RITCHIE COUNTY BOARD OF EDUCATION MINUTES OF REGULAR MEETING DWC VOCATIONAL CENTER HARRISVILLE, WV March 13, 2017 6:00 p.m. The regular meeting of the Ritchie County Board of Education was called to order on March 13, 2017, at 6:00 p.m. by President Edward Cokeley. Other members present were, Carolyn Bowie, Brian S. Walton, Torie Jackson and Betsy Wells. Also in attendance were Superintendent, Ora E. Coffman, III; Lori Wells, Director of Finance; David Weekley, Director of Support Services and Attendance; Deborah Bever, Director of Special Education, Federal Programs and School Improvement; and April Haught, Director of Instructional Services and Personnel. PLEDGE TO THE FLAG The meeting opened with the Pledge of Allegiance. MINUTES The preliminary minutes of the regular meeting of February 27, 2017, were approved as written. SUPERINTENDENT S INFORMATION Mr. Coffman recognized the WV Young Writer First Place County winners. Landon Hanlon, Ryan Samples, and Abi Haught were present. The Board enjoyed listening to them read their winning stories. Mr. Coffman presented them each with a certificate. Gideon Mossor and Stephanie Kirk were also recognized but unable to attend. Mr. Coffman also recognized Connor Spaulding for being a 2 nd place state wrestling winner. Connor explained a little bit about the meets he had participated in. He was also presented with a certificate. DELEGATIONS AND GUESTS None PERSONNEL Personal Leave seconded by Mrs. Wells, that the Board approve the following personal leave Melissa McGill requests four days personal leave without pay for February 7,13,14,15, 2017 Billie Doss requests 5 days personal leave without pay for March 6,7,8,9,10, 2017 Vacancies Upon recommendation of the superintendent, Mrs. Wells moved, seconded by Mr. Walton, that the Board approve the following vacancies: Substitute Mechanics - RCS Extended: Substitute Bus Operators RCS Extended: Sports Ticket Workers (Spring Events) RCMS/RCHS Rescind Employment Action (February 27, 2017)
seconded by Mrs. Wells, that the Board rescind the following employment action of February 27, 2017: Connie Luff Substitute Teacher RCS, for the remainder of the 2016-2017 school year FINANCE AND ADMINISTRATION Payroll Deductions/Bills FY2017 Upon recommendation of the superintendent, Mrs. Wells moved, seconded by Mr. Walton, that payroll deductions/bills be approved in the amount of $253,531.17. Budget Revision Requests Upon presentation by Mrs. Lori Wells and upon recommendation of the superintendent, Mrs. Wells moved, seconded by Mrs. Bowie, that the Board approve a transfer in the amount of $4,858. Motion passed unanimously. Finance Reports Mrs. Lori Wells informed the Board that she would have the audit report by the next meeting. She stated that we had gotten good news that there were no findings. Schedule of Proposed FY18 Levy Rates for Publication and for Approval by State Auditor Mrs. Lori Wells presented the proposed levy rates for FY18. She explained that our funds will decrease for next year. She stated that the regular levy will be down $346,000 and the excess levy will be down $271,655, totaling a loss of $617,800. seconded by Mrs. Bowie, that the Board approve the proposed schedule of levy rates for FY2018, for approval and for publication and submission to the State Auditor. Bus Garage Lease Extension Agreement, May Hoover seconded by Mrs. Bowie, that the Board continue to lease the Bus Garage property in 2017-2018 at $750.00 per month under the same conditions as this year. Agreement with Sheriff s Department seconded by Mrs. Wells, that the Board continue paying $20,000 toward the PRO officer s salary. It was also stated that we will be losing Bryan Davis as PRO officer due to a promotion. The sheriff s department will be searching for a replacement for next school year. School Fundraisers seconded by Mr. Walton, that the Board approve the following fundraising Ritchie County Middle School Softball game ball sponsors, March 4-20, 2017, raise funds for team trip to watch college softball projected profit $400 Ritchie County High School Baseball clothing sale through Scholastic Sports, March 7-17, 2017, to raise funds to support the baseball program (equipment and uniforms) projected profit $700-$900
Ritchie County Middle School Girls Track sell team apparel, March 13-31, 2017, to raise funds for practice/meet equipment projected profit $2,000 Ritchie County Middle School Boys Track sell team apparel, March 13-31, 2017, to raise funds for practice/meet equipment projected profit $2,000 School Fundraisers for Ratification Ritchie County Middle School Softball Apparel sales (team spirit wear), March 4-10, 2017, raise funds for team trip and dinner to watch college softball projected profit $300 SUPPORT SERVICES AND ATTENDANCE Maintenance Issues Mr. Weekley said we are collecting qualifications for the architect for the Bond. They are due this Friday and interviews will be next Thursday. We should have a recommendation for the next meeting. He said they are getting quotes to upgrade the camera system at the high school. Mr. Weekley said they will be doing radon testing on Friday at Smithville Elementary School. He said they will place packets in the classrooms, which will detect if radon is present. This is required every five years. He said we will also have an asbestos review on Friday. He closed by saying he hoped the snow misses us. Perfect attendance 100 th Day Challenge Mr. Weekley stated that the state superintendent is recognizing, again this year, perfect attendance as of the 100 th day of school. He said the middle school and high school had several students, with the middle school having around 37 students. Mr. Coffman said he will work with the principals on a time to go around the schools and recognize these students and present them with certificates. He said we have received the certificates. Mr. Cokeley stated that they had received in their packet the enrollment report. He said it appears that we have lost 15-17 students since the 2 nd month report. SPECIAL EDUCATION AND FEDERAL PROGRAMS Mrs. Bever thanked the board for addressing policy 2419. She said the legislature will have some changes effective July 1, 2017. She said she had attended special education meetings last Thursday and Friday and changes are being made to some forms. She also gave a preschool update. The screenings were last Thursday and Friday and as of now we have fifty-two four-year olds and nineteen threeyear olds, totaling 71. INSTRUCTIONAL SERVICES Calendar Update Mrs. Haught reviewed some upcoming dates in the school calendar. April 7 th is a 2-hour early out day, April 10-14, 17 is spring break, and April 28 th will be a 2-hour early dismissal day.
She said the testing window begins at the end of April and they have been testing equipment and having the students practice using lap tops and labs. She said there has been a recent change that is effective this year that only juniors will test at the high school level. Mrs. Bever stated that the first day of testing depends on the last day of school and we will continue to monitor that. She said we cannot start more than 25 days before the last day of school. Mr. Coffman stressed the importance of practicing and feeling comfortable with the equipment. Mrs. Haught said the RIF and Transfer dates have changed for this school year and our goal is to get letters out at the end of March. She also stated that coordinators have been busy. They are working with Young Writers, Math Field Day, Social Studies Fairs, Golden Horseshoe, and Spelling Bees. Mrs. Haught shared a handout with the board members and said it ties all schools/county goals and strategic plans together. REQUESTS Transportation seconded by Mrs. Bowie, that the Board approve the following transportation request: April 22, 2017 Ritchie County Middle School Softball Team, Ohio University, Athens, OH Bill Mossor, Bus/Extra Curricular Volunteers seconded by Mrs. Bowie, that the Board approve the following volunteers: Drivers for RCHS Tennis Team Matt Blouir, Tanya Blouir, Donald Brill, Twilla Brill, Paul Cantrell, Amy Cole, Shawn Cole, Lisa Freeland, Mandy Hardy, Jamie Mahaney, Melissa Mahaney, Joe Morris, Lindsay Morris, Tina Osborne, Tom Riggs, Daniel Scoville, Terrah Shaver, Terry Shaver, Amanda Starr, Courtney Windom Drivers for RCHS Softball Team Denise Holbrook, Mark Holbrook, Libby Combs, Kathy Richards, Richard Platt, Esther Spears, Kenny Spears, Mike Pittman, Jennifer Pittman, Jennifer Pauley, Sheldon Copeland, Tina Bailey, Kathy Edwards, Sarah Wilson, Katie Lamm, Eileen Hodge, Lisa Smith, Jed Rollins, Mandy Rollins, Heather Jones, Michael Jones Bob Bolin to assist the Ritchie County High School Baseball Team, pending renewal of coaching certification Drivers for RCHS Baseball Team Heather Riggs, Darrell Riggs, Erica Deem, Missy Taylor, Greg Davis, Jeremy Owens, Steve Davis, Donna Davis, Wade Williams, Robin Williams, Brian Taylor, Melanie Vogt- McCloy. Amy Darnold, Wayne Darnold, Darrel Rowley, Marie Rowley, Steve Schriver, Jaime Schriver, Chris Knight, Brian Knight seconded by Mrs. Wells, that the board approve the following volunteer: Todd Jackson to assist with RCMS Track Teams Motion passed 4-1, with Mrs. Jackson abstaining.
Homebound seconded by Mr. Walton, that the Board approve the following homebound POLICIES None Victoria Ashcraft, Homebound Instructor for student # 770005174 - $15.00 per hour/53.5 cents per mile travel Kimberly Griffith, Homebound Instructor for student # 770004967 - $15.00 per hour/53.5 cents per mile travel Change in homebound teacher - from Joanna Cokeley to Victoria Ashcraft for student #770007121 MISCELLANEOUS/COMMUNICATIONS Mr. Coffman suggested having board member comments before going into closed session for the superintendent s evaluation goals. BOARD MEMBER COMMENTS Mr. Cokeley said it was good to see the kids. He said their stories were good and it is good for them to get up in front of others. NEXT MEETING DATE The next regularly scheduled meeting will be Monday, March 27, 2017, at 6:00 p.m. The board discussed changing the time of the April 3, 2017 regular meeting. With the calendar hearing having been advertised for 5:00 p.m., the Board discussed moving the regular meeting time back to follow the hearing. seconded by Mrs. Wells, that the time of the April 3, 2017 regular meeting be changed to follow the 5:00 p.m. calendar hearing. Motion passed unanimously. SUPERINTENDENT S EVALUATION (GOALS) Upon recommendation of the Board President, Mrs. Bowie moved, seconded by Mrs. Jackson, that the Board enter executive session to complete the superintendent s goals evaluation. Motion passed unanimously and the Board entered closed session at 6:57 p.m. The Board returned to regular session at 8:30. ADJOURNMENT At 8:30 p.m. Mr. Cokeley declared that this meeting will reconvene at the statutory meeting on Tuesday, April 18, 2017, at 6:00 p.m.