OPERATIONS COUNCIL MINUTES June 13, 2016

OPERATIONS COUNCIL MINUTES June 13, 2016 1. UPDATE ON GOALS - 2. MEETING TOPICS - 3. UPCOMING TOPICS Recurring Items: Emergency Preparedness ctclink

OPERATIONS COUNCIL REPORT - President s Office JUNE 2016 President Chris Bailey Sandie St. Onge, International Program Eli Hayes, ctclink Hahli Clark, Corporate and Continuing Education Wendy Hall, Effectiveness and College Relations Erin Zeiger, Foundation Kendra Sprague, Human Resources CORE THEME I: WORKFORCE AND ECONOMIC DEVELOPMENT Production for a new LCC recruiting video/commercial highlighting LCC s Industrial Trades programs is nearing completion. Last year Effectiveness & College Relations received support from the LCC Foundation to produce the video, which should be complete by the end of June. The commercial will air on cable and the Internet (through various sites). CORE THEME II: TRANSFER AND ACADEMIC PREPARATION The 2016 Summer Assessment Institute has been scheduled for August 15-16. The institute is the college s primary assessment activity for Global Skills each year. The following faculty have been selected to participate in this year s institute, which will focus on critical thinking: Brad Benjamin (coordinator); Hiedi Bauer; Trey Batey; Janell Haynes-Hughes; Merry Bond; Terri Skeie; Chelsea Vaughn; Shannon McLain; and Holly McShane. Participants are selected through a competitive application process. CORE THEME III: STUDENT ACCESS, SUPPORT and COMPLETION Preparations for LCC s 80 th Annual Commencement ceremony are well underway. Over the course of the year, LCC students have collectively earned 572 associate degrees, 88 one-year certificates, and 154 high school diplomas and GED certificates. This year LCC is incorporating graduates of Eastern Washington University into the ceremony. Four students will be honored at Commencement for receiving this year s Scholastic Achievement Awards. Recipients include Tracie Schillo and Darcy Collart (Professional- Technical) and Elizabeth McCarthy and Lillian Smith (Academic Transfer). CORE THEME IV: INSTITUTIONAL EXCELLENCE Red Devil Wellness is now offering monthly BIA scale days so faculty, staff, & students can set health-related goals and monitor their results. Over 50 faculty, staff, & students come by the Fitness Center to use the scale. Brian Mahon, a retired PA and cancer prevention advocate, came to campus to present the Cancer Prevention Challenge in which he shared factual information that spreads the message, early detection and a healthy lifestyle is the key to cancer prevention. We had the Spring Quarter Fun Run/Walk this month as well. HR is able to conduct ergonomic assessments to better fit the workspace to the employee. We assess the spaces of all of our new hires to ensure they get the most ideal setup in their new space. We are also doing ergonomic assessments for any interested current employees. Human Resources welcomed and oriented all new full and part-time employees. We completed the tenure track recruitment process and are excited to welcome six new faculty to campus this fall in the areas of Earth Science, Library, Machining, Nursing (2), and Speech Communication. HR and the Classified Training Committee brought Ayla Lewis, from Happy Brain Science, to campus to help us choose happiness! Her presentation was called The Science of Being Happy & Productive at Work. Studies show that happier people are more productive, energetic, cooperative, resilient, successful, & engaged. Ayla presented solid scientific data to cover dozens of actionable techniques to increase job happiness, organized around the themes of goals, relationships, & attitude. Specifically she gave strategies to: Effectively cope with stress; Reboot workflow for increased focus & creativity; and Develop & sustain happiness. The feedback for this presentation was super positive. President Bailey held his Faculty Quarterly Conversation with the President this month. This is a positive direct line of communication for faculty to express concerns, ask questions and to participate in decision making.

o Online training opportunities spring quarter include a course on cybersecurity awareness as well as a course on Emergency Preparedness related to fire. The HR Team continues the configuration process for the ctclink conversion. International Program o Marie Boisvert, new IP Director, will start on June 13. Laura Abelarde and Sandie St. Onge worked a very well attended International Festival on Saturday, June 4, and met with 160+ prospective LCC students. Several adults showed an interest in learning more about being host families. ctclink Update o A communications/change management plan for the ctclink conversion has been drafted and will go out to the campus community for review in the near future. A set of ctclink webpages have been developed that include basic information about the project, in addition to a series of links to training resources. The Lower Columbia College blog has been reconstituted, and will be used as a primary communication tool for updates about ctclink. In the last two weeks, four blog posts about the ctclink project have been made, including: ctclink Project Employees Hired; Announcing ctclink Reference Center; Enroll in New PeopleSoft Fundamentals Course; and ctclink Conversion in Full Swing at LCC. OTHER TOPICS: New Hires/Changes: Hannah Taylor Program Assistant (Registration) * 1 Year Project * Sara Gallagher Fiscal Specialist 1/Payroll Assistant Shani Dennick HR Specialist Karen Boyle Program Assistant (Registration) *1 Year Project * Sue Boursaw Director of Head Start/EHS/ECEAP Hoa Le Fiscal Analyst 2 Jeffrey Strange Lead Teacher/ECPS3 (Head Start) Adriana Baltazar Child & Family Development Spec./ECPS3 (Head Start)

