Hardy County Schools Regular School Board Meeting Hardy County Board of Education Office September 17, 2018 Members Present: Nancy Hahn, President Douglas Hines, Vice President Dixie Bean Melvin Shook Jr. Jerry Yates Administrators Present: Sheena Van Meter, Superintendent Steve Williams, Director of Administrative Programs Veeta Burgess, Director of Finance Others Present: Shawn Cullers Jean Flanagan Charles Hill Nancy Hill Donna Bodkins Public Comments: I. Call to Order President Nancy Hahn, President, called the meeting to order at 5:00 p.m. II. Prayer Dixie Bean opened the meeting with prayer. III. Pledge of Allegiance Jerry Yates led the group in the Pledge of Allegiance. IV. Introductions Introductions were made around the room. V. Approval of Agenda A motion was made by Douglas Hines, seconded by Melvin Shook, to approve the agenda with updated personnel actions.
Page 2 VI. Presentation Hardy County Public Library Mike Crites Mr. Crites provided the Board with an update of the services the library provides to the community and the students of Hardy County. Mr. Crites asked the Board to reconsider adding the library as a line item in the budget. He would like the Board to reconsider the last amount of $16,650.00. VII. Public Comments Donna Bodkins, Moorefield Middle School Assistant Principal, thanked the Board for purchasing the iready program and providing learning team meetings for the schools. Ms. Bodkins feels this has helped students to improve in both reading and math scores. Ms. Bodkins provided the Board with testing data to show student improvement. VIII. Consent Items A. Board Minutes September 4, 2018 B. Bank Reconciliation August 31, 2018 C. Treasurer s Report August 31, 2018 D. Budget Journal Entries E. Invoices to be Approved F. Transportation Request October 1-3, 2018 Wade Armentrout Moorefield High School Golf Team Wheeling, WV October 6, 2018 Michelle Holstein/Vicki Johnson East Hardy Early Middle School/Wardensville Garden Market Stream Camps and Farm Assistants Front Royal, VA October 23-27, 2018 Roy Harper Moorefield Middle School FFA National FFA Convention Indianapolis, IN November 8-10, 2018 Morgan See Moorefield High School Volleyball Team Charleston, WV On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved Consent Items. IX. Unfinished Business X. New Business No Unfinished Business A. Approval of Fiscal Year 2018 Financial Statement On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved the acceptance of the fiscal year ending 2018 financial statement.
Page 3 B. Approval of School Fundraisers On the motion of Dixie Bean, seconded by Jerry Yates, the Board approved school fundraisers as presented. C. Approval to Remove IDK-B Distinguished Performance Award Policy from the Policy Book On the motion of Douglas Hines, seconded by Melvin Shook, the Board approved to remove IDK-B Distinguished Performance Award Policy from the Policy Book. D. Approval of Request for Leave of Educational Value On the motion of Jerry Yates, seconded by Douglas Hines, the Board approved student Z. M. for Leave of Educational Value. E. Technology Update Ms. Sheena Van Meter, Superintendent, provided the Board with an update and a handout on the technology devices in each school. Ms. Van Meter asked the Board to review the handout and she will have it put on the next meeting for discussion. F. In County/Out of County Transfers On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved to uphold the Superintendent and Principal s recommendation as presented. Approved Transfers: E. A. from Grant County to Hardy County J. A. from Grant County to Hardy County M. B. from Grant County to Hardy County M. B. from Grant County to Hardy County H. C. from Grant County to Hardy County A. F. from Hardy County to Pendleton County T. H. from Hampshire County to Hardy County G. M. from Hardy County to Grant County I. M. from Hardy County to Grant County D. N. from Hampshire County to Hardy County L. N. from Hampshire County to Hardy County B. S. from Grant County to Hardy County C. S. from Grant County to Hardy County
Page 4 XI. Board Members/Superintendent Discussion No Action May Be Taken Mr. Melvin Shook asked if there were still issues with the air conditioning at East Hardy Early Middle School. Mr. Steve Williams said they were still having issues and they are working to have them corrected while under warranty. Condensation has been an issue and track reconfiguration is being done to correct the problem. Ms. Nancy Hahn asked if the greenhouse at East Hardy Early Middle School was being brought back online with the propane. Mr. Steve Williams said yes they are working on getting the greenhouse back up and running. Ms. Sheena Van Meter asked the Board to consider purchasing two new drivers education cars and bring the existing cars to the office for use to assist with travel. After all the information is collected it will be put on the agenda. XII. Future Agenda Items First Energy Electric Usage Study Excess Levy Discussion Jim Wratchford/Greg Ely October 15, 2018 Budget Retreat October 12, 2018 9:00 a.m. to 2:00 p.m. Board Member School Visits October Enrollment/Attendance Next Meeting October 1, 2018 AP Numbers October 1, 2018 Numbers of Students for the Vo-Tech Program October 1, 2018 Technology Update Tony Robinson October 1, 2018 Standardized Test Results Presentation Brad Simmons, Jennifer Strawderman, and Sheena Van Meter October 1, 2018 Superintendent s Goals XIII. Announcements September 29, 2018 MHS Alumni Banquet (Tour 10:00 a.m., Sports Recognition 3:00 p.m. and Distinguished Graduate 4:00 p.m.) October 1, 2018 Hardy County Board of Education Meeting BOE 5:00 p.m. XIV. Mission Statements/Accomplishments The Board wished good luck to the volleyball teams, middle and high school golf teams, bands, football teams and cheerleaders in the county. The Board commended the Moorefield High School Debate Team on the video on attendance. The Board thanked the long term substitutes that have filled the vacancies in the county and for them doing a great job.
