Pretest Centre Handbook

Pretest Centre Handbook

What do I do? Register p.4 Log in p.7 See Licences p.9 Set up a session p.10 Print out logins p.11 Force submit session p.20 View results p. 21 What do my students do? Log in p.14 Start the test p.17 2 P a g e

What is a Pretest? Before a test question can be used in an Oxford online test, we need to make sure that the questions are at the correct level. We use students answers to help us check the questions. We look at the test results and make sure that the tests are the best quality. Pretests are free and easy to use in your lessons. 3 P a g e

How do I register to be a pretesting partner? Register To register, go to: http://www.oxfordenglishtesting.com/pretestingform 1. Fill in your Organisation details. 2. Fill in the details of the main contact person. (This will be the person who will use the system most) 3. Tick the levels of your students (see Glossary on p.31). 4. Click on the link to view the centre terms & conditions 5. When you have completed the registration form, you will be able to check that the details you entered about yourself and your organisation are correct. To make any changes click to go back to the registration form. 6. Click if your details are correct and you will see the following: Your registration is now complete. 4 P a g e

Next you will get an email to confirm you can log in. It will look like this: To start testing you need to tell us: how many students you have what level your students are (Pre - A1 C2) when you can do the tests So please email these details to eltpretesting@oup.com. One of the Pretesting Team will be in touch once you have registered to go through any queries you may have at this stage. 5 P a g e

We will send you an email to show you that your Licences are ready. It will look like this: Dear Ms Davies, You have been given 50 Licences for OTEB_R_A2_P01. You can use these between 02/04/12 and 20/04/12. Regards, Customer Support Team. Your licence number will tell you what tests you have been given. This chart shows you what the test is and how long it will take: Code Type of Test Time YL_PT02_A1 Young Learner 35 minutes OTEB_R_A2_P01 Reading 35 minutes OTEB_W_B1_P01 Writing 45 minutes OTEA_L_A2_P01 Listening 35 minutes OTEB_RL_B1_P10 OOPT_A1_TEST_001 Reading and Listening combined Use of English and Listening 45 minutes 45 minutes This refers to the type of test e.g. Reading and Listening combined, Reading, Writing, Listening or Use of English This refers to the level of the test you have been given. 6 P a g e

Now you need to log in, see your Licences, and set up your sessions. Centre Login To log in go to: http://www.oxfordenglishtesting.com/pretesting The login screen looks like this: Enter your username, password and organisation ID. You can find these in your email. Next click. Tip: Keep the email with your login details somewhere safe in case you need to enter them again. 7 P a g e

The next screen you see is your Home Page. It will look like this: Every time you log in you will see this page. From here you can: See a Pretest Licence (p.9). Set up a session (p.10). Print logins for your students (p.11). Add new users (p.25). 8 P a g e

See Licences To see your Licences, go to the Admin tab. Your screen will look like this: Your Licence has a from date and a to date you must take the test before your to date. One of the Pretesting Team will be in touch when your Licences have been allocated to go through any queries you may have about setting up your sessions. 9 P a g e

Set up a session Click from the Sessions tab to add a new pretesting session. Here you can: 1. Select a Pretest Licence 2. Choose a date 3. Create a new class of students or use an existing class Once you have completed the New Entry form, click the button. You will go back to the Sessions section of the Control Panel, and you will see the new session appear in the sessions list. We recommend you enter a larger number than the size of the class (around 5 extra students) for the No of students, just in case you should need extra Licences. 10 P a g e

Print logins for your class Before your students take the pretest, they will need to be given login details. Your screen will look like this: 1. To print the login slips, click the drop-down box. 2. Select the print login slips option. 3. Click on to download the logins and passwords for your class of students. We recommend that you print out this document and cut it into individual slips to hand out to the students on the day of the Pretest. 11 P a g e

Before taking the test To make sure that you can use the tests easily with your students, please check that 1. the computers you are using for pretesting meet the system requirements (see the System Requirements section of this handbook). 2. your students have their logins (or for young learners, that you have logged them in) 3. you save the following link as a favourite (bookmark) on each of the PCs: http://www.oxfordenglishtesting.com/pretesting One of the Pretesting Team will be in touch before your pretest day to make sure you are ready for your pretesting sessions. 12 P a g e

Rules for running a pretest All pretests must be run in test conditions. You must 1) Prepare the room Signs: Students need to feel that the pretest is a real test, so put the Silence Please sign on the outside of the door. Seating: Decide where each student will sit. Try to space students apart so that they cannot see each other s screens. 2) Supervise the students An invigilator should be present in the test room during the test. It is the job of the invigilator to make sure students take the pretests in test conditions. 3) Tell your students about the test Students must not talk to each other during the test. Course books and dictionaries cannot be used. Mobile phones and cameras must be switched off. Bags must be put away Students must hand in their logins and passwords at the end of the test. 4) Tell your students about the Terms & Conditions Terms & Conditions for students taking pretests can be found in Appendix A. Invigilators must translate the Terms & Conditions for students ahead of running the pretest. For further information on Terms & Conditions contact eltpretesting@oup.com One of the Pretesting Team will be in touch a few days after your first pretesting session to make sure the test ran smoothly. Pages 14 to 18 can be printed out for your students. 13 P a g e

