EDINBURGH COMMUNITY SCHOOL CORPORATION Edinburgh, Indiana November 19, 2012 The Board of School Trustees met in regular session at 6:00 p.m. on this date at the Administration Building, 202 S. Keeley Street, Edinburgh, IN 46124 with Mrs. Hamm presiding. Mr. Hardin was absent. Also attending were Kristina Harp, Kimberly Harp, Joel Harp, Zachary Smiley, Amanda Denson, Macy Smiley, Linda Henderson, Mark Henderson, Coltan Henderson, Andrea Perry, Josh Edwards, Kevin Rockey, Dr. William A. Glentzer, and Susan Ingels. Everyone present was led in prayer by Mrs. Weddle and the Pledge of Allegiance by Mrs. Hamm. PRESENTATIONS A. Building Reports Mrs. Perry, East Side Elementary Principal, stated the Parent/Teacher Conferences went very well and it was a good opportunity for her to meet many of the families for the first time. East Side Elementary recently had Reading is Fundamental (RIF). This is a Tri Kappa project where students get to pick out a free book to take home. Many of our students were excited to take a book home and keep it as their own. We had over 30 Veterans come to East Side for the Veterans Day program. Our students did a really nice job on the program and they showed a lot of respect to our guests. Becky Morrison was in charge of the program and did a really nice job in organizing the entire morning for everybody. We recently took 20 students to the Children s Museum for our PRIDE trip for the first nine weeks of the school year. The East Side staff will be having a kickball event planned for November 29, 2012 to support the Leukemia research of Indiana University and also in support of the Colts Initiative that East Side Elementary has been working on. Mr. Josh Edwards, Edinburgh Community Middle School Principal, stated Edinburgh Middle School received an A in the Indiana Department of Education s accountability A-F grading scale. The staff put in a lot of time and hard work in this and are very excited about this and about more things to come. Mr. Kevin Rockey, Edinburgh Community High School Principal, stated the Middle School/High School had a good turn-out for the Parent/Teacher Conferences.
Camilla Redmon took a group of ESL students to Indiana University, Bloomington campus last month. They spent the day touring the campus and met with a campus minority group. It is a good opportunity for our ESL students to see that there are options for them to attend college no matter what their background is or where they come from. Girls Basketball season is well underway and tomorrow night is the Varsity Boys Basketball season opener. B. Recognition of Middle School Students of the Month - Mr. Edwards presented the November Students of the Month: Coltan Henderson for 6 th Grade, Kimberly Harp for 7 th Grade, and Zachary Smiley for 8 th Grade. Mr. Edwards thanked the students for all of their hard work and their parents for their support. PUBLIC COMMENTS REGARDING AGENDA ITEMS Mrs. Hamm invited public comments regarding agenda items. There were no public comments. NEW BUSINESS A. Consent Agenda 1. Minutes of the October 22, 2012 Meeting 2. Claims for Payment Claims # 3192 through and including #3305 and payroll dates of November 2, 2012 and November 16, 2012. 3. Personnel Recommendation to approve the resignation of Greg Burton, High School Instructional Assistant, effective November 12, 2012; recommendation to approve the medical leave request of Elaine Burton from September 24, 2012 for approximately three to four months; recommendation to approve the medical leave request of Janet Knox from November 6, 2012 to January 28, 2013; recommendation to approve Jason Schoettmer as East Side Parent Involvement Coordinator for the 2012 2013 school year; recommendation to approve Troy Burton, Lindsey Richards and Todd Tatlock as volunteer softball coaches; recommendation to approve Dennis Smith as volunteer baseball coach; recommendation to approve Melissa Woodall as volunteer concession stand manager, under the direct supervision of the Athletic Director, with probationary status. 4. Recommendation to approve $ 1,500.00 stipend for Josh Edwards as East Side Interim Principal from July 17, 2012 to September 7, 2012. 5. Conflict of Interest Forms - Recommendation to approve Conflict of Interest Forms on Aaron Seale and Allison Seale.
