Expression of Interest (EOI) For Empanelment of Coaching Institutes/Centers to Impart coaching to the meritorious students of Himachal Pradesh under Medha Protsahan Yojna Department of Higher Education, Government of Himachal Pradesh Tel Nos.: 31 st December, 2018 1
I N D E X S.No. CONTENTS Page No. 1. Text of Advertisement Invitation For Expression of Interest 3 2. Letter of Invitation 4 3. Background 5 4. Aims & Objectives 5 5. Venue & Deadline for Submission of Proposal 5 6. Validity of Offer 5 7. Term of Reference 5 Instructions 6 8. Qualification Criteria 7 9. Evaluation Criteria & Method of Evaluation 7 10. Response 7 11. Condition under which EOI is issued 7 12. Last Date of submission of EOI 7 13. FORMATS 14. Format - 1 8 i) Format 2 9-12 ii) Format - 3 13 iii) Format - 4 14 iv) Format - 5 15 v) Format - 6 16 vi) Annexure I Terms of Reference 17-23 2
TEXT OF ADVERTISEMENT Department of Higher Education, Government of Himachal Pradesh Office of State Project Director, State Project Monitoring and New Initiative Unit, Cottage No.: 14, Brock Hurst Kasumpti, Shimla 171009 INVITATION FOR EXPRESSION OF INTEREST The Department of Higher Education, Government of Himachal Pradesh invites sealed Expression of Interest (EOI) from interested Institutions/private parties/organizations/societies/companies/trusts engaged in imparting coaching to the selected students of the state under Medha Protsahan Yojna. The EOI Document containing the details of qualification criteria, submission requirement, brief objective etc. can be downloaded from the website www.educationhp.org. Further details, if any, may be obtained from State Project Director, State Project Monitoring and New Initiatives Unit, Cottage No.14, Brock Hurst, Kasumpti, Shimla-171009 during working hours. Last date for submission of EOI is 24 th January 2019 upto 1400 hrs. Sealed envelope marked to the captioned address, containing EOI and non-refundable fee of Rs 1000.00 by way of DD/Pay Order in favour of Director of Higher Education, Himachal Pradesh, payable at Shimla may be submitted mentioning EOI for empanelment of coaching centre/institute on the top cover: State Project Director, State Project Monitoring and New Initiatives Unit, Cottage No.14, Brock Hurst, Kasumpti, Shimla-171009 Applicants meeting the qualification criteria may be invited for presentation/proposal before the selection committee of Department of Higher Education, Government of Himachal Pradesh. State Project Director, State Project Monitoring and New Initiatives Unit, Cottage No.14, Brock Hurst, Kasumpti, Shimla-171009 Note: Department of Higher Education, Government of Himachal Pradesh reserves the right to cancel this request for EoI and/or invite afresh with or without amendments, without liability or any obligation for such request for EoI and without assigning any reason. Information provided at this stage is indicative and Department of Higher Education, Government of Himachal Pradesh reserves the right to amend/add further details in the EoI. 3
LETTER OF INVITATION No. Office of State Project Director State Project Monitoring and New Initiative Unit, Cottage No.: 14, Brock Hurst Kasumpti, Shimla 171009 Dated: Dear Sir/Madam, Department of Higher Education, Government of Himachal Pradesh invites sealed Expression of Interest (EOI) from interested Institutions/private parties/organizations/societies/companies/trusts engaged in imparting coaching. The EOI Document containing the details of qualification criteria, submission requirement, brief objectives etc. is enclosed. The EOI Document is also available on the Department of Higher Education website www.educationhp.org. You may submit your responses in sealed envelopes in prescribed format to the undersigned latest by 24 th Jan. 2019 alongwith non-refundable fee of Rs 1000.00 by way of DD/Pay Order in favour of Director of Higher Education, Himachal Pradesh, payable at Shimla mentioning EOI for empanelment of coaching centre/institute on the top cover: State Project Director, State Project Monitoring and New Initiatives Unit, Cottage No.14, Brock Hurst, Kasumpti, Shimla-171009 Queries if any may be referred in writing to the State Project Director, State Project Monitoring and New Initiatives Unit, Cottage No.14, Brock Hurst, Kasumpti, Shimla-171009, at the above mentioned address or at E-mail: spomonitoring002@gmail.com. Yours faithfully, Encl.: EOI Document. State Project Director, State Project Monitoring and New Initiatives Unit, Cottage No.14, Brock Hurst, Kasumpti, Shimla-171009 4
