Approved 02/06/19 Central Virginia Governing Board Meeting Minutes Wednesday, December 5, 2018, 4:00 pm This meeting of the Governing Board of the Central Virginia for Science and Technology (CVGS) was held in the Conference Room of the. Governing Board members in attendance included Francisco Mayo (Amherst County Public Schools), Greg Smith (Appomattox County Public Schools), John Hicks (Bedford County Public Schools), Barbara Rypkema (Campbell County Public Schools), and Charleta Mason (Lynchburg City Schools). Others in attendance were Sara Danaher (Bedford County Public Schools), James Rinella (Campbell County Public Schools), Crystal Edwards (Lynchburg City Schools), Maria Jaeger (Lynchburg City Schools), Steve Smith (CVGS), Scott Douglass (CVGS), and Kim McMillan (CVGS). 1. Call to order Ms. Mason called the meeting to order at 4:00 pm. 2. Approval of meeting agenda Mr. Smith made a motion to approve the agenda; Dr. Hicks seconded the motion, and it was approved by the Board. 3. Recommendation for approval of the minutes of the November 7, 2018, meeting Ms. Rypkema made a motion to approve the minutes from the November 7, 2018, meeting; Mr. Smith seconded the motion, and it was approved by the Board. 4. Review of monthly financial report (Attachment A.i.) Dr. Smith indicated that all revenue and expenditures were in alignment with projections at this time. It appears that there are some outstanding tuition payments from the school divisions, and Dr. Smith will work with the Lynchburg City Schools (LCS) finance department to ensure this gets corrected. 5. Update on efforts to improve state funding formula Dr. Smith shared a letter to the Virginia Secretary of Education that he and the co-chairs of the Academic Year Governors Schools (AYGS) directors group wrote. This letter has been circulated among the 19 directors of AYGS, and the directors are sharing the letter with their respective boards. Dr. Smith recommended that the CVGS Board take action to express their support for an SOQ-based funding formula for the AYGS programs. Dr. Smith asked the CVGS Board members to share this letter with their superintendents and, if the superintendents agree, with their school boards. (See attachment A.ii)
Approved 02/06/19 Dr. Hicks made a motion to endorse this letter in support an SOQ funding based formula; Mr. Smith seconded the motion, and it was approved by the Board. 6. CVGS selection process for 2019-20 A. High School promotional visits have begun. Dr. Smith and Dr. Douglass have visited Appomattox County High School, Jefferson Forest High School, E. C. Glass High School, Heritage High School, Rustburg High School, and William Campbell Combined School. All ten high schools will be visited before the Program Overview Nights in January. B. Program Overview Nights i. January 16 at 7 pm for Amherst, Appomattox, and Bedford Counties ii. iii. January 22 at 7 pm for Campbell County and Lynchburg City Division Advocates will send their lists of students who are eligible to apply to CVGS, and Dr. Smith will send a signed letter to those students inviting them to attend one of these informational sessions. 7. Items of information A. Recent Events i. Mrs. Douglass and the Human Anatomy and Physiology class visited the Cadaver Lab at the University of Lynchburg on Tuesday, November 13, 2018. ii. Dr. Hutchison visited the Human Anatomy and Physiology class to demonstrate suturing. The class then practiced those skills using suturing equipment and bananas. iii. The was open on Saturday, November 17, 2018, for those students who wanted extra help or additional lab time. iv. Juniors participated in the CVGS Egg Drop Competition on Thursday, November 19, 2018. The winning project was created by William Adu-Jamfi and Lauren Chase, both from Brookville High School. v. The was open on Saturday, November 18, 2018, for those students who wanted extra help or additional lab time. B. Upcoming Events i. Middle School tours will begin this month. Dunbar Middle School will visit the on December 5, and William Campbell will visit on December 11. ii. The will be open on two Saturdays: December 8 and December 15, for those students who want extra help or additional lab time. iii. Math exams will be held on Friday, December 14, and science exams will be on Monday, December 17. iv. The Industrial Advisory Board will meet on Wednesday, January 9, 2019. 8. Items from the Board As there were no further items from the Board, Dr. Hicks made a motion to adjourn at 4:22 pm; Mr. Smith seconded the motion, and it was approved by the Board. The next Governing Board meeting is scheduled for Wednesday, February 6, 2019, at 4:00 pm.
Run Date 12/03/18 01:59 PM Lynchburg City Schools Page No 1 For 07/01/18 - Periods 01-13 06/30/19 - CVGS Attachment A.i. FPROF01A Adjusted Account No/ Description Budget Encumbrance Period YTD Available Balance Percent 8000.0380.0400.715.19 240229 GOVERNOR'S SCHOOL 360,000 360,000 8000.0386.0400.715.19 240299 OTHER STATE FUNDS 26,000 26,000 8000.0719.0400.715.19 190101 TUIT FM OTH CO/CY 587,500 521,700 521,700 65,800 88.80 8000.0720.0400.715.19 190102 OTH PMT OTH CO/CY 138,750 138,750 81 Revenue Accounts 1,112,250 521,700 521,700 590,550 46.90 000 UNDESIGNATED 1,112,250 521,700 521,700 590,550 46.90 8.1100.304.1120.0400.715.19 SALARIES-INSTRUCTIONAL 382,767 264,232.13 130,848.36 130,848.36-12,313.49 103.22 8.1410.304.1126.0400.715.19 SALARIES-PRINCIPALS 53,664 33,207.92 22,138.70 22,138.70-1,682.62 103.14 8.1410.304.1150.0400.715.19 SALARIES-CLERICAL 46,179 28,330.27 18,886.80 18,886.80-1,038.07 102.25 8.4200.304.1180.0400.715.19 SALARIES-LABORER 26,719 16,857.95 11,209.24 11,209.24-1,348.19 105.05 8.4200.304.1280.0400.715.19 OT - LABORERS 1,000 344.76 344.76 655.24 34.48 8.1100.304.1520.0400.715.19 SALARIES-SUBSTITUTES 6,000 1,059 1,059 4,941 17.65 8.1100.304.1620.0400.715.19 SALARIES - SUPPLEMENTAL 26,389 18,272.63 9,216.36 9,216.36-1,099.99 104.17 8.1100.304.1660.0400.715.19 SALARIES - BONUS 8.1410.304.1660.0400.715.19 SALARIES - BONUS 8.4200.304.1660.0400.715.19 SALARIES - BONUS 3,500 500 500 3,500 500 500-3,500-500 -500 8.1100.304.2100.0400.715.19 FICA 8.1410.304.2100.0400.715.19 FICA 8.4200.304.2100.0400.715.19 FICA 31,759 7,638 2,121 19,712.72 4,266.57 1,140.79 10,152.72 2,893.69 823.82 10,152.72 2,893.69 823.82 1,893.56 477.74 156.39 94.04 93.75 92.63 8.1100.304.2211.0400.715.19 VRS PROFESSIONAL 8.1410.304.2211.0400.715.19 VRS PROFESSIONAL 66,774 16,294 44,090.34 9,649.19 23,614.58 6,432.80 23,614.58 6,432.80-930.92 212.01 101.39 98.70 8.4200.304.2212.0400.715.19 VRS NON-PROFESSIONAL 1,862 883.35 588.90 588.90 389.75 79.07 8.1100.304.2300.0400.715.19 HMP(HOSPITAL/MEDICAL)PLAN 8.1410.304.2300.0400.715.19 HMP(HOSPITAL/MEDICAL)PLAN 8.4200.304.2300.0400.715.19 HMP(HOSPITAL/MEDICAL)PLAN 40,500 7,800 5,200 28,461.46 5,957.22 3,385.05 13,817.08 3,971.50 2,256.70 13,817.08 3,971.50 2,256.70-1,778.54-2,128.72-441.75 104.39 127.29 108.50
Attachment A.i. Run Date 12/03/18 01:59 PM Lynchburg City Schools Page No 2 For 07/01/18 - Periods 01-13 06/30/19 - CVGS FPROF01A Adjusted Account No/ Description Budget Encumbrance Period YTD Available Balance Percent 8.1100.304.2330.0400.715.19 DENTAL INSURANCE 8.1410.304.2330.0400.715.19 DENTAL INSURANCE 8.4200.304.2330.0400.715.19 DENTAL INSURANCE 2,184 504 200 1,299.79 310.26 210 633.20 206.80 140 633.20 206.80 140 251.01-13.06-150 88.51 102.59 175 8.1100.304.2340.0400.715.19 VISION INSURANCE 8.1410.304.2340.0400.715.19 VISION INSURANCE 8.4200.304.2340.0400.715.19 VISION INSURANCE 176 39 24 101.27 24.83 15.60 49.42 16.50 10.40 49.42 16.50 10.40 25.31-2.33-2 85.62 105.97 108.33 8.1100.304.2411.0400.715.19 GROUP LIFE - PROFESSIONAL 8.1410.304.2411.0400.715.19 GROUP LIFE - PROFESSIONAL 5,360 1,308 3,683.56 806.16 1,972.96 537.40 1,972.96 537.40-296.52-35.56 105.53 102.72 8.4200.304.2412.0400.715.19 GROUP LIFE - NON-PROF 346 220.84 147.20 147.20-22.04 106.37 8.1100.304.2700.0400.715.19 WORKER'S COMPENSATION 8.1410.304.2700.0400.715.19 WORKER'S COMPENSATION 8.4200.304.2700.0400.715.19 WORKER'S COMPENSATION 1,425 555 791.02 172.31 431.56 395.22 104.92 280.20 395.22 104.92 280.20 238.76-277.23-156.76 83.24 128.25 8.1100.304.2750.0400.715.19 RETIREE HEALTH CARE CRDT 8.1410.304.2750.0400.715.19 RETIREE HEALTH CARE CRDT 5,033 1,228 3,374.26 738.47 1,807.22 492.20 1,807.22 492.20-148.48-2.67 102.95 100.22 8.1100.304.2820.0400.715.19 TUITION REIMBURSEMENT 10,000 1,125 1,125 8,875 11.25 8.1310.304.2834.0400.715.19 TERMINAL PAY-VACATION 2,500 2,500 8.1310.304.2835.0400.715.19 TERMINAL PAY-SICK 2,500 2,500 8.1100.304.3000.0400.715.19 PURCHASED SERVICES 8.1410.304.3000.0400.715.19 PURCHASED SERVICES 8.2140.304.3000.0400.715.19 PURCHASED