TEZPUR UNIVERSITY Minutes of the 2.lst Meeting (Emergent) of the Board ofmanagement held on 13-09-99 at Guwahati Guest House. s Present : 1. Prof P. Bhattacharyya, Vice-Chancellor Chairman 2. Dr. P. C. Bora 3. Dr. L.N Bora 4. Dr. MC. Bora 5. Prof A.K Borkakati 6. Prof D.K. Saikia 7.Dr.MBora 8. Dr. MR. Sharma, Registrar Secretary Dr. L. Gos'Yami informed her inability to attend the meeting. Before the agenda items were taken up for discussion, the Vice-Chancellor apprised the members of the situation under which the emergent meeting of the Board of Management had to be called. He said the decision of the Board of Management in certain key issues listed in the agenda items of the meeting were urgently required an.d this necessitated the convening of the meeting of the Board of Management. Then the agenda items were taken up for discussion. B.9913/l : Confirmation of the minutes of the last meeting of the Board of Management held on 10-08-99. The Minutes of the last meeting of the Board of Management. were circulated to the members for their kind perusal and comments. As directed by the Chairman, the Registrar read out the minutes. As Prof A. K. Borkakati was hot present in the last meeting of the Board of Management held on 1Oth August, 1999 he sought some clarification from the Vice-Chancellor on the matter of appointment of Dean of Administration and the Dean of Academic Affairs and Industrial Consultancy. The Vice-Chancellor told Prof Borkakati that it was a decision of the last Board of Management and the decision had been recorded in the minutes and therefore he can raise any issue under the last item of the agenda. The members approved the minutes.
Resolution No. B.99/3/l : - 2 - Resolved that the minutes of the 20th meeting of the Board of Management held on 1 E>th August, 1999 be confirtned. B.991312 B.991312.1 :. Reporting item. Appointment of Prof. D.K Saikia, Dean, School of Science & Technology as member of the Board of Management. The Vice-Chancellor introduced Prof Dilip Kumar Saikia, Dean, School of Science and Technology who was nominated to the Board of Management from the constituency of Dean on expiry of the Deanship of Prof D. Konwer. The members welcomed Prof Dilip Kumar Saikia as a new member of the Board of Management. The Board of Management noted this. B.99/313 : Items for approval B. 991313.1 : Appointment of the Chief Project Engineer on contract. The Vice-Chancellor informed the Board of Management that in view of increase in construction activities and particularly the need of maintaining time schedule for completion of the work and maintaining quality the Engineering Cell of the University needs an experienced Engineer in a senior position who could head the Cell for achieving this objective. Considering the need, the Vice-Chancellor appointed Sri Mrigendra Nath Barna, Retired Additional Chief Engineer, AGCC on contract for a three year term at a consolidated salary ofrs. 20,000/- (Rupees twenty thousand only) and HRA of'rs. 1,500/- p.m. Until a quarter can be made available to him, the University will allot him one room in the campus Guest House at a reduced rate ofrs. 50/- p.m. which is an amount charged as licence fee to those who are allotted quarters..he will not pay extra electrical charges for the room in the Guest House. In this case, he will however, not be entitled to HRA. Further he will enjoy medical reimbursement facility as per rules. The members heard the Vice-Chancellor and approved the appointment of Sri Mrigendra Nath Barna as Chief Project Engineer on the terms and condition referred to above. Resolution No. B.99/3/3.1 : Resolved that the appointment of Sri Mrigendra Nath Barna as Chief Project Engineer be approved.
B.991313.2. - 3 - Investment of Rs. 3. 0 crore received from the Planning Commission through the Govt of Assam. The Board of Management was informed of the receipt of Rs. 3. 0 crore from Govt. of Assam against the fund sanctioned and released by the Planning Commission through the Govt. of Assam for construction of a dedicated power line in the University campus. The said amount had been invested in the short term deposit scheme with HDFC and Indian Overseas Bank, Guwahati Branch as detailed below l.hdfc a) Rs. 50.00 lakh for 90 to 179 days. b) Rs. 100.00 lakh for 180 days to less than one year: Rs. 150.00 lakh 2. Indian Oversease Bank a) Rs. 24.00 Lakh for 46 days b) Rs. 101.oo lakh for 91 days c) Rs. 25.00 lakh for 180 days. Rs. 150.00 lakh Total Rs. 300.00 lakh (w.e.f 16-08-99) It was decided that a sum ofrs. 15 lakh out of the interest to be accured on the fixed deposit be alloted to the University Library for purchase of books for the teaching departments. The remaining amount of the interest be utilised for construction of residential unit for the employees of the University with the approval of plan and estimate by the Building Committee. Resolution No. B.99/3/3.2: Resolved that the investment plan and utilisation of the interest receipt be approved. B.99/313.3. Appointment of Internal Auditor for the year 1999-2000. MIS Das and Sharma, Chartered Accountants, Guwahati has been appointed Internal Auditor under the following terms and conditions for the year 1999-2000. 1. Professional fee at the rate of 0.05% of the total experui.uure subject to minimum ofrs. 15,000/-. 2. TA, Dl\.to Audit staff as per rules oftq.e University...
