Meeting is scheduled for: Tuesday, September 15, 2015 1:00PM to 3:00 PM Meeting Location: Los Angeles City Section Office 10660 White Oak Ave. Granada Hills, CA 91344 EXECUTIVE COMMITTEE MEETING AGENDA MINUTES 10660 White Oak Avenue, Suite 216, Granada Hills 91344 P: (818) 767-0800 F: (818) 923-5156 WWW.CIF-LA.ORG Agenda Posted Friday, September 11, 2015 at www.cif-la.org, Section Office, meeting site, and various member schools I. OPENING BUSINESS During this agenda item, the meeting will be called to order, the agenda will be considered and adopted, public comments will be invited, and closed session topics will be identified. a. Call to order at 1:07pm by Robert Carr.....Bobby Canosa-Carr b. Roll Call........Alexa Berg Bobby Canosa-Carr, President Arturo Barcenas Fernando Fernandez Ari Bennett, President Elect Neil LaSala Larry Potell Ed Johnson, Past-President Rick Prizant Bob Schatz Trent Cornelius In attendance: President Robert Carr, President Elect Ari Bennett, Past President Ed Johnson, Arturo Barcenas, Neil LaSala, Rick Prizant, Trent Cornelius, Fernando Fernandez, Larry Potell, and Bob Schatz. c. Introduce Guest.Bobby Canosa-Carr No guests d. Adopt Agenda.. Robert Canosa-Carr Amendment to the agenda under Consent Calendar d. 3 needs to be added as Valor Academy has submitted an application for full membership. Motion to adopt the agenda. Motion Larry Potell, seconded by Rick Prizant. Motion passed unanimously 10-0. e. Public Comment none f. Identify Closed Session - none II. III. COMMUNICATIONS Under this item, the President, the Commissioner, and/or Committee Members will review any communication received, which may be timely or appropriate for the Committee of the Whole. No action or deliberation is contemplated here. a. President..........Bobby Canosa-Carr The president has no communications. b. Commissioner John Aguirre 1. US Bankruptcy Court, Community Harvest Charter School (II b.1) school closed, sent letter to see if they owed us any money and they do not. 2. LAUSD Notification of cancellation of lease, email received April 30, 2015 (II b.2) 3. Tessa Weinberg, CIF Scholar-Athlete, thank you letter (II b.3) 4. August 19 visit to Section Office by Chris Fahey, CIF Director of Corporate Sponsorships c. Committee Members - None CONSENT CALENDAR..Bobby Canosa-Carr Matters of routine, which include minutes, budget matters, transfer of funds, foreign exchange request, new members and multi-campus status request will be considered. a. Approval of the January 20, 2015, Executive Committee meeting minutes; posted on the Section Website at www.cif-la.org. (III a) b. Finance Report (III b) Christy McNorton 1
1. Bank balance sheet 2. 2015-16 budget c. New Associate Member Application - None d. Full Membership Application 1. USC Hybrid High School (III d.1) i. Associate Application approved June 12, 2014 ii. Application received August 15, 2015 iii. Request Full Membership, applying for 2016-17 school year iv. Vote to Move to BOM 2. New West Charter School (III d.2) i. Associate Application Approved April 22, 2014 ii. Application received September 8, 2015 iii. Request Full Membership, applying for 2016-17 school year iv. Vote to Move to BOM 3. Valor Academy High School (III d.3) Amend to Agenda i. Associate Application Approved June 12, 2014 ii. Application received September 14, 2015 iii. Request Full Membership, applying for 2016-17 school year iv. Vote to Move to BOM e. Approval of sponsorship agreements with Gatorade, Max Preps, and C&L Jackets (III e) Motion to approve consent calendar minus USC Hybrid High School. Motion: Rick Prizant, seconded by Arturo Barcenas. Motion Passed unanimously 9-0. Motion to discuss approval of USC Hybrid High School. Motion: Rick Prizant, seconded by Larry Potell. Motion passed unanimously 10-0. Issues of USC hybrid is that they have nowhere to play since they have no facilities on campus. As an associate member they have been fielding teams and have reserved locations for their teams so it would not be an issues. Motion to approve USC Hybrid as a full member. Motion passed unanimously 10-0. IV. REPORTS a. President s Report....Bobby Canosa-Carr The President will report on meetings, events and/or other items of concern/interest to the Committee. The President wanted to thank everyone who put together the BOM Training session. b. Commissioner s Report.....John Aguirre The Commissioner will report on meetings, events and/or other items of concern or interest to the Committee. 