NEF LMS Training Manual For Academy/School Directors Please contact (703) 823-9999 or egrewal@cyberlearning.org with any questions.
Welcome! In this manual, you can find directions for everything you will need to do in the LMS as an Academy Director. The Academy Director is the person who oversees the LMS for all schools in the district. As Academy Director, you are responsible for creating group accounts for schools, and assigning them course packages and a school administrator. The school administrator can then create classes, teachers and student accounts, and distribute the courses among the classes. If you would like to retain that control over all the schools (creating classes, teachers, students), please see page 6. On top of this, you may be responsible for training teachers to use the LMS, using our Teacher s Manual as a guide. Teachers are only able to view reports and courses.
Steps for Using NEF LMS In this manual, we will use an example of ABC School District. You will learn how you, as Academy Director, can: Create a group that represents a school Assign packages to the school Create a user ID for the school administrator Assign the role of group administrator to the school administrator
Steps for Using NEF LMS Next, you will learn how you or the school administrator can: Create classes and assign them course packages Create user IDs for teachers Assign teachers to classes Upload students from an Excel file Assign courses to students directly Assign courses to students via class View reports
Structure in NEF LMS2.0 NEF will create an account for your district which you will manage. If you would not like to have administrators at the different schools, let us know. In that case, please follow the directions for school administrator, but within your Academy Director account you have all the same capabilities. All teachers will have to contact you if they need to change passwords or move students. The benefit to maintaining control is that you control who gets what number of course licenses. That means, though, that you must field all the requests for changes. If you would like to have groups within a school, such as all the eighth graders or all the AP students, please let us know. The LMS is flexible and can very easily allow different organizational structures based on your district s needs. *Note: the students and teachers in a group can be assigned to multiple classes in that group. In other words, a teacher can see reports for her Calculus class and her Algebra class using the same teacher account. A student can access her math class and her history class using the same account.
Roles in NEF LMS2.0 A quick review of your responsibilities: Create school groups Assign them packages Assign them group administrators, unless you would like to control packages and accounts completely. You CAN do anything create classes, students, teachers; view reports and courses. However you can also delegate those to the school administrator. A quick review of the school administrator s duties: Create classes and assign them packages, based on the packages you made available to that school. Create teacher and student accounts and assign them to classes. View reports. Remember, you can take on these duties instead of assigning them to a school administrator.
Teachers and Students A teacher can View the list of courses assigned to his class/es View group and individual reports for his class/es A student can View courses in the classes to which she has been assigned View individual reports for herself, for all the courses in which she is enrolled
Getting into the LMS Point your Internet Explorer browser to http://lms.cyberlearning.org Note that a copy of the manual is on the left side of the page. Login to the LMS with your Academy Director username and password.
Getting Back to the Main Page Wherever you are in the LMS, go to the main page by clicking the NEF link in the navigation tree in the top left corner.
Steps for creating a school group Step 1: Go back to the main page. Step2: Click on the Add/Edit Groups link in the Group Administration box.
Step 3: Click on the Add new group button.
Step 4: Make sure that Group type is selected as Group and Parent group is your district name. Then type desired school group name in the Group name field. In this case it will be ABC School1.
Step 5: Scroll down and click the Save changes button.
The new group ABC School1 is created under the parent group ABC School District.
Steps for creating a user ID You will need to create a user ID for the school administrator. Step 1: Go back to the main page. Step 2: Click on the Add a new user link in the Group Administration box.
Step 3: Select the appropriate group for the user. In this case we will select ABC School1.
Step 4: Type the username, new password, first name and last name in their respective fields.
Step 5: Scroll down to the end of the form and click the Create profile button.
The new user displays in the user list.
Assigning the school administrator to the school Step 1: Go to the main page of the LMS. Step 2: Click on the Assign Role in group link in the Group Administration block.
Step 3: Click the subgroup for which you want to assign the group administrator. In this example, it is ABC School1 subgroup.
Step 4: Select the Assign Group Admin link on the top left corner of the screen.
Step 5: Select the user ABC School Director1 and click on the Add button.
Step 6: Click on the Assign roles in Group: ABC School1 button.
You will see that the user ABC School Director is the group administrator for the group ABC School1.
Steps for assigning seats in a sub group Step 1: Go to the main page of the LMS. Step 2: Click on the Assign seats in group link in the Group Administration block.
Step 3: Select the group to which you want to assign seats from the Groups drop down list.
Step 4: Select the checkbox before the packages you would like in the Assign seats tabbed page and type the number of seats you would like for each. Then click the Assign package button. In this example, we select 20 seats for the Office Computing Package.
Step 5: This assigns the 20 seats for the Office Computing packages to the ABC School1 group. Now if you want to check your assignment went through, or to add more seats, click the Update seats tab.