LOWER COLUMBIA COLLEGE OPERATIONS COUNCIL REPORTS 2015-16 Administrative Nolan Wheeler, VP Services Jason Arrowsmith, Security Desiree Gamble, Payroll Richard Hamilton, Campus Services Cliff Hicks, Auxiliary Services Brandon Ray, Information Technology Kirc Roland, Athletics Janel Skreen, Safety & Security Kelley West, Finance June 2016 CORE THEME IV: INSTITUTIONAL EXCELLENCE Capital Projects Main Remodel Project The design for the Main remodel is finished. Faculty will start moving out at the end of spring quarter 2016 and the west wing of Main will be off-line for approximately one year. Gymnasium/Fitness Center 2nd Floor Construction Final drawings are expected to be finished by the end of June with project advertisement tentatively scheduled for July and a construction starting in September. The construction period will be approx. 120 days (4 months). If all goes well, we should occupy the new area in Spring Quarter 2017. LEED Silver Certification All documentation has been submitted to achieve Silver Certification based on the scoring sheet. However, the review process can take a few months before a final decision is made. Status Update Pending. Architect and Owner will meet the first week of July to finalize scope and design prior to drawings being submitted to the City of Longview for review. Health & Science Building LEED Gold Certification We have received word that the Health & Science Building will be issued LEED Gold Certification. Structured Learning Center The contractor recently discovered that the roof is in poor condition with multiple leaks. After a complete review, the project team determined that it would be appropriate to replace the roof with a new one instead of patching it. Don Talley Exhaust Fans & Air Compressor Mechanical drawings were completed in May and will be submitted to the City for plan review in the first week of June. Bids are scheduled for the second week on June with a project start date around August. Campus Parking Lots Parking Lots A, B, C, I, and J show signs of deterioration. Portions of the asphalt will be replaced, cracks will be sealed and each parking lot will be recoated and striped during the summer break. Project start date will be around mid-july.

Information Technology Services: IT Services developed a tool for the Career Center to help make it easier to deliver accurate, updated information to students using those services. IT Services completed a project to assist outreach to high school students seeking to apply to LCC. IT Services setup a clock/digital sign/speaker in the Heritage Room as a pilot emergency notification solution. IT Services began updating podiums in HSB and Fitness Center to improve equipment maintenance and troubleshooting. Emergency Preparedness Members of the emergency management team will meet with Absco Solutions on Monday, June 6 th to do a walkthrough of the buildings where security cameras will be installed. The team will discuss wiring, camera location and installation. The current timeline is to complete installation of the new notification system, security camera system and access control system by fall 2016. The goal is to expand access control throughout the campus once it is completely implemented in the Health and Science Building and Fitness Center. Consultants have been hired to conduct a seismic analysis of our older buildings. Maxient (behavior management software) training has been scheduled for all users in the month of June. Safety & Security Safety and Security will be meeting with LPD on Monday, June 6 th to work on establishing an MOU for Title IX compliance. ALL EBC emergency response bags have been collected and standardized. They are ready for distribution when the new EBCs are announced. A position has been posted for a new PT Security Guard. We are awaiting applications and hope to have someone on board soon. There has been an uptick in the number of Student Conduct cases. The BIT team has received several BIT reports during May. Most have been classroom management issues and not necessarily BIT issues. A Domestic Violence training presented by a local advocate group has been scheduled for Friday, June 10 th. The training is open to any interested faculty and staff and is located in HSB 123, 2:00-4:00 pm. EH&S is working with DOSH to set up a current audit of our hearing program. EH&S will be ordering new air sampling equipment that will allow real-time air sampling for potential volatile air contaminants. EH&S is going to start assisting Vocational Programs in updating their SDS (safety data sheet) notebooks this summer. Janel Skreen had her baby on Saturday, June 5! She will be out on leave for most of the summer, but available via email. If anyone needs immediate assistance with EH&S issues, they should contact security. Athletics Lower Columbia College Athletics recently hosted another successful NWAC Championship Baseball Tournament. The event was hosted by LCC for a record 12 th straight year. The event has one more year on a current three-year contract. The NWAC Tournament was profitable and the campus did a great job putting on the event. Student volunteers included the women s basketball team, volleyball team, softball team

