mr. Skaggs to approve Shea Daniels for a one (1) year limited contract as High School Guidance Counselor (193 days) for the 2016-2017 school year (July 1, 2016 through June 30, 2017) at Master s Degree, Step 0 of the Certified Salary Schedule. Mr. Barker-no, Mr. Skaggs-yes, Mrs. Williamson-yes, Mr. Spradlin-yes and Mrs. Mettler- RESOLUTION 061316 It was moved by Mr. Spradlin and seconded by Mr. Skaggs to approve the affirmation (042309) that classified exempt employees (Bus Mechanic/Supervisor, Superintendent s Secretary, Assistant Treasurer and Technology Coordinator) not covered by a negotiated agreement, and who are eligible to receive full-time benefits, will receive like
benefits as other classified full-time employees, in addition to any other item previously approved by board action and/or individual employment contract or salary schedule. Mrs. Mettler-yes, Mr. Barker-yes, Mr. Skaggs-yes, Mrs. Williamson-yes and Mr. Spradlin- RESOLUTION 061416 It was moved by Mr. Spradlin and seconded by Mr. Skaggs to approve the affirmation (042209) that certified exempt employees (Special Education Director/Curriculum Coordinator) not covered by a negotiated agreement, and who are eligible to receive full-time benefits, will receive like benefits as other certified full-time employees, in addition to any other item previously approved by board action and/or individual employment contract or salary schedule. Mr. Skaggs-yes, Mr. Barker-yes, Mr. Spradlin-yes, Mrs. Mettler-yes and Mrs. Williamson- RESOLUTION 061516 It was moved by Mrs. Williamson and seconded by Mr. Spradlin to approve the submission of Greg Pennington, to the Ross-Pike Education Service District as a Substitute Bus Driver and On Board Instructor for the 2016-2017 school year. Mrs. Williamson-yes, Mr. Barker-yes, Mr. Skaggs-yes, Mr. Spradlin-yes and Mrs. Mettler- RESOLUTION 061616 It was moved by Mr. Spradlin and seconded by Mrs. Mettler to approve the addition of Jami Bethel to the classified substitute list for the Cafeteria and Offices (Secretary, Library Aide). Mr. Spradlin-yes, Mr. Barker-yes, Mrs. Williamson-yes, Mr. Skaggs-yes and Mrs. Mettler- RESOLUTION 061716 It was moved by Mr. Spradlin and seconded by Mrs. Williamson to approve the following individuals for supplemental/limited contracts for the 2016-2017 school year: Name Position Step Index Katherine Chapman Jr. High Volleyball Coach 1 VII Joshua Case JV Boys Basketball Coach 0 IV Paul McAllister Jr. High Boys Basketball Coach 2 VI Joey Holbert Golf Coach 0 VI Mr. Skaggs-yes, Mr. Spradlin-yes, Mr. Barker-abstain, Mrs. Mettler-yes and Mrs. Williamson- RESOLUTION 061816 It was moved by Mr. Barker and seconded by Mr. Spradlin to approve Tonja Grubb as the Title IV B Flow-Through Specialist for the 2016-2017 school year at twentynine (29) hours per week or one thousand two hundred fifty (1,250) hours per year at a rate of $12 per hour to be paid out of Federal Title IV B Grant. Mrs. Mettler-yes, Mr. Spradlin-yes, Mrs. Williamson-yes, Mr. Skaggs-yes and Mr. Barker-
RESOLUTION 061916 It was moved by Mr. Spradlin and seconded by Mrs. Mettler to approve the advancement of Valerie Schoeppner to Step 1, Master s Degree on the Certified Salary Table beginning school year 2016-2017. Mr. Spradlin-yes, Mrs. Mettler-yes, Mr. Skaggs-yes, Mrs. Williamson-yes and Mr. Barker- RESOLUTION 062016 It was moved by Mrs. Williamson and seconded by Mr. Barker to approve a one (1) year limited contract for Emily Brooks, Middle School Intervention Teacher, at Bachelor s Degree, Step 0 of the Certified Salary Schedule beginning July 1, 2016 to June 30, 2017. Mrs. Mettler-yes, Mr. Spradlin-yes, Mrs. Williamson-yes, Mr. Barker-yes and Mr. Skaggs- RESOLUTION 062116 It was moved by Mr. Barker and seconded by Mr. Spradlin to accept the resignation of 4 th grade teacher, Lindsey Ramey, effective July 1, 2016. Mr. Skaggs-yes, Mr. Barker-yes, Mrs. Mettler-yes, Mr. Spradlin-yes and Mrs. Williamson- RESOLUTION 062216 It was moved by Mrs. Mettler and seconded by Mr. Barker to approve the Football program to conduct a team camp at Longs Retreat on July 11 13, 2016. The players will be transported to and from the campground and the coaching staff will provide security and supervision. Mrs. Mettler-yes, Mr. Barker-yes, Mr. Skaggs-yes, Mrs. Williamson-yes and Mr. Spradlinabstain. RESOLUTION 062316 It was moved by Mrs. Mettler and seconded by Mr. Spradlin to approve the Drama Club travel to New York City on December 8-11, 2016. This will be a self-funded trip, no cost to the school district. President, Shawn Skaggs called for discussion and while discussion ensued, Mr. Glenn Barker questioned who would be the chaperones. The superintendent, Mr. Tim Winland relayed that details would come, and that this was the initial approval needed to begin fundraising and planning. It was moved by Mr. Spradlin and seconded by Mrs. Williamson to table this resolution for approval of the Drama Club to travel to New York City on December 8-11, 2016. Vote to Table Resolution: Mr. Barker-yes, Mrs. Mettler-yes, Mrs. Williamson-yes, Mr. Spradlin-yes and Mr. Skaggs- ADJOURN It was moved by Mr. Barker and seconded by Mrs. Williamson to adjourn the June 21, 2016 Regular Session Board Meeting. All voted yes TIME: 8:02 PM Board President Treasurer
RECORDS COMMISSION MINUTES JUNE 21, 2016 After Regular Session Board Meeting TIME: 8:02 PM The Paint Valley Local School District Records Commission met on Tuesday, June 21, 2016 at 8:02 PM following the Regular June Board Meeting in the Media Center with the following members answering to roll call: Shawn Skaggs (Paint Valley LSD Board President), Tim Winland (Superintendent) and Kristin O Dell (Treasurer). Kristin O Dell chaired the meeting. Discussion of the Board Approved Schedule of Records Retention and Disposition ensued. The committee discussed the presentation of the schedules to the building principals, secretaries, guidance, fiscal, and support staff to ensure knowledge of the required retention is shared and understood. The Treasurer informed the committee that all areas creating records have been given the schedules and a blank records inventory sheet to complete for each of the documents created in their area of control. The records inventory sheets were to be completed and turned in to the Treasurer by May 25, 2016 for presentation to this committee. Discussion was made with the recommendation to create a records committee to include the superintendent, treasurer, building principals, secretaries, fiscal, guidance, custodial and support staff to ensure knowledge of the required retention is shared and understood. It is also recommended that the committee meet semi-annually to review district records and retention, submit One-time Disposal forms (RC-1) for approval periodically, and generally manage the process throughout the District. Other Business: None There was no further business to bring before the Records Commission. It was moved by Mr. Skaggs and seconded by Mr. Winland that the meeting be adjourned at 8:25 PM. Mr. Skaggs-yes, Mr. Winland-yes and Ms. O Dell- The next meeting is scheduled to be held after the Regular Session Board meeting December 13, 2016 unless a request for disposal of records is received before that date. Chairman Board President