1. Championship facility multi sport agreement with Cal State Dominguez Hills working on a deal for a multi-sport and multi-year agreement with Dominguez. 2. Bank insurance information and the movement of funds from the operations account 3. CIF Commissioner s Meeting August 18, 2015 (IV b.4) i. Football Championship format- this is changing for every section. Each section division champion will play in a regional game and the winner plays in a state game. ii. Marketing iii. Legal Expenses, Section Responsibility any sections bylaw or rule that someone can take us to court with will now be the section s responsibility. iv. Reauthorization- up for reauthorization next year for the CIF. v. Use of an investigator undue influence /athletically motivated transfers we have only used the investigator twice in the last two years vi. Consideration for State Sports Calendar change (move each season s start date up two weeks). a) LA City Section has already moved spring season calendar up two weeks. State CIF is looking at moving all sports seasons. 4. 2015-16 Board of Managers Training review 2
5. NFHS Summer Meeting and Section 7 / 8 Meeting 6. Federated Council Meeting January 29 i. Invitation to new Board Member from the Section to attend the January Meeting in Burbank Need to as someone on BOM to attend the meeting 7. Administrative participation lacking administrators on BOM need more participation from them 8. Audit Status currently undergoing our audit. Once it is complete we will have a write up of how it went. V. CONSULTANTS REPORTS..John Aguirre The committee will be advised by consultants under contract to the organization on matters of interest or concern. a. Legal Medical Attendant required by School or District the section does not require a medical attendant. It is the School or Districts decision if they will require one. VI. MANAGEMENT SERVICES Informational reports, recommendations, and additional items presented as First Reading items. a. Non-Action Items/Discussion 1. BOM Attendance Guidelines & Professional Etiquette Proposal Bobby Canosa-Carr Roger Blake discussed meeting etiquette at the BOM Training session. We need to start enforcing business dress and everyone needs to be on time. We currently do not have any rules or policies to enforce a professional etiquette. The President has asked John Aguirre to make guidelines/policy regarding professional etiquette of the BOM to be placed as a discussion item at BOM. The guidelines/policy should include what happens if they do not attend required meetings. 2. Discussion item Bobby Canosa-Carr i. Legal voting compliance prior votes to be identified Under the Brown Act we cannot vote on any item unless it is on the agenda or an emergency situation. President Robert Carr has requested that John look into all of last year s items that were voted on to see which do not follow the Brown Act. From that place them into 2 separate lists; ones that are no-brainers that will not require discussion and the other to be ones that merit additional discussion. All rules that were not voted on correctly we will have to redo and will all need to be placed under consent calendar 3. Softball enrollment protected proposal for Division IV (Advisory) (VI a.3) Dick Dornan Last year we have 4 divisions; divisions 1-3 were based on the advisories breakdown and division 4 was based on enrollment protection. The advisory has recommended that this year division 4 should be based on enrollment of 1,000 and below to make all divisions have completive equity. 4. Cross Country Expansion Proposal (Advisory) (VI a.4) Vicky Lagos Cross Country advisory has asked to add division 3 in 2016 and division 4 in 2018 to get in line with what the State CIF. b. Action Items Bobby Canosa-Carr 1. Request by Section Staff to purchase electronic voting system - $3,084.43 (vote) (VI b.1) Finance committee has recommended that the EC committee approve section to purchase voting system. Motion to approve purchase of electronic voting system. Motion Ari Bennett, seconded by Rick Prizant. Motion passed unanimously. 2. Commissioner evaluation targets Ari Bennett As stated in the commissioner s contract he is supposed to be evaluated by the Executive committee. Ari Bennett has asked State CIF Commissioner Roger Blake to send him some ideas of how to go about the evaluation. Idea is to create goals for the commissioner to accomplish and use the State CIF one as a guide. The Committee needs to identify what the goals are for our section. Goals discussed that should be on John s evaluation are communication, social media, and branding, Professional Development, increase revenue and become financially solvent, Community 3