and soccer team. LCC employees and community members including the Pioneer Lions, also volunteered at the event. Campus Services repaired the bleachers and provided garbage detail as well as other services. The LCC baseball team worked very hard to prepare the field and showed well by taking 4 th place. The live television coverage of the NWAC Tournament was a big hit and included commercials promoting Lower Columbia College. The LCC Summer Basketball League is underway. This will bring many young high school kids and their parents to campus in June. Several LCC Athletes took part in the recent Barnes and Beacon Hill Schools College Days event on campus encouraging youngsters on the benefits and positive outcomes of attending college. Enterprise Services Bookstore No new updates Fitness Center No new updates Maintenance/Custodial/Grounds/Print Shop A total of 160 work orders (including those generated prior to May 1st) were completed in May. Johnson Controls installed a new fire alarm control panel at CMS. All fire alarms on campus are now routed through this panel, enabling CMS staff to quickly and correctly respond each one. In preparation for the NWAC Tournament, Maintenance staff replaced and repainted rotten wood as well as reapplied red caution paint to the stairs and safety railings to help prevent injuries. Custodial and Grounds provided essential overtime support during the NWAC Tournament. They kept the facilities looking clean and well-kept by emptying garbage cans, keeping bathrooms cleaned and well stocked and providing other services as needed. Although short on work-study employees this month, Grounds planted numerous trees around campus. The majority of trees were planted in the Heritage Grove, but three were also planted at HFL in anticipation of their annual review. It was decided that the playgrounds needed more shade and color, so three Sunset Maples were planted to address this issue. They ll be especially lovely in the fall! Central Services held a Sealed Bid sale this month beginning Monday, May 23rd and ending Thursday, May 26th. Finance Office The Finance Office is continuing to accept applications for a Grants and Capital Projects Purchasing Manager. The position closes June 15 th. The ctclink configuration meetings for the Finance Pillar were temporarily put on hold when resources were reverted to first link colleges (Tacoma and Spokane). We continue to work on our spreadsheets to be prepared for the go-live date, October 31. Year End is upon us. Thank you for adhering to our Fiscal Year End deadlines. We are continuing to work on the FY2015 financial statements. The expected Audit will be August 2016, but we do not know the exact date yet.

OPERATIONS COUNCIL REPORT 2015 2016 INSTRUCTION June 2016 Brendan Glaser, Vice President of Instruction Darlene devida, Dean of Instructional Programs Kyle Hammon, Dean of Instructional Programs Karen Joiner, Executive Dean & Director of Nursing Melinda Weatherford, Associate Dean of Learning Resources Tamra Bell, Director of Workforce Programs and Career Services Sarah Griffith, Director of elearning Sandy Junker, Director of Head Start Core Theme I: Workforce & Economic Development Worker Retraining: Regional planning for the Workforce Innovation & Opportunity Act (WIOA) is underway. Workforce staff recently participated in planning discussions with partner agencies and social services regarding orientation processes and one-stop services. Recommendations for integration of services and coordination between providers has been added to the local WIOA plan that is currently in the review process. LCC staff across campus continue to be highly engaged in the development and implementation of WIOA to ensure the needs of our student populations are met. Workfirst: Workfirst staff attended a conference in Seattle to discuss new policies coming for the FY17 year. These include extensions to Workfirst work study time limit, component coding, review of Life Skills to stack activities, and use of Commerce Contractor programs to obtain additional hours, if necessary. Career & Employment Services: CES is taking part in exploratory meetings with Goodwill and WorkSource Kelso to develop lean processes to work with clients releasing from Washington prisons. Corporate & Continuing Education: Twenty employees have been identified by NORPAC administration as potential maintenance mechanic apprentices. Individuals must successfully pass a battery of WorkKeys assessments to move forward. The assessments were identified as skills necessary for the job through the use of the ACT WorkKeys Job Analysis process, which involves an authorized job analyst spending time with employees currently in the position to identify tasks and skills necessary for successful performance of the job. NORPAC Maintenance Technicians identified Applied Technology, Workplace Observation and Teamwork assessments as priority skills for the job. Apprentice candidates are testing on campus now and must have assessments completed by June 2. LCC is currently testing candidates for Paraeducator and clerical positions with the Longview School District. The District requires applicants to complete computer skills testing, typing, and the WorkKeys Applied Math and Business Writing assessments. Ten individuals are currently completing the testing process. Cowlitz 2 Fire & Rescue sent 7 individuals for testing in May for firefighter intern positions. Cowlitz 2 requires individuals to obtain a Silver Level National Career Readiness Certificate (NCRC) in order to be accepted into the firefighter internship program. The NCRC assessments are Applied Math, Reading for Information and Locating Information. CCE offered two Department of Transportation Traffic Flagger Certification classes in May. 15 individuals completed the required 4 hour recertification and 9 individuals completed the 8 hour training to obtain their Traffic Flagger Certification Card. Twelve individuals representing different industries are participating in the High Performance Teams professional development series that started May 19 th. This six part series is offered from 8 am to noon on Thursdays. Topics covered are Fundamentals of High Performance Teams, Myers-Briggs in Team Building, Emotional Intelligence in the Workplace, Motivation & Coaching, Customer Centered Service,

