Focus: Gradebook, Attendance, and Discipline. Overview. Objectives. Intermediate to PowerPoint Attendance, and Discipline. Focus: Gradeboook,

Focus: Gradebook, Attendance, and Discipline Focus: Gradeboook, Intermediate to PowerPoint 2007 Attendance, and Discipline Overview This course will provide teachers the necessary steps in setting up an online gradebook, taking attendance, and using a digital discipline system. Objectives 99 Explain the core features of Focus 99 Configure the grade book 99 Utilize the Student tab to search and sort student information 99 Submit student attendance 99 Create categories, add assignments and enter student grades into the grade book 99 Generate Discipline Referral 99 Post grades, including PK and Kindergarten 99 Enter Work Study Habits 99 Make Changes for Progress Reports 99 View Grades in History 99 Record Previous Day s Attendance Participant Manual

Focus: Gradebook, Attendance, and Discipline Department of Technology 2014 Creation Date: 04-10/2013 Revised: 06-23/2014 This training material was developed by the Fort Worth Independent School District, Educational Technology, for use by the District. Other distribution and/or reproduction of this guide or portions thereof for training purposes, sale or commercial use is expressly forbidden without written permission from the Chief Technology Officer.

Table of Contents Table of Contents... i Focus: Gradebook, Attendance, and Discipline... 1 Logging in to Focus... 1 Students Tab... 1 Use the Search Field to Locate a Student... 1 Use the Sort feature in the Simple List... 3 Use the Search Field on the Simple List... 4 Export to Excel... 4 Using the Students Tab... 5 Display a Student Address and Contact Information... 5 Display Student Schedule... 6 Attendance... 6 Attendance Alerts... 6 Taking Attendance using the Attendance List... 6 Taking Attendance using the Seating Chart... 7 Locating an Absence Summary on a Single Student... 9 Gradebook... 9 Configuring the Gradebook... 9 Renaming Classes... 14 Combining Sections in the Gradebook/Attendance... 15... 16 Combine Sections in the Gradebook by Custom Groups... 16 Enabling Gradebook Groups... 17 Assigning Gradebook Groups... 19 Defining Your Categories... 19 Adding an Assignment... 21 Copying Assignments... 22 Entering Grades... 23 Adding Extra Credit... 23 Entering Comments at the Student Level... 23 Educational Technology Participant Manual i

Entering Comments at the Assignment Level... 24 Gradebook Reports... 24 Grade Breakdown Graphs... 24 Missing Grade Reports... 26 Failing Grade Reports... 26 Extra Credit Reports... 27 Highlighted Grade Report... 27 Excused Grade Report... 28 Custom Grade Report... 28 Transferred Grades Report... 29 Progress Report... 29 Print Progress Report... 30 Blank Gradebook... 31 Discipline... 31 Creating a Discipline Referral... 31 Logging out of Focus... 32 Conduct Course Grades - Elementary... 33 Configuring the Grade Book for Conduct... 33 Adding Behavior Category and Assignments... 34 Entering Conduct Grades... 34 Posting Grades (Teachers, Grades 1-12)... 35 Post Final Grades... 35 Posting Work Study Habits... 38 Elementary, Grades 1-5... 38 Posting Grades (Teachers, PK/KG), Beginning Cycle 2... 39 Post Standard Grades... 39 Marking Letter Recognition... 40 Progress Report - Teachers... 42 Making Corrections after the Pull Process... 42 Viewing Grades in History... 43 Reporting Previous Day s Attendance... 44 ii Focus: Grade Book, Attendance, and Discipline Educational Technology

Contact us: Educational Technology: 817-814-3100 For more information, visit the Educational Technology Website: http://www.fwisd.org/pages/fwisd/departments_programs/departments L-Z_/Technology/Educational_Technology Focus Support Team: 817-814-3080 Help Desk: 817-814-4357 For additional assistance with service requests, visit the Customer Service Website: https://portal.fwisd.org/helpdesk/pages/default.aspx iii Focus: Gradebook, Attendance, and Discipline Educational Technology

