Sheffield-Sheffield Lake City Schools Board of Education Agenda 1824 Harris Road Sheffield, OH 44054 6:00 P.M. at the Mr. William Emery, President Mrs. Amy DeLuca, Vice President Mrs. Gloria Behrendt, Member Mrs. Sandra Jensen, Member Mrs. Sheila Lopez, Member Mr. Michael F. Cook, Superintendent Mr. Joshua J. Hill, Treasurer Sheffield Means Success The Mission of the Sheffield-Sheffield Lake City Schools is inspiring excellence for a lifetime of success!
NOTICE TO THE PUBLIC We wish to welcome you to the Sheffield-Sheffield Lake Board of Education Meeting. Please be advised that tonight s meeting may be videotaped for presentation on cable. This agenda copy is provided for your convenience. Each Board member receives his agenda and an abundance of informational material well in advance of each meeting. He, individually, has had the opportunity to study each item and to ask questions of school personnel. The Board meeting is for the purpose of conducting public business and is not designed to be a public forum. Your questions and suggestions, however, are most welcome. In general, all comments and questions should be brought to the attention of the school's administration. In most instances problems can be settled in this manner. Please fill out the forms available should you wish to address a comment to the Board of Education. A place on the agenda has been provided for this purpose. In addressing the Board, state your name and address. Please keep your comments short and to the point. The Board will gladly accept your suggestions and requests and will try to answer your questions when possible. Most often, however, action will be deferred to a subsequent meeting in order to allow time to thoroughly study your input. DISTRICT GOALS 1. To improve the number of standards (indicators) met on the Ohio School District Report Card. 2. To continue to move the 7-12 building project forward toward the winter 2014 opening date. 3. To maintain financial stability. 4. To improve the image and reputation of the district by conducting an annual community satisfaction survey and to increase public support and involvement demonstrated by at least fifty percent of the student s homes participating in some sort of two-way communication forum with the district during the school year. Thank you for attending. Your interest is appreciated. Sheffield Means Success Page 2
I. CALL TO ORDER II. ROLL CALL "Notice of this meeting was given in accordance with the provisions of Policy 1.450 of the Sheffield- Sheffield Lake Board of Education which were adopted in accordance with Section 121.22 of the Ohio Revised Code and the Ohio Administrative Procedures Act." III. OPENING CEREMONIES A. Pledge of Allegiance IV. INFORMATIONAL ITEMS A. Dave Lay-MKC B. Mike Cook V. REVIEW OF OPEN QUESTIONS VI. COMMENTS FROM THE PUBLIC VII. APPROVAL OF THE AGENDA VIII. TREASURER S BUSINESS A. REPORTS B. BOARD MINUTES It is recommended that the Sheffield-Sheffield Lake Board of Education approve Minutes from the following agenda(s): June 23, 2014 Special Meeting July 16, 2014 Sheffield Means Success Page 3
C. PAYMENT OF BILLS AND FINANCIAL STATEMENTS It is recommended that the Sheffield-Sheffield Lake Board of Education approve the enclose bills and financial statements. D. ADVANCES It is recommended that the Sheffield-Sheffield Lake Board of Education approve the return of the attached advances. E. PARENT TRANSPORTATION PAYMENT IN LIEU It is recommended that the Sheffield-Sheffield Lake Board of Education approve the following parent transportation payment in lieu. WHEREAS this Board does determine that the students listed below are legally entitled to transportation: and WHEREAS the State Board of Education approved alternatives to Board owned busses are not reasonable available: now, therefore BE IT RESOLVED that this Board of Education does approve payment in lieu contracts for the following students, payable to the parent or guardian. PARENT/GUARDIAN STUDENT GRADE SCHOOL Heather Auburn Evan 7 St. Raphael, Bay Village Heather Auburn Hudson 4 St. Raphael, Bay Village Tim & Stephanie Davis Grace 9 St. Joseph Academy, Cleveland Dino DiMarco Caroline 7 St. Raphael, Bay Village Dino DiMarco Christopher 7 St. Raphael, Bay Village Christine Greene Amber 10 Albert Einstein Acad., Westlake Christine Greene Jonathan 8 Albert Einstein Acad., Westlake Pamela Kolczun Abigail 12 Lake Ridge Acad., N. Ridgeville Pamela Kolczun Cassidy 11 Lake Ridge Acad., N. Ridgeville Mary Pokrywka Richie 5 St. Bernadette, Westlake Mary Pokrywka Joey 1 St. Bernadette, Westlake Anne Rufener Evan 3 St. Bernadette, Westlake Sheffield Means Success Page 4
