FINANCIAL PLANNING REPORT DECEMBER 20, 2016
2016-17 Financial Planning Goals District Financial Goals Achieved Balanced Budget Approved by Board September 27, 2016 Fund balance ratio over 25% achieved in total. Education Fund estimated at 23.5%. October 2016 Annual Financial Report audit indicates financial Recognition status 2015-16. (7 of last 8 Audits)
Financial Planning In order to achieve our financial goals, each year we review a 5 year budget forecast completed by District financial consultant Forecast5 Analytics INC. The projection uses known variables such as current staffing, scheduled retirements, contracts in place, capital projects plans, technology leases and curriculum adoptions for expenses. Revenue estimates are based on current State funding models for General State Aid and other grants. Property Taxes (76% of revenues) assume a tax cap of 1.8%. Federal dollars which help pay for National School Lunch programs, Special Education and Title 1 low income grants have a 2% inflation allowance In Summary: The 5 year budget projection completed for 2016-17 through 2020-21 continues to show expenditures outpacing revenues. The greatest decrease in revenues is due to a drop in General State Aid funding.
State Revenues: Under the current formula, General State Aid is expected to decline $3.6 million over next 3 Years. This is due to declining enrollment and property values increasing. GSA is shown after Charter School Payment : Balance is negative by 2020
Forecast: August 2016 Fund Balance below $21.5 goal In 2020-21, District fund balances fall below 25% Board Goal assuming current expenditure levels and current funding expectations. A $21.5 fund balance is needed to meet 25% Fund Balance Goal. Balances are at $17.0 in 2020-21.
September 2016 The Board of Education tasked Woodland School District #50 administration with the goal of creating a financial plan that achieves three main objectives: Reverse a negative fund balance trend identified by financial consultant Forecast5 Analytics Inc. By school year 2020-21, district fund balances need to meet the 25% expense to fund balance ratio. A minimum of $4.0 in savings by 2020-21 was estimated as a benchmark towards achieving this goal. Find a funding method for Technology purchases that does not continue to deplete the district s Working Cash Fund. $714,319 in lease costs would need to allocated to an operating fund. New revenue areas were not researched Focus changes on areas that least impact student learning Declining enrollment allows for reductions within class size objective.
Declining enrollment allows reduction in sections within class size goals Class Size Administration reviewed current class sizes and projected class sizes to offer recommendations within our class sizes average goals. o K-3 22 to 25 Students o 4 8 25 to 27 Students In addition, a change 1 st through 5 th grade in team structure that moves to 1 team of 8 sections per grade instead of 2 teams of 4 sections per grade per school is recommended. This would allow class sizes to be balanced in grades and classrooms, avoiding large variances in classroom enrollment between 17 and 27 students within the same grade. Students would continue to be hand-placed by staff and grouped with three to four children they know as they transition through the grades.
Demographer projections indicate we will still decline in enrollment over next 5 years. Woodland School District #50 Fall 2016-Provisional Enrollment Projection Changes recomended in 2017-18 are expected to be in effect through the 2020-21 school years. 5 Year Grades 2016-17 2017-18 2018-19 2019-20 2020-21 Change EC 132 132 132 132 132 K 542 542 544 545 546 4 1 542 558 559 561 562 2 557 550 566 567 572 3 604 551 545 560 564-5 4 608 601 548 542 557 5 663 602 595 543 539-175 6 644 676 614 607 557 7 702 634 666 605 601 8 734 695 628 659 602-320 Total: 5728 5541 5397 5321 5232-496
After 5 years, enrollment is expected to stabilize near 5,200 students. Woodland School District #50 Fall 2016-Provisional 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 EC 113 142 158 121 132 132 132 132 132 132 132 132 132 132 132 K 524 583 550 541 542 542 544 545 546 544 541 538 535 536 538 1 635 630 609 578 542 558 559 561 562 560 558 555 552 549 547 2 637 646 639 621 557 550 566 567 572 573 571 569 566 563 560 3 700 638 662 619 604 551 545 560 564 569 570 568 566 563 560 4 748 718 633 667 608 601 548 542 557 561 566 567 565 563 560 5 727 729 730 629 663 602 595 543 539 554 558 563 564 562 560 6 745 735 747 718 644 676 614 607 557 552 568 572 577 581 579 7 803 736 731 743 702 634 666 605 601 551 546 562 566 574 578 8 781 796 742 725 734 695 628 659 602 598 548 543 559 563 571 Total: EC-8 6413 6353 6201 5962 5728 5541 5397 5321 5232 5194 5158 5169 5182 5186 5185 Total: EC-8 6413 6353 6201 5962 5728 5541 5397 5321 5232 5194 5158 5169 5182 5186 5185 Change -60-152 -239-234 -187-144 -76-89 -38-36 11 13 4-1 % Change -0.9% -2.4% -3.9% -3.9% -3.3% -2.6% -1.4% -1.7% -0.7% -0.7% 0.2% 0.3% 0.1% 0.0%