Focus: Gradebook, Attendance, and Discipline Logging in to Focus To login to Focus, visit the following URL: https://fwisd.focusschoolsoftware.com/focus/. The Focus User ID is the same as your Network User ID, and the Focus Password is the same as your Network Password. Focus will prompt you to enter a computer name when you login for the first time. This is an additional security procedure and will only appear again when you change computers. The recommended format for naming the computer is: First Initial + the word Dekstop or Laptop depending on the computer. Example: John Smith using his desktop would name the computer JSDekstop; Jane Doe using her laptop would name the computer JDLaptop 1. Input your Active Directory Login in the User Name Field. 2. Input your Active Directory Password in the Password Field. 3. Click Cancel or the X to close the window if a pop-up window opens asking to remember your password for this site. *Note: To experiment with various scenarios (e.g., adding an extra credit assignment) without affecting live data, use http://fwisd.focusschoolsoftware.com/testing. Students Tab Use the Search Field to Locate a Student 1. Select the Students tab. 2. Click on Student Info. A search field will open. Educational Technology Participant Manual 1

3. Input a Student s last name, first name, initials, or the student number. 4. Click Search. A list of students matching the search results will open. 5. Select the Student you were searching for by clicking on his or her name. This will take you to the student record. 2 Focus: Grade Book, Attendance, and Discipline Educational Technology

6. Click a Sub Menu to view the student s Demographic, Enrollment, Schedule, Grades, Absences, or Test History. *Note: Teacher access allows teachers to see information about their students by default. Current-year grades from previous Fort Worth ISD school(s) may be seen, to assist with averaging. Use the Sort feature in the Simple List Keeping the Search Field blank will return a list of all students enrolled in your class. Also, Focus will return multiple students who have the same first or last name depending on how you input the information. 1. Select Simple List to see a list of multiple students. 2. Select a Heading to sort the list. 3. Click on the same Heading again and reverse sort the list by Student, Student ID, or Grade-Level. *Note: If you have multiple pages, click the Show All option to see the top of your sorted list. Educational Technology Participant Manual 3

Use the Search Field on the Simple List 1. Click inside the Search Box. 2. Input a Student s last name, first name, initials, or the student number. A list of students matching the criteria will display. 3. Press Enter. Export to Excel This feature can be used to save your information, from any screen in Focus with the Export button, to your computer. 4. Click the Export to Excel Icon located in the upper left hand portion of the screen. A dialogue box will open. 5. Select Open With (you will be able to save the file from the open document). 4 Focus: Grade Book, Attendance, and Discipline Educational Technology

6. Click OK. Another dialogue box will open asking if you want to trust the source. 7. Click Yes. Excel will open. 8. Save the Document using File => Save in Excel, or 9. Click the X in the upper right hand corner to close Excel and return to Focus. Using the Students Tab 1. Locate the FWISD Logo in the left hand corner of the screen. The Main Menu is located under the FWISD logo. 2. Find the Students Tab. Click on the Students Tab and a drop down window will display the Student Info option. 3. Click on the Student Info option. Click Search. This will display a student roster in alpha order by last name. 4. If you are a teacher, you can toggle between classes. Click on the drop down menu in the upper right area of the window. *Note: If you are an administrator or a member of office staff, you will see a student roster for the entire school. Display a Student Address and Contact Information 1. Select a Student from the list to display the General tab with personal data. 2. Contact information of that student may be found by selecting the Address tab. 3. Click the Map It Icon to open a Google Map of the address. 4. Click Close to close the Google Map window. 5. Scroll Down and Click on a Contact to see additional information. Educational Technology Participant Manual 5

6. Click the Red X in the upper left hand corner to close the current student record. A Simple List of students will now be displayed. Display Student Schedule 1. Search for a Student Record. 2. Click the Student Info Option. 3. Click the Student s Name if you did an Open search. 4. Select Schedule from the sub menu. The schedule for that student will display. Attendance Attendance Alerts The Alerts portal will display alerts to warn teachers that something is due. Alerts can consist of birthdays, assignments, attendance, etc. Clicking the link located inside the Alerts Portal will take you directly to the location of the alert. Example: Attendance an alert will populate the day attendance is due. The user can click on the link to be taken directly to the Take Attendance screen. *Note: When an alert has been completed the alert will be removed from this section of the portal. For example: when attendance has been taken for the day, the alert for that attendance record is now removed from the Alert section. Taking Attendance using the Attendance List 1. Click the Attendance Alert, or 2. Click the Attendance Tab, making sure that the appropriate class is selected. Note: attendance is only taken in Period 5 Homeroom for elementary schools. 6 Focus: Grade Book, Attendance, and Discipline Educational Technology

