2013 West Los Angeles College February 28, 2013 [PLANNING & INSTITUTIONAL EFFECTIVENESS (PIE) / BUDGET JOINT MEETING] 1
Why the Joint Meeting? Effectiveness Evaluation (February) Process Evaluation (June) Recommendation 7 Financial Resources (2012) In order to meet the standard, the team recommends that the college integrate planning, evaluation, and resource allocation decision making in order to systematically assess the effective use of its financial resources and use the results of the evaluation as the basis for institutional improvement and effectiveness in a manner that assures financial stability for the institution. (Standard II. D. 1 and III.D.3.) 2
What will be the product of the Joint Meeting? 3
Data and Evaluation 4 UNIT LEVEL Data Student achievement Program review Evaluation Program review COLLEGE-WIDE Data Student achievement Master plans Financial data Evaluation Joint Meeting 4
How will we know.? Accreditation Standard III.D.3. The institution systematically assesses the effective use of financial resources and uses the results of the evaluation as the basis for improvement. 5
College Vision A gateway to success for every student 6
College Mission West Los Angeles College provides a transformative educational experience. West fosters a diverse learning community dedicated to student success. Through quality instruction and supportive services, the College develops leaders who encourage excellence in others. A West education enriches students with the knowledge and skills needed to earn certificates and degrees, to transfer, to build careers, and to pursue life-long learning. 7
College Values Excellence: West envisions each student and employee striving for excellence in and out of classes, laboratories, libraries, studios, playing fields and offices. Ethics: We hold ourselves and others to the highest standards in personal as well as intellectual responsibilities. This informs relationships among students, staff, faculty and administration. Empowerment: At West, everyone--students, staff, faculty, administration-- is empowered by high expectations, respect and acknowledgement in all pursuits, from single lessons to completed degrees, from daily encounters to formal policy deliberations. Engagement: To be fully engaged-academically, locally and globally is to embrace learning with passion, commitment and energy. 8
Institutional Student Learning Outcomes A. Critical Thinking B. Communication C. Quantitative Reasoning D. Self-awareness/ Interpersonal Skills E. Civic Responsibility F. Technical Competence G. Cultural Diversity H. Ethics I. Aesthetics 9
Data and Evaluation 10 UNIT LEVEL Data Student achievement Program review Evaluation Program review COLLEGE-WIDE Data Student achievement Master plans Financial data Evaluation Joint Meeting 10
Overview: Evaluation Data 11 Master Plans Educational Master Plan Student Services Plan Facilities planning Expenditure / FTES Student Achievement Data Successful Course Completion Fall to Fall Retention Degree/Certificate Completion Program Review Reports ARCC 11
Master Plan Goal Achievement 12 Educational Master Plan Educational Master Plan 2011-2014 Goals Goal 1: Affirm institutional commitment to student learning Goal 2: Support students in preparing for transfer Student Achievement Area Target Successful Course Completion Rate? Retention? Transfers? : : : 12
Master Plan Goal Achievement 13 Student Services Plan VPSS & Deans review program review data Based on PR data and SS trends objectives/goals are established (6) Identify benchmarks and measurable outcomes Strategies Responsible entity Completion Date Tracking 13
Facilities Planning 14 14
Facilities Planning 15 15
Expenditure, Ending Balance, FTES 16 Expenditure Ending Balance FTES Generated FY 2008 (6/30/08) $32,458,366 $582,074 $7,265 FY 2009) (6/30/09) $33,259,716 -$596,119 $8,209 FY 2010) (6/30/10) $29,970,701 $163,257 $7,541 FY 2011 (6/30/11) $29,117,025 $1,864,130 $7,674 FY 2012 (6/30/12) $28,951,017 $1,691,474 $6,781 FY 2013 (estimated) $30,138,752 $815,190 $6,716 16
