ABI Attendance...27 Attendance Log...28 How to take Attendance in ABI PDF Free Download

ABI GRADEBOOK

Table of Contents Grade Reporting... 4 ABI Grade Reporting Movie Elementary... 5 ABI Grade Reporting Movie Secondary... 6 Aeries Progress Reports... 7 ABI Elementary Gradebook Reporting - Load from Gradebook (Original)...11 Elementary Report Card Blank Copies...17 Mass Set Grades Elementary Standards Based Report Cards...18 Elementary Report Card Printing in ABI...19 ABI - How to Email Assignments and Grades...23 Grade Reporting for inactive student(s)...24 Back-Up...25 ABI Attendance...27 Attendance Log...28 How to take Attendance in ABI...30 Parent/Student Communication...31 Changing Parent/Student E-Mail...32 How do I email parents using the adhoc email?...36 System Access Log in Aeries.net...39 New Gradebook Setup...41 New Trimester Gradebook Set up / Back Up & Restore...42 Workshop - Elementary *Updated 1/7/09...49 Max Score / Max Number Possible - April 27, 2010 Update...66 Workshop - Intermediate Schools...71 Workshop - Secondary...86 Additonal Resources...102 Setup Movie Demos...103 Add a new Gradebook for Elementary Team Teaching...104 Vertical Text on Gradebook...109 How do I connect a gradebook to a section?...111

Gradebook Mantainence...113 - ENTERS/LEAVES...114

Grade Reporting Page 4

ABI Grade Reporting Movie Elementary Use this movie if you do not use ABI gradebook and would like to learn how to enter grades directly to report card. ABI Grade Reporting Movie Page 5

ABI Grade Reporting Movie Secondary Use this movie if you do not use ABI gradebook and would like to learn how to enter grades directly to report card. ABI Grade Reporting Movie Secondary Page 6

Aeries Progress Reports Progress Reports Step 1. Login to Aeries ABI Step 2 Click on Assignment by Student in the Reports area in ABI. Page 7

1. Select Multiple Gradebooks from the pulldown menu 2. Select : Sort by assignment # 3. Title your report 4. Select Show Grade Summary 5. Leave Grade Location titled : Bottom 6. Check print signature line 7. Check PAge Break on Each Student 8. Add a comment if you wish. 9. Click NEXT Page 8

Place a check mark next to each gradebook and you will notice all of the gradebooks will expand as shown on the next step/ 1. Select on the assignments you wish to show. For a 1-2 page progress report select only one assignment. For a 2-3 page progress report select all assignments. 2. Make sure all of your students are highlighted or select only the students you wish to print progress reports for. 3. Click Preview Report Page 9

You will next see a large scrollable window with each gradebook summary and percentage. Note the title and parents signature line is on the report. When you print this report is will page break after every student. * Note if you would like to display the letter grade next to the % you must go into Gradebook options and check the Show Marks check box. Page 10

ABI Elementary Gradebook Reporting - Load from Gradebook (Original) Directions for Elementary Teachers on how to load your s into your Report Cards using Grade Reporting / Load from Gradebook. Grades --> Grade Reporting From "Main Menu"... 1. Click on "Grades" tab 2. Click on "Grade Reporting" Load From Gradebook Click on the link "Load From Gradebook" in right hand corner of your window under "Logout" Grade Reporting - Load From Gradebook - Step #1 Page 11

1. Select your Mark (Trimester) 2. Click "Next" Grade Reporting - Load From Gradebook - Step #2 1. Select your Grade Level from dropdown 2. *Select the box next to "Overwrite Existing Mark?" if you want to copy over existing grades. For example: You have already loaded into Grade Reporting once but made some changes in your GB and want to load new grades and have overwrite the previous load from gradebook. *Uncheck the box if you want to load grades in but do not wish to copy over existing grades. For example: You have already entered a Math final grade by hand into the Grade Reporting window and you do not wish to load that students grade from GB 2. Click "Next" Grade Reporting - Load From Gradebook - Step #3 Page 12