SERVICES 205,000 3,000 2,000 16,950 304 3,292 3,292 184,758 2,696 2,000 9.87 10.13 8.1410.304.5000.0400.715.19 OTHER CHARGES 1,000 1,000 8.1100.304.5200.0400.715.19 COMMUNICATIONS 8.1410.304.5200.0400.715.19 COMMUNICATIONS 8.4200.304.5200.0400.715.19 COMMUNICATIONS 500 500 10,000 157.90 7,759.60 157.90 7,759.60 500 342.10 2,240.40 31.58 77.60 8.1410.304.5300.0400.715.19 INSURANCE 8.4200.304.5300.0400.715.19 INSURANCE 500 6,000 103.20 6,793.60 103.20 6,793.60 396.80-793.60 20.64 113.23 8.1320.304.5400.0400.715.19 LEASES & RENTALS 8.1410.304.5400.0400.715.19 LEASES & RENTALS 8.4200.304.5400.0400.715.19 LEASES & RENTALS 3,000 43,000 1,586.61 271.98 803.01 43,000 271.98 803.01 43,000-271.98 610.38 79.65 100
Attachment A.i Run Date 12/03/18 01:59 PM Lynchburg City Schools Page No 3 For 07/01/18 - Periods 01-13 06/30/19 - CVGS FPROF01A Adjusted Account No/ Description Budget Encumbrance Period YTD Available Balance Percent 8.1100.304.5500.0400.715.19 TRAVEL 8.1410.304.5500.0400.715.19 TRAVEL 1,000 5,000 155 155 845 5,000 15.50 8.1100.304.5800.0400.715.19 MISCELLANEOUS 8.1410.304.5800.0400.715.19 MISCELLANEOUS 1,000 2,000 25 550 25 550 975 1,450 2.50 27.50 8.1100.304.6000.0400.715.19 MATERIALS & SUPPLIES 8.1410.304.6000.0400.715.19 MATERIALS & SUPPLIES 10,000 5,000 5,987.52 1,326 5,987.52 1,326 4,012.48 3,674 59.88 26.52 8.1100.304.6008.0400.715.19 VEH & POWER EQUIP-FUEL 500 226.56 73.44 73.44 200 60 8.1100.304.6009.0400.715.19 VEH & POWER EQUIP-SUPPLY 500 500 8.1100.304.6020.0400.715.19 TEXTBOOKS AND WORKBOOKS 3,000 119.99 119.99 2,880.01 4 8.1100.304.6030.0400.715.19 INSTRUCTIONAL MATERIALS 7,500 12,164.56 12,164.56-4,664.56 162.19 8.1100.304.8200.0400.715.19 CAPITAL OUTLAY ADDITION 8.8100.304.8200.0400.715.19 CAPITAL OUTLAY ADDITION 3,000 43,202 12,901.06 91 Expenditure Accounts 1,112,250 522,595.75 353,426.45 353,426.45 236,227.80 78.76 304 GOVERNOR'S SCHOOL (CVGS) 1,112,250 522,595.75 353,426.45 353,426.45 236,227.80 78.76 170 170 3,000 30,130.94 30.26
Attachment A.ii. December 7, 2018 The Office of the Secretary of Education Patrick Henry Building 1111 East Broad Street 4th Floor Richmond, Virginia 23219 Dear Secretary Qarni, We write today in order to advocate for an amended funding formula for Academic Year Governor s Schools (AYGS). As we attempt to work with our districts to cover the increasing costs of providing specialized programs to students across the Commonwealth, we ask that consideration once again be given to improved funding for AYGS. As you may know, updating the AYGS funding formula has been discussed for many years. In 2014 the General Assembly required the Secretary of Education to conduct a study of the formula (Item 127, Paragraph E., 2014 Appropriation Act). Recommendations in the associated report included the following, As budgetary conditions and priorities allow, the Governor and General Assembly may consider adopting an alternative state AYGS funding formula that better reflects the costs and operations of these programs, as well as provide increased state funding for AYGS given current levels of state support relative to the costs of operating these specialized programs and the level of state support provided for other Direct Aid programs and public schools in general (p.13). In response, in December 2015 the Governor proposed an AYGS funding formula based on the Standards of Quality (SOQ) for the 2016-18 biennium. Unfortunately, that recommendation was not implemented. Instead, the state s share of a 2.5% increase in the rebenchmarked per pupil funding amount and a stopgap measure of an additional $50 per course per student were enacted. The General Assembly also included a sunset clause so that the $50 per course per student measure was to be effective only for fiscal years 2017 and 2018, ostensibly to encourage the implementation of a more logical and sustainable funding solution by FY19. These actions are documented in a second report, Review of Academic-Year s Program Funding Formula November 4, 2016, a report which again