Page 5 XV. Personnel On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved the following: Days Without Pay: Judith Hedrick September 4, 2018 1 day On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved the following: Leave of Absence: Bridget Billmeyer - August 27, 2018 through June 30, 2019 intermittently On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved to bring Superintendent s Goals off the table for discussion. On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved Superintendent s Goals as presented for the 2018-2019 school year. On the motion of Douglas Hines, seconded by Melvin Shook, the Board approved the following: Service Personnel Hirings: Jesseca Walker: Aide II, Special Education, Itinerant, MES, effective September 18, 2018 Deborah Hulver: Substitute Secretary, effective 2018-2019 SY Lori A. Miller: Substitute Aide, effective 2018-2019 SY Deborah Hulver: Substitute Aide, effective 2018-2019 SY Lorena Snyder: Substitute Aide, effective 2018-2019 SY Melissa Sisler: Substitute Cook, effective 2018-2019 SY Lorena Snyder: Substitute Cook, effective 2018-2019 SY Terry J. Miller: Substitute Custodian, effective 2018-2019 SY On the motion of Douglas Hines, seconded by Jerry Yates, the Board approved the following: Professional Personnel Hirings: Ashleigh Spaid: 2 nd Grade Teacher, EHEMS, effective September 18, 2018 Jacqueline A. Zirk: Substitute Teacher, effective 2018-2019 SY Lacee J. Kesner: Substitute Teacher, effective 2018-2019 SY
Page 6 Noah Orndorff: Long Term Substitute, Special Education Teacher, Itinerant, EHEMS, effective September 18, 2018 Taylor R. Titus: Substitute Teacher, effective 2018-2019 SY On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved the following: Extra-Curricular Professional Personnel Hirings: Paul Keplinger: Safety Committee Chair, Pest Control Chair, Facility/Maintenance Monitor & Crisis Team Member, MMS, effective 2018-2019 SY only Sharon Auville: Mentor for 5 th Grade Teacher, MIS, paid through Title II funds, effective 2018-2019 SY only Tammie Ayers: British Literature Common Core Standards for Dual Credit, MHS, effective 2018-2019 SY On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved the following: Extra-Curricular Professional Personnel Hiring: Marsha Hahn: Mentor for Special Education Teacher, EHEMS, paid through Title II funds, effective 2018-2019 SY only 4-0 motion carried 1abstain On the motion of Douglas Hines, seconded by Jerry Yates, the Board approved the following: Approved Resignations: Joseph Sherman: Authorized Certified Coach Without Pay, Boys Basketball, MMS, effective September 5, 2018 Joseph Hahn: Authorized Certified Coach Without Pay, Boys Basketball, EHEMS, effective September 11, 2018 Debora Goldizen: Substitute Teacher, effective September 12, 2018 Melissa Sisler: Substitute Aide, effective September 17, 2018 Penny Zirk: Cook III, MIS, effective September 21, 2018 Lisa Crites: Autism Mentor/Special Education, Itinerant, MIS, effective October 19, 2018 4-0 motion carried 1abstain On the motion of Douglas Hines, seconded by Melvin Shook, the Board approved the following: Approved Volunteer: William G. Kavanagh: EHHS, effective 2018-2019 SY
On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved the following: Approved Job Postings: Student Council Advisor, MHS Student Council Advisor, MMS Student Council Advisor, EHHS Student Council Advisor, EHEMS National Honor Society Advisor, MHS National Honor Society Advisor, EHHS National Junior Honor Society Advisor, MMS National Junior Honor Society Advisor, EHEMS County Science Fair Advisor Science Fair Advisor, MHS Science Fair Advisor, EHHS Science Fair Advisor, MMS Science Fair Advisor, EHEMS County Math Field Day Advisor Math Field Day Advisor, MIS Math Field Day Advisor, MMS Math Field Day Advisor, MHS Math Field Day Advisor, EHEMS Math Field Day Advisor, EHHS County Social Studies Fair Advisor Social Studies Fair Advisor, MIS Social Studies Fair Advisor, MMS Social Studies Fair Advisor, MHS Social Studies Fair Advisor, EHEMS Social Studies Fair Advisor, EHHS Junior Class Sponsors, EHHS Senior Class Sponsors, EHHS Junior Class Sponsors, MHS Senior Class Sponsors, MHS XVI. Adjournment On the motion of Douglas Hines, seconded by Jerry Yates, the meeting adjourned at 6:20 p.m. Nancy Hahn, President _ Sheena Van Meter, Secretary _