Step 6: If you want to change (or update ) the number of seats, select the checkbox before the package in the Update seats tabbed page and total number of seats. Then click the Assign package button. In this example, we want to assign 10 more seats. So we select the Office Computing package and type number of seats as 30 because this will be the new total number of seats for the group.
Steps for Uploading users from an Excel sheet Step 1: Login to LMS as group administrator if you are not logged in. If you are logged in, go to the main page of the LMS by clicking the NEF link in the top left corner. Step 2: Click on the Upload Users in Group(s) link in the Group Administration block.
Step 3: Click on the Browse button to locate the file with student data.
The student IDs can be uploaded from an Excel sheet by using the following file format. It would be best to leave email, address, city and country blank. The group ID can be found next to the group name on the Add/Edit Groups screen. Group ID is essential to ensure your students get uploaded to your school group.
Step 4: Locate the file with student data and click the upload users button.
Upload Users preview page displays.
Step 5: Scroll down and click the upload users button.
Step 6: Click the Continue button to complete the process of uploading students.
Steps for creating classes Step 1: Login to LMS as group administrator if you are not logged in. If you are logged in, go to main page of the LMS by clicking the NEF link in the top left corner. Step 2: Click on your group name under My groups to view the group list.
Step 3: Click the name of the parent group under which the calls is to be created. In this example, we will create a class in the group ABC School1.
Step 4: Next click the Add a sub-group/class link on the top left corner. Note: Make sure that the ABC School 1 group is selected in the My Group dropdown list.
Step 5: Select the Class item in the Group type drop down list.
Step 6: Make sure that ABC School1 is selected in the Parent group drop down list.
Step 7: Type the name of the class in the Group name text box. In this example, we will names the class ABC School1 Class A. Do not click save changes before assigning a package to the class (next slide).
Steps for assigning packages to a class Step 1: (Continued from last slide) Scroll down and select the packages to be assigned to the class. In this example, the package is Office Computing.
Step 2: Click the Save Changes button.
The class is created. You will see that this class has access to the Office computing package. Since the parent group has 30 seats available for the office computing package, this class also has a maximum of 30 seats for the Office computing package.
Steps for assigning a teacher to a class Step 1: Go to your school under Add/Edit Groups. Click on your class. Click on the Assign Teachers link on the top left corner.
Step 2: Select ABC Teacher1 from the Potential users box and click on the Add button.
You can see that the user ABC Teacher1 is added as a teacher for the class ABC School1 Class A.
Steps for enrolling students to a package Step 1: On the main page, click on the Assign Role in group link in the Group Administration box.
Step 2: Click on the Assign Roles image next to the package that is to be assigned to the student.
Step 3: Click on the Student link under the Roles column.
Step 4: Select the student name (or multiple student names) and click the Add button. Note: The student accounts can be made in the same way as the group admin and teacher accounts were made (see Steps for creating a user ID).
Step 5: Click the Assign Roles in the Package : <Package name> for Group/class button at the bottom of the page.
This completes the process for assigning a seat to a student in the package.
Steps for enrolling students to a package through class Step 1: Login to LMS as group administrator if you are not logged in. If you are logged in, go to main page of LMS by clicking the NEF link on top left corner. Step 2: Click on your group name under My Group to view the group list.
Step 3: The group list displays. Click the name of the group that you want to display.
Step 4: The group details are displayed. Click the name of the class through which you want to assign packages. In this case, it is ABC School District Class 1.
Step 5: Click on the Assign Roles image next to the package that you want to assign to the students.
Step 6: Click on the Student link under the Roles column.
Step 7: Select the Student names in the Potential Users column and click on the Add button.
Step 8: Scroll down and click the Assign Roles in Package : <Package Name> in group Class button.
The students are enrolled in the desired package and placed in the class.
Steps for viewing reports Step 1: Login to LMS as group administrator if you are not logged in. If you are logged in, go to main page of LMS by clicking the NEF link on top left corner. Step 2: To view the group reports, click the Group Reports link in the Group Administration box.
Step 2: The Group Performance Report window shows your group and all classes and subgroups under it. The group reports are displayed for each package the group has access to.
Step 3: To view the report for the whole group, select All in the Select Student drop down list next to the desired package in the selected group.
Step 4: Next either select All or a specific course in the Select Course drop down list.
The group report displays. You can change the time period to see progress between specific dates.
Note: If you want to download the report, you can scroll down to the bottom of the screen and click the Download in CSV button.
Note: You can save the group report in the CSV format on your computer.
To view an individual report, select the student whose report is to be displayed from the Student Name drop down list.
The individual report displays.
Note: If you want to download the report, you can scroll down to the bottom of the screen and click the Download in CSV button.
Note: You can save the individual report in the CSV format on your computer.