3. Select the Take Attendance option. The Attendance List will display. Student names will display on the right hand side of the Attendance List View. 4. Click the appropriate Radio Buttons for the students not present. You can choose from Unexcused, Excused and Tardy. Present is the default option. 5. Click Save button to Post Attendance. Click save even if all students are present in order to post attendance. 6. Click the FWISD Tree Logo to be taken back to the main portal or Home screen. *Note: Hover the mouse over a student s name to display the student s picture. Taking Attendance using the Seating Chart 1. Click the Attendance Tab. 2. Select Take Attendance. 3. Click the Seating Chart Option on the right hand of the screen to display the seating chart view. By default, all students will be placed in a pile on the left hand side of the screen. Educational Technology Participant Manual 7

4. Click the Move Pictures button to arrange the photos/icons. 5. Move the Students into an arrangement that best reflects your classroom. 6. Select the Enter Attendance option. 7. Click the appropriate Attendance Code above the student s name. 8 Focus: Grade Book, Attendance, and Discipline Educational Technology

Locating an Absence Summary on a Single Student 1. Click the Students name from the Simple List. 2. Select the Absences Option located under the toolbar. The student s attendance summary will display. Gradebook 3. Click the Red X by the student s name in the right hand corner to return to the simple list. Configuring the Gradebook Note: an elementary teacher will need to configure her gradebook for all class sections, then set up Conduct separately (page 33). 1. Click the Grades Tab. 2. Select Gradebook Configuration from the drop down menu. Educational Technology Participant Manual 9

3. The Gradebook Configuration will display the following options to establish the way you want the Gradebook to work and display: a. Rounding: You can choose whether you want scores to be rounded up, down, or left unrounded. b. Assignment Sorting: Do you want assignments displayed with the most recent assignments first, next to students names? Or do you want assignments in the Gradebook displayed according to their due date? Or their assigned date? c. Default Due Date: Do you want the assignments you create to be due by today or tomorrow by default? Remember, you can always specify a different date, but Focus will otherwise specify either today or tomorrow, depending on which choice you make. 10 Focus: Grade Book, Attendance, and Discipline Educational Technology

d. Weight Grades by Assignment Category: Check this box if you want the Gradebook to assign a percentage of the total grade to categories of assignments, like tests, homework, or participation. For example, this option can be helpful if you count participation as 10% of student s grade or if you assign an extensive project worth 25% of the marking period grade. Once this option is checked, you can setup the category weights on the Gradebook Assignments page. If you use a total points system, you should leave this option unchecked. *Note: Refer to the FWISD Elementary or Secondary Guide to Grade Reporting. These documents are available from the Division of Teaching and Learning and are located at: http://www.fwisd.org/curriculum e. Add to Each Section by Default: Click on this box if you want Focus to add the same assignments to all sections of the same course you teach. If you leave this box unchecked the assignment will only be added for the class you have selected. You can still check this box in the Gradebook when you set up individual assignments. Educational Technology Participant Manual 11

f. Display Percentages in Gradebook: By unchecking this option, you ll save room in your Gradebook by removing the percentages column. The Gradebook can display points, percentages, and letter grades, but this option might not be useful, especially if you have lots of assignments, and/or assignments worth 100 points. g. Display Due Date (or Assigned Date) in Assignment Column Heading: By checking these options, these dates would be displayed along with the assignment title in the Gradebook. h. Full Year Gradebook: Enable this feature if students are allowed to turn in assignments over the course of the school year, and you want to eliminate having separate Gradebooks for each quarter. In most cases, this option will only be used for schools that offer online courses or allow students to continue working past the end of the marking period. Note: Fort Worth ISD does not use this feature. Using this feature and unchecking it later will cause the loss of all entered grades. 12 Focus: Grade Book, Attendance, and Discipline Educational Technology

i. Enter Student Numbers in the Gradebook: Checking this option creates another column in the Gradebook where you can enter a special code for students, so if you wish to print grades, you can do so with these codes instead of names. j. Display Each Student s Grade Level in the Gradebook: Check this option to display student grade levels in the Gradebook, for example, if you have a class where there are students from different grades, checking this option will allow for easier identification of which students are in which grade. k. Custom Grades: You can establish customized grades for either excluded grades or zero grades. Enter the grade code under Grade, create the Display Name to show type, and select the grade type (excluded or zero). Click Save to add the custom grade to your gradebook. Note: regardless of designation, be sure that a grade is entered for every student for every assignment. Missing grades will prevent grades posting. Educational Technology Participant Manual 13