*Side note: It is my understanding that all teacher Gradebooks were changed by the district to have the ending date as 11/20/2009 1. This is defaulted because it is the last official day of the Trimester. I realize it doesn't make sense because it says "...any gradebook your students were enrolled in on this date:" and then the date (11/20/2009) is in the future. *I think that you can change the dates back in your gradebok to whatever your actual ending dates for your grades are and then indicate that same date here. DISCLAIMER... there is no official word on this yet. 2. Click "Next" Grade Reporting - Load From Gradebook - Step #4 This is the window where you will see ALL the gradebooks that are attached to any of one of your students. *Please note that you need to verify with Team Teachers, Music Teachers, or RSP Teachers that there grades are complete prior to loading them into your Grade Reporting!!!!! Select the Gradebooks that you want to Load from Gradebook into Grade Reporting. You can deselect a box by checking on the box. The check will be removed from the box and GB will not be loaded. You may want to load only 2-3 or at a time as this step is server intensive. Page 13

Grade Reporting - Load From Gradebook - Step #5 1. This is when you need to type in or verify your scales. *You need to make sure these match the Scales and Final Marks that you have setup in your Gradebooks. Verify Low/High percentages for Type 1 - Achievement Verify Low/High percentages for Type 2 - Effort 2. Click "Next" Verify Low/High percentages for Type 3 - Skills Assessement *Do not type in any percentages for Mark Type 4 & 5 Page 14

Grade Reporting - Load From Gradebook - Step #6 1. Check over your gradebooks and scales to make sure they are correct. You can scroll down and preview how it applied to your students. These are the grades that will load into Grade Reporting (Report Cards) 2. Click "Update Grade Reporting"... this will load all your grades into the Grade Reporting section. This may take some time... be patient. Return to Grade Reporting **The "Next" button goes nowhere!!! Click on the link "Click Here to Return to Grade Reporting" Page 15

Grade Reporting This is where you can see everything from your gradebook is loaded into Grade Reporting instead of individually selecting each report card item. *This is the radio button view. You will either see this or dropdown menus with the same grades. *Hooray :-)... you notice that even your Skill Assessment (+ x - ) items are automatically filled in!!! Page 16

Elementary Report Card Blank Copies Elementary Report Card samples Blank Report Cards Elementary Report Cards: On this link are Spanish and English blank hard copies of SVUSD Report Cards. Spanish report cards should be used by teachers with Spanish only speaking families to serve as a KEY to translate the official English printed report cards. English blank report cards have been provided for situations where the grade window is closed and a report card is needed. Page 17

Mass Set Grades Elementary Standards Based Report Cards This will allow you to mass fill or set grades on an elementary report card. Mass Set Grades If you select on Enter by Standard Select a Standard from the dropdown...(like Technology Effort) There is a place at the top (under Show Missing Marks ) that says Mass Set You can choose your effort grade from the dropdown menu and then click the button that says Go... You will get a dialogue box indicating you have made a selection and reminding you to submit changes. Click Submit Changes! if you are satisfied with your fill. And wa-la :-) Page 18

Elementary Report Card Printing in ABI Directions on how Elementary Teachers can print Report Cards directly from ABI This allows the teacher to print an entire class or just an individual student in Spanish or English depending on the options you select. This tool creates a PDF that can be printed or viewed. Step 1 Login to ABI Page 19

Step 2 Click on Resources and then select Reports Step 3 Select Standards Based Report Card" Page 20

Step 4 Choose your option. Click on "Run Report". Step 5 You will see a dialogue box that your report is being processed. The PDF will be opened with your default reader (ie: Acrobat Reader or Preview) Print as needed. Page 21

*Note if you are using Safari You must make sure that there is not a check mark next to "Block Pop-Up Windows", *Email notification You will recieve a confirmation that Report Cards have been accessed/printed in your email from <AeriesReports@svusd.org>. This is a security notice. Page 22

ABI - How to Email Assignments and Grades Page 23

Grade Reporting for inactive student(s) ABI Gradebook Maintenance Manage Students and change the "Action" to Keep Page 24

Back-Up Directions on how to backup your ABI gradebooks. Step 1 1. Login to SaddlePort 2. Click on ABI Step 2 Click on "Gradebook Maintenance" Page 25

Step 3 1. Click on "Backups" Tab 2. Click on "Backup a Gradebook" link Step 4 Click on "Create Backup" Step 5 You will see a confirmation that all of your gradebooks were backed up. Page 26

