BOARD OF EDUCATION MEETING DEPEW UNION FREE SCHOOL DISTRICT DEPEW HIGH SCHOOL 5201 S. TRANSIT ROAD DEPEW, NEW YORK 14043 HIGH SCHOOL CAFETERIA JUNE 21, 2016 5:30 P.M. AUDIT COMMITTEE 6:00 P.M. TENURE/ RETIREMENT CELEBRATION 6:30 P.M. REGULAR MEETING AGENDA MISSION STATEMENT: To challenge and inspire students to achieve at the highest level and become responsible citizens. BOARD OF EDUCATION GOALS 1. Continue to develop researched-based governance structures that increase the probability of evidence-based decision-making leading to the achievement of District Goals focused on improved student performance. 2. Continue to improve two-way communication and strengthen partnerships with all constituencies including parents, parent groups, residents, businesses, community agencies, towns, public officials, employees and other Boards of Education. 3. Support District goals specifically related to the federal and New York State Reform agendas focused on the improvement of student achievement. 4. Develop a fiscally responsible budget that continues oversight to ensure the high quality of the management of the District s financial affairs and reflects local values, sustains and enhances the educational program, and is supported by the community. A. CALL TO ORDER 1. Pledge of allegiance 2. Roll Call of Trustees 3. Approve Agenda B. PRESENTATIONS 1. Audit Raymond Wager, CPA, P.C. Mr. Tom Lauffer, CPA 2. Freedom in America Essay and poster contest winners Sal Carlino 3. Comprehensive District Education Plan Susan Frey, Carol Townsend, Joseph D Amato and Michelle Kudla C. PUBLIC FORUM* This is the time in the Board meeting agenda when District residents may address the Board of Education with their concerns. Each resident has up to 3 minutes to address the board. A total 15 minutes will be allowed for each public forum. D. SUPERINTENDENTS REPORT
Page Two E. CONSENT AGENDA Recommendation from the Superintendent to approve the consent agenda as submitted: 1. Approve the Board of Education meeting minutes from May 24, 2016. 2. Accept CSE and Approve CPSE recommendations from the meetings: 2/25, 3/9, 4/5, 4/18, 4/20, 4/26, 4/27, 4/28, 5/3, 5/4, 5/5, 5/6, 5/10, 5/11, 5/12, 5/13, 5/16, 5/17, 5/18, 5/19, 5/20, 5/23, 5/24, 5/26, 6/7 3. Accept the Treasurer s Report and Extraclassroom Activity Fund Reports for the month of May 2016 and the 2015-2016 budget and revenue reports. 4. Accept the resignation from Denise Wittig as a part time Bus driver for the a.m. and p.m. bus runs and appoint Ms. Wittig as a Substitute bus driver in accordance with the DTEA contract. 5. Appoint Lynn Rybak from a substitute attendant to the position of a regular bus attendant effective June 22, 2016 in accordance with the DTEA contract. 6. Accept the resignation from Gerald J. Rogacki, bus driver for the purpose of retirement effective June 17, 2016 in accordance with the DTEA contract. 7. Appoint Paul Newman from a substitute cleaner to the permanent parttime 5 hour cleaner position in accordance with the CSEA contract. 8. Appoint Tami Jo Oddo from a substitute Cleaner to the permanent parttime 5 hour cleaner position in accordance with the CSEA contract. 9. Appoint the coaching staff for the 2016-2017 school year as presented in accordance with the DTO contract. 10. Appoint the following High School Summer credit recovery teachers, exam proctors and raters, review teachers and counselor assisting students in the credit recovery program in accordance with the DTO agreement as presented. 11. Appoint the following individuals to instruct summer literacy program at Cayuga Heights from July 5, 2016 to July 21, 2016 from 9:00 a.m. to 11:00 a.m. in accordance with the DTO contract as presented. 12. Appoint Joseph Ward as kindergarten summer screening teacher for one day in August for the 2016-2017 school year in accordance with the DTO contract.
