Board of Education Regular Meeting April 19, 2012

Board of Education Regular Meeting April 19, 2012 The regular meeting of the Board of Education of Community Unit School District No. 100 was held Thursday, April 19, 2012 in the office of the Board of Education. The meeting was called to order at 7:04 P.M. by Ed Test, President. Other members present were Julie Pohlman, Vice President; Cindy Cannon, Secretary; Sherry Droste; Bob Gross; Don Mellenthin; and Amanda Vaughn. Also in attendance were Ed Settles, Superintendent; Ken Schell, District Administrator; Alan Churchman, District Administrator; Tammy Steckel, Director of Business Affairs; Keith Norman, Director of Technology; Michelle Bidