29 November 2018 Dear Parents/Carers Iceland Tour 2019: Reykjavik The Humanities Faculty at Notley High School & Braintree Sixth Form is pleased to offer students the exciting opportunity to participate in a 5-day tour to Reykjavik, Iceland. This follows on from the previously successful tours to Europe that have taken place over a good number of years. Students who have participated in previous trips have always commented that this was the extra-curricular highlight of their time at school. Some students have left school with a life-long passion for travelling. The trip is being arranged through the services of NST Educational Tours. Iceland provides superb opportunities to look at both human and physical geography. During the tour, students will have the opportunity to explore the Thingvellir National Park, a site of historical, cultural and geological importance. They will also visit stunning waterfalls, erupting geysers and swim in the geothermal Olympic sized pool. This tour provides a wonderful opportunity for students to enhance their classroom studies first-hand. Students study volcanoes and earthquakes in Year 9 (KS3 geography), Year 11 (GCSE geography) and Year 13 (A Level geography). There are a limited number of 40 student places available based on a first come first served basis. The cost of the tour is 920 based on a minimum number of 40 students with payment being spread across 5 instalments. Details of the tour are as follows: Destination: 5 day tour to Reykjavik, Iceland inclusive itinerary Dates: Thursday 24 October 2019 to Monday 28 October 2019 (part of the half term) Day 1: Flight to Keflavik. Iceland coach transfer to Reykjavik hotel. Evening meal (first meal included dependent on flight timing). Day 2: Full day excursion to Golden Circle. Day 3: Full day excursion to South Shore. Day 4: Full day excursion of Reykjanes Peninsula Day 5: Breakfast (last meal included). Depending on time of return flight, there may be free time in the morning for local shopping. Transfer back to Keflavik airport for return flight. Parents/carers of students with nut allergies should be aware that this condition is largely unknown and therefore they may wish to speak to the school on this matter. Tour Cost: 920 per paying person, based on a minimum of 40 full paying persons Payment Instalments: First Deposit 200 payable by 14 December 2018 to secure a booking Second Payment 200 payable by 1 March 2019 Third Payment 200 payable by 3 May 2019 Fourth Payment 200 payable by 28 June 2019 Final balance 120 payable by 19 July 2019
Students will be provided with a school payment card as a receipt. Parents/carers may wish to pay the payment balances in weekly/monthly instalments; this may be done providing that the due payment instalments dates are met. Parents/carers may opt to pay the deposit, second, third and final payments using their debit/credit cards through the ParentPay website. Cheques should be made payable to Notley High School & Braintree Sixth Form. Method of Travel: Return flight from London to Keflavik. Accommodation: 5 days (4 nights) in a 3 star hotel in 3/4 bedded accommodation for students we will be staying at 2 different hotels during the tour. Board Basis: Half Board Additional items included:- Insurance Government imposed APD (Air Passenger Duty) All airport taxes and security charges Return coach transport from Braintree to airport if not flying from Stansted (flights have not yet been released if we are travelling from Stansted then we would ask that students be dropped off/picked up at the airport) Coach transport on arrival and departure to and from accommodation Items not included:- Passport (ID numbers will be required by the end of May 2019; any student without a current passport will need to apply) Lunch each day Student spending money If you would like your child to have the opportunity to come on this tour, please could you complete the attached form and return it together with a 200 deposit in an envelope addressed to Miss Wilcox (Iceland Tour) via the trips box outside Student Services by no later than Friday 14 December 2018. We would like to point out that the deposit is not refundable unless less than 40 students choose to come on this tour. In this instance, all monies would be refunded in full. The school reserves the right to take a student s behaviour record into account when reserving a place and in the time before the trip leaves. NST Educational Tours reserves the right to alter any of the itinerary details. If you have any queries at this stage regarding the tour, please do not hesitate to contact me at school, karen.wilcox@notleyhigh.com. Once a booking has been confirmed, subject to deposit payments, further details will be sent to parents/carers. Yours faithfully Miss K Wilcox Subject Leader Geography
Please return via the trips box outside Student Services, addressed to Miss Wilcox, Subject Leader Geography, no later than Friday 14 December 2018 Iceland Tour 2019: Reykjavik I request that my child (name) Tutor Group. be included in the Iceland tour from Thursday 24 October 2019 to Monday 28 October 2019. I have read the terms and conditions as set out in the letter and agree to be bound by them. I enclose a cheque for the deposit of 200/please set up the facility for me to make this payment on ParentPay (please delete as appropriate) I am willing to pay the second payment of 200 no later than 1 March 2019, the third payment of 200 payable by 3 May 2019, the fourth payment of 200 by 28 June 2019 and the final balance of 120 no later than the 19 July 2019. Signed.. (Parent/Carer).... (Date)
1 Parent/Carer Consent Form Visit to: From: Date Time to: Date Time Student name: Tutor group: I agree to (name) taking part in this visit and have read the information sheet. I agree to s (name) participation in the activities described. I acknowledge the need for to behave responsibly. Medical information about your child a) Any conditions requiring medical treatment, including medication? YES/NO If YES, please give brief details: b) Please outline any special dietary requirements of your child. eg vegetarian, gluten-free, nut allergy, dairy-free c) Please outline the type of pain/flu relief medication your child may be given if necessary: d) Is your son/daughter allergic to any medication? YES/NO If YES, please give details: For residential visits and exchanges only a) To the best of your knowledge, has your son/daughter been in contact with any contagious or infectious diseases or suffered from anything in the last four weeks that may be contagious or infectious? YES/NO If YES, please give brief details: b) When did your son/daughter last have a tetanus injection? Parent/Carer Consent Form May 2018
2 Please inform the trip leader as soon as possible of any changes in medical or other circumstances between now and the commencement of the visit. Declaration 1. I agree to photographs being taken of my son/daughter and published via Notley High School & Braintree Sixth Form Facebook/Notley High School & Braintree Sixth Form Twitter/Notley High School & Braintree Sixth Form website/braintree Sixth Form website/school displays/oncampus. 2. I agree to my son/daughter receiving medication as instructed and any emergency dental, medical or surgical treatment, including anaesthetic or blood transfusion, as considered necessary by the medical authorities present. 3. I understand the extent and limitations of the insurance cover provided. Contact telephone numbers: Contact 1: Name: Relationship to student: Mobile: Home: Work: Contact 2: Name: Relationship to student: Mobile: Home: Work: Home address: Alternative emergency contact: Name: Telephone number Address: Name of family doctor: Telephone number: Address: Signed: Date: Full name (capitals) The trip leader must take this form (or a copy) on the visit. A copy should be retained by the school contact. Parent/Carer Consent Form May 2018
Iceland Tour October 2019 Student Information Form FULL NAME (must be exactly as it appears or will appear on passport) Surname. First name/s DATE OF PASSPORT ISSUE PASSPORT NUMBER PASSPORT EXPIRY DATE COUNTRY OF ISSUE GENDER DATE OF BIRTH (as Passport) AGE ON DATE OF TRAVEL (This must be exact please October 2019) NATIONALITY eg British NAME OF PARENT(S)/CARER(S) Country of Residence e.g. Britain Citizenship (This will default to Nationality)
DIETARY REQUIREMENTS (vegetarian, vegan, nut allergy, gluten free etc). This does not include likes & dislikes. MEDICAL CONDITIONS (including medications taken) This will be up dated later. Parent /Carer Signature Date.