6. Donations - $5,000.00 from Sonoco Flexible Packaging distributed as follows: $1,300.00 to the Athletic Department, $100.00 to Varsity Boys Basketball Fund, $100.00 to Varsity Boys Baseball Fund, $100.00 to the High School Yearbook Fund, $900.00 to High School Student Activities Fund, $700 to Middle School Activities Fund, $200.00 for the Middle School S.W.I.P.E. program fund, $235.00 to East Side Student Activities Fund, $200.00 to East Side Good Choice Ticket Contest, $235.00 to East Side Mrs. Pence s Reading Book Program, $180.00 to East Side 1 st Grade online reading program, $50.00 to the High School Hall of Fame Fund, $500.00 to H.M.S. Boosters, and $200.00 to Edinburgh Dollars for Scholars; $5,000.00 from Cliff s Ride distributed as follows: $2,500.00 to the Middle School/High School Athletic Department, $1,250.00 to the Middle School/High School Band, $1,250.00 to the Middle School/High School Choir; $250.00 Donation from Regions bank for academic purposes; $150.00 from Edinburgh Tri Kappa for the Middle School/High School Band fund; $150.00 from Edinburgh Tri Kappa for the Middle School/High School Choir Fund. The following donations were given to the Clothe-A-Child fund: $140.00 from Teresa Petro, $13.00 from Randy and Jackie McGaha, $20.00 from Thomas and Brandy Hyatt, $50.00 from Drug Plastics Closures, Inc. and $20.00 in cash donations; $50.00 from National Energy Foundation for Eric Whitlock s classroom; $750.00 from The After Prom Committee for the Class of 2013; $100.00 from Steven and Elizabeth Acker for the Middle School/High School Choir Fund; $20.00 from Phyllis Dohm for the Middle School/High School Choir Fund. 7. 2012 Refunding Series A and Series B Affidavit for payment $2,731.25 to Hilliard Lyons for Refunding Series A Bond and $2,731.25 to Hilliard Lyons for Refunding Series B Bond. Mrs. Taulman moved and Mrs. Weddle seconded a motion to approve the consent agenda as presented to the Board. There was no further discussion. Motion passed 4 yes, 0 no. B. Job Descriptions Recommendation to approve the Elementary Counselor and Elementary Receptionist job descriptions. Mrs. Taulman moved and Mrs. Weddle seconded a motion to approve the Elementary Counselor and Elementary Receptionist job descriptions as presented to the Board. There was no further discussion. Motion passed 4 yes, 0 no. C. School Improvement Plans - Mrs. Perry, East Side Elementary Principal; Mr. Edwards, Edinburgh Community Middle School Principal; and Mr. Rockey, Edinburgh
Community High School Principal presented their School Improvement Plans to the Board of School Trustees. D. ERC Agreement - Approval of agreement for Nineveh-Hensley-Jackson United School Corporation to extend their involvement with Edinburgh Community School Corporation s ERC Program for the remainder of the 2012 2013 school year. Mrs. Taulman moved and Mrs. Weddle seconded a motion to approve the agreement for Nineveh-Hensley-Jackson United School Corporation to extend their involvement with Edinburgh Community School Corporation s ERC Program for the remainder of the 2012 2013 school year as presented to the Board. There was no further discussion. Motion passed 4 yes, 0 no. E. Activity Bus Recommendation to purchase of an activity bus from Collins at the total cost of $48,262.00 to upgrade our fleet and convert the 2000 activity bus, which would be replaced, to a maintenance vehicle. Mrs. Taulman moved and Mrs. Weddle seconded a motion to approve the purchase of an activity bus as presented to the Board. There was no further discussion. Motion passed 4 yes, 0 no. OLD BUSINESS A. Edinburgh Community Middle/High School Window Replacement Recommendation to approve Phase II Window Replacement for Edinburgh Middle School at a cost of $58,100.00 from Suburban Glass Service, Inc.; and approve Phase III Window Replacement for Edinburgh High School at a cost of $32,865.00 from Suburban Glass Service, Inc., for a total of $90,965.00 Mrs. Taulman moved and Mr. Lollar seconded a motion to approve Phase II and Phase III window replacement as presented to the Board. There was no further discussion. Motion passed 4 yes, 0 no. PUBLIC COMMENTS
Mrs. Perry thanked Sonoco Flexible Packaging for their generous donation to the schools. Mr. Edwards also thanked Mr. Ron Streeval for coordinating the donation with Sonoco for the Edinburgh Community School Corporation. ADDITIONAL ITEMS A. Personnel Recommendation to approve Caleb Allen as volunteer assistant to help with the boys basketball program. Mrs. Taulman moved and Mrs. Taulman seconded a motion to approve Caleb Allen as volunteer assistant to help with the boys basketball program. There was no further discussion. Motion passed 4 yes, 0 no. B. Possible change in the date of the January 2013 School Board Meeting Mrs. Hamm stated the Board of School Trustees is required to hold a meeting for the reorganization of the Board before January 15 th. By consensus of the Board of School Trustees, the regular January meeting will be January 14, 2013 at 6:00 p.m. and at that meeting they will also set the remaining meeting dates for 2013. BOARD INPUT Mr. Lollar congratulated the students of the month. Mrs. Taulman congratulated the students of the month, and also the High School and Middle School for earning an A. That was an accomplishment. Mrs. Taulman was glad to hear we had Parent/Teacher Conferences and is glad we are using Acuity. Mrs. Weddle thanked the building principals for their reports and thanked them for all they re doing. Mrs. Hamm stated great things are happening. Our grades show there is improvement and that is what it is all about. Mrs. Hamm reminded the Board that the next regular meeting will be December 17, 2012 and there will be an executive session Monday, November 26, 2012 at 5:30. ADJOURNMENT
Mrs. Weddle made the motion to adjourn the meeting at 6:31 p.m. Mrs. Taulman seconded. Motion passed 4 yes, 0 no. CATHY HAMM, PRESIDENT GUY HARDIN, MEMBER KIM WEDDLE, VICE-PRESIDENT JUSTIN LOLLAR, MEMBER ALICE TAULMAN, SECRETARY