ENGLEWOOD CLIFFS PUBLIC SCHOOLS ENGLEWOOD CLIFFS, NEW JERSEY REGULAR MEETING September 5, 2018 MINUTES The Englewood Cliffs Board of Education held a Regular Meeting in the Media Center of the Upper School, 143 Charlotte Place, Englewood Cliffs, New Jersey, on Wednesday, September 5, 2018. The meeting was called to order at 7:00 p.m. by Mrs. Jafri, Board President and Presiding Officer. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PUBLIC MEETINGS ACT STATEMENT The New Jersey Open Public Meeting Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Englewood Cliffs Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Englewood Cliffs Borough Hall, the Upper School, the North Cliff School and the Englewood Cliffs Board of Education Office and sent to the Board s designated newspapers: The Record and The Suburbanite on January 13, 2018 IV. ROLL CALL Eugene Chang, Philip Choi, George Drimones, Edmond Duda, Katherine Kang, Susan Pak, Ankur Pandya, Frank Patti, Jr. and Shanna Jafri Board Members Present Philip Choi, George Drimones, Edmond Duda (7:55 p.m.), Katherine Kang (7:10 p.m.), Susan Pak, Ankur Pandya, Frank Patti, Jr., and Shanna Jafri Board Members Absent Eugene Chang Administrators Present Jennifer Brower, Superintendent, Sue Anne Mather, School Business Administrator/Board Secretary, Cheryl Ambrose, Assistant Business Administrator, and Stephen Fogarty, Esq., Board Attorney Public Sign In Sheet: David DiGregorio, Sheri Lim, Siobhan Tauchert. V. EXECUTIVE SESSION Mrs. Jafri advised that the Board would now go into closed Executive Session for discussion on legal and personnel matters.
At 7:05 p.m. a Motion was made by Mrs. Pak and seconded by Mr. Pandya to move into closed Executive Session. A voice vote was taken and there was unanimous consent to move into closed Executive Session 6-0-0. At 8:08 p.m., a Motion was made by Mr. Pandya and seconded by Mr. Choi to close Executive Session and the Board returned to Public Session. A voice vote was taken and there was unanimous consent to close Executive Session 8-0-0. VI. HEARING OF CITIZENS AND DELEGATIONS CONCERNING ITEMS ON AGENDA There were none. VII. APPROVAL OF MINUTES Regular Meeting Minutes August 13, 2018 Executive Session Minutes August 13, 2018 Motion to approve the Executive Session Minutes from August 13, 2018 and Regular Meeting Minutes from August 13, 2018 was made by Mr. Choi and seconded by Mrs. Pak. Motion to approve the Executive Session Minutes from August 13, 2018 and Regular Meeting Minutes from August 13, 2018, was approved with a voice vote of 6-0-2. Mr. Duda and Mr. Pandya abstained. VIII. REPORTS, INFORMATION AND COMMUNICATION A. SUPERINTENDENT'S REPORT 1. INFORMATION a. District Update First day of school, construction projects over the summer AC, faculty room bathrooms, PreK bus was late monitor for tomorrow NJQSAC monitoring building during September 2018, other areas in January 2019. b. HIB Report None Scores 72 both US and NC out of a possible 78 points c. Trips See Resolutions below 2. RESOLUTIONS Motion was made by Mr. Patti, Jr. and seconded Dr. Kang to approve Resolutions S-1 through S-3. S-1. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the submission of the School Assessment for determining grades under the Anti-Bullying of Rights (ABR) for the 2017/2018 school year. S-2. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the action plan for district goals for the 2018/2019 school year. S-3. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves Grade 6 Field Trip to Camp Mason, Hardwick, NJ, October 9-10, 2018.