Ending Balance and FTES 17 Ending Balance FTES Generated FTES Target Ending Balance $2,000,000 $1,500,000 $1,000,000 $500,000 $0 -$500,000 -$1,000,000 7,265 6,658 $582,074 Actual 2007-08 (FY 2008) 8,209 7,266 -$596,119 Actual 2008-09 (FY 2009) $163,257 $1,864,130 7,541 7,674 7,045 Actual 2009-10 (FY 2010) 7,212 Actual 2010-11 (FY 2011) $1,691,474 6,781 6,716 6,764 6,716 Actual 2011-12 (FY 2012) $815,190 Projected 2012-13 (FY 2013) 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 Full-Time Equivalent Students (FTES) 17
Fall Credit Census Headcount 12,000 10,000 8,000 9,718 9,804 8,305 8,390 8,088 9,261 10,780 10,932 11,140 10,703 9,954 6,000 4,000 2,000 Fall Term 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Credit Census Headcount 0 9,718 9,804 8,305 8,390 8,088 9,261 10,780 10,932 11,140 10,703 9,954 Percent Change from Previous Year 17% 1% -15% 1% -4% 14% 17% 1% 2% -4% -7% 18
Fall Credit Census Ethnic Makeup 19 2012 39.4% 39.0% 13.6% 6.8% 2011 42.0% 35.7% 13.8% 7.3% 2010 43.9% 33.0% 14.2% 7.7% 2009 44.0% 32.1% 14.6% 8.3% 2008 45.6% 31.1% 13.9% 8.7% 2007 47.1% 28.9% 14.3% 9.0% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Black/ Afr Am Hispanic/ Latino White Asian/ Pac Isl Multi Ethnic Amer Indian 19
Successful Course Completion by 20 Division Successful Course Completion Rate 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 97% 86% 64% 68% 83% 65% 61% 73% 63% 61% 45% 40% 64% 0% Fall 2007 Fall 2008 Fall 2009 Fall 2010 Fall 2011 Fall 2012 20
Successful Course Completion by Ethnicity 21 90% 80% 78% 77% Successful Course Completion Rate 70% 60% 50% 40% 30% 20% 55% 64% 10% 0% Afr Am/ Black Asian/ Pac Isl Hispanic/ Latino White Fall 2007 Fall 2008 Fall 2009 Fall 2010 Fall 2011 Fall 2012 21
High/Low Ethnic Gap in Successful Course 22 Completion by Division Allied Health Communication, Entertainment and Media Arts Counseling Services Behavioral & Social Sciences Aviation, Hospitality & Travel Computer Science & Applications Humanities & Fine Arts Mathematics Business Library & Learning Resources Language Arts Dance, Health & Physical Education Science 4 13 16 17 18 20 21 22 22 23 23 24 29 0 5 10 15 20 25 30 Difference in High and Low Student Success Rate (Percentage Points) 22
Fall to Fall Retention 23 Percent of Fall Credit Students Taking Courses the Following Fall 45% 40% 35% 30% 25% 20% 15% 10% 5% 0% 36% 36% Fall 2007 to Fall 2008 Fall 2008 to Fall 2009 39% 40% 41% Fall 2009 to Fall 2010 Fall 2010 to Fall 2011 Fall 2011 to Fall 2012 23
Fall to Fall Retention by Ethnicity 24 50% 47% 45% 40% 35% 39% 33% 34% 30% 25% 20% 15% 10% 5% 0% Afr Am/ Black Asian/ Pac Isl Hispanic/ Latino White Fall 2007 to Fall 2008 Fall 2008 to Fall 2009 Fall 2009 to Fall 2010 Fall 2010 to Fall 2011 Fall 2011 to Fall 2012 24
Degrees and Certificates 25 450 400 369 402 Degrees or Certificates Awarded 350 300 250 200 150 100 50 0 328 321 309 308 297 299 287 286 214 233 198 175 175 184 152 161 146 151 135 139 123 128 131 120 125 113 118 125 84 91 34 29 32 28 27 28 32 28 34 35 28 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 178 18 AA AS C CN CS 25
Degrees by Ethnicity, 2011-2012 Fall 2011 Credit Census Headcount Associate Degrees AY 2011-2012 14% 42% 36% 7% Certificates of Achievement AY 2011-2012 17% 38% 32% 13% Skill Certificates AY 2011-2012 Afr Am/Black Asian/Pac Isl Hispanic/Latino White 20% 29% 7% 36% 38% 13% 53% 4% 26
Data and Evaluation 27 UNIT LEVEL Data Student achievement Program review Evaluation Program review COLLEGE-WIDE Data Student achievement Master plans Financial data Evaluation Joint Meeting 27
Program Review: 28 Evaluation of Fiscal Impacts Past Resource Requests: Impact of Receiving or Not Receiving the Requests from Prior Program Review Cycle Area Academic Affairs Status of Request Partial Prioritized, Type of Not Goal Received Amount but Not Request Received discarded Received Funded Total Faculty 9 2 4 5 20 All Else 5 11 1 11 3 31 51 Student Services Administrative Services Faculty 1 1 All Else 8 1 1 5 15 Faculty 0 All Else 6 1 7 Total 22 14 12 23 3 74 Percent 30% 19% 16% 31% 4% 100% 16 7 28
Program Review: 29 Evaluation of Fiscal Impacts Construction Requests Division Dance, Health & PE/ Athletics Humanities & Fine Arts Enterprise Services IT IT Request PE facilities remodel Sound stage SSB annex Bond project for hardware, network bandwidth, etc. 2 nd data center 29
30 Evaluation of Fiscal Impacts Benefits of Funded Requests Academic Affairs Program alignment Program continuity Started offering new programs (Apple, VMware) Allow instructors and students to use adequate computer equipment Tutoring More students succeed in Computer Science track Continuation of class (model for life drawing class) Continuation of program (tuning pianos) Library: Able to maintain current level online databases. 30
Evaluation of Fiscal Impacts 31 Benefits of Funded Requests Student Services My Career Center, a virtual career center, provides an avenue to continuing Career services in a time when Career services are diminishing. Oovoo online counseling service tool and Website Alive/E-chat allow Counseling to offer video calls, group video, etc., to serve the growing number of students utilizing the distance education program, thus improving accessibility. 31
32 Evaluation of Fiscal Impacts Risks Associated with Unfunded Requests Academic Affairs Currently there is no full-time permanent allied health faculty. With the increased demand for allied health career options, not gaining the necessary faculty increases the risk of not meeting demand which decreases student learning outcomes. Dental Hygiene CODA recommends maintaining core faculty to be full-time. Lack of printing press hampers class instruction Lack of sound stage and shop severely impacts program, and a decision will need to be made about how to continue Insufficient Library funding: Faculty collaboration hampered, insufficient staffing to promote in-depth and timely development of collection and instructional support materials; cut almost all continuation titles and printed periodicals, collection aging. SLO assessment inadequate, committee involvement decreased. 32
Evaluation of Fiscal Impacts Risks Associated with Unfunded Requests 33 Student Services and Administrative Services Lack of Counseling coverage during summer months Loss of Assessment Services for evening students Inability to implement SB1456 guidelines, loss of student success The lack of funding for a large recruitment event inhibits our ability to expand our prospective student pool. Neighboring community colleges (i.e. Santa Monica college, El Camino, etc.) each have annual, if not semi-annual, recruitment events on campus to increase awareness of the academic programs, support services, and recent improvements. Without such an event, West s ability to recruit new students is placed at a relative disadvantage. Reduce the number of schools to which I can provide outreach/recruitment services. West s footprint in the community would have been further reduced if not for the temporary support from Academic Affairs. The funding of the C.G.C.A., however, is only approved for this current year. The DSPS department will continue to staff classes with PT interpreters at a higher cost. (Bond) system crash often, more stress, difficulty to technical problem solving, troubleshoot procedure and slow network traffic (Bond) Single point of failure for IT. 33
Program Review: Status of Prior Goals 34 Assessment of Prior Goals Status of Goal Area Achieved Modified Continuing Discarded Academic Affairs 7 1 59 2 69 Learning Communities Total 0 0 1 0 1 Student Services 7 1 21 2 31 Administrative Services 3 0 21 0 24 Total 17 2 102 4 125 Percent 14% 2% 82% 3% 100% 34
Program Review: 35 Achievement of Prior Goals Achievement of Goals Number of Goals 18 16 14 12 10 8 6 4 2 0 16 13 15 0% 1%-25% 26%-50% 51%-75% 76%-99% 100% (achieved) Percent Complete 8 3 17 35
How are we doing financially? How are we doing as a college? How do our financial resources support reaching our goals? In what areas are we doing well? Why? In what areas do we face challenges? Why? 36
Are we using our financial resources effectively? Is Institutional stability assured? What changes can we make to improve the effective use of our financial resources? 37
What can we recommend to support achievement of goals in all areas? 38
Evaluate our Recommendations! What worked well for this meeting? What do we want to do differently at next year s meeting? Evaluation form 39
West Los Angeles College 40