l. Groups: You can establish different groups within a class. Simply click Enable Gradebook Groups and enter the names of the groups you would like to create. Return to the gradebook and assign students to the different groups. After the groups are assigned to the students, you can select the group you would like to view from the drop down menu, and the Gradebook will only display the names of the students assigned to that particular group. m. Grade Title Colors: You can choose different colors for different grades, for easier recognition in the Gradebook. Simply select the color for each Grade. The grades listed are pulled from the grading scale that has been assigned to the course you are configuring. 4. Click Save. Renaming Classes Note: elementary music, art, and p. e. teachers who have numerous sections find this feature very helpful. 1. Click the My Information tab. 2. Select Preferences. 14 Focus: Grade Book, Attendance, and Discipline Educational Technology

3. Select the Class Section Names tab. Items underlined in blue can be edited. 4. Click the Title of the Course under the Course Title Heading to change the course title to the desired class name. Once you click on the name of the class (underlined in blue), it will allow you type the new name. 5. Click Save. *Note: This change will only appear for your class list; it does not appear when printing Progress Reports, Interim Reports or Report Cards. Combining Sections in the Gradebook/Attendance Focus provides the opportunity to combine sections in the gradebook for easier data entry. This may be useful for various reasons, such as combining various grade levels or groups of students who are taking the same class during the same period, or to combine smaller groups of students who are taking the same course, but during different periods. Combining sections does not change grading, Progress Reports, or Report Cards, but is simply a convenience for teachers to have students displayed together on one gradebook screen. To combine sections, follow these instructions. 1. Click My Information. Educational Technology Participant Manual 15

2. Select Preferences. 3. Click the Display Options tab. 4. Select one of the following options: a. Combine sections in the same period for taking attendance. b. Combine sections for the gradebook- by period. Note: the two above selections are helpful for the teacher who has multiple grade levels or groups of students during the same class period. c. Combine sections by Custom Groups. Note: While rarely used, this selection may be helpful for the teacher with smaller groups taking the same course but during different periods. Custom Groups will only affect the gradebook; taking attendance during the sections separate periods will proceed normally. 5. Click Save. Combine Sections in the Gradebook by Custom Groups Once you have selected the option to combine sections in the gradebook by Custom Groups, you will need to setup a Custom Group. 1. Click on Add Group. You will be given the option to name the group. 2. To the left, you will see ungrouped sections. 16 Focus: Grade Book, Attendance, and Discipline Educational Technology

3. Drag and Drop Sections into the groups you have just created. 4. Click Save. *Note: Once you have combined sections in the gradebook by custom groups, do not un-combine the sections. This may cause issues with the gradebook. A warning message will appear for any teacher who attempts this. Enabling Gradebook Groups Gradebook Groups are distinguished from Custom Groups in that Gradebook Groups are members of the same section in the same period who are being combined for group assignments and group grades. For example, a teacher may choose to group students for purposes of differentiation or for specialized projects such as Science Fair. To create Gradebook Groups, use the following steps: 1. Select the Grades tab. 2. Select Gradebook Configuration. Educational Technology Participant Manual 17

3. Scroll to Locate Groups at the bottom of the screen directly above the colored grade grid. 4. Check Enable Gradebook Groups. 5. Type the Name of the Group you want to add. 6. Click Enter. A new Name Box will appear in the list. This can be used to add additional groups. 7. Click Save. *Note: Remember, anything underlined in blue can be changed. So, group names can be changed at any time. 18 Focus: Grade Book, Attendance, and Discipline Educational Technology

Assigning Gradebook Groups 1. Select the Grades Tab. 2. Select the Gradebook option. You will see a little blue ellipsis on each row under the Group column in the gradebook. 3. Click on the Blue Ellipsis. 4. Select the Check Box next to the group in which the student will be added. Students can be assigned to multiple groups. 5. Click Save. *Note: Switch between the groups in your gradebook by clicking on the arrow next to All under the word Group and selecting the group of students with whom you want to work. Defining Your Categories 1. Select the Grades Tab. Educational Technology Participant Manual 19

2. Click Gradebook Assignments from the drop down menu. 3. Click the Plus Sign located under the Assignment Category Heading to create a new category for example, quizzes, tests, writing assignments, homework, projects, or class work. 4. Press the Tab Key to enter the Percentage of Final Grade. If you are using total points, this field will not appear. 5. Press the Tab Key to move the cursor to the Automatically Drop the lowest X grades box. Type the number of lowest grades you wish to drop for this category. You can leave this box blank, if you do not intend to drop any grades in this category. 6. An additional option is to have this category appear in a different color by selecting a color box. 7. Click Save. 8. Repeat the steps above until all of the categories have been added. *Note: Refer to the FWISD Elementary or Secondary Guide to Grade Reporting. These documents are available from the Division of Teaching and Learning and are located at: http://www.fwisd.org/curriculum **Note: If you use Category Weights, make sure the category totals add up to 100%. If the categories don t add up to 100%, Focus will display a warning message and show a running tally of the categories already setup. ***Note: If you use a Point System, then Uncheck the option, Weight grades by assignment category. Assignments can still be added, but there will be no weights. 20 Focus: Grade Book, Attendance, and Discipline Educational Technology

Adding an Assignment 1. Select the Grades Tab. 1. Select the Gradebook option. 2. Click Add an Assignment. 3. Type the Assignment Title in the Title Box. 4. Enter the Numeric Value of assignment in the Points Box. Usually, assignments are worth 100 points. Note: If the Numeric Value is left blank, all points entered in the gradebook for this assignment will be considered Extra Credit (EC), and may result in averages more than 100. If you place only a / in the Numeric Value box, Focus will create a checkbox for you in the gradebook. This may be useful in keeping track of information such as students who turn in field trip forms, etc. 5. Select the Category for the assignment. 6. Check the Boxes next to any Courses that need this assignment. Leave the Boxes blank if you only want to add the assignment to the current course. 7. Specify the appropriate Assigned Date and Due Date. Both must be actual school days within the current progress or grading cycle, not a weekend or holiday dates. Be especially careful when updating the gradebook over the weekend, because it defaults to the current date. Educational Technology Participant Manual 21

8. Click Save. 9. Optional: Enter the Number of questions for the assignment in the Questions Box to enter the number of correct or incorrect responses in the gradebook. The Focus gradebook will then generate a correct score for that assignment. 10. Optional: Enter the Number of Points to assign to all students for this assignment in the Auto Fill Points Box. This will populate the same score for all students on the assignment. 11. Optional: Type a Brief Summary of the assignment in the Description Box. Copying Assignments When Adding an Assignment, there is the option to Copy an Assignment. Clicking on this Link will reveal the option to select assignments from other classes or past marking periods/years to copy into the currently selected class. 1. Select Grades. 2. Click the Gradebook Tab. 3. Click Add an Assignment. You will see the dropdown menu for past years and other courses and quarters. 4. Select the Appropriate Combination. 5. Check the Boxes next to the Assignments you would like to copy. Multiple assignments can be selected. 6. Click on the Copy Assignment link at the top of the window to copy those assignments into the current year gradebook. *Note: Changes can be made to the assignment due date before the assignment is copied to the course. 22 Focus: Grade Book, Attendance, and Discipline Educational Technology

Entering Grades The Focus Gradebook provides a variety of styles for inputting grades. They are: Percentage Points Questions Correct Questions incorrect To enter grades into the gradebook: 1. Click the Blank Box under the New Assignments Column to begin entering grades. The name of the student you are currently entering grades for will be highlighted. 2. Enter the Numerical Grade for that student. 3. Press the Tab Key to move to the next assignment. 4. Press Enter or the Down Arrow to move to the next student within the same assignment. You can also use the arrow keys on your keyboard to move other students and other assignments within your gradebook. 5. Click Save if the Save button is highlighted. However, if the Save button is gray then the gradebook auto saved the information. Adding Extra Credit 1. Input Additional Points directly to the assignment. 20% more than the total is possible. or 2. Create an Extra Credit Assignment; like you did for daily assignments. 3. Enter Zero (0) for the point value. Any value entered for this assignment will become extra credit. Entering Comments at the Student Level 1. Select the Grades Tab. 2. Select Gradebook. 3. Double Click on the Note Pad next to the list of student names. A Comment Window will open. Educational Technology Participant Manual 23

4. Input the Comment into the Comment Window. 5. Select the Radial Button next to Public or Private. 6. Click Ok. *Note: Public comments appear on the portal. Private comments do not. **Note: No teacher comment is truly ever private when dealing with student records. Please use this field with professional discretion (if you re not sure, stop and ask an administrator). Entering Comments at the Assignment Level 1. Select the Grades Tab. 2. Select the Gradebook option. 3. Double Click a Grade. A dialog box will display. 4. Populate the Fields for comments. These comments will be associated with the assignment. 5. Optional: Highlight the Grade if you want the grade to stand out. *Note: These comments will be available on the parent portal. Gradebook Reports Grade Breakdown Graphs 1. Select the Grades tab. 24 Focus: Grade Book, Attendance, and Discipline Educational Technology