ABI Attendance Page 27

Attendance Log Login to ABI Reports Pull down the "Attendance" menu and select "Reports". Page 28

Attendance Log Click on the "Attendance Log" report. This report logs the details of every change that occurs to an attendance record. 1. The previous absence code. 2. The code that the absence event was changed to. 3. Who made the change. 4. The IP address of the machine that made the change. This is helpful if there is a question about security of a password. 5. This will indicate which system the user was in when they made the change. Page 29

How to take Attendance in ABI Log into ABI to take attendance 1. Select Take Attendance from the Attendance tab. 2. Select which period you are taking attendance for (Secondary schools only). 3. Click on the appropriate radial button for each student; A for absent or L for tardy. 4. Click on the Submit Attendance - Even if all students are present button. Page 30

Parent/Student Communication Page 31

Changing Parent/Student E-Mail How do I change a student or parent email address? Login to ABI Page 32

Select a Student 1. Click on the "Student Info" tab. 2. Select a Student. Editing Student E-Mail Page 33

Click the edit icon. Edit Screen Type in the new or changed email address and click "Change Email Address" Editing Parent Contact Email Address 1. Click on the "Contacts" tab. 2. Click on the edit icon. Page 34

Edit Screen Type in the new or changed email address and click "Change Email Address" Page 35

How do I email parents using the adhoc email? Resources Pull down the "Resources" menu. Select "Email Select "Email" Page 36

Create Email 1. Add a subject 2. Create the body of your email. 3. CC yourself 4. Click on "Mail To" Select the group. Select the group that you want to send the email to. Page 37

Make any adjustments You could make adjustments to the group here. Click Next. Send Email Once you are satisfied with your email click the "Send Email" button. Page 38

System Access Log in Aeries.net This replaces the ABI Aeries Gradebook Access Log login to.net 1. View All Forms 2. Filter for log 3. Select System Access Log System Access Log Select Information Area, Type (Parents/Students or Both) and Date Range and Account, Email Address, Area, Student Name, Perm ID, Type and Date will display Page 39

Area, Type and Date Range click GO Results Data/Time will display for each login Page 40

New Gradebook Setup Page 41

New Trimester Gradebook Set up / Back Up & Restore For Elementary Step 1 - Select Gradebook Maintenance Step 2 - Select Backups 1. Click on Backups Link 2. Click on Back Up a Gradebook Page 42

Step 3 - Choose Backup all Gradebooks Default is to backup all gradebooks. Leave dropdown with "Backup All Gradebooks." Click Create Backup button Step 4 - Successful Dialog Box You will receive a confirmation of the gradebooks you have backed up. Step 5 - Restore a Gradebook Select link to "Restore a Gradebook" Page 43

Step 6 - Load into a new gradebook VERY IMPORTANT: Click the text/link "Load Into A New Gradebook." You will see the row highlight green when you mouse over the text. DO NOT SELECT ONE OF YOUR LISTED GRADEBOOKS Step 7 - Select a Backup 1. The drop down menu will show you the class you are restoring. 2. Highlight/select the Date/Time of your backup. ** Use the most up-to-date backup. Page 44

Step 8 - Select Tables To Restore 1. Gradebook Description: Type the name of the NEW gradebook. ** It must be named differently from your original gradebook. 2. Click to place a check in each box as indicated above. 3. Click on the Restore button Step 9 - Restore Complete 1. You will see a successful dialog box. DO NOT CLICK ON "RETORE ANOTHER GRADEBOOK" (That is why it is crossed out!) 2. You have now successfully restored one gradebook. From here you can click on the link "Restore A Gradebook" to restore/duplicate your next gradebook. Repeat steps 6 thru 9 for each of your remaining gradebooks then move to step 10. Page 45

Step 10 - Edit Gradebooks/ Display Current Gradbooks Note: use this step to set your gradebook date range if you are keeping gradebooks by trimester. 1. Click on Edit Gradebooks to edit your new gradebook date range. 2. You will now see the new gradebook(s) that you restored. From here you can click on the edit symbol to change the Trimester dates if you so choose. This is the first step in allowing you to see ONLY the current gradebooks which will alleviate confusion in entering current trimester grades. Step 11 - Change Date Range This step would be essential if you want ABI to display only current gradebooks. Set Start Date and End Date according to your professional discretion as to your 2nd trimester grading period. Page 46