Page Three 13. Appoint Jason Miller as the advisor of Chorus Grades 4 and 5 for the 2016-2017 school year in accordance with the DTO contract. 14. Appoint Sara Herrmann as summer screening reading teacher for four days in August for the 2015-2016 school year in accordance with the DTO contract. 15. Appoint Erin Smith as before school literacy program teacher for two days per week from 8:00 a.m. to 8:45 a.m. for a maximum of fifty total sessions for the 2016-2017 school year beginning October 25, 2016 in accordance with the DTO contract. 16. Appoint Sheri Barsotelli as before school literacy program teacher for two days per week from 8:00 a.m. to 8:45 a.m. for a maximum of fifty sessions for the 2016-2017 school year beginning October 25, 2016 in accordance with the DTO contract. 17. Appoint Kelly Cerifko as before school literacy program teacher for two days per week from 8:00 a.m. to 8:45 a.m. for a maximum of fifty total sessions for the 2016-2017 school year beginning October 25, 2016 in accordance with the DTO contract. 18. Appoint Leo Cintron as credit recovery teacher for two hours per week for the 2016-2017 school year in accordance with the DTO contract. 19. Appoint the following as morning security in the high school for the 2016-2017 school year in accordance with the DTO contract as presented. 20. Appoint the following as Summer School teachers at the Depew Middle school from July 5, 2016 to August 12, 2016 in accordance with the DTO contract as presented. 21. Grant Tenure to the following: Lindsay Morris (Garbacz) Physical Education and Recreation Erin Smith Special Education Nicole Valint Elementary Education James Lupini Assistant Principal 22. Accept the resignation from James LiPuma, Director for Pupil Personnel for the purpose of retirement effective August 31, 2016 in accordance with retirement agreement and the DAA contract. 23. Appoint Joseph D Amato as an Administrator on Special Assignment as the Director of Pupil Services and Instructional Technology effective July 1, 2016. The salary and benefits of this appointment are in accordance with the DAA contract. 24. Accept the resignation of James Lupini as High School Assistant Principal effective June 30, 2016 in accordance with the DAA contract.
Page Four 25. Appoint James Lupini to the tenure area of Secondary Administrator beginning July 1, 2016 and ending June 30, 2020. This ending/expiration date is tentative and conditional only. In order to be eligible for and considered for tenure, Mr. Lupini must meet all requirements of the NYS education law (3012-d) and corresponding regulations. Mr. Lupini has his permanent certificate in School District Leadership. The salary and benefits of this appointment are in accordance with the DAA contract. 26. Accept the resignation from Hillary Weir as a Secondary Science teacher effective June 30, 2016 in accordance with the DTO contract. 27. Appoint Hillary Weir to the tenure area of Secondary Assistant Principal beginning July 1, 2016 and ending June 30, 2020. This ending/expiration date is tentative and conditional only. In order to be eligible for and considered for tenure, Mrs. Weir must meet all requirements of the NYS education law (3012-d) and corresponding regulations. Mrs. Weir has her School Building Leader Internship Certificate. The salary and benefits of this appointment are in accordance with the DAA contract. 28. Appoint James Helms to the tenure area of Secondary Science beginning July 1, 2016 and ending June 30, 2020. This ending/expiration date is tentative and conditional only. In order to be eligible for and considered for tenure, Mr. Helms must meet all the requirements of the NYS education law (3012-d) and corresponding regulations. Mr. Helms has his professional certificate in grades 5-12 Earth Science and General Science. The salary and benefits of this appointment are in accordance with the DTO contract. 29. Appoint the following summer school counselors for a total of 36 summer days, in accordance with the DTO contract as presented. 30. Appoint Brian Wilson as Athletic Coordinator effective July 1, 2016 through June 30, 2017 in accordance with the Memorandum of Understanding as presented. 31. Approve the contract extension between Jessica L. Neischel, Secretary to the Superintendent and the Depew Union Free School District effective July 1, 2016 through June 30, 2021 as presented. 32. Approve the contract extension between Susan Piosenka, Secretary to the Assistant Superintendent and the Depew Union Free School District effective July 1, 2016 through June 30, 2021 as presented. 33. Approve the contract extension between Julie Pasek, Secretary to the Business Administrator and the Depew Union Free School District effective July 1, 2016 through June 30, 2021 as presented. 34. Appoint the High School Advisorships for the 2016-2017 school year as presented in accordance with the DTO contract.
Page Five 35. Approve the Wildcats basketball camp proposal from June 27 June 30, 2016 and to waive the payment for both teacher-in-charge and for hourly salary, per their request. 36. Appoint Larry Jones, Teacher and teacher-in-charge, and Dan Seelig, Teacher, for the summer Wildcats Basketball Camp, June 27 30, 2016 and to waive payment for both teachers in-charge salary, per their request. 37. Approve the following tuition waiver request for the 2016-2017 school year, in accordance with the DTO contract. Colleen Gannon, Depew High School 38. Appoint the following teachers for the Depew Middle School homework helper support program for the 2016-2017 school year in accordance with the DTO contract as presented. 39. Approve the Refuse Collection and Recycling services bid award to Allied Waste Services in the amount of $19,775.44 from July 1, 2016 to June 30, 2017 as presented. F. NEW BUSINESS 1. Be it Resolved that the Board of Education, upon the recommendation of the Superintendent and the District Audit Committee, hereby accepts the Financial Risk Assessment for the year ended June 30, 2016 as presented. 2. WHEREAS, the Depew Union Free School District ( District ) has established (i) a Retirement Contribution Reserve Fund (ERS) as authorized by the Board of Education on April 21, 2011; and (ii) a Vehicle Reserve Fund as approved by the District s voters on May 19, 2009, and (iii) a Tax Certiorari Reserve Fund as authorized by the Board of Education on June 16, 2005, and (iv) a Capital Reserve Fund as approved by the District s voters on May 19, 2009, and WHEREAS, the District s Board of Education has determined that it is in the District s best interest to transfer a portion of the District s unappropriated fund balance as of June 30, 2016 to one or more of the above-referenced reserve funds; NOW, THEREFORE BE IT RESOLVED that the Board of Education directs the transfer in an amount not to exceed $800,000 from the District s unappropriated fund balance to the Retirement Contribution Reserve Fund (ERS), and the transfer in an amount not to exceed $400,000 from the District s unappropriated fund balance to the Vehicle Reserve
Page Six Fund, and the transfer in an amount not to exceed $40,000 from the District s unappropriated fund balance to the Tax Certiorari Reserve Fund, and the transfer in an amount not to exceed $438,510 from the District s unappropriated fund balance to the Capital Reserve Fund. 3. Approve the request for purchase of the following Instructional Materials through allocated funds as presented. It s About Time: Investigation Astronomy (on-line) https://www.iat.com/about/authors, Copyright 2016 Astronomy High School 11 th and 12 Grade 4. Approve the request for purchase of the following Instructional Material though allocated funds as presented. Language and Composition: The Art of Voice, Gilbert H. Muller & Melissa Whiting, Copyright 2014, ELA 11/AP 5. Accept the donation from Mr. Robert R. Elliott and Mr. Thomas C. Elliott in the amount of $20,000 for the purpose of musical instruments. G. PUBLIC FORUM * This is the time in the Board meeting agenda when District residents may address the Board of Education with their concerns. Each resident has up to 3 minutes to address the board. A total of 15 minutes will be allowed for each Public Forum. H. COMMENTS/REMARKS BY BOARD MEMBERS I. BUILDING UPDATES J. ADJOURNMENT K. POINTS OF INTEREST 1. News Articles 2. Next Board Meeting -Next Board Meeting July 1, 2016 at 5:00 p.m. 3. Claims and Auditor Report and Warrants In accordance with Board of Education Policy #3220, The Board of Education values the contribution of its District residents and wishes to facilitate their participation at Board meetings. District residents will be heard at the pleasure of the Board during the fifteen (15) minute Public Forum segments at the beginning and at the end of the meeting. Up to three (3) minutes may be allowed for each District resident who wishes to address the Board. Additional time may be granted by a majority vote of the Board. During the public forum section, topics which appear on the agenda and those which may not may be discussed. This time is not meant to be a dialogue between the board and the public, but a chance for the public to express their opinions, make comments, express concerns or pose questions. The Board will take issues raised under consideration and advisement for further study and action.
Page Seven The Board will take issues raised under consideration and advisement for further study and action. Public participation at Board meetings may help the Board in its decision-making while providing a valid forum for public expression on School District matters. The Board has the responsibility to conduct meetings in an orderly manner and may require reasonable controls regarding public participation at Board meetings. To maintain a civil discourse and decorum necessary to further the overall purpose of the meeting speakers are to refrain from defamatory or derogatory comments. The Board, vests in the President or presiding Board officer the prerogative to determine whether or not a given speaker is acting within the provisions of this policy. Other procedures for expressing complaints and seeking re-dress are available to the public. (See Board of Education Policy #4210: Administrative Organization and Operation, Policy #4211: Line Responsibility and Policy 4212: Organizational Chart Policy 3230: Public Complaints/Guidelines for Citizen Input) Jeffrey R. Rabey, Ph.D. Superintendent of Schools