2. Select the Gradebook Reports option. 3. Select the Grade Breakdown Graphs. The Gradebook Breakdown will appear for the class that you have selected. Educational Technology Participant Manual 25

*Note: There is the option to display a particular category or an individual assignment. **Note: There is the option to see a column, pie or list graph. Missing Grade Reports 1. Select the Grades tab. 2. Select the Gradebook Reports option. 3. Select Missing Grades Reports. A list of missing grades for assignments will appear. You may actually enter grades and Click Save from this report. When you update a grade from missing to a recorded grade, the student will drop off the list. *Note: There is an option in the left hand side of the report to include all missing grades from all courses. Failing Grade Reports 1. Select the Grades tab. 2. Select the Gradebook Reports option. 3. Select the Failing Grades Reports. A report will display with all students that currently have a failing grade. 26 Focus: Grade Book, Attendance, and Discipline Educational Technology

*Note: There is the option to adjust the threshold using the drop down menu located on the right hand side. **Note: There is the option to include Missing Grades. Extra Credit Reports 1. Select the Grades tab. 2. Select the Gradebook Reports option. 3. Select Extra Credit Reports. A report will display with all students that currently have an extra credit grade listed in the gradebook. Highlighted Grade Report 1. Select the Grades tab. 2. Select the Gradebook Reports option. 3. Select Highlighted Grade Reports. A report will display with all students that currently are highlighted in your gradebook. Educational Technology Participant Manual 27

Excused Grade Report 1. Select the Grades tab. 2. Select the Gradebook Reports option. 3. Select Excused Grade Reports. A report will display with all students who you have excused from an assignment. You can excuse a student from an assignment by entering any of / or * in the gradebook. Custom Grade Report 1. Select the Grades tab. 2. Select the Gradebook Reports option. 3. Select Custom Grade Reports. A report will display with all students who have a custom grade in your gradebook. 28 Focus: Grade Book, Attendance, and Discipline Educational Technology

Transferred Grades Report If a student transfers in school or in district in the exact same course, a transferred grades report will be provided. 1. Select the Grades tab. 2. Select the Gradebook Reports option. 3. Select Transferred Grade Reports. 4. Input Specific Criteria for a student using the search options; Last Name, First Name, Student ID or portions of any. 5. Click Search. A report will display the students that have transferred into your class. *Note: Clicking on the student name will display the student s progress report from the course. Progress Report 1. Select the Grades tab. 2. Select the Gradebook Reports option. 3. Select Progress Reports. 4. Select the Preferred Option(s). (All are optional). 5. Click Continue. 6. Check the Box(es) next to each name that needs a progress report. 7. Check the Box next to the word Student at the top of the list to print/view a progress report for every student enrolled in the class. 8. Click Preview before printing to see what the Progress Report will look like. Educational Technology Participant Manual 29

*Note: The Preview option opens a new tab in the browser. Click the small X to close the preview tab. Clicking the Big X located at the top right-hand corner of the screen will close the entire session. Print Progress Report 1. Click Print. A PDF document of the report will open. 2. Save the PDF File to the Computer, Flash Drive, or External Drive. Make sure to change the name to something that makes sense to you. 3. You can also print the PDF file to distribute to your students. Print the PDF by clicking on the printer icon in Adobe Reader. 4. Click on the Back Arrow on your browser to exit Adobe Reader and return to the previous screen in Focus. 30 Focus: Grade Book, Attendance, and Discipline Educational Technology

Blank Gradebook 1. Select the Grades tab. 2. Select the Gradebook Reports option. 3. Select Blank Gradebook. A PDF file will open with a blank student roster and grid to record grades, attendance, etc. 4. Choose Print Gradebook. Each cycle or each class must be printed separately. The grading sheets may be adjusted for size or printed with or without names. Discipline Creating a Discipline Referral 1. Select the Discipline tab. 2. Select Add Referral from the Drop-Down menu. 3. Search for a Specific Student using the Search Screen option, or Educational Technology Participant Manual 31