Step 12 - Date Ranges Once you have edited all of your gradebook date ranges, you should see something similar to the above. Step 13 - Select Options from the left hand Nav. Page 47

Step 14 - General Options 1. Make sure you are on General tab. 2. Click on "Show Only Currently Active Gradebooks" 3. Click Submit Changes Step 15 - Active Gradebooks Now in the drop down menu you will see only the current trimester gradebooks. But as you notice in Edit Gradebooks window, you will still see all of your gradebooks for the year. Page 48

Workshop - Elementary *Updated 1/7/09 Login in to ABI - Select Gradebook 1. Select "Grades" 2. Select "Gradebook" Add a Gradebook *Gradebook = "Class" in EGP Language 1. Select "Click Here to Add a Gradebook and Get Started 2. Highlight your class in new window Page 49

New Gradebook Dialogue box Click once on your Section Click on "Next" button Gradebook Details 1. You can order your gradebooks by "Pd" (Period)... so if you want "Reading" to be #1 - Enter a "1" in Pd. 2. Type in Description of Gradebook 3. Type in Term (Trimester) number Page 50

4. Type in Grade Range (For Elementary, keep single grade range ie: if you teach 4th grade, type 4-4) 5. Select Start Date and End Date for Trimester (Term) 6. ****NEW STEP: Select Standard Category for this Gradebook (This is the Main Category where grades will go on Report Card). This used to be selected in Assignments. 7. Click on "Apply Changes" button More Gradebooks 1. Shows you the gradebook you just added 2. To add more... Click on Edit Gradebook Edit Gradebooks - Step #1 Now Click on Add New (blue plus + sign) Follow Steps Above Page 51

Edit Gradebooks - Step #2 Add as many gradebooks as you want Enter/Leaves 1. Click on Enters/Leaves Tab 2. Click on "Students need to be added to these Gradebooks" 3. Add All Students OR Select the Student that you want 4. Click on "Submit Changes" button *All the name will disappear. That is what you want. That means there are no students that need to be entered into a gradebook (class). *If you want to drop students or take them out of a class... click on "Manage Students" Tab Page 52

Edit Assignment Types - Step #1 1. Choose a Gradebook from dropdown at top 2. Select "Edit Assisgnment Types" This is where you can assign weighted scoring. Page 53

Edit Assignment Types - Step #2 NOT weighted... 1. Enter a Desciption (ie: Assignment) 2. "100" in the "% of Grade" field 3. Click "Apply Changes" Doing Weighted Scoring 1. Click Check Box at top left 2. Select a Code from Dropdown (it can be anything you want) 3. Type in Description (ie: Homework) 4. Type in the % of Grade (ie: 10%) 5. Click Apply Changes Page 54

Edit Assignments - To Add an Assignment 1. Click on Edit Assignments 2. Click on "Add New" Add an Assignment 1. Select Assignment Type from dropdown 2. Type in Description of Assignment 3. Type in Max Score 4. Type in Date Assigned (*You can just put month/date and it will work... ie: 4/21) 5. Select Main Category (Achievement Grade) **You no longer need to do this IF you have selected the standard in the Gradebook Setup. However, it will not hinder to add here as well. 6. Select one or more of the standards under the Main Category (Skill Assessment) **This will be limited in selection if you chose the Main Category Standard in Gradebook Setup. Page 55

7. Click on "Add" Assignment Click on the Description Name to enter scores Assignment Scores 1. Enter Scores for each student "Return" to advance to next student 2. You can add a "Status" or "Comment" to any assignment for your documentation 3. Click little check box when Grading is Complete *It is sometimes in different locations depending on your browser 4. When finished, click on button "Submit Changes" Jen Hints: "NA" = Excused in EGP language Page 56

blank = Missing in EGP language Scores by Class You can view scores by class as well 1. Click on Left Nav Bar "Scores by Class 2. You can see that "NA" counts as excused and will highlight in red 3. You MUST select checkbox for "Grading Complete" to see results in right hand yellow highlighted column Missing Work Reports - Step #1 Page 57

Click on left hand nav bar under Reports... "Assignments by Student" Missing Work Reports - Step #2 See screen shot -----> Missing Work Reports - Step #3 Page 58