3. QUESTIONS/COMMENTS FROM THE BOARD SUPERINTENDENT S AGENDA Mrs. Jafri is thrilled that the AC is up and running and the school does not have to decide whether to close early on hot days. 4. ACTION Motion to approve Resolutions S-1 and S-2, was approved with a voice vote 8-0-0. Motion to approve Resolution S-3 was approved with a voice vote 7-0-1. Mr. Choi abstained. B. BOARD PRESIDENT'S REPORT 1. INFORMATION a. Second Reading- Policy 2418 - Section 504 of the Rehabilitation Act of 1973-Student (M) b. Second Reading- Policy 5339- Screening For Dyslexia (M) c. Second Reading- Policy 5561- Use of Physical Restraint and Seclusion Techniques for Student with Disabilities (M) d. Second Reading- Policy 0000.02- Introduction Bylaws, Policies & Regulations (M) e. Second Reading - Policy 1110 - Organizational Chart f. Second Reading- Policy 1613-Disclosure and Review of Applicant s Employment History (M) g. Second Reading- Regulation 1613-Disclosure and Review of Applicant s Employment History (M) h. First Reading - Policy 5111- Eligibility of Resident and Non Resident Students (M) 2. RESOLUTIONS Motion was made by Mr. Duda and seconded by Mrs. Pak. to approve Resolutions B-1 through B-8 Motion was made by Mr. Drimones and seconded by Mr. Choi to approve walk-in Resolution B-9. B-1. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the Second Reading and Adoption of Policy 2418 - Section 504 of the Rehabilitation Act of 1973-Student (M) B-2. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the Second Reading and Adoption of Policy 5339- Screening For Dyslexia (M) B-3. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the Second Reading and Adoption of Policy 5561- Use of Physical Restraint and Seclusion Techniques for Student with Disabilities (M) B-4. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the Second Reading and Adoption of Policy 0000.02- Introduction Bylaws, Policies & Regulations (M) B-5. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the Second Reading and Adoption of Policy 1110 - Organizational Chart. B-6. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the Second Reading and Adoption of Policy 1613 Disclosure and Review of Applicant s Employment History (M) B-7. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the Second Reading and Adoption of Regulation 1613 Disclosure and Review of Applicant s Employment History (M)
B-8. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the First Reading of Policy 5111 Eligibility of Resident and Non Resident Students (M) B-9. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the action plan for board goals for the 2018/2019 school year. WALK-IN RESOLUTION 3. QUESTIONS/COMMENTS FROM THE BOARD PRESIDENT S AGENDA Jenifer Brower and Stephen Fogarty explained the new law Pass The Trash. Residency for all students will be conducted this year. 2. ACTION Motion to approve Resolutions B-1 through B-8, was approved with a voice vote 8-0-0. Motion to approve walk-in Resolution B-9 was approved with a voice vote 8-0-0 IX. FINANCE 1. INFORMATION 2. RESOLUTIONS Motion was made by Mr. Pandya and seconded by Mr. Patti, Jr. to approve Resolutions F-1 through F-16 and F-19 through F-27. Motion to table Resolutions F-17 and F-18 was made by Mr. Pandya and seconded by Mr. Frank Patti, Jr, due to same SID# F-1. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the September 2018 bills list in the amount of $551,613.59 and the manual July 2018 bills list in the amount of $139,578.87. F-2. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the Transfer Report for July 2018. F-3. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the Board Secretary s Report and the Treasurer s Report for the month of July 2018. F-4. BE IT RESOLVED THAT THE BOARD OF EDUCATION acknowledges and accepts the certification from the Board Secretary that as of the month ending July 31, 2018, no line item account has encumbrances and expenditures which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A-16.10(c)3. F-5. BE IT RESOLVED THAT THE BOARD OF EDUCATION acknowledges that it receives and accepts the report of the School Business Administrator/Board Secretary for the month ending July 31, 2018 and certifies that the report indicates that no major account or fund is over expended in violation of N.J.A.C. 6A:23A-16.10(c)4 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. F-6. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the contribution not to exceed $9,000 ($8,810 budgeted) toward the cost of the 6 th grade trip to Camp Mason for the 2018-2019 school year.