Daniel & Lisa Shullick Michael 12 St. Edward HS, Lakewood Daniel & Lisa Shullick Patricia 10 Magnificat HS, Rocky River Danielle Stanaczyk Ethan 4 Bethany Lutheran, Parma Danielle Stanaczyk Carter 2 Bethany Lutheran, Parma Michelle Stanley Ben 12 St. Edward, Lakewood F. SPECTRUM RESOURCE CENTER AND SCHOOL TRANSPORTATION It is recommended that the Sheffield-Sheffield Lake Board of Education approve the transportation cost for five (5) students attending Spectrum Resource Center and School at the pupil transportation rate. IX. SUPERINTENDENT S BUSINESS A. REPORTS B. PERSONNEL 1. It is recommended that the Sheffield-Sheffield Lake Board of Education honor the following employee request. a. Accept the resignation of Thomas Lewis, Instrumental Music Teacher, effective July 4, 2014. b. Accept the resignation of Raymond Rateno, 7 th grade Intervention Specialist and the following supplemental positions, BHS Assistant Varsity Football Coach, SMS Wrestling Coach and BHS Head Boys Track Coach, effective June 30, 2014. c. Accept the resignation of Sherry Massari, Summer School Teaching position, effective for the 2014 summer. d. Approve an additional three (3) months of medical leave for Michelle Ryan, effective July 1, 2014. Sheffield Means Success Page 5
2. It is recommended that the Sheffield-Sheffield Lake Board of Education approve the following certified personnel as per the Master Agreement and contingent upon successful completion of all certification and payroll requirements. a. Melissa Fedak, 4th Grade Teacher, Wm. Barr Elementary School, B+24, Step 2, $ 39,080.00, effective August 19, 2014. b. Patricia Hicks, 2 nd Grade Teacher, Tennyson Elementary School, BA, Step 4, $ 39,080.00. c. Paul Ferguson, Intervention Specialist, Sheffield Middle School, BA, Step 1, $ 34,844.00. d. Ben Meisel, SMS/BHS Instrumental Music Teacher, BA, Step 3, $ 37,614.00 plus 15 extended days of service at the rate of $ 204.42 x 15 = $ 3066.35, effective August 19, 2014. e. Beth Pazder, Summer Literacy Camp Instructor, not to exceed $ 603.36. 3. It is recommended that the Sheffield-Sheffield Lake Board of Education award a Supplemental Contract to the following personnel effective for the 2014-15 school year/season contingent upon successful completion of all payroll requirements and having current certification. a. Paul Ferguson, BHS Assistant Football Coach, Class II, Step 2, $ 4,527.00, effective August 1, 2014. b. Joel Houston, BHS Assistant Football Coach, Class II, Step 4, $ 4863.00, effective August 1, 2014. c. Claire DeChant,.5 BHS Fall Faculty Manager, Class V, Step 0, $ 1174.00, effective August 1, 2014. d. Ben Meisel, SMS Instrumental Music, Class VI, Step 4, $ 2515.00, effective August 1, 2014. e. Daniel McCloskey, Brookside High School, Band Volunteer, at no cost to the district, effective August 1, 2014. f. Paul March, Brookside High School, Band Volunteer, at no cost to the district, effective August 1, 2014. g. Chloe Verba, Brookside High School, Band Volunteer, at no cost to the district, effective August 1, 2014. Sheffield Means Success Page 6
h. Dennis Labis, Brookside High School, Band Volunteer, at no cost to the district, effective August 1, 2014. i. Barry Jensen, Brookside High School, Band Volunteer, at no cost to the district, effective August 1, 2014. C. LORAIN COUNTY BOARD OF MENTAL HEALTH AGREEMENT It is recommended that the Sheffield-Sheffield Lake Board of Education approve the agreement with the Lorain County Board of Mental Health (LCMHB) for the provision of mental health consultation, education and prevention activities which are fully funded by the Mental Health Board and provided by mental health agencies to collaborating schools at no cost to the district for the 2014-15 school year. D. EDCUATIONAL SERVICE CENTER OF CUYAHOGA COUNTY POSITIVE EDUCATION PROGRAM (PEP) AGREEMENT It is recommended that the Sheffield-Sheffield Lake Board of Education approve the attached agreement with the Educational Service Center of Cuyahoga County for the Positive Education Program for services for the 2014-2015 school year. E. WEST ROOFING SYSTEMS PROPOSAL It is recommended that the Sheffield-Sheffield Lake approve the attached proposal for roof removal and repair at Tennyson Elementary School in the amount of $ 17,750.00. Sheffield Means Success Page 7