Regular education classrooms would meet current class size goals, future class sizes would be stable or expected to decline through 2020-21. Woodland School District #50 Average Class Size Estimate - Regular Education Classrooms Changes recomended in 2017-18 are expected to be in effect through the 2020-21 school years. 2016-17 2017-18 2018-19 2019-20 2020-21 K 23 23 23 23 23 1 19 21 21 21 21 2 21 21 22 22 22 3 23 23 23 24 24 4 25 26 24 23 24 5 26 27 26 24 24 6 26 26 24 24 22 7 23 26 27 24 24 8 25 23 26 27 25
September 2016 total enrollment: How do we compare? In 2016-17 Woodland is 5 th lowest with a district average of 23.06. In 2017-18 we estimate an average district class size of 24. 2016-17 School Year Regular Classrooms Grayslake 46 Lake Villa 41 Fremont 79 Millburn 24 Woodland 50 Gurnee 56 Oak Grove 68 Class Size Class Size Class Size Class Size Class Size Class Size Class Size Kindergarten 21.93 23.75 23.4 23.25 21.29 18.36 22 1st Grade 22.6 20.69 22.8 23 19.96 18.5 21.5 2nd Grade 22.42 23.64 22.7 23.4 20.62 19.73 23.75 3rd Grade 26.17 22.58 24.1 22.6 22.19 24.22 22.5 4th Grade 27.27 24.25 24.8 23.66 23.24 26.1 21.6 5th Grade 28.75 23.42 24.8 27 26.21 24.1 18 6th Grade 28.01 25.92 24.6 22.25 25.67 19.18 22.2 7th Grade 27.79 25.75 24.33 24.5 23.43 21.73 19.1 8th Grade 27.71 29.83 24.4 23 24.93 20.64 19.2 District Average 25.85 24.43 23.99 23.63 23.06 21.40 21.09
Recommended Reductions: There are 25 separate reduction items totaling $2,408,806 being recommended by administration. Staffing reductions based on declining enrollment: Classroom positions: $946,552 2 Sections 1 st Grade FY18 2 Sections 2 nd Grade FY18 2 Sections 3 rd Grade FY18 1 Section - 4 th Grade FY18 3 Sections - 5 th Grade (2017-18 5 th grade adds Dual Language program) 1 Team of 4-7 th Grade FY18 1 Team of 4-8 th Grade FY19 Team Leader Stipends Middle School FY18 and FY19
Recommended Reductions: Continued Staffing reductions based on declining enrollment Specials: $525,190 1 Math Specialist position Primary FY18 1 Math Specialist position - Intermediate FY18 1 Reading Specialist position - Elementary FY18 1 ESL (English as a Secondary Language) position Intermediate FY18 1 Special Education Resource position Intermediate - FY18 1 Physical Ed instructor - Middle School - FY20 3 Exploratory Program Teachers Middle School -1 in FY19, 2 in FY20 1 Special Education Resource position Middle School FY20 Staffing reductions based on declining enrollment Administration: $300,000 3 Assistant Principals Elementary, Intermediate and Middle School - in FY19
Recommended Reductions: Continued Reductions based on changes in curriculum delivery model: $16,957 1 Computer Lab instructor Elementary FY18 * 1 Learning Resource Center Assistant Intermediate FY18 1 Addition of a Technician position Intermediate FY18 * Recommend removal from consideration (schedule conflict). Support Staff: $161,170 1 Secretary to the Superintendent FY18.5 FTE Bus Mechanic Assistant position FY18 1 Centralized Grounds Staff FY19.5 FTE Office Assistant Operations and Facilities FY18
Recommended Reductions: Continued Recommended Reductions: Other areas of cost savings: $458,937 Operations and Facilities: Park District Intergovernmental Agreement Shared Access to facilities FY18 Overtime Cost - Reduce scheduled overtime (OT) FY19 ENERNOC Energy efficiency meters FY18 Staff computers replacement (Windows) Reductions in lease costs beginning FY19 Curriculum software budget reductions FY18 Copiers Reduction in building copiers Increase access to copy center FY19 Workman s Compensation cost reductions FY18
Question: Why should we act now, why not wait to address this.? Answer: Waiting becomes more costly, with a greater possibility of losing programs each year we delay. For Example: What if a projection indicates a need to reduce $4.0 million in expenses by the end of year 2021. An average staff cost for Salaries and Benefits is $52,000. Staffing is 77% of the districts budget. What is the minimum number of staff reductions necessary to meet the goal?
Answer: It depends when action is taken. Answer - Now 18.75 or Later 71.50 Positions Reductions The value of advanced planning. 4 Year Required 2017-18 2018-19 2019-20 2020-21 Savings 18.75 $975,000 $999,375 $1,024,359 $1,049,968 $4,048,703 24.50 $1,305,850 $1,338,496 $1,371,959 $4,016,305 36.25 $1,980,428 $2,029,939 $4,010,367 71.50 $4,003,879 $4,003,879 Average Employee cost over 4 years $52,000 $53,300 $54,633 $55,998 $215,931 Taking action today will save costly re-active measures later!
Revised forecast 12/20/16 with budget changes With the budget changes presented, fund balances will remain above 25% of expenditures through 2020-21. Fund balances are estimated to be $23.7 million.
Fund Balance Comparison: 2020-21 Fund Balance estimates Estimate 1: $17.0 Million with no budget reductions Estimate 2: $23.7 Million with presented budget reductions Estimate 3: $28.0 Million if CPI increases to 2.5% in 2017 and 3.5% in 2018. Fund Balance Goal 25% of Expenses or $21.5 in FY21
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