- 4-3. Free accommodation at the University Guest House during the period of audit. 4. The firm shall audit the accounts quarterly and submit its progress report. Resolution No. B.99/3/3.3: Resolved that the appointment of MIS Das and Sharma, chartered Accountants as Internal auditor be approved. B.991313.4. Recommendation of the Selection Committee. The Board of Management was informed of the decision on appointment of an Assistant Executive Engineer (Electrical) for the commissioning of the power project within a time frame out of the Rs. 3.0 crore grant received from the Planning Commission. Accordingly, the post was advertised and the Selection Committee constituted for the propose interviewed the short listed candidates. The Selection Committee could not- recommend any candidate for the post. The Committee however, recommended that the ASEB senior official be contacted to identify some competent persons for appointment on deputation as Assistant Executive Engineer or Executive Engineer. If any of ASEB Assistant Executive Engineer is found to be competent enough, he may be considered for appointment as Executive Engineer on deputation. The Board of management approved the recommendation. Resolution No. B.99/3/3.4: Resolved that An Assistant Executive Engineer or an Executive Engineer (Electrical) on deputation be appointed for the power project. B.99/313.5 : Recommendation of the Board of Management Committee on the confirmation case of Dr. N. Singh, Reader, in MBBT. The Vice-Chancellor informed the members that as per decision of the last Board of Management vide Resolution No. B.99/2/4.2 a committee to examine the matter of confirmation of Dr. N. Singh, Reader, department of MBBT was constituted. Recommendation of the committee was placed before the board of Management for approval. The committee recommended that- "the Vice-Chancellor is competent to assess the suitability or otherwise for confirmation of the teacher concerned and the committee decided to remit the matter back to the Vice-chancellor for a decision".
5 - The Board of Management approved the recommendation of the committee. Resolution No. B.99/3/3.5 Resolved that the recommendation of the committee be approved. B.99/314 : Items for consideration. B.99/314.1 : Norms for funding the Faculty members for attending Seminar, Conference etc. in India and abroad. The Board of Management was infqrmed that the faculty members invited to attend Seminar/Conference etc. in India and abroad request the Vice-Chancellor to provide financial support. To deal with such proposal, a set of standard rules is necessary and for this purpose a committee may be formed to frame necessary rules. The Board of management approved it. Resolution No. B.99/3/4.1 Resolved that the Vice-Chancellor be authorised to constitute a committee to decide the norms for providing-financial support to the faculty members for attending national and international Seminar/Conference etc. in India and abroad. B.99/3/4.2 : Change of Guwahati Guest House. The members of the Board of Management were informed that the house owners of the Flat No. 303 and 304 in Meghmallar House, Uzan Bazar, Guwahati served notice on the University to vacate the premises used as the Guest House of the University. In this context a team of University consisting of the Vice-Chancellor, Dean of Administration, Dean of Academic Affairs and Industrial Consultancy, Registrar and the Chief project Engineer inspected three residential flats in different localities in Guwahati. The Board of Management considered the matter and decided that alternative premises be identified for the transit office of the University. Resolution No. B. 99/3/4.2 : Resolved that two flats in a residential apartment in a suitable locality in Guwahati on rent for each up to Rs. 5,000/ (Rupees five thousand only) plus service charge thereon p.m. be identified for office cum residence of the Vice-Chancellor and the officials who may be permitted by the Vice-Chancellor to stay on payment of charges to be levied from time to time by the University.
6 - B. 991314.3. Recommendation of the Vice-Chanceflor on the confirmation case of Dr. N. Singh, Reader in MBBT. The Vice-Chancellor informed the members of his assessment on the matter of confirmation of Dr. N. Singh, Reader in the department of MBBT. The Vice-Chancellor's assessment was as follows: ''/ have considered the case of Dr. N. Singh who is on extended period of probation very carefully. Considering all aspects. I have come to the conclusion that the performance of Dr. Singh is not satisfactory and it is not possible to confirm him in his position and I recommend to the hon'ble members of the Bo~rd of Management that Dr. Singh be not confirmed as Reader in the department of MBBT". The Board of Management considered the matter and unanimously accepted the recommendation of the Vice Chancellor. Resolution No. B. 99/3/4.3 B.991315 Resolved that the recommendation of the Vice-Chancellor be accepted and Dr. N. Singh, Reeder, department of MBBT be not confirmed in his service in this University and accordingly a communication to this effect be issued to Dr. Singh that he is not confirmed and consequently he will cease to be in the services of the University w.e.f. 15-10-99 i.e. the end of the extend period of probation.. Any other matter with the permission of the chair. Prof A.K. Borkakati made the following observations. While appointing the Dean of Administration and the Dean of Academic Affairs and Industrial Consultancy, the Vice-Chancellor should spell out the criteria for further guidance and to create confidence for the appointees. Prof Barkakati also pointed out that sufficient care be taken before hiring a person. The Vice-Chancellor stated that the Dean of Administration and the Dean Academic Affairs and Industrial Consultancy have been appointed as per decision of the Board of Management. They are different from the Deans of Schools. These two Deans exercise powers of the Vice-Chancellor delegated to them for administrative convenience and their tennure is coterminus with the Vice-Chancellor. These two posts are not statutory and the appointments are not made on the basis of seniority of teachers. The Vice-Chancellor has delegated certain powers to increase the efficiency of the administration of the University. There should not be any confusion or conflict of their status and position with the Deans of Schools as provided in the Act and Statutes of the University.
7 - There b~ing no other item to discuss, the meeting ended with a vote of thanks to and from the chair. vc~ ( M.R. Sharma ) Secretary Board ofmanagement ( P. Bhattacharyya ) Chairman Board of Management ***********