Click "Preview Report"... it will all appear on one page but if you File --->Print, you will see page breaks between students Options Please review all the options to customize your gradebook according to your needs. Grade Reporting - Load From Gradebook From "Main Menu"... 1. Click on "Grades" tab 2. Click on "Grade Reporting" Grade Reporting - Load From Gradebook Click on the link "Load From Gradebook" in upper right hand corner Page 59

Grade Reporting - Load From Gradebook - Step #1 1. Select your "Mark" = Trimester is EGP Language 2. Click "Next" Grade Reporting - Load From Gradebook - Step #2 1. Select your Grade Level from dropdown 2. Click "Next" Page 60

Grade Reporting - Load From Gradebook - Step #3 1. Select all the gradebooks that you want to load from dropdowns ****We don't know about Overall Mark... it may be for a GPA. 2. Click "Next" Page 61

Grade Reporting - Load From Gradebook - Step #4 1. This is when you need to type in your scales. (I know... it doesn't bring them in from gradebook.) Achievement Effort Skills Assessement 2. Click "Next" Page 62

Grade Reporting - Load From Gradebook - Step #5 1. Check over your gradebooks and scales to make sure they are correct. You can scroll down and see how it applied to all your students. 2. Click "Update Grade Reporting"... this will load all your grades into the Grade Reporting section Page 63

Return to Grade Reporting **The "Next" button goes nowhere Click on the link "Click Here to Return to Grade Reporting" Page 64

Grade Reporting This is where you can see everything from your gradebook is loaded into Grade Reporting instead of individually selecting each report card item. *Hooray :-)... you notice that even your Skill Assessment items are automatically filled in!!! Page 65

Max Score / Max Number Possible - April 27, 2010 Update OPTIONAL MAX SCORE TOOL A word about Max Score and Max Number Possible Max Score: Number of points the assignment is worth. Max Number Possible: This is how many possible problems or points were on the assignment. The Max Score / Max Number Possible feature of ABI allows teachers to enter a student score for an assignment that is then converted to a standard point value. For instance, in a class all homework assignments are worth 10 points no matter the number of problems (homework 1 contains 6 problems, homework 2 contains 20 problems). Therefore our Max Score is 10. On homework 1 we would enter 6 as the Max Number Possible. On homework 2 we would enter 20 as the Max Number possible. Next enter the number of problems correct for each student on the homework, that number is then converted based upon the Max Score and Max Number possible to a percentage or points total. In our example for homework 1 the Max Score is 10 and the Max Number Possible is 6 problems, a student answering 5 problems correctly would recieve 83 percent or 8 points. With the April 27, 2010 update to this feature will work only when the values in each field (Max Score / Max Number Possible) are different. If the values entered for Max score and Max Number Possible are the same the system will automatically default to a Max Score only assignment (as the value would be the same). If an assignment already has scores added to it, it is no longer possible to add a Max Possible to the assignment. Page 66

Add an Assignment using Max Score / Max # Possible When adding a new assignment, you will see a new dialogue box. 1. Select Assignment Type 2. Type in Description 3. Max Score: THIS IS HOW MANY POINTS YOU WANT THE ASSIGNMENT TO BE WORTH. With the April 27, 2010 update, If the Max Score is changed at any time, the grade will automatically be re-calculated for each student based upon the new Max Score value in relation to the Max Possible. 4. Max # Possible: This is for the total of how many problems or points were on the assignment. This will be converted to the Max Score points. ** In the example screen image above we have forced the score to be worth 10 points even though there were 36 points or problems on the assignment. Note: If Max Score (3) and Max Possible (4) are the same number, the Max Possible (4) will be zeroed out and you will simply enter the number correct. Page 67

How to enter scores in the Scores By Assignment area To enter a student max # possible please remember to follow these steps. 1. Click on the assignment title. How to enter scores in the #Correct Pulldown 1. Important : Select the # Correct in the pull down. 2. Notice the points possible in this example, 36 is automatically entered in the Max Score Field. 3. Enter in the student score in the cell on the left. In this example I entered in that this student received 26 correct out of 36 problems. 4. ABI will now properly calculate the student grade as a percent or points based upon your max score possible (in this case 10). Page 68