1. BACKGROUND 1.1 The scheme aims to empower meritorious students of the state, by assisting them as well as those institutions working for them, towards enhancing their skills and capabilities to make them competitive for admissions in prestigious institutions. This will not only make them employable in industries, services and business sectors as well as to the government sector. It has the built-in resilience to adapt itself to the market dynamics on a continuous basis so that the target groups are not deprived of the professional acumen demanded by the changing/emerging market needs and opportunities for employment at domestic as well as international levels. 1.2 The scheme has been made more comprehensive keeping in view the emerging trends of employment in the era of economic reforms, liberalization and globalization. 2. AIMS & OBJECTIVES The objectives of the scheme are to assist meritorious students of Himachal Pradesh by way of special coaching for the following: - (a) Coaching for CLAT/NEET/IIT-JEE/AIIMS/AFMC/NDA etc. for qualifying examinations for admission in prestigious technical/professional institutes for course such as engineering, law, medical, management, information technology etc. and language/aptitude examinations for seeking admission to foreign universities. (b) Coaching for competitive examinations conducted by UPSC/SSC/Banking and Insurance, Railways and other PSUs. (c) Under this scheme the financial assistance to 350 students of 10+2 (Science-200, Commerce-75 & Arts 75) passed/appeared in the relevant year and 150 graduates will be given on the basis of merit. 3. EOI PROCESSING FEES A non-refundable processing fee for Rs. 1,000/- (One Thousand Rupees only) in the form of a Demand draft in favour of Director of Higher Education, Himachal Pradesh, payable at Shimla may be submitted mentioning EOI for empanelment of coaching centre/institute has to be submitted along with the EOI response. EOI received without or with inadequate EOI processing fees shall be liable to get rejected. 4. VENUE & DEADLINE FOR SUBMISSION OF PROPOSAL Proposal, in its complete form in all respects as specified in the EOI, must be submitted to Department of Higher Education, Himachal Pradesh at the address specified herein earlier. In exceptional circumstances and at its discretion, Department of Higher Education, Himachal Pradesh may extend the deadline for submission of proposals by issuing an amendment to be made available on the Department of Higher Education, Himachal Pradesh website, in which case all rights and obligations of Department of Higher Education, Himachal Pradesh and the bidders previously subject to the original deadline will thereafter be subject to the deadline as extended. 5
5. VALIDITY OF OFFER: The offer for EOI as per this document shall be valid for a period of three (3) months initially which may be extended further if required by Department of Higher Education, Himachal Pradesh. 6. TERMS OF REFERENCE The detailed terms of reference are enclosed at Annexure-I. 7. INSTRUCTIONS TO INTERESTED INSTITUTIONS/PRIVATE PARTIES/ ORGANIZATIONS/ SOCIETIES/ COMPANIES/TRUSTS The eligibility criteria has been well defined in the Government of Himachal Pradesh, Department of Higher Education Notification No.EDN-A-C(5)-04/2010-Loose dated 20 th Dec. 2018 and attached as Annexure-I. 8. THE EXPRESSION OF INTEREST IS TO BE SUBMITTED IN THE MANNER PRESCRIBED BELOW:- All information as detailed below is to be submitted in two hard copies in separately sealed envelope:- a) Applicant s Expression of Interest as per Format-1. b) Application Form as per Format-2. c) Experience in the field as per Format-3. d) List of required number of qualified faculty members either on its pay roll or on part-time basis on payroll as per Format-4. e) Financial strength of the Organisation as per Format-5. f) Declaration as per Format-6. g) Power of Attorney in favour of Authorized Signatory with long and short signatures of Authorized person. h) Interested institutions/private parties/ organizations / societies/ companies/trusts must have its office. EOI Documents have been hosted on the website www.educationhp.org.in and may be downloaded from the website. The bidders are expected to examine all instructions, forms, terms and other details in the EOI document carefully. Failure to furnish complete information as mentioned in the EOI document or submission of a proposal not substantially responsive to the EOI documents in every respect will be at the Bidder s risk and may result in rejection of the proposal. 6