4. Select a Student from the Simple List option. The Add a Referral screen will open. 5. Complete the Required Fields. Some additional information regarding discipline referrals is listed below: A Form Requirements box will be located in the lower right portion of the screen. The name of the student will appear at the time the referral is being written. This is a locked field based on which student is selected and rights provided by the district. Your name will appear as the Reporter. This field is also locked. The Incident Date will default to the day the report is created. The number of days will display if the student has been suspended in the current school year and it was reported in the student discipline record. o Reviewed by an Administrator defaults to No, once the School Administration has acted upon this referral it will display Yes. o o Continue filling out the referral until all the Form Required Fields are complete. The Form Requirement box located in the bottom right-hand corner should now display a message that the Form is ready to submit. o Click Submit This Referral. This will be located at the top right of the screen. Logging out of Focus The Logout icon is always located at the bottom right hand corner of Focus. Click on the logout icon and you will be logged out of Focus. 32 Focus: Grade Book, Attendance, and Discipline Educational Technology

Conduct Course Grades - Elementary Configuring the Grade Book for Conduct Conduct course grades are E, S, N, or U. The grade book must be configured separately for Conduct grades to be entered and displayed properly. Use the following steps: 1. Select Conduct from the drop down menu near the top of the screen. 2. From the Main Menu, Click My Information. 3. Select Preferences. 4. On the Display Options tab, place a check in the Configure Gradebooks separately for each section checkbox. 5. Click Save. 6. From the Main Menu, click Grades. 7. Select Gradebook Configuration. 8. Confirm that you are still in the Conduct course. On the Gradebook Configuration page, place a check in the Only use letter grades in the gradebook not points checkbox. 9. Remove all other checks from the checkboxes. 10. Click Save. Educational Technology Participant Manual 33

Adding Behavior Category and Assignments 1. Select Conduct from the drop down menu. 2. From the Main Menu, click Grades. 3. Select Gradebook Categories and Assignments. 4. Add a Behavior category (your choice of name). 5. Click Save. 6. Add Assignment(s) that only have four points (not 100). 7. Click Save. Entering Conduct Grades 1. Select Conduct from the drop down menu. 2. From the Main Menu, click Grades. 34 Focus: Grade Book, Attendance, and Discipline Educational Technology

3. Select Gradebook. 4. Input Conduct assignment grades as E, S, N, or U. The grade book will automatically save and average the grades. Posting Grades (Teachers, Grades 1-12) Post Final Grades 1. Select the correct Grading Term from the drop down menu. Note: Select a valid cycle. At the end of the year, elementary will also select Full Year and secondary will also select Semester. 2. From the Main Menu, click Grades. 3. Click Post Final Grades. 4. Select Section to post from the drop down menu. 5. Click Use Grade book Grades. 6. Choose OK. Note: Grades will not post if any student is missing an Assignment grade. Educational Technology Participant Manual 35

7. If needed, choose Missing Grades Report to resolve missing grades error. 8. Click Grade book to enter missing grades. 9. After missing grades are entered, click Post Final Grades and begin again at step 4. 10. When complete, click Save. 11. Secondary schools Add Conduct on Post Final Grades screen, then click Save. Comments may be added on the Post Final Grades screen. Click Save when complete. Elementary Use comment codes from Letter Grade and Comment Codes link or type in message. Note: keep messages short and check spelling. The comment will appear on the report card. Secondary Work Study Habits must be entered under the Conduct course. See this manual, second page following. 36 Focus: Grade Book, Attendance, and Discipline Educational Technology

Repeat the grade posting process for each of your sections. Grading Scales Reference Secondary: A = 91-100 B = 81-90 C = 70-80 F = 0-69 Elementary: Math, Reading CLA, Science and Social Studies A = 90-100 B = 80-89 C = 70-79 F = 0-69 Handwriting, Health, P. E., Music, Art, Spelling E = 90-100 S = 80-89 N = 70-79 U = 0-69 Educational Technology Participant Manual 37

Posting Work Study Habits Elementary, Grades 1-5 1. Select Conduct from the course drop down menu. 2. From the Main Menu, click Grades. 3. Click Post Standard Grades. Work Study Habits will display across the top of the spreadsheet. 4. Enter or change grades for students, then click Save. Note: beginning Cycle 3, teachers may click Copy Standard Grades from the Last Marking Period link. Work Study Habits grades are as follows: E = Excellent S = Satisfactory N = Needs Improvement U = Unsatisfactory 38 Focus: Grade Book, Attendance, and Discipline Educational Technology