and High Performance Leadership. Among the participants are employees from Cowlitz County, Cascade Natural Gas, Red Leaf Organic Coffee, Mallory Company, and American Workforce Group. Corporate & Continuing Education completed an $8,800 contract May 19th providing customized training for six employees of Black Hole Weaponry (BHW), a custom gun barrel manufacturer. The training focused on manual machining, Computerized Numeric Control (CNC) and inspection and quality control. o Machining faculty Kam Todd customized the coursework to meet the needs of BHW. In addition to the hands-on work participants enrolled in ToolingU online courses to enhance the classroom work completed on campus. o This project was designed to create a corporate certificate partnership with Black Hole Weaponry. Employees completed 44 hours of training (4.4 CEUs) over a six week period. Core Theme II: Transfer & Academic Preparation Armando Herbelin s organic chemistry class toured Emerald Kalama Chemical on May 16 th. In the first two weeks of May, Andrea Gillaspy-Steinhilper provided workshops to 9 different classes, to a total of 158 students. So far this quarter, the library has offered 22 workshops to 403 students. Departments requesting workshops include: ANTH, CS, COLL, SOC, EDUC, CDS, PSYC, POLS, HIST, CEO, ENGL, and CHEM. Core Theme III: Student Access, Support & Completion Lucas Myers and Becky Connolly presented a pre-conference workshop, Standards Based Grading, at the Assessment, Teaching and Learning Conference May 4 th. Adam Wolfer, Lucas Myers, Louis LaPierre and Elena Ross helped with the Barnes Elementary School group that visited our campus May 20 th. Kurt Harbaugh led the spring STEAM workshop for area middle school students. The workshop focused on creating musical tones and the mathematical relationship of string tension to tone produced. Students created their own tune-able instrument. The culminating event was a performance for family and friends. Basic Food, Employment & Training (BFET): In May, staff attended the annual BFET Training Forum hosted by DSHS in Kennewick. Katie Sully, BFET Educational Planner, and Dani Trimble, Workforce Services Manager, presented best practices regarding childcare services and the innovative partnership between the LCC BFET program and the Early Learning Center. Highlights of the presentation included student engagement, case management strategies, and interventions for student parents. Two Career & Employment Services staff, Heidi Hamer and Brian Sharp, attended certification training from the Meyers Briggs psychological instrument, and are now qualified to proctor, analyze, and counsel clients in this assessment. This will be valuable for providing more intensive career coaching services. WorkFirst: Staff created an assessment tool for students in Vocational and Pre-College programs to identify areas they feel they are under-resourced. This will provide Workfirst staff with increased information to address barriers for those students and create a better connection to appropriate resources. Nursing students and faculty Annette Ward and Jeanne Hamer assisted at the Senior Fair at the Expo Center on May 15 th. Tamara Norton coordinated the Nursing program s contribution to this community event. The LCC Early Learning Center hosted the Washington Campus Children s Centers Directors meeting on May 11. The group toured the Early Learning Canter; Michaela Jackson and staff guided the tour. On May 6 th the Nursing program sponsored the annual Nurse Appreciation Day Event in the Rose Center. Kristine Keough-Forte, Ethicist, and Brian Mahon, PA, were the primary guest speakers. Nursing faculty and over one hundred Nursing students were in attendance for the dynamic and engaging presentations. As part of a state mandated Data for Program Improvement (DPI) project, the Transitional Studies Department has restructured its online HS21+ classes. Staring July 1, 2016, each of the 12 high school completion subjects will be available in an online-hybrid format and student support will be available from 8 am to 9 pm, four days a week, in AAR 101. Basic Education for Adults (BEdA) expects this cohort model to improve participation, retention, completion and ultimately transition, for BEdA HS21+ students. The project was developed with guidance from the SBCTC in Winter 2016. Data will be tracked during this two-year DPI project. The Transitional Studies Department had 28 students turn in applications to graduate during Spring Quarter from HS21+. Approximately 25 graduates are expected to participate in Commencement 2016. The Transitional Studies Department has conducted 207 HS21+ New Student Orientations so far this year. Transitional Studies has met local spring enrollment goal and are pleased with students progress