9. QUALIFICATION CRITERIA: Following will be the minimum pre-qualification criteria. Each eligible interested Institutions/private parties/organizations/ societies/ companies/trusts should possess all the following pre-qualification criteria. Responses not meeting the minimum pre-qualification criteria will be rejected and will not be evaluated. S.No. Pre-qualification Criteria Supporting document 1. The applicant shall be a Trust/ Company/ Society Copy of Certificate of registered in any state/ut s of country. Registration. 2. The Trust/ Company/ Society should be in the business of Certificate by authorized providing coaching services for at least 03 years as on signatories and other relevant 31.03.2018. documents. 3. The audited statements for the Financial Years (FY 2015-CA certified document with 16, 2016-17 & 2017-18) from only consultancy Services name of CA registration number, rendered in India signature and stamp 4. The firm should not be blacklisted by any Central Govt. / Certificate signed by the State Govt. / PSU/Govt. Bodies Authorized signatory 5. PAN No. / Service Tax Registration Certificate Copy of Certificate to be enclosed. 10. EVALUATION CRITERIA AND METHOD OF EVALUATION: a. Screening of EOIs shall be carried out as per eligibility conditions mentioned in this document and based on verification of testimonials submitted. b. EOI will be evaluated for short listing inter alia based on their past experience of handling similar type of project, strength of their man power, financial strength of firm and presentation / proposal to the selection committee whose decision will be final. c. The agencies may be required to make a presentation, if required, to a selection committee showcasing their proposals. d. The Department of Higher Education, Government of Himachal Pradesh will take up references and reserves the right to pay due heed to the Bidder s performance elsewhere and any past experience. e. The proposal of only short listed parties will be evaluated. 11. RESPONSE: Application in sealed cover super scribed, as EOI for Empanelment of coaching institutes/centre. 12. CONDITION UNDER WHICH EOI IS ISSUED: The EOI is not an offer and is issued with no commitment. The Department of Higher Education, Government of Himachal Pradesh reserves the right to withdraw EOI and or vary any part thereof at any stage. The Department of Higher Education, Government of Himachal Pradesh further reserves the right to disqualify any party, should it be so necessary at any stage. 12. LAST DATE OF SUBMISSION OF EOI: The last date of submission of EOI is 24.01.2019 (14.00 hrs) Opening Date & Time is 05.02.2019 (1500 hrs.) 7
FORMAT 1 APPLICANT S EXPRESSION OF INTEREST To, The State Project Director, State Project Monitoring and New Initiatives Unit, Cottage No.14, Brock Hurst, Shimla-171009 Sub: Submission of Expression of Interest for empanelment of coaching centre/institute. Dear Sir, In response to the Invitation for Expressions of Interest (EOI) published on for the above purpose, we would like to express interest to carry out the above proposed task. As instructed, we attach the following documents in separately sealed envelope: a) Applicant s Expression of Interest as per Format-1. b) Application Form as per Format-2. c) Experience in the field as per Format-3. d) List of required number of qualified faculty members either on its pay roll or on part-time basis on payroll as per Format-4. e) Financial strength of the Organisation as per Format-5. f) Declaration as per Format-6. g) Power of Attorney in favour of Authorized Signatory with long and short signatures of Authorized person. h) Interested institutions/private parties/ organizations / societies/ companies/trusts must have its office. Sincerely Yours, Date: Signature of the applicant [Full name of applicant] Stamp... Encl.: As above. Note: This is to be furnished on the letter head of the organization. 8
FORMAT-2 APPLICATION FORM TO BE SUBMITTED BY COACHING INSTITUTES FOR EMPANELMENT OF COACHING INSTITUTES/CENTRE UNDER MEDHA PROTSAHAN YOJNA. (To be filled in by an authorized representative of the applicant organization) PART I 1. Name, address, telephone No. Fax No. /e-mail ID of the head office of the organization/institution 2. Address and telephone no. of the functional centre for which the application is being submitted 3. Nature of the organization/institution (e.g. not for profit, or commercial or registered society or trust etc.) 4. Date of establishment 5. Whether registered under the Societies Registration Act, 1860 or any relevant Act of the State Govt./Union Territory Admn. or under any State Law relating to registration of literary, scientific and charitable societies or as a public trust or as a charitable company, if so: (a) Give name of the act under which registered (b) Registration no. and date of registration (Please attach an attested photocopy thereof) (c) Period up to which valid 6. Previous three years achievement of coaching institutes: (i) For new cases: (i) (ii) (iii) (iv) Year 2015-16 2016-17 2017-18 Total number of students coached for competitive examinations for government jobs entrance examinations for admission in technical and professional courses employment in private sector Number of students succeeded in (i) competitive examinations for government jobs (ii) entrance examination for admission in technical and professional course % of success (i) (ii) (iii) overall % of success 9