F-7. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the Non Public Textbook, Technology, Security and Nursing Aid Initiative Agreements with the Japanese Children s Society, Inc. for the 2018-2019 school year. F-8. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the 2018-2019 school year enrollment of high school level students attending the campuses of the Bergen County Technical Schools, as follows: Campus No. of Students Total Cost Bergen Academies Hackensack 30 $279,180 Paramus 3 $ 81,000 Teterboro 14 $130,284 TOTAL $490,464 F-9. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the district s participation in the National Joint Powers Alliance (NJPA) Cooperative Bid Program for the 17/18 school year. F-10. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the service agreement with Stericycle for medical waste services effective October 1, 2018 for an annual service fee of $14.85. F-11. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves contract for student #7060088022 to attend Ridgefield Memorial High School 2018 ESY STRIVE Program from July 23 August 3, 2018 at a cost of $2,069. (Placement approved 7/9/18) F-12. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves placement and contract for student #7060088022 to attend Ridgefield Memorial High School Learning Center during the 2018-2019 SY at a cost of $24,854. Related services are at an additional cost per contract, however not recommended at this time. F-13 BE IT RESOLVED THAT THE BOARD OF EDUCATION approves placement and contract for student #7364941349 to attend Cresskill High School during the 2018-2019 SY at a cost of $13,944 plus $12,000 for (5) Replacement Classes (Total Cost $25,944). Related services are at an additional cost per contract, however not recommended at this time. F-14. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves placement and contract for student #707668029 to attend Cresskill High School during the 2018-2019 SY at a cost of $13,944 plus $7,200 for (3) Replacement Classes (Total Cost $21,144). Related services are at an additional cost per contract, however not recommended at this time. F-15. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves placement and contract for student #3607730535 to attend Cresskill High School during the 2018-2019 SY at a cost of $13,944 plus $7,200 for (3) Replacement Classes (Total Cost $21,144). Related services are at an additional cost per contract, however not recommended at this time. F-16. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves placement and contract for student #7784716624 to attend Cresskill High School during the 2018-2019 SY at a cost of $13,944 plus $7,200 for (3) Replacement Classes (Total Cost $21,144). Related services are at an additional cost per contract, however not recommended at this time.
TABLED - F-17. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves placement and contract for student #3368322451 to attend the Step by Step Autistic Program at Cresskill High School during the 2018-2019 SY at a cost of $59,918 plus $50 per speech therapy session and $60 per occupational therapy session. TABLED - F-18. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves placement and contract for student #3368322451 to attend the Step by Step Autistic Program at Bryan School in Cresskill during the 2018-2019 SY at a cost of $59,918 plus $50 per speech therapy session, $60 per occupational therapy session and $60 per physical therapy session. F-19. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves placement and contract for student #7473545807 to attend Northern Valley Regional High School in Demarest during the 2018-2019 SY at a cost of $28,500 (Board responsibility $18,943. Parental responsibility $9,557, as per settlement agreement. F-20. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves placement and contract for student #6834289315 to attend Northern Valley Regional High School in Demarest during the 2018-2019 SY at a cost of $28,500 (Board responsibility $18,943. Parental responsibility $9,557, as per settlement agreement. F-21. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the contract for student #1701171261 to attend the Bergen County Special Services District Washington Elementary School for the 2018-2019 school year at a cost of $82,620. F-22. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves placement for students #8169571446, #8828651763 and #8078096043 to attend the Bergen County Vocational Technical School in Paramus during the 2018-2019 SY at a cost of $27,000 per student. F-23. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves placement for students #9304949423, #6226768469 and #5996246625 to attend River Dell High School during the 2018-2019 SY at a cost of TBD (Contracts Pending). F-24. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the appropriation of $87,216 from 2017-2018 Extraordinary Aide to fund 2018-2019 General Fund Expenditures. F-25. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the appropriation of $29,934 from 2017-2018 Non Public Transportation Aid to fund 2018-2019 General Fund Expenditures. F-26. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the facilities usage for North Cliff School and Upper School for September 2018, as per the attached list. F-27. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the travel summary for North Cliff and Upper School for September 2018, as per attached list. 3. QUESTIONS/COMMENTS FROM THE BOARD FINANCE AGENDA 4. ACTION Motion to approve Resolutions F-1 through F-16 and F-19 through F-27, was approved with a voice vote 8-0-0. Motion to table Resolutions F-17 and F-18 was approved with a voice vote 8-0-0
X. PERSONNEL 1. INFORMATION 2. RESOLUTIONS Motion was made by Mr. Patti, Jr. and seconded by Mr. Duda to approve Resolutions P-1 through P-6. P-1. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the resignation of Veronica Agrelo (.50) Spanish Teacher effective August 21, 2018. P-2. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the employment of Adele Iannuzzi and Denise Campbell as lunchroom aides at a rate of $15/hour for the 2018-2019 school year. P-3. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the employment of Karnale Moses as Computer Technician at a prorated salary of $50,000 from on or about September 19, 2018 to June 30, 2019 (pending medical and criminal history clearance). P-4. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves Mary Komorowski as the Camp Mason Trip Director from October 9-10, 2018 with a stipend of $550 per ECEA contract. P-5. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the following employees to chaperone the Camp Mason Trip on October 9-10, 2018 at $150 per day per ECEA contract: Angela Ahn Andrew Meneilly Colin Winch Jaclyn Auriemma Jaime Muchnick Jason Wysocki Thomas Kievit Mary Komorowski Michelle Romagnoli Tatiana Vedra P-6. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the following employees as bus aides at a rate of $15/run for the 2018-2019 school year: Luisa Covino Diane Maikisch Cheryl Conboy Jeanne Miros Laura Ingemi-Quinton Denise Angelos Katherine Solomon Nicole Jakab Courtney Carroll (sub) 3. QUESTIONS/COMMENTS FROM THE BOARD PERSONNEL AGENDA 4. ACTION Motion to approve Resolutions P-1 through P-3 and Resolution P-6 was approved with a voice vote 8-0- 0. Motion to approve Resolutions P-4 and P-5 was approved with a voice vote of 7-0-1. Mr. Choi abstained.