involvement, professionalism (meeting deadlines, etc), and high quality championships. Need to create a sub-committee to create sub point under the main goals for the Commissioner to accomplish. c. Pending Items moved to BOM 1. Bylaw 1305 Uniform Color elimination proposal Moved to BOM for by EC April 14 BOM first reading April 27 BOM vote September 28 2. Girls Golf Rule Clarification Moved to BOM for by EC April 14 BOM first reading April 27 BOM vote September 28 3. Division Alignment proposal with amendment Moved to BOM for by EC April 14 BOM first reading April 27 BOM vote September 28 4. Bylaw 1110 - Appeals Procedure BOM First Reading September 28 5. Band Guidelines BOM First Reading September 28 6. Governance Design BOM First Reading September 28 7. Playoff and championship admission prices BOM First Reading September 28 8. All City Template BOM First Reading September 28 VII. VIII. REPORTS a. Marketing (VII a) John Aguirre 1. Penn New State tennis sponsor will continue to get balls for the championships. 2. SCGA Sponsored Preseason Golf Tournament We have renewed contracts with Gatorade, C&L Jackets, and MaxPreps. b. Staff Reports 1. Vicky Lagos i. BOM & EC Representative (VII b 1) Have 3 openings on the Executive Committee, will ask for elections at next BOM meeting. On BOM Robert Poyer has resigned, Robert Clarke won his election as did Chad Finch. We are waiting to hear back from North Hollywood s Principal to be on BOM and the Assistant Principal from Diego Rivera. ii. Federated Council election (one member) a. Determine bylaw 33 - Currently the President and Past President attend the meetings. Vicky believes that the President Elect should attend meetings so they learn how things run for when they become president of the section. Idea we should use is President and Past President attend for the 1 st year of the President s term and for the 2 nd year of the president s term the President elect should attend with the President. 2. Alexa Berg 3. Dick Dornan i. Media, social media & website activity ii. Newsletter (VII b.3) iii. Student Insider not much activity from schools only 25 schools have asked for more information on the student insider. SUB-COMMITTEE REPORTS a. Finance Committee Report (VIII a.) Bobby Canosa-Carr 1. Fine waived for incomplete ticket reporting for basketball playoffs 2. 2015-16 budget revision finalized 3. Staff salary schedule recommendations postponed postponed until the Commissioners evaluation is in place 4
IX. b. Ad Hoc Committee Report Ed Johnson 1. Governance proposal move to BOM for September meeting c. Playoff & Championship Committee (VIII d.1) Rick Prizant 1. Playoff and championship profit share distribution proposal vote to move to BOM Proposal is that the home school runs the 1 st -3 rd round in Football and Basketball and does not profit share with the section. But for the semi s and finals the section keeps all of the profit since they will be running those games. Motion to send to BOM. Motion: Trent Cornelius, seconded by Ed Johnson. Motion passed 9-0. Arturo Barcenas did not vote. STATE CIF a. CIF Federated Council Meeting October 9, Ontario, CA (XI) Bobby Canosa-Carr 1. Non Action Item i. Process and Development of Bylaw for AB 949 Cheer ii. Central Section requesting participation with North Region iii. Bylaw 103 Weighted Voting iv. Proposed Revision of Bylaw 204, 207 and 213 2. Action Items i. Bylaw Revision State Playoff, Southern California Two Year Pilot 3. Results of CIF items voted on at, May 2 Federated Council Meeting 4. CIF Marketing Distribution (IX a.4) X. CLOSED SESSION No closed session items XI. REPORT OF ACTIONS TAKEN IN CLOSED SESSION No closed session Action XII. XIII. APPROVAL OF NEXT MEETING: Tuesday, January 19, 2016, Section Office, 10660 