Language Proficiency Assessment Committee (LPAC) Calendar 2018-2019
August 2018 First Twenty Day ELs IDENTIFICATION and PLACEMENT LPAC meetings take place. Campus ensures that LPAC parents are trained to participate in the LPACs. The Bilingual/ESL Department website has parent training materials and certificates. http://www.gccisd.net/default.aspx?name=bilingual.resources. All members participating in the LPAC receive campus training on updates provided by the Bilingual/ESL Department. Campus maintains Eduphoria records of LPAC training. A special education representative needs to be present at the LPAC when discussing English language learners who are also special education. All pertinent signatures are recorded in the LPAC review and minutes. 1 2 3 4 5 6 7 8 BOY LPAC Training Secondary 9 BOY LPAC Training Elementary 10 11 12 13 14 15 16 17 18 19 20 IPT/TERRA NOVA TRAINING Teachers and Aides-A/B Room Ad Building 26 27 First Day of School 21 22 23 24 25 28 29 BOY LPAC Parent Training Texas A/B 8:30-10:30 a.m. 30 31 1 BOY IDENTIFICATION TESTING: OLPT (IPT) testing window August 27 th September 7 th for NEW Pk-12 th grade students All PK and K, and students without two consecutive years of TELPAS data will need to be OLPT tested at the beginning of the year and end of the year. Norm-referenced test (Terra Nova) window for new 2 nd -12 th Grades without previous Texas testing records.
September 2018 First Twenty Day ELs IDENTITICATION and PLACEMENT of ELs. Campus ensures that LPAC parents are trained to participate in the LPACs. The Bilingual/ESL Department website has parent training materials and certificates. https://projects.esc20.net/page/lpac.parent All members participating in the LPAC receive campus training on updates provided by the Bilingual/ESL Department. Campus maintains records of training. Campus maintains Eduphoria records of LPAC training. A special education representative needs to be present at the LPAC when discussing English language learners who are also special education. All pertinent signatures are recorded in the LPAC review and minutes. Beginning of the Year Linguistic Accommodations LPAC entered by all CORE area teachers regardless of core area being tested or not. EL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members (Sept. 11 th Dec. 7 th ). 1 2 3 Holiday 4 5 6 7 8 BOY LPAC window (Identification and placement) 9 10 11 12 13 14 15 BOY LPAC window (Identification and placement) 16 17 18 19 20 21 End of 1 st 4 Weeks BOY Linguistic Accommodations (Sept. 17-28) 23 24 25 26 27 28 [End of Report Period] BOY Linguistic Accommodations (Sept. 17-28) LPAC 22 29 30
October 2018 Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL students and Parent Denials for 1 st Six Weeks take place. Campus LEP Verification Reports Bilingual/ESL Department Campus estar Audits. EOC Decision Making for State Assessment ELL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (Sept. 11 th December 7 th ) 1 2 3 4 5 6 Monitor LPACs for 1 st Six Weeks, October 1 st 12 th 7 8 Staff Development day 9 10 11 12 13 Monitor LPACs for 1 st Six Weeks, October 1 st -12 th 14 15 16 17 18 19 20 Campus LEP Verification Window (EL Coding and Years in US Schools) Oct. 15 19 21 22 23 24 25 26 Bilingual/ESL Department Campus estar Audits TEA PEIMS Snapshot Day 27 28 29 30 31 Halloween EOC STAAR Decision Making
November 2018 Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL students and Parent Denials for 2 nd Six Weeks take place. Campus LEP Verification Reports EOC Decision Making for State Assessment ELL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (Sept 11 th Dec. 7 th ) 1[End of Report Period] 2 Staff Development/PLC Day 4 5 6 7 8 9 10 Monitor LPACs for 2 nd Report Period Nov. 5 16 3 11 12 13 14 15 16 17 Monitor LPACs for 2 nd Report Period Nov. 5 16 18 19 20 21 22 Thanksgiving Day 23 24 25 26 27 28 29 30 Deadline to Submit Campus LEP Verification Campus LEP Verification Window (EL Coding and Years in US Schools-TELPAS) Nov. 26- Nov. 30) changes to the Bilingual/ESL Department 1
December 2018 Campus LEP Verification Window Bilingual/ESL Department Campus estar Audits EL Special Exit Criteria deadline EL/SPED Special Exit Criteria LPAC meetings take place in conjunction with key LPAC and ARD members. (Sept 11 th Dec. 7th) 1 2 3 4 5 6 7 Deadline to set up special exit criteria for ELs/Sped High School State Testing Days 4 th 8 th Students 8 9 10 11 12 MOY LPAC PARENT TRAINING 8:30 a.m. Bilingual/ESL Department Campus estar Audits 13 14 15 16 17 18 19 20 21 [End of Report Period] Early Dismissal 23 24 25 26 27 28 29 22 30 31 Christmas Holiday