and commitment to the new College and Career Readiness Standards (CCRS) which were adopted in 15/16. In I-BEST news, LCC BEdA received approval from the State Board to I-BEST the Business Management Program. This includes the Retail Management Certificate of Completion and the General Business Certificate of Proficiency. LCC BEdA will support BUS 101 and ACCT 101 every quarter they are offered in a classroom setting, in addition to other BUS classes. I-BEST enrollments continue to increase. 108 students are enrolled in I-BEST classes for spring quarter 2016. This is a 25% increase over spring quarter 2015. Classroom CASAS testing has become common place and, oftentimes, 100% of the students are eligible for I-BEST. I-BEST enrollments bring enhanced FTEs (1.75) to LCC. I-BEST students are among the most successful at LCC. For winter quarter 2016, 118 students were enrolled in I-BEST classes. 39 (33%) of these students were on the Honors List. An additional 14 were not full-time students, but earned a GPA above 3.25 for a total of 45% of I-BEST students accomplishing a GPA of 3.25 or higher. Tutoring appointments are up 43% compared to this time last spring, and tutoring, elearning, and library staff have provided assistance to students over 1,453 times so far this quarter. Heidi Patten Carmody worked with Nadine Lemmons, Mark Gaither, and Pam DeRosier to make test scheduling available online to BTEC 145 students. They created and added a schedule to the Learning Commons WCOnline scheduling software. It can be found in the drop-down menu on the Learning Commons tutoring and resource scheduling page. Heidi Patten Carmody is working with an instructor to collect feedback on customer service in the Learning Commons. In this secret shopper program, students do not know they are secret shoppers. They are asked to fill out an online survey after they have visited the Learning Commons. So far, the results have been extremely positive. The advertisement for Fall AER classes has been sent out and includes 40 courses using Alternative Educational Resources. We have at least one instructor using AER in the fall who had not done so before, and many are continuing to use them. The Whisper Room recording/sound booth in the Learning Commons is closer to completion. This will provide a space for faculty, staff and students to create recordings such as videos, podcasts, tutorials, and presentations. We ve ordered a Snowball microphone and tripod for the GoPro video camera. Expected opening date is summer 2016 or sooner. Mavourneen Rister, Melinda Weatherford Harbaugh, Andrea Gillaspy-Steinhilper, and Sarah Griffith met to discuss elearning and information literacy options for inclusion in COLL 101 and 102. Ideas discussed included information literacy (and other) modules that can be shared with all instructors making it easier for students to get similar content and learn how to navigate Canvas, and requiring library orientations. Core Theme IV: Institutional Excellence Corporate & Continuing Education hosted another Youth Mental Health First Aid on May 20 th. Community members, LCC students and employees, and school district leaders participated. The 8-hour course has proven effective in providing resources and strategies to assist youth experiencing a mental health related crisis. Guiding Good Choices began May 31 st and June 1 st. Guiding Good Choices is a drug prevention program that seeks to give parents the skills they need to reduce their children s risk for using alcohol and other drugs. The first session, in partnership with the South Kelso Community Health Advocates, is held at Wallace Elementary from May 31 st - June 28 th and the second session, in partnership with First Baptist Church, runs from June 1 st - June 29 th. The project is funded by a grant from the Department of Social and Health Services. Twenty-one area middle and high school students participated in the 2016 SEMI Foundation High Tech U April 25 th 28 th. Students participated in career exploration and STEM activities at Millennium Bulk Terminals, Steelscape and on the LCC campus. Industry partners volunteered to give students hands-on experience with nanotechnology, gates and human calculator, engineering design challenge, financial reality, and creative computing. Students formed teams to compete in each of the activities and document their findings. o o o One of the top students was nominated to receive $1,000 scholarship from the SEMI Foundation. The event was sponsored by Carl Perkins Funds, Laboratory Science Institute, Kinder Morgan Foundation, Millennium Bulk Terminals, Fibre Federal Credit Union, and the LCC Foundation. Industry hosts were Millennium and Steelscape with a tour provided for students at NORPAC. 2016 marks the 5 th year that LCC has partnered with the SEMI Foundation to offer this STEM event.

Louis LaPierre presented Beautiful and Bizarre: The Diversity of Sexual Practices in Nature at Community Conversations. Louis LaPierre presented at LCC for the Willapa Hills Audubon Society Extreme Evolution Mimicry and Crypsis. Adam Wolfer sang with the Southwest Washington Symphony along with the LCC Community Choir, LCC Choir, RA Long Choir, and Mark Morris Choir. Elena Ross, Jessica Kooiman, and Efrain Sanchez attended the Western Washington Heath Educators Conference on May 6 th. Dawn Draus met with the statewide planning group to assist in the development of high school math course, Bridge to College on May 9 th. Jim Stanley and Dana Cummings attended the Teachers of Accounting at Two-Year College annual conference May 19 th 21 st in Denver, Colorado. The conference included accounting updates, as well as collaborative learning techniques, strategies for teaching accounting online, using classroom technology, and best practices for QuickBooks and online courses. The Washington Association of Occupational Educators (WAOE) Conference, Healthy, Wealthy, Wise, was held on campus May 5 th and 6 th. This conference served approximately 60 participants. Topics covered included: Armed Intruder Response; Elements of Quality Instructional Leadership; The Flipped Nursing Classroom, BAS in Professional Technical Teacher Education; Brain Rules for Better Teaching and Learning; Benefits and Retirement; and Sustainable Skills. Presenters came from South Seattle College, Grays Harbor College, Pierce College, the Public Employee Benefit Board, and Edward Jones Investments. The event was coordinated by Darlene Edwards and Corry Kile. Allan Evald, Randy Byrum, Roy Busley, Corry Kile, Gary Roeske, and Nathan Shepherd attended. Darlene de Vida, Maggie Stuart, David Rosi, and Stefan Rijnhart attended the Creating IT Futures: 2016 Summit held on May 19 th and 20 th in Mercer Island, Washington. Topics included: IT Common Courses; a panel on Disruptive Technologies across Industry Sectors; Presentation: SystemT: an Algebraic Approach to Declarative Information Extraction ; a presentation on Robotics; and an overview of the statewide IT program marketing plan and progress. Terri Hagle is preparing for retirement in June and has been working to cross-train employees and document procedures in preparation for the transition. Heidi Patten Carmody received word from the College Reading & Learning Association (CRLA) that her application for re-certification of the tutor training program has been accepted and approved, accrediting the program for the next five years. The Learning Commons hosted fun activities for Barnes Day on Friday, May 20 th. Tutors facilitated a find the book activity with the students from Barnes Elementary School. They were broken into groups, and each group located a particular book by call number. They responded to scavenger-hunt-style questions to locate information inside the books with candy prizes for groups who were able to answer correctly. Andrea Gillaspy-Steinhilper presented a talk on Institutional Collaboration for Student Success about our efforts with AER at the annual meeting of the Washington College Librarians and Media Specialists (CLAMS) on May 19 th and 20 th, 2016. Andrea Gillaspy-Steinhilper, with editorial support from Melinda Weatherford Harbaugh and Cliff Hicks, has proposed and been accepted to submit a chapter for publication in a two volume book to be published by the ALCTS (Association of Library Collections and Technical Services) about Textbooks and Academic Libraries. The chapter will be entitled Institutional Collaboration for Success: Library to Print Shop to Bookstore to Students. The first draft will be due in July. In July elearning will purchase a camera for faculty/staff use. The camera will available for check-out at the library circulation desk and will be able to shoot HD video, take photos, and will include all accessories needed. Becky Connolly and Sarah Griffith attended an outcomes webinar hosted by Canvas. In this webinar they were able to ask questions, give input, and see the future of outcomes in Canvas. They will continue to keep in touch with McCall Smith, the Canvas Outcomes rep, and give updates on how outcomes in Canvas change. E-Learning s NC-SARA agreement has been renewed, continuing LCC s eligibility to offer online courses to out of state students. For more information on NC-SARA you can visit this website: http://nc-sara.org/