How to enter scores in the Class Scores area 1. Select the # Correct in the pull down. 2. Notice the Max Possible in this example is 36 but the MAX SCORE has been set to 10. (In this view it does not show you that the max is 10- you will have to remember) 3. Enter the student score in the cell on the left. In this example I entered in that this student received 26 correct out of 36 problems. To View Converted Scores as Points 1. Select Points in the pulldown 2. Click Submit Changes The scores will now be converted to points based upon the number correct out of the max number possible. In our example 26 points out of a Max Possible of 36 points is 7.2 points (on our Max Possible Scale of 10). ** Important NEVER enter in points in this pull down selection as it will not work backwards to change the #correct. Page 69

To View Converted Scores Percentage 1. Select Percentage in the pulldown 2. Click Submit Changes The scores will now be converted to percentage based upon the number correct out of the max number possible. In our example 26 points out of a Max Possible of 36 points is 72 percent. Page 70

Workshop - Intermediate Schools Login in to ABI - Select Gradebook 1. Select "Grades" 2. Select "Gradebook" Add a Gradebook *Gradebook = "Class" in EGP Language 1. Select "Click Here to Add a Gradebook and Get Started" Page 71

2. Highlight your class in new window 3. Click "Next" Gradebook Details 1. Make sure "Pd" (Period) is correct 2. Type in Description of Gradebook or leave as is 3. Type in Grade Range 4. Click on "Apply Changes" Page 72

More Gradebooks 1. Shows you the gradebook you just added 2. To add more... Click on Edit Gradebook Edit Gradebooks - Step #1 Now Click on Add New (blue plus + sign) Follow Steps Above Edit Gradebooks - Step #2 Add as many gradebooks ("classes") as you want Page 73

Enter/Leaves 1. Click on Enters/Leaves Tab 2. Click on "Students need to be added to these Gradebooks" 3. Add All Students OR Select the Student that you want 4. Click on "Submit Changes" button - (It will give you a warning.) *All the name will disappear. That is what you want. That means there are no students that need to be entered into a gradebook (class). *If you want to drop students or take them out of a class... click on "Manage Students" Tab Page 74

Edit Assignment Types - Step #1 1. Choose a Gradebook from dropdown at top 2. Select "Edit Assisgnment Types" This is where you can assign weighted scoring. Edit Assignment Types - Step #2 Page 75

NOT weighted... 1. Enter a Desciption (ie: Assignment) 2. "100" in the "% of Grade" field 3. Click "Apply Changes" Doing Weighted Scoring 1. Click Check Box at top left 2. Select a Code from Dropdown (it can be anything you want) 3. Type in Description (ie: Homework) 4. Type in the % of Grade (ie: 10%) 5. Click Apply Changes Edit Assignments - To Add an Assignment 1. Click on Edit Assignments 2. Click on "Add New" Page 76

Add an Assignment 1. Select Assignment Type from dropdown 2. Type in Description of Assignment 3. Type in Max Score 4. Type in Date Assigned (*You can just put month/date and it will work... ie: 4/21) 5. Click "Add" *You can add Document Links as needed Assignment Click on the Description Name to enter scores Page 77

Assignment Scores 1. Enter Scores for each student "Return" to advance to next student 2. You can add a "Status" or "Comment" to any assignment for your documentation 3. Click little check box when Grading is Complete *It is sometimes in different locations depending on your browser 4. When finished, click on button "Submit Changes" Jen Hints: "NA" = Excused in EGP language blank = Missing in EGP language Page 78

Scores by Class You can view scores by class as well 1. Click on Left Nav Bar "Scores by Class 2. You can see that "NA" counts as excused and will highlight in red 3. You MUST select checkbox for "Grading Complete" to see results in right hand yellow highlighted column Missing Work Reports - Step #1 Click on left hand nav bar under Reports... "Assignments by Student" Page 79

Missing Work Reports - Step #2 See screen shot -----> Missing Work Reports - Step #3 Click "Preview Report"... it will all appear on one page but if you File --->Print, you will see page breaks between students Page 80

Options Please review all the options to customize your gradebook according to your needs. (*NOW back to Main Menu) Grade Reporting - Load From Gradebook From "Main Menu"... 1. Click on "Grades" tab 2. Click on "Grade Reporting" Grade Reporting - Load From Gradebook Click on the link "Load From Gradebook" in upper right hand corner Page 81