Student Log in 1. Go to the Oxford English Testing pretesting website. http://www.oxfordenglishtesting.com/pretesting Your screen will look like this: 2. Fill in the username, password* and organisation ID details that you have been given into the boxes and click on. *Type the password exactly (e.g. egpw01we, not EGPW01WE). 14 P a g e

Register Your screen will look like this: 1. Fill in the First name, Surname, Gender, Age, First Language and Years studying English fields. 2. Then click. You will see this box: 3. Click OK to continue. You will now see this screen: 15 P a g e

This shows you the Pretest(s) you can take. Click on the name of the Pretest. This starts the test and the timer. *For Young Learners log in, see Appendix B. IMPORTANT If you try to log in to a test after the Licence has ended, you will get a message that the test is no longer available. Contact eltpretesting@oup.com to see if it is possible to extend the pretesting period to allow your students to take the Pretest. 16 P a g e

Start the test When you start the test, you will see a screen like this: Click on the button to begin the test. 17 P a g e

At the end of the test When you have finished the test, you will see a screen like this: Click to finish the test. Scores Your teacher will see your scores straight away for most tests. For Writing you will have to wait for 2-4 weeks. For some tests students will not see the results at the end of the test. Teachers can login to the Admin site to view these. 18 P a g e

Reporting problems If anything unusual happens during the pretest, it could affect the students scores. An email must be sent to eltpretesting@oup.com Technical problems if you experience a technical problem you must fill out the following table and email it to eltpretesting@oup.com Operating System in use during pretesting: Internet Browser & its version: Pretest ID: Small description of problem: Table 1. Reporting Technical problems Other problems anything that stops the test being fair should be reported by email. This includes: power cuts students cheating students copying 19 P a g e

Force Submit sessions After the students have completed the test, Force Submit the sessions. Then you can view your students marks. Force submit closes the session. Wait until all students in a session have taken their tests before you force submit. If you force submit before all students have finished the tests, you will not be able to go back and do the remaining tests. The session will be closed. Go to the Sessions tab, select Force submit from the drop down menu under Action. This will close that session and you can see the results on the Results tab. 20 P a g e

View students results After the test is finished, some of the results will be automatically marked and you can see them straight away. Writing test results can be seen after 2-4 weeks. To look at students results, click on the Results tab. View result summary To view a summary of your students results, click the drop-down menu and select the Pretest session. Click to continue. 21 P a g e

View results for session The Results for Session screen allows you to look at each student s test score by class. You can email students their results by clicking on the button or you can export the results as a Microsoft Excel spread sheet by clicking on the button. As the email address provided is not valid, results for the Young Learner students will have to be distributed to the students differently. Note: The OUP Test Development team will automatically be updated when students complete the test. There is no need to email the results to the Test Coordinator. One of the Pretesting Team will be in touch a few days before your Licences to date. 22 P a g e

Add new users If more than one teacher from your school wants to run a test session with their class, you can add them as a new user on the Admin tab. Each teacher will have their own login details. (You can also search for teachers, download teachers details to a Microsoft Excel spread sheet, edit teachers details, or remove teachers on this tab.) To add a teacher: 1) Click the button. 2) Enter the details of the teacher. 3) Click the button. 23 P a g e

Updating your personal information In the My details section of the Control Panel, you can change your password and update your email address. Changing your password When you sign up for pretesting, the pretesting system will automatically give you a random password. If you would like to change your password, you must enter the Old password first. Enter your desired new password in the New password field and once more in the Repeat password field. Press to save your changes. 24 P a g e

Thank you We appreciate you taking the time to read this handbook, and agreeing to take part in an OUP ELT Pretesting session. We hope that you and your students find it a valuable activity. We look forward to continuing to work with you in our efforts to improve the educational services we provide. 25 P a g e

System requirements 15+ Pretests The information below sets out the minimum system requirements for use of the pretesting system. Automatic System Check Click here to run an automatic system check. This will tell you whether your computer can show the test questions and play the audio for the listening questions. You will need a current valid email address to register and get access to the tests. Browsers Internet Explorer (IE8) Firefox (15) Safari (3) The test delivery software requires JavaScript and pop-up windows to be enabled in your browser. You will need to have Adobe Reader installed to view and download pdf documents (available from www.adobe.com). N.B. Some of the brand new pretests may not run on all browsers. The test delivery software requires JavaScript to be enabled on your browser. Please contact eltpretesting@oup.com if you would like support documentation on enabling JavaScript. Some types of Pretest also require Java version 6 update 9 or above. Supported operating systems Windows 2000, XP, Vista, 7 MAC OS 10.4 and later Hardware 128 MB RAM Monitor capable of 1024 x 768 resolution Sound card with headphones or speakers Audio To play audio for the listening parts of the tests, you will require Adobe Flash Player 9 or higher (available for free from www.adobe.com). Display You will need a colour display. The test delivery software has been optimized to appear in a browser window sized at 1024 x 768 pixels. You therefore need a monitor that can have the display set to a resolution of at least 1024 x 768 pixels. Internet Connection To take a test, we recommend a broadband internet connection with a download speed of at 26 P a g e