Posting Grades (Teachers, PK/KG), Beginning Cycle 2 You must post standard grades and mark Letter Recognition for students. Cycle 1 grades will not be on report cards. Post Standard Grades 1. Select the correct grading term from the drop down menu. 2. From the Main Menu, click Grades. 3. Click Post Standard Grades. Grades display in the Simple View by default. Note: Beginning Cycle 3, teachers can click the Copy Standard Grades from the Last Marking Period link. 4. Click Save after making changes. 5. Enter grades NI (Not Yet Introduced), E (Emerging), D (Developed), or C (Concern) as appropriate. 6. Click Save after making entries or changes. Teachers may work on one student s grades at a time by selecting Switch to Detail View. This is mandatory if only one student is in the class. 1. Click on arrow to the left of the student s name to open standards. Educational Technology Participant Manual 39

2. Click Save after adding or correcting any standards. Marking Letter Recognition 1. From the Main Menu, click Students. 2. Click Student Info. 3. Click Search. 4. Click name of selected student from list displayed. 5. Click Kinder and Pre-K Letter Recognition tab. 40 Focus: Grade Book, Attendance, and Discipline Educational Technology

6. Click any underlined area to open the associated check boxes. 7. Check appropriate boxes. 8. Click Save. Note: screen reduces after saving. Click in field area to expand if a change or addition is needed. Be sure to click Save after making changes. Educational Technology Participant Manual 41

Progress Report - Teachers Progress Grades are pulled from the teacher grade book by the data clerk. Prior to each cycle deadline, teachers must enter all assignment grades that will be included in the Progress Reports. Corrections can be made by the teacher after the data clerk pulls the Progress Grades but before the Progress Cycle locks. Any assignment dated after the Progress cutoff day will not be included among the Progress Grades. If the grade book is up-to-date with assignment grades and all students grades are correct, no additional steps are necessary from the teacher. The Pull process will pull the Progress Grades and place them in the appropriate Progress Cycle. Making Corrections after the Pull Process 1. From the Main Menu, click Grades. 2. Click Post Final Grades. 3. Click the appropriate Progress Cycle from the drop down menu. 4. Select the appropriate Course. 5. Enter grades in the Percent & Grade field. 6. Click Save. Note: this correction process only places the grade in the Progress Cycle, not in the grade book itself. If the grade book has already been updated with Assignments and grades, use the following: 1. Select the appropriate Progress Cycle. 2. Click Use Grade book Grades. 42 Focus: Grade Book, Attendance, and Discipline Educational Technology

Note: for secondary students, Conduct grades and Comments may be added to the Post Final Grade screen, when the Progress Cycle has been selected. Notify the data clerk to be sure these are included on the Progress Reports. The Pull Grades for Progress process pulls the grades from the grade book and averages the grades for assignments assigned and due during the Progress Cycle. Viewing Grades in History Viewing grades in history is helpful information for office and teachers. Teachers can see the grades that a new or returning student made at a previous Fort Worth ISD school. If the course number is the same, teachers will see the grades when averaging. To View Grades in History: 1. Administrators: From the Main Menu, click Grades. Click Final Grades, GPA, & Class Rank Teachers: Click Students; then Final Grades, GPA, & Class Rank. 2. Use the search screen to locate the student. Click the Search button. Note: Students may be searched using variables such as: student ID#, initials, or name. 3. The Final Grades, GPA, & Class Rank screen appears with a list of students. Select a student by clicking on the student name. 4. The student s Course History screen displays by default. Click All Quarters tab to view all grading cycles. Educational Technology Participant Manual 43

5. Student Grades screen appears for all cycles, identifying campuses where cycle instruction and grading were received. This student received cycles 1-4 at campus 067 and cycle 5 at campus 018. Note: all teachers view the same information. Reporting Previous Day s Attendance In cases such as network or power outages that prevent taking attendance online, reporting the previous day s attendance may become necessary. In order to accomplish this, take the following steps: 1. Select the desired class section. Note: for elementary teachers, this will be Period 5, Home Room. 2. Click Attendance, then Take Attendance from the Sub Menu. The Attendance screen will appear. Previous dates will appear next to the current class day. Note: If the campus has approved reporting the prior attendance day, the appropriate boxes will appear for taking attendance. 3. Click Save to complete attendance reporting. 44 Focus: Grade Book, Attendance, and Discipline Educational Technology