Topics of Interest Recognition / Personnel The Transitional Studies Department welcomed Deborah Wornick, Brian DelMar, and Cole DeRosier as new, part-time Instruction and Classroom Support Technicians. Louis LaPierre was a bat and insect expert during the BioBlitz at Fort Vancouver National Historic Site May 20 th and 21st. The showcase event explored organisms in all taxonomic groups. Upcoming Events June1 June 3, 2016 Student Art Show held in Rose Center Art Gallery, 10 am 4 pm Wednesday through Friday (closed Memorial Day, May 30 th ) June 1, 12 pm 1 pm, Now I am the Master: Students as Teachers presented by Nicole DiGerlando, Mark Gaither, and Lucas Myers in the Learning Commons, Alan Thompson Library Room 106 June 1, 7 pm 8 pm, Longview School District All-City Orchestra Concert held in Wollenberg Auditorium, Rose Center Room 123 June 2, 11 am 1 pm, Red Devil Days held in Student Center and Student Center Pavilion June 2, 12 pm 1 pm, Community Conversations: From Bonobos to Homo: Evolutionary Perspectives on Primate Sexual Behavior presented by Trey Batey in Laufman Lecture Hall, Health and Science Building Room 101 June 2, 3 pm 4 pm, Career/Degree Planning Workshop held in Career Center Lab, Admissions Room 120 June 2 4, 7:30 pm 10:30 pm, Center Stage Presents: A Doll s House by Henrik Ibsen in Center Stage Theatre, Rose Center Room 131 June 3, 11 am 2 pm, Center Stage Presents: A Doll s House by Henrik Ibsen in Center Stage Theatre, Rose Center Room 131 June 3, 1 pm 2 pm, Workshop: Volunteer! held in Career Center Lab, Admissions, Room 120 June 3, 7:30 pm 9:30 pm, Symphonic Band Concert: the West conducted by Dr. Rob Davis in Wollenberg Auditorium, Rose Center Room 123 June 4, 10 am 4 pm, 26 th Annual International Festival held in Student Center June 4, 7 pm 9:30 pm, Jazz Ensemble Concert held in Wollenberg Auditorium, Rose Center Room 123 June 6, 1 pm 2 pm, Be your Own Boss Workshop (part one of a two part series) held in Career Center Lab, Admissions Room 120 June 9, 12 pm 1 pm, Community Conversations: Roundtable Discussion in Laufman Lecture Hall, Health and Science Building Room 101 June 10, 1 pm 2 pm, Communications at Work Workshop held in Career Center Lab, Admissions Room 120 June 10, 7:30 pm 9:30 pm, Choir Concert: Once Upon a Dream performance in Wollenberg Auditorium, Rose Center Room 123 June 14, 5:30 pm 6:30 pm, Individual Instruction Student Recital held in Wollenberg Auditorium, Rose Center Room 123 June 16, 6:30 pm 8 pm, RN Pinning Ceremony held in Wollenberg Auditorium, Rose Center Room 123 June 17, 6:30 pm 9 pm, 2016 Commencement Ceremony held at Kelso High School s Schroeder Field June 21, 12 pm 1:30 pm, Aging Wisely: Home for Life Are You and Your Home Prepared for the Rest of Your Life? presented in Laufman Lecture Hall, Health and Science Building, Room 101 Auxiliary Program Head Start Personnel: Head Start has opened up the positions of Assistant Director, Disabilities Specialist, and Family Service Parent Engagement Specialist. These positions will close the 1st and 2nd week in June. Head Start Duration Grant: The Office of Head Start announced the availability of funds to be awarded for the purpose of increasing the total annual hours of high-quality early education services offered to children enrolled in Head Start and Early Head Start. This would allow LCC Head Start to increase the current 3.5 hour day model to 6 hours days. Head Start will be applying to convert 3 to 4 classrooms. The grant is due June 24 th with funding available for the 2017 2018 school year. Enrolling now for 16-17: Head Start has 281 openings for the 2016 2017 program year. The intake team has started enrolling families. Head Start has been making presentations at community agencies and canvasing neighborhoods recruiting families.