least 256kb/s and bandwidth of at least 100kbps(16kb/s) per person taking the test. Users with dial up connections or broad band connections with a download speed less than 256kb/s may have difficulty listening to audio files and rendering some items. Young Learner Pretests The information below sets out the minimum system requirements for use of the pretesting system for young learner pretests. Internet Browsers: Internet Explorer 9, Firefox 14, Chrome 21 (tests are likely to be compatible with other browsers, but we cannot guarantee this). The test delivery software requires JavaScript to be enabled on your browser. Please contact eltpre-testing@oup.com if you would like support documentation on enabling JavaScript. Some types of Pre-test also require Java version 6 update 9 or above. Supported operating systems: Windows XP, Windows Vista, Windows 7 Hardware: 1 Gb RAM, Monitor capable of 1024 x 768 resolution sound card with headphones Audio: To play audio for the listening parts of the tests, you will require Adobe Flash Player 9 or higher (available for free from www.adobe.com ). Display: You will need a colour display. The test delivery software has been optimized to appear in a browser window sized at 1024 x 768 pixels. You therefore need a monitor that can have the display set to a resolution of at least 1024 x 768 pixels. Bandwidth: To take a test, we recommend a broadband internet connection with a bandwidth of at least 500kb/s per client taking the test. Bandwidth is divided between the number of client machines (a 2mb/s with 4 client machines will deliver 500kb/s per client). 27 P a g e

Frequently asked questions Can students pause the test? The test cannot be paused once it has been started. Why is there no link to the test when the students log in? If you log in after the time period has expired you will not be able to access the test, either to answer the questions or to review a completed test. In some circumstances it is possible to extend the pretesting period; please contact eltpretesting@oup.com to enquire. The test screen has disappeared and I m getting the message, Sorry your session has expired. Please refresh your browser window to continue. If the time limit expires without the student submitting his or her answers, they are automatically taken out of the test. To gain access to the marked test, you will need to press the Refresh icon on your Internet browser, or else re-enter the website address (www.oxfordenglishtesting.com/pretesting) in the address bar. 28 P a g e

Why is the audio not playing correctly? You must have Flash Player 10 installed on the computer for the audio questions to play correctly. Note that on certain versions of Flash Player (e.g. version 9.0.28.0) the audio plays at double speed. To solve this problem, please install the latest version of Flash Player from http://www.adobe.com/products/flashplayer/. How can I stop students copying from each other s screens? Pretesting should be carried out under test conditions with an invigilator present in the test room for the entire test. If there are more computers in the room than you need, you might also consider spacing the students out so that one sits at every other computer. How do we tell you what we think of the tests? Feedback is an essential part of the pretesting process, and once your students have completed the test we will begin to send out questionnaires. To enable us to do this, please ask students to enter their email address on the Test Registration page, and register your own email address when logging into your version of the test. Providing email addresses is not compulsory, and we won t pass your personal information on to anyone. I have a question about the test that isn t covered by this Handbook If you have any further questions, please email us at eltpretesting@oup.com. Glossary Pretest a free sample test students take. Licence a code that gives a student a free pretest. Session a period of time you set up on the system for students to take a pretest. Invigilator a member of staff who watches students doing a pretest to make sure they keep to the rules. CEFR levels a guide to your students language level Level Pre A1 Description New Starter 29 P a g e

A1 A2 B1 B2 C1 C2 Beginner Elementary Intermediate Upper-intermediate Advanced Proficient Student Logins Student Login e.g. jsantos Student Name Jose Santos Computer Number 19889-KC 30 P a g e

Appendix A Student terms and conditions 1. These are the terms under which OUP, the publisher of this test, makes it available to you. 2. You accept the terms of OUP s Privacy Policy and Legal Notice available on http://elt.oup.com/termsandconditions. 3. You agree that you will not: a. print out any test question or b. take a screen shot of any test question or c. make a written copy of any test question or 31 P a g e

d. take a photograph of any test question. and you will not enable anyone else to do those things. 4. You agree that OUP may process any personal data that you enter (e.g. your name, email address and age), in accordance with OUP s Privacy Policy. 5. You now transfer to OUP the ownership of the copyright in your written and verbal answers to the test questions. If this is not legally possible, you now give OUP a nonexclusive perpetual irrevocable royalty-free licence to use your answers for any purpose. You understand that your answers will be used by OUP without your name or other personal data appearing. In addition you waive any moral rights that you may have in the answers. 6. This is the only agreement between you and OUP. If you have any complaint about the registration process, the content of the test, the working of the test website, your test results, or anything else about the test, you must contact the school or test centre where you took the test, and not OUP. Good luck! Appendix B Logging in for Young Learners On the day of the test we recommend that the teachers: log the students in (see pg 11 on how to print login slips) 32 P a g e

Fill out the biodata form (see pg 15) Leave the computer ready at the launch test screen. This will look like the screen below. In order to make this process as easy as possible we would recommend using the table that can be found on pg 31 to keep track of which students are logged in at which computer. 33 P a g e

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