(ii) For ongoing cases: (i) (ii) (iii) (iv) Year Number of students belonging tonumber of students belonging to% of success of Meritorious students coached for Meritorious students succeededstudents belonging to competitive examinations for in competitive examinations formeritorious students (i) government jobs entrance examinationsgovernment jobs entrance(ii) for admission in technical andexaminations for admission in(iii) overall professional courses private jobs. technical and professional course getting jobs in the private sector 2015-16 2016-17 2017-18 (iii) Year wise details of students / candidates coached viz name, father s name, sex, date of birth, educational qualification, permanent address, telephone number, bank account etc. (Please enclose the list of students / candidates coached for (i) competitive examinations for government jobs (ii) entrance examinations for admission in technical and professional courses and (iii) private jobs, along with the above mentioned details and indicate against them the successful candidates.) 7. Details of the coaching institution/center (a) Brief description of its objects and activities (b) Constitution of Board of Management / Governing Body etc., and the particulars of the member: Sl. No. Name Address Occupation (c) Details of faculty members: Sl. No. Name Qualification Experience Subject taught (d) Constitution/Memorandum of Association and bye-laws of the organization/institution (copy may be enclosed) (e) Details of the achievement of the institution in coaching during the previous three years (copy may be enclosed) 10
(f) Income & expenditure statement and balance sheet for previous three years (as per format attached) as certified by the chartered accountant or government auditor may be enclosed (g) Performance Bank Guarantee in prescribed format on stamp paper (h) Whether the firm has been blacklisted by any Central Govt. / State Govt./PSU/ Govt. Bodies / Autonomous? If yes, details thereof. 1. Coaching centre location 2. Space available with the institution for coaching (a) Number of class rooms PART II (b) Whether the institute is functioning in its own building or in a rented accommodation (c) Details of library facility available with the coaching institution 3. Infrastructure available for coaching (a) Audio visual aids (b) Photocopiers (c) Computers (d) Others (as applicable) 1. Competitive Examination for which the empanelment is applied for. 2. Duration of the programme (Indicate the date of commencement And date of completion) 3. Consolidated amount of fee per candidate for each examination Examination Duration of coaching Coaching fee Hostel Fee including boarding/lodging including food etc. if any. Total amount (i) (ii) (vi) (vii) Rate per candidate Total amount 11
It is certified and agreed that the terms and conditions of the scheme have been read, understood and are acceptable to be organization. It is certified and agreed that the terms and conditions of the scheme have been read, understood and are acceptable to be organization. Place: Date: Signatures Full Name of Secretary / President Name of the Institution / Organization (Office Stamp, Tel.No.) Details of documents attached (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) 12
FORMAT 3 Experience in the Field Overview of the past experience of the Organization related to coaching/training. S. No Coaching Programme details Number of years Number of students coached per year Success rate (above 10% in coaching) Admission of students in various Govt. institutes in case of coaching Signature of the applicant Full name of applicant Stamp & Date Area of Specialization of coaching S. No. Area of specialization of coaching i.e. NEET/JEE/IIT/NDA/AFMS/CLAT etc. of the coaching centre/institute For which course wants to be empanelled Particular experience 13
FORMAT 4 List of required number of qualified faculty members either on its pay roll or on parttime basis S. No Name Designation Qualification Relevant Experience 1. 2. 3. 4. 5. 6. Signature of the applicant Full name of applicant Stamp & Date 14
FORMAT 5 Financial Strength of the Organization S. No Financial Year 1 2015-16 2 2016-17 3 2017-18 Whether profitable Yes/NO Annual net profit (in lakhs of Rs.) Overall annual turnover (in lakhs of Rs.) Annual turnover from only Coaching rendered in India (in lakhs of Rs.) Note: Please enclose auditor s certificate in support of your claim. Signature of the applicant Full name of applicant Stamp & Date 15
FORMAT-6 Declaration We hereby confirm that we are interested in for being empanelled for the coaching of the meritorious students of the Himachal Pradesh selected under Medha Protsahan Yojna All the information provided herewith is genuine and accurate. Authorized Person s Signature. Name and Designation: Date of Signature: Note: The declaration is to be furnished on the letter head of the organization. 16
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