Advanced Health Care Institute: Sue Boursaw, Director; Carleen Wolgamott, Health Specialist; Michaela Jackson, Director Early Learning Center; and Debra Zandi, Director of Three Rivers conducted the UCLA/Johnson & Johnson Health Care Institute training for parents on May 19 th. This was a collaboration in providing information to parents of all three programs. The event was well attended. Facilities: Head Start is continuing to work on the new site at the Longview School District Structured Learning Center. The new site has been named Memorial Park Drive Center. Move-in is scheduled for August 9th. An open house is planned for September so that everyone can tour the new facility. St. Helens Elementary Relocation: Head Start has been informed that St. Helens Elementary will need the Head Start designated classroom space next year, which means relocation is necessary. The St. Helens Head Start classroom will move to the new facility, as well as one classroom from LCC West and LCC East. This puts the new facility at maximum capacity and enables Head Start to have classrooms open to covert to the six hour day model. Sandy s Retirement: There will be a celebration for Sandy Junker on June 6th from 4 pm to 6 pm in the Student Center to mark her retirement from LCC.

OPERATIONS COUNCIL REPORT STUDENT SERVICES Kendra Sprague, Interim Vice President for Student Success Betty Hayes, Outreach and Enrollment Chad Meadors, Advising & Testing Jodi Dahlke, TRiO Educational Talent Search & Student Support Services Nichole Seroshek, Registration Marisa Geier, Financial Aid Mary Kate Marthaller, Disability Support Services Roxana Ahmadifard, Student Programs June 2016 CORE THEME II: TRANSFER AND ACADEMIC PREPARATION TRiO Student Support Services and TRiO Educational Talent Search took 30 students to a college fair in Seattle on May 26 th. CORE THEME III: STUDENT ACCESS, SUPPORT AND COMPLETION There are 88 Running Start seniors on track to earn their Associates degree this year. The annual high school counselor luncheon was held on Thursday, March 12th, with 9 counselors present. The main topic of the luncheon was the new requirements to get into the program now that the Compass test is going away. Several Math Boot Camps are scheduled in June to help students prepare for and improved this math placement results, which saves time and money. There is a three-hour session scheduled for June 1 from 5-8 and a two-day intense session planned for June 13-14 from 9 to noon. For more information, call the Admissions Testing office at 442-2353 or check out the website at http://lowercolumbia.edu/math-boot-camp. Math Boot Camps are designed for students who need to refresh their basic math skills, and not for students who are trying to test into the higher math levels. Advanced level math testers who wish to review more advanced math concepts can enroll into the online math review course called YouPrep. YouPrep was designed by LCC's math faculty, and is available upon request by calling 360-442-2353. Vet Corps partnered with Disability Support Services, Financial Aid, Advising, and the Career Center to host the fourth Veteran Briefing of the year on May 12th. A variety of campus and community resources were presented to new veterans and dependents. The goal is to build positive relationships and increase success and retention for this population. Outreach and Enrollment staff are working with IT staff to discuss the creation of a mass texting platform to replace retention/persistence calling campaigns and NSO reminder calls. The ability to text students would increase the likelihood of them getting the information on their phones and reduce the hours it takes to make the calls. The Enrollment and Retention work group is formalizing a First Steps document for use in all Student Services departments, on the LCC website, and in the quarterly Class Schedule and Catalog. Future students were actively recruited in May with 120 Beacon Hill 5 th graders touring campus and 80 Barnes 4 th graders participating in mini-classes during the 17 th annual Barnes College Day, where they participated in Math, Biology, Physical Education, Chemistry, Ceramics and Library courses. New Student Orientations are being offered two to three times a week through September 15, keeping the Testing and Advising staff very busy. Students must pre-enroll for NSO at the testing office or if they are strictly on-line only students, they may pre-register online. With COMPASS leaving us as an assessment tool, Advising/Testing staff and faculty members are scrambling to determine good options for English and Running Start placements. The Multiple Measures task force is determining the best way to move forward statewide. The Directed Self Placement (DSP) concept seems to work very well and is being quickly embraced for English placement at LCC. Pierson View is already in place and working well for Math placement. Smarter