Grade Reporting - Load From Gradebook - Step #3 1. Select all the gradebooks that you want to load from dropdowns % of Overall Mark (Leave at 100% for single gradebook) 2. Click "Next" Grade Reporting - Load From Gradebook - Step #4 Page 83

1. Verify your Report Card scales 2. Click "Next" Grade Reporting - Load From Gradebook - Step #5 1. Check over your gradebooks and scales to make sure they are correct. You can scroll down and see how it applied to all your students. 2. Click "Update Grade Reporting"... this will load all your grades into the Grade Reporting section Page 84

Return to Grade Reporting **The "Next" button goes nowhere Click on the link "Click Here to Return to Grade Reporting" Grade Reporting This is where you can see everything from your gradebook is loaded into Grade Reporting instead of individually selecting each report card item. *Hooray :-)... you notice that even your Skill Assessment items are automatically filled in!!! Page 85

Workshop - Secondary Login in to ABI - Select Gradebook 1. Select "Grades" 2. Select "Gradebook" Add a Gradebook *Gradebook = "Class" in EGP Language 1. Select "Click Here to Add a Gradebook and Get Started" Page 86

2. Highlight your class in new window 3. Click "Next" Gradebook Details 1. Make sure "Pd" (Period) is correct 2. Type in Description of Gradebook or leave as is 3. Y = Year... This is a text field.. you can type in 1st Tri or whatever is applicable 4. Type in Grade Range 5. Click on "Apply Changes" Page 87

Edit Assignment Types - Step #1 1. Choose a Gradebook from dropdown at top 2. Select "Edit Assisgnment Types" This is where you can assign weighted scoring. Page 90

Assignment Click on the Description Name to enter scores Assignment Scores 1. Enter Scores for each student "Return" to advance to next student 2. You can add a "Status" or "Comment" to any assignment for your documentation 3. Click little check box when Grading is Complete *It is sometimes in different locations depending on your browser 4. When finished, click on button "Submit Changes" Jen Hints: "NA" = Excused in EGP language blank = Missing in EGP language Page 93

Scores by Class You can view scores by class as well 1. Click on Left Nav Bar "Scores by Class 2. You can see that "NA" counts as EXCUSED and will highlight in red 3. You MUST select checkbox for "Grading Complete" to see results in right hand yellow highlighted column Missing Work Reports - Step #1 Click on left hand nav bar under Reports... "Assignments by Student" Page 94

2. Click "Next" Grade Reporting - Load From Gradebook - Step #5 1. Check over your gradebooks and scales to make sure they are correct. You can scroll down and see how it applied to all your students. 2. Click "Update Grade Reporting"... this will load all your grades into the Grade Reporting section Page 99

*Hooray :-)... you notice that even your Skill Assessment items are automatically filled in!!! Page 101

Additonal Resources There are additional resources referenced here: Page 102

Setup Movie Demos See this link: Gradebook Demos Page 103

Add a new Gradebook for Elementary Team Teaching Directions on how to add a new gradebook with students from another class. This new feature will allow a teacher to add students from another class into a gradebook. This new feature can be useful. 1. It can be used for teachers who are leveling for subject instruction. *For example: a Grade Level Team may be leveling for math and a teacher will have students from several different classes in one class or "gradebook"... the teacher may have one of the following classes based on student level: Math-Advanced, Math-Proficient, Math-Basic. 2. It can be used for teachers in a rotation for subject instruction. *For example: a Grade Level Team rotates out for Health, Science, and HSS... One teacher may teach Health three times and will need a gradebook for each rotation... Health-Jones, Health-Smith, Health- Doe. 3. It can also be used for RSP teachers who want to use the and are soley responsibile for certain Standard Categories grades as indicated on an IEP. *IMPORTANT: You will be only have access to students at the grade level based on the grade range assigned to you in Aeries Client. You need to understand that if you are using the grades of another teacher as partial credit for an overall grade, you will need to find your own system of averaging grades for Grade Reporting. If the Team Teacher HAS SOLE RESPONSIBILITY for the grade of the Standard Category,, then you will be able to load that Teacher's grades for your students directly into Grade Reporting. Step #1 "Gradebook Maintenance" - click on tab for "Edit Gradebook", click on "Add New" (blue plus sign). Page 104

