Week 8 Developing Oral and Online Presentations Education, Inc. publishing 1
Planning a Presentation Education, Inc. publishing 2
The Three-Step Process Compose the message Education, Inc. publishing 3
Analyze the Situation Education, Inc. publishing 4
Audience Mindsets Supportive Uninterested Hostile Audience attitudes Interested-neutral Apprehensive Education, Inc. publishing 5
Try to anticipate the likely emotional state of your audience members. Here are some tips for dealing with a variety of mindsets: Supportive. Whenever you are fortunate enough to be speaking to people who welcome you and your message, deliver a presentation that is clear, concise, and upbeat. Speak in a relaxed, confident manner and provide just enough information to confirm their belief in you and your message. Interested but neutral. Plan to build your credibility as you present your main idea and key support points. Address possible objections as you move along to show that you have considered all sides of the issue. Be confident, but remain open to questions and challenges. Uninterested. If people do not care, it does not matter how good your presentation is. Think creatively to find a way to connect your message with some aspect of their personal or professional lives. Apprehensive. If listeners are worried, respect their feelings. If your message will calm their fears, use the direct approach to share the good news. If your message will confirm their fears, consider the indirect approach to build up rational support for the negative message. Hostile. No one looks forward to an angry audience, but they will care about your message. Treat their feelings with respect and avoid humor. Prepare thoroughly so you can provide complete information in a calm, rational way. Consider using the indirect approach to build support for your message, addressing points of concern during the presentation. Education, Inc. publishing Chapter 14-6
Assess the Environment Classroom or theater Conference table Horseshoe or U shape Café style seating Education, Inc. publishing 7
Classroom or theater seating, in which all chairs or desks face forward, helps keep attention focused on the speaker and is usually the best way to accommodate large audiences. However, this arrangement inhibits interaction among audience members, so it is not optimal for collaborative activities. Conference table seating, in which people sit along both sides of a long table and the speaker stands at one end, is a common arrangement for smaller meetings. It promotes interaction among attendees, but it does tend to isolate the speaker at one end of the room. Horseshoe or U shaped seating, in which tables are arranged in the shape of a U, improves on conference table seating by allowing the speaker to walk between the tables to interact with individual audience members. Café seating, in which people sit in groups at individual tables, is best for breakout sessions and other small group activities. However, this arrangement is less than ideal for anything more than short presentations because it places some in the audience with their backs to the speaker, making it awkward for both them and the presenter. Education, Inc. publishing Chapter 14-8
Select the Medium Education, Inc. publishing 9
Organize Presentation Main idea Scope Approach Content Education, Inc. publishing 10
Presentation Outline 1. State your purpose and main idea 2. Organize your points and sub-points 3. Identify major points throughout 4. Plan transitions between sections 5. Prepare bibliography and sources 6. Choose a compelling title Education, Inc. publishing 11
The Speaking Outline Use planning outline Presentation cues Select key words Add delivery cues Presentation reminders Arrange your notes Education, Inc. publishing 12
Developing a Presentation Education, Inc. publishing 13
Adapt to the Audience Small groups Large audiences Casual style Formal style Elicit participation Control participation Simple visuals Multimedia Education, Inc. publishing 14
The Presentation Introduction The body The close Education, Inc. publishing 15
The Introduction Arouse interest Build credibility Preview the message Education, Inc. publishing 16
Presentation Body Present main points Connect your ideas Hold audience attention Education, Inc. publishing 17
Presentation Close Restate main points End with clarity Reinforce the message Education, Inc. publishing 18
Delivering a Presentation Education, Inc. publishing 19
Presentation Methods Memorizing Reading Using notes Impromptu Education, Inc. publishing 20
Practice Your Delivery Your style The material The equipment Your timing Pronunciation Questions Education, Inc. publishing 21
Develop Positive Energy Don t worry about being perfect Prepare additional material Practice and visualize success Stay calm and confident Have your opening line ready Education, Inc. publishing 22
Develop Positive Energy Dress appropriately, yet comfortably Take a three-second break Focus on your audience and message Maintain eye contact with audience Keep going and build your confidence Education, Inc. publishing 23
Speaking Confidently The start Your posture Tone of voice Education, Inc. publishing 24
Respond to Questions Ground rules Preparation Nonverbal cues Education, Inc. publishing 25
Respond to Questions Honest answers Control Conclusion Education, Inc. publishing 26
Incorporating Technology into Your Presentation Education, Inc. publishing 27
Online Presentations Advantages Disadvantages Cost savings Digital divide Convenience Human moments Education, Inc. publishing 28
Presentation Tips Previews Rehearsal Simplicity Education, Inc. publishing 29
Presentation Tips Feedback Audience Connectivity Education, Inc. publishing 30
Planning Your Presentation Visuals Chapter 17 - Education, Inc. publishing 31
Types of Visual Aids Chapter 17 - Education, Inc. publishing 32
Verifying Design Plans Review the plan Check the style Keep it simple Use time wisely Chapter 17 - Education, Inc. publishing 33
Choosing Structured or Free-Form Slides Chapter 17 - Education, Inc. publishing 34
Designing Effective Slides Chapter 17 - Education, Inc. publishing 35
Select Design Elements Colors Artwork Fonts Type style Chapter 17 - Education, Inc. publishing 36
Design Consistency Slide master Templates Chapter 17 - Education, Inc. publishing 37
Creating Effective Slide Content Chapter 17 - Education, Inc. publishing 38
Text on Slides Highlight key points Summarize and preview Signal major shifts Illustrate concepts Create interest Chapter 17 - Education, Inc. publishing 39
Readable Content Select a central idea Control the content Limit text only slides Use short phrases Limit use of sentences Use parallel grammar Use active voice Include short titles Chapter 17 - Education, Inc. publishing 40
Tables and Graphics Simplify Clarify Chapter 17 - Education, Inc. publishing 41
Animation and Media Transitions Builds Hyperlinks Multimedia Chapter 17 - Education, Inc. publishing 42
Completing Slides and Support Materials Chapter 17 - Education, Inc. publishing 43
Reviewing the Slides Quality control Back-up plan Chapter 17 - Education, Inc. publishing 44
Effective Handouts Charts and diagrams Technical papers Relevant articles Case studies Resources Presentation slides Chapter 17 - Education, Inc. publishing 45
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Education, Inc. publishing Chapter 14-46