Balance, which is used by high schools, is an option for Running Start student placement, along with DSP assessments and a mandatory 2.5 cumulative high school GPA with a minimum 3.0 in English/Literature courses or a 3-4 DSP score. Preparation for commencement is underway in the Registration office. Enrollments are being verified to ensure students are on track to graduate spring quarter or with the summer completion option. Phone calls are being made to students who have submitted their application to graduate but are not enrolled correctly to encourage enrollment in their remaining courses. TRiO Student Support Services has over 50 students graduating with Associate s degrees and transferring to four-year institutions. TRiO Educational Talent Search has over 60 students graduating from high school. Nearly all graduates are attending college in the fall, with 35 of those students planning to attend Lower Columbia College. Angel Ruvalcaba is leading the Multiple Measures task force at LCC. This task force is charged with replacing our current COMPASS placement assessment tool for English and Math. Pierson-Vue will continue to provide assessment for math. English assessment in reading and writing will need multiple measures to satisfy our needs. This will be a combination of GPA, Smarter Balance, and Directed Self-Placement (DSP). Our team is preparing a pilot of DSP for the summer quarter. The Advising department led by Leszek Cromwell is piloting the Positive Academic Progress (PAP) for working with students in academic peril, warning, probation, and suspension. It is a CANVAS based program designed to create a better connection with our students and help get them back in good academic standing. Leszek Cromwell has begun working on LCC s Military Friendly Status for 2017. Results for our Testing Office 6 month survey for the time period of December 1, 2015 through May 1, 2016 show that of the 99 students taking part in the survey: o Overall testing experience 91.5% Favorable Rating. o Front Window Customer Service 98% Favorable Rating. o Testing knowledge and problem solving 100% Favorable Rating. Ashley Bemm represented LCC at the Kelso Pow Wow on May 21 st at Kelso High School. At the event she handed out the Hand-in-Hand Scholarship application which helps pay $400 worth of books for an academic year. CORE THEME IV: INSTITUTIONAL EXCELLENCE Staff in the Student Services area are working their extremely busy spring end-of-quarter duties, summer/fall registration duties, and the additional duties ctclink preparation deadlines. The ctclink assignment list continues to grow. Sixteen assignments show as closed, five assignments show as overdue, and six assignments show as upcoming. ctclink conversion and configuration assignments include a transfer-in course electives crosswalk, plan codes/epc crosswalks, term/session tables and checklists/communication templates. October 31 is still the projected go live date for Wave One Colleges - Clark, Columbia Basin, Green River, Lower Columbia, Peninsula, the Pierce District, & SBCTC. TOPICS OF INTEREST ENROLLMENT Enrollment as of close of business 5-23-2016: o State FTE for spring 2016 quarter is 2179, compared to 2331 on the same date last year (- 6.5%). o 2015-16 Annual State FTE is at 2692, compared to 2891 on the same date last year (- 6.9%). o State FTE for summer 2016 quarter is 514, compared to 521 on the same date last year (- 1.3%). There are 329 Running Start students enrolled spring quarter. An additional 226 new students have been accepted for fall and there are 172 potential returning seniors.

RECOGNITION/PERSONNEL Kendra Sprague will be hanging up her Interim Vice President for Student Success hat at the end of June. Student Services and LCC is excited to welcome Sue Orchard, the new Vice President of Student Services. Sue is scheduled to begin her tenure at LCC on Wednesday, July 6. An Open Door Meet and Greet will be scheduled for her on Thursday, July 7, from 9:00 to 3:00 so staff may stop by her office at their convenience to introduce themselves and to welcome Sue to LCC. Sue comes to us from Chemeketa Community College and has extensive background in counseling, student support services, advising, testing, and diversity/inclusion/student access programs. Sandie St. Onge, Interim International Program Director, is excited to welcome Marie Boisvert to LCC on Monday, June 13 as the new International Program Director. Marie comes to us from Pacific Lutheran University and has extensive background in international programs and undergraduate admissions. Breanne Bok has been hired as the Director of TRiO Educational Talent Search. Her start date is September 1, 2016. Jodi Dahlke will remain the Director of TRiO Student Support Services. STUDENT ACTIVITIES/ATHLETICS ASLCC is currently going through the selection process to select the 2016-17 Student Government officers. The new members will be introduced during Red Devil Days. Education Planner and Head Softball coach, Traci Fuller, led her Softball Team to a 5 th place finish at the NWAC Softball Championships at Delta Park in Portland, Oregon. Retention Specialist and Head Baseball Coach, Eddie Smith, led his baseball team to the first place in the western division and hosted the annual NWAC tournament Memorial Day weekend. Results were not available at the time this report was written. MATH Bootcamp dates are June 1 st 5p-8p and June 13 th -14 th 9a-12p. Students can sign up at the Testing Office. UPCOMING EVENTS AND IMPORTANT DATES check out the quarterly and academic year calendars on our internal website June 1-2 Red Devil Days o June 1 st will be Western Day from 11-1 o June 2 nd will be Hawaiian Day from 11-1 June 4 The 26 th Annual International Festival will be held here on campus - the Multicultural Club is pairing with the Ethnic Support Council again this year to host the festival. There will be performances, vendors, and food! June 6 Open registration begins for fall quarter June 10 Spring quarter classes end June 13 Last day administrative holds for summer quarter June 14-16 Final Exams June 15 & 17 Commencement Rehearsals June 15 TRiO Support Support Services and TRiO Educational Talent Search hosting their annual end-of-year celebration from 6-8 in the Rose Center for the Arts. June 17 Commencement Celebration 7 pm Kelso High Stadium June 18 TRiO Student Support Services taking 10 students to TEDX Mt. Hood at Revolution Hall in Portland June 20 Spring Grades DUE 2 pm June 21 Spring Grades available on-line June 24 Friday efficiency closures begin June 24 Last day students may be added to a waitlist for summer classes June 28 Tuition due for summer classes

July 1 Friday efficiency closure July 4 Holiday campus closed July 5 Summer classes begin July 6 New Vice President of Student Services, Sue Orchard begins July 7 On-line registration ends July 7 Last day to be enrolled from the waitlist July 8 Friday efficiency closure July 11 Instructor permission required to enroll July 11 Academic Early Warning begins July 12 Graduation application deadline for summer quarter July 12 100% refund cutoff