F. GRIFFITH PAVING Inc., PROPOSAL It is recommended that the Sheffield-Sheffield Lake Board of Education approve the attached proposal from Griffith Paving Inc., for the asphalt repair and paving in the parking lot along fence at the football field behind SMS- bus drive in the amount of $ 11,370.00. G. GRIFFITH PAVING Inc., PROPOSAL It is recommended that the Sheffield-Sheffield Lake Board of Education approve the attached proposal from Griffith Paving Inc., for the asphalt repair and paving in the student parking lot in the amount of $ 8,802.00. H. RESOLUTION FOR CONSTRUCTION DOCUMENTS AND COMMENCMENT OF BIDDING FOR TECHNOLOGY AND LOOSE FURNISHINGS FOR THE 7-12 SCHOOL FACILITY It is recommended that the Sheffield-Sheffield Lake Board of Education adopt the attached resolution for the approval of construction documents and authorizing the commencement of the bidding process for the technology and loose furnishings bid packages for the new 7-12 school facility. The Board of Education of the Sheffield-Sheffield Lake City School District, Ohio, met in regular session on, commencing at 6:00 p.m. at the, 1824 Harris Road, Sheffield, Ohio, with the following members present: Gloria Behrendt Amy DeLuca William Emery Sandra Jensen Sheila Lopez The Treasurer advised the Board that the notice requirements of Section 121.22 of the Revised Code and the implementing rules adopted by the Board pursuant thereto were complied with for the meeting. moved the adoption of the following Resolution: Sheffield Means Success Page 8
RESOLUTION NO. A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF THE BIDDING PROCESS FOR THE TECHNOLOGY AND LOOSE FURNISHINGS BID PACKAGES FOR THE NEW 7-12 SCHOOL FACILITY. WHEREAS, MKC Associates, Inc., the Architect for the Project has submitted Construction Document Stage submissions for the Technology and Loose Furnishings packages for the new 7-12 school facility; and WHEREAS, this Board has reviewed the submissions and deems them proper in all respects. NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Sheffield-Sheffield Lake City School District, Lorain County, State of Ohio, that: Section 1. Approval of Construction Documents. The Construction Document Stage submissions referenced in the preambles to this Resolution, in the form now on file in the office of the Treasurer, are hereby approved. Section 2. Authorization of Bidding. The Board of Education authorizes the commencement of the bidding process for the work referred to in the preambles to this Resolution in accordance with Ohio Revised Code Section 3313.46. Section 3. Approval and Execution of Related Documents. The President or Vice- President and Treasurer of this Board and the Superintendent, or such other School District officials as shall be designated by those officials, as appropriate, are each authorized and directed to sign any certificates or documents, and to take such other actions as are desirable, advisable, necessary or appropriate, to consummate the transactions contemplated by this Resolution. Section 4. Prior Acts Ratified and Confirmed. Any actions previously taken by School District officials or agents of this Board in furtherance of the matters set forth in this Resolution are hereby approved, ratified and confirmed. Section 5. Compliance with Open Meeting Requirements. This Board finds and determines that all formal actions of this Board and any of its committees concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board or committees, and that all deliberations of this Board and any of its committees that resulted in those formal actions were in meetings open to the public, in compliance with the law. Sheffield Means Success Page 9
Section 6. Captions and Headings. The captions and headings in this Resolution are solely for convenience of reference and in no way define, limit or describe the scope or intent of any Sections, subsections, paragraphs, subparagraphs or clauses hereof. Section 7. Effective Date. This Resolution shall be in full force and effect from and immediately upon its adoption. seconded the motion. Upon roll call on the adoption of the Resolution, the vote was as follows: Gloria Behrendt - Amy DeLuca - William Emery - Sandra Jensen - Sheila Lopez - TREASURER S CERTIFICATION The foregoing is a true and correct excerpt from the minutes of the regular meeting on July 28, 2014, of the Board of Education of the Sheffield-Sheffield Lake City School District, the time, date and place of which, as shown above, having been established at the Board s organizational session in January 2014, showing the adoption of the Resolution hereinabove set forth. Dated: X. STANDING COMMITTEE REPORT 1. Joint Vocational School Mrs. Jensen 2. Athletic Counsel Mrs. Lopez 3. Legislative Liaison Mrs. DeLuca 4. Endowment Fund Mr. Emery 5. S.A.L.T Mrs. Behrendt Treasurer, Board of Education Sheffield-Sheffield Lake City School District, Ohio XI. ADJOURNMENT Time: Sheffield Means Success Page 10