Step #2 Set-up your New Gradebook as you normally would based on your needs. Example: Classes for Leveling or Rotation. Click "Apply Changes" button when finished. Step #3 Instead of clickig on "Enters/Leaves", click on the "Manage Students" Tab. Then click on blue plus sign for "Add New Student". Page 105

Step #4 You will see a new window. You can seach by specific student name "Search By Student" at your grade level or you can "Search By Class". "Search By Class" will bring up a dropdown menu of the Teachers at your Grade Level. Select a Teacher's Name and click on the "Search" button. Step #5 Now you will see a list of students rostered to that teacher. As you click on the student name, it will move that name into the right hand box. If you are leveling, select the students that will be in your gradebook. If you are taking the whole class for rotation, click on each student name to move them into the right hand box. Click on the "Add Students" button when you are finished. Page 106

Step #6 If you need access to another teacher. Select "Search By Class" again. Use dropdown menu to select teacher and click "Search" button. Follow the same procedures as Step #5. Click "Add Students" when you are finished. Click "Close" when you are done selecting ALL of the students you need for your gradebook. Step #7 Page 107

You should now see all the students for your gradebook under the "Manage Students" Tab. Step #8 These students are now in your gradebook for your Team Teaching class. Add Assignments and Scores as needed. Page 108

Vertical Text on Gradebook How do i show my assignments on my gradebook instead of numbers? Select "Options". Page 109

Check "Show Assignment Description" Place a check next to: "Show Assignment Description on the Scores by Class Page Header/ Footer" You are done! Your assignments will show vertically. NOTE: There are some older browswers that don't display vertical text. Page 110

How do I connect a gradebook to a section? Gradebook Maintenance Select "Gradebook Maintenance" Edit Gradebooks 1. Select "Edit Gradebooks" 2. Click the edit icon. Page 111

Connect Gradebook to Section or Multiple Sections 1. Select the Section or multiple sections you want associated with the gradebook. 2. Click "Apply Changes" Page 112

Gradebook Mantainence Page 113

- ENTERS/LEAVES A. How to drop a Student from When a student is de-enrolled from your class by the office, your gradebook will default to opening at the Enters/Leaves window. This will let you know that you need to drop student(s) from your gradebooks. The system will not drop students automatically. You have two options: 1. Click on the gradebooks individually 2. Click on "Students have left from these Gradebooks" Page 114

B. Students Pending Drop You will now see a list of students that need to be dropped. 1. Select "Drop" from the pull down for EACH student. 2. Click "Submit Changes" button when finished. Page 115

C. Dropped Student(s) In your gradebooks, you will now see the "dropped" students on the bottom of the list highlighted in yellow with several red asterisks indicating that students are no longer in the class. You may wish to keep the students in dropped mode in case they come back to you. If this is the case just leave them here in yellow. You may wish to delete them permanently from your gradebook. If you choose to delete a student you should print out the student's assignments and grades first. To delete the student follow the next step. Page 116

D. Delete Student(s) If you want to permanently delete your student(s), follow these steps: 1. Click on Aeries "Gradebook Maintenance" 2. Click on "Manage Students" Tab 3. Select "Delete" from dropdown menu in "Action" column 4. Click check-box at top of window 5. Click "Submit Changes" button Your student(s) will now be deleted. You will not seem then in your gradebook any longer. **You will need to repeat this step for each gradebook that has students marked in yellow. Page 117

A. How to Add a Student to your When a student is enrolled from your class from the office, your gradebook will default to opening at the Enters/Leaves window. This will let you know that you need to add student(s) to your gradebooks. The system will not add students automatically. You have two options: 1. Click on "Students need to be added to these Gradebooks" 2. Click on the gradebooks individually Page 118

B. Students Pending Add 1. When you click on "Students need to be added to these gradebooks" You will see a list of students that need to be added and all gradebooks that it effects. (This example show 5 students need added to only 1 Reading gradebook) 2. Select "Add All Students" by pushing the button Add All Students Button 3. Click "Submit Changes" button when finished. * Do not be alarmed. These students will disappear from this screen but they will show up in your gradebooks. Page 119