suggests moving to an SOQ based funding formula. Yet not only was there no action taken to implement a new AYGS funding formula for the current biennium, but the $50 per course per student add-on was removed. The result for FY19 was a decrease in funds for all AYGS. This delay in moving to an improved funding formula and the associated loss of the stopgap revenue is affecting our 19 programs in different ways, ranging from increased class sizes to the loss of course offerings, special programs, and even faculty and staff. These changes, in turn, have negative consequences for students. In addition, as we plan for FY20, many directors have grave concerns about potential additional expenses being discussed at state and local levels. An example is the push to charge a Uniform Tuition Rate of $50 per credit for dual enrollment courses, which may add thousands of dollars of expense to AYGS programs. Specifically, at the Southwest Virginia, a $50/credit UTR would require a 20% increase in the school s budget; while at the Shenandoah Valley Governor s School, it would double students cost. At Chesapeake Bay the proposed UTR would cost over $230,000, a 14% increase in the school budget; and at A. Linwood Holton, it will require a 10% budget increase for the program. All of the aforementioned examples are schools in rural areas of the state with many economically disadvantaged students. Recently Mr. Kent Dickey and his staff provided details on the options mentioned in the 2014 and 2016 reports for the 19 AYGS directors. We met and discussed these options, and unanimously support an SOQ funding model, for several reasons: the model results in additional funding for all AYGS programs it is the least costly of the scenarios provided by Mr. Dickey s staff 1
Attachment A.ii. it is based on the same logic as funding for typical schools it has been supported by both VDOE staff and the Governor s office in the past its implementation would allow the rebenchmarking process to minimize or eliminate any need to revisit this issue again. All 19 AYGS directors fully endorse this formula, and respectfully ask that it be considered as an amendment to this year s FY20 budget. If such an amendment cannot be made at this time, we request that steps be taken so that an SOQ-based funding formula for AYGS can be adopted for the next biennium. Your consideration of our concerns is greatly appreciated. Every year the work of the 19 Academic Year s benefits over 7,000 committed, talented students across the state in rural, urban, and suburban areas. We, too, see the importance of equity and opportunity for all in the state of Virginia, and hope that our efforts to serve students throughout the Commonwealth can be supported. Please feel free to let us know if you have questions or need further information. Sincerely, The Directors of Virginia Academic Year s Dr. Michael Robinson, A. Linwood Holton Dr. Andrea F. Warren, for the Arts Vikki Wismer, New Horizons Governor s School for Science and Technology Dr. Brendon Albon, Appomattox Regional for the Arts and Technology Laurie Michaelson, The Governor s School of Southside Virginia Dr. Robert Johnson, Piedmont Governor s School for Mathematics, Science, and Technology Marc Carraway, Blue Ridge Eddie Graham, Jackson River Governor s School Mark A. Levy, Roanoke Valley Governor s School for Science and Technology Dr. Steve Smith, Central Virginia for Science and Technology Dr. Robert Lowerre, Maggie L. Walker for Government and International Studies Lee Ann Whitesell, Shenandoah Valley Dr. Terri L. Perkins, Chesapeake Bay for Marine and Environmental Science Susan Fream, Massanutten Governor's School for Integrated Environmental Science and Technology Rebecca Phillips, Southwest Virginia for Science, Mathematics, and Technology Jennifer Grigsby, Commonwealth Dr. Rosanne Williamson, Mountain Vista Dr. Ann N. Bonitatibus, Thomas Jefferson High School for Science and Technology Dr. W. Jason Calhoun, Governor s School at Innovation Park (GS@IP) 2