XI. COMMITTEE REPORTS Buildings and Grounds Committee No report. Mr. Drimones comments air conditioning is all working, faculty bathrooms look great, gym now has wall padding and new lighting, but the field has lots of weeds and a problem with runoff. He blames the contractor and architect for the condition of the field. Mr. Patti, Jr., commented that the field project is taking entirely too long, needs to be rectified, can we hydroseed over the first seeding? Project soft costs included a construction supervisor to handle the day to day building of the field. You cannot seed over weeds. Jennifer Brower responded that the weeds were removed before the hydroseeding. Second hydroseed will be done when the heat breaks. Technology Committee Mr. Patti, Jr. indicated a meeting needs to be scheduled. Finance Committee Mr. Pandya has nothing to report. Personnel Committee Mr. Choi has nothing to report. Curriculum Committee Mrs. Pak has nothing to report. XII. OLD BUSINESS Board Goals 1. Develop and implement a 3-year fiscal plan for the district 2018-2021 to be completed and reviewed by the board before the preliminary board budget meeting. 2. Establish stronger ties to the various governmental bodies to more effectively represent the interests of the Englewood Cliffs school district. District goals 1. Continue to develop the foreign language immersion program and expand to grade 6 for 2018-19, with the curriculum aligned to state standards and progress measured by benchmark assessments. 2. Implement standards-based report cards, including comprehensive assessment and planning for systems capabilities, in-district training and home-school communication. 3. Monitor and take steps to remediate potential significant increases in high school tuition charges, and special education costs in the development of future budgets. 4. Improve district-wide social-emotional learning by successfully implementing responsive classroom practices as measured by a pre and post staff survey. Mrs. Jafri reviewed the Board Goals and Ms. Brower reviewed the District Goals. XIII. NEW BUSINESS
XIV. SECOND HEARING OF CITIZENS ON ANY TOPIC OF CONCERN Sheri Lim After school play dates insurance too expensive. Jennifer Brower explained the risk is too great, we must have insurance. Stephen Fogarty, Esq. indicated we revisit with insurance agent. David DiGregorio Commented on several topics including school tool boxes, lower gym wall pads and lighting, monitor, entrance rug very grateful. V. EXECUTIVE SESSION Mrs. Jafri advised that the Board would now go into closed Executive Session for discussion on legal and personnel matters. At 9:10 p.m., a Motion was made by Mr. Patti, Jr., and seconded by Mr. Choi to move into closed Executive Session. A voice vote was taken and there was unanimous consent to move into closed Executive Session 8-0-0. At 9:45 p.m., a Motion was made by Mr. Patti, Jr., and seconded by Mr. Drimones to close Executive Session and the Board returned to Public Session. A voice vote was taken and there was unanimous consent to close Executive Session 8-0-0. XV. ADJOURNMENT Motion to adjourn was made by Mr. Drimones and seconded by Mr. Patti, Jr. There was unanimous consent to adjourn at 9:46 p.m. Respectfully submitted, Sue Anne Mather Sue Anne Mather School Business Administrator/Board Secretary