White Oak Avenue, Suite 216, Granada Hills, CA 91344 Motion to approve meeting. Motion: Ed Johnson, seconded by Rick Prizant. Motion passed unanimously. REVIEW OF ACTIONS TAKEN AND REFERRED ITEMS XIV. ADJOURNMENT Time: 3:15pm by Robert Carr Upcoming Meetings LACS Section Board of Managers CIF Executive Committee Meeting CIF Federated Council CIF Commissioners Meeting September 28, North Hollywood HS October 8, 2015 Ontario Airport Hotel October 9, 2015 Ontario Airport Hotel December 6, 2015 Selection Sunday Portfolio II b.1 US Bankruptcy Court, Community Harvest Charter School II b.2 LAUSD Notification of cancellation of lease, email received April 30, 2015 II b.3 Tessa Weinberg, CIF Scholar-Athlete, thank you letter III a Executive Committee meeting minute. III b Finance Report Full Membership Application III d.1 USC Hybrid High School III d.2 New West Charter School III e Approval of sponsorship agreements IV b.4 CIF Commissioner s Meeting August 18, 2015 VI a.3 Softball enrollment protected proposal for Division IV (Advisory) VI a.4 Cross Country Expansion Proposal (Advisory) 5
VI b.1 Request by Section Staff to purchase electronic voting system - $3,084.43 (vote) VII a Marketing VII b 1 BOM & EC Representative VII b.3 Newsletter VIII a Finance Committee Report VIII d.1 Playoff & Championship Committee XI CIF Federated Council Meeting Agenda January 30, 2015 6
LASC 2014-2015 Violation Penalties and Status Augustus Hawkins Football - 2 year probation (2014-2015, 2015-16); multiple violation of CIF Bylaw 207, 220, and 503. Augustus Hawkins Football Forfeiture of 6 games during the 2014 season, not eligible for playoff competition for 2015 violation of CIF Bylaw 202 & 220. Augustus Hawkins Track & Field violation of bylaw 1300-5, forfeit last meet and no show to the 2015 league prelim & finals. Two year probation, $300 fine, and warning of suspension of program due to multiple violations within the past year Banning Varsity Baseball - 1 year probation (2014-2015); violation of CIF Bylaw 1316. Carson Varsity Baseball - 1 year probation (2014-2015); violation of CIF Bylaw 1316. Carson Varsity Baseball additional 1 year probation (2015-16) Violation of CIF Bylaw 1316. Grant Girls Volleyball 1 year probation (2015 2016), violation of CIF Bylaw 1305 Jefferson Boys Soccer - 1 year probation (2014-2015); violation of CIF Bylaw 500 Jordan High School dropped their JV football program for 2014-2015. Jordan dropped their girls JV soccer program for 2014-2015. Jordan athletics placed on 1 year probation violation of 202 November 2014 November 2015 Locke Varsity & JV Football Violation of CIF Bylaw 220, participation by ineligible player. Lack of Administrative oversight. Forfeit 2014-15 season for JV & Varsity Football. Narbonne Girls Basketball - 1 year probation (2014-2015); violation CIF Bylaw 220 (playing ineligible player in the CIF State playoff game Narbonne Boys Soccer - 1 year probation (2014-2015); violation of CIF Bylaw 500. Narbonne Girls Basketball additional year of probation (2015-16), no hosting for playoffs, Coach suspended 2015 remainder of playoffs. Violation of Section bylaw 1305, uniform color other than school color. (Feb. 2015) No. Hollywood Girls Varsity Volleyball Forfeit one game, violation of CIF 1305 Polytechnic Forfeit 5 games, and two year probationary status, violation of CIF Bylaw 220 Santee Boys Soccer - 1 year probation (2014-2015); violation of CIF Bylaw 500. Sotomayor Football - 1 year probation (2014-2015); multiple violations of bylaw 202 and 220. South East Girls Basketball - 2 year probation (2014-2015 and 2015-2016); violation of CIF Bylaw 510 (undue influence and prior contact. Ban from playoff participation for 2014-15 playoff). South Gate Varsity Football - forfeit one game August 28 violation of Bylaw 220. South Gate Varsity Football 1 year probation (Nov. 2014 Nov. 2015) violation of CIF Bylaw 202 & 220 University Varsity Football Violation of CIF Bylaw 220, participation by an ineligible athlete. Will forfeit all football games played the past 2 years, ineligible for 2015 football playoff participation, placed on two years probation, forfeiture fine to include $300 for the 2013-14 season and $300 for the 2014 season. Washington Prep Football - 1 year probation (2015-2016); violation of CIF Bylaw 207, 220, and 503. 7