January 2019 MOY Linguistic Accommodations LPACs Monitor LPACs of Failing Monitored Year 1 and 2, Bilingual, ESL or parent denial students take place. MOY LPAC Update Training Sessions 2 3 4 5 Teacher Workday Staff Development/PLC 1 New Year s Day/Holiday 6 7 Teacher Workday 8 Staff Development/ PLC 9 10 11 12 Monitor LPACs for 3 rd Report Period Weeks Jan. 9 th Jan. 22 nd 13 14 15 16 17 18 19 Monitor LPACs for 3 rd Report Period Weeks Jan. 9 th Jan. 23 rd 20 21 MLK/Holiday 22 23 24 25 26 MOY Instructional and Testing Linguistic Accommodations Jan. 22-Feb. 2 nd (Teachers input instructional and testing accommodations in estar) 27 28 LPAC MOY Update Session Secondary Texas A/B 2:00-4:00 p.m. 29 LPAC EOY Update Session Elementary Room 252 2:00-4:00 p.m. 30 31 1 MOY Instructional and Testing Linguistic Accommodations Jan. 24 th -Feb. 1 st (Teachers input instructional and testing accommodations in estar)
February 2019 LPAC Decision Making for State Assessments (TELPAS- Grades K-12 th & STAAR- Grades 3 rd -12 th ) documented in estar. Coordinate LPAC decisions with campus testing coordinators Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL and Parent Denials 1 2 3 4 5 6 7 8 9 LPAC Decision Making for State Assessments LPACs Window Feb 5-15 10 11 12 13 14 15 [End of Report Period] LPAC Decision Making for State Assessments LPACs Window Feb 5-15 16 17 18 District PLC Day 19 20 21 22 23 Monitor LPACs for 4 th Report Period Feb. 19 March 1 24 25 26 27 28 1 TELPAS Testing Window Feb 25 th - April 5 th Monitor LPACs for 4 th Report Period Feb. 19 March 1
March 2019 Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL and Parent Denials Bilingual/ESL Department Campus estar Audits. Findings reported to campuses. EOY LPAC Session 1 2 3 4 5 6 7 8 9 Bilingual/ESL Department Campus estar Audits 10 11 12 13 14 15 16 Spring Break 17 18 19 20 21 22 23 24 25 LPAC EOY Update Session Secondary Room 252 2:00-4:00 p.m. 26 LPAC EOY Update Session Elementary Board Room 2:00-4:00 p.m. 27 28 29 30
April 2019 The Oral Language Proficiency Test (IPT) is administered to all PK and K students in the Bilingual and ESL program and 1 st -12 th grade students without 2 year of TELPAS consecutive data. Norm-referenced standardized (Terra Nova) test for 1 st -2 nd and 11 th -12 th need to be administered if students are considered for exit. (April 1-30) Monitor LPACs of Failing Year 1 and Year 2, Bilingual, ESL and Parent Denials. EOY Instructional accommodations for the current and next year inputted by teachers (April 1-30) 1 2 3 4 5 6 Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 1-30 EOY Instructional and Testing Linguistic Accommodations April 1-30 (Teachers input instructional and testing accommodations in estar) 7 8 9 10 11 12 [End of Report Period] 13 State Testing Days 14 15 16 17 18 19 Bad Weather/Holiday Monitor LPACs for 5 th Report Period April. 1-30 20 21 22 23 24 25 26 27 Window for the ORAL LANGUAGE PROFICIENCY TEST and Norm-Referenced Test as Applicable April 1-30 Monitor LPACs for 5 th Report Period April. 1-30 28 29 30 29 EOY Instructional and Testing Linguistic Accommodations April 1-30 (Teachers input instructional and testing accommodations in estar)
May 2019 Special Populations Transition Meetings Annual Review for all Bilingual/ESL, Parent Denials and M1/M2 students take place. This EOY LPAC includes: placement for next year, progress reports home, exit letters home, and special exit criteria as applicable. Parents of students who meet exit criteria need to be notified in writing. Campus needs receipt notice from parents acknowledging the student met exit criteria. Finalize Students Educational History Form on estar and all LPAC documentation by May 24 th 29 30 1 2 3 4 5 th & 8 th EOY LPACS (Transition Grades) 5 6 7 8 9 10 11 HS State Testing Days PK-12 th EOY LPACS May 1 24 12 13 14 15 16 17 18 Elementary and Junior School State Testing Days PK-12 th EOY LPACS May 1 24 19 20 21 22 23 EL SPED Transition PK-12 th EOY LPACS May 1 24 Meeting- 24 EOY LPAC Meetings Deadline Documentation Uploaded/DUE on estar 25 26 27 Holiday 28 29 30 Last Day of School/Early Release 31 Bad Weather/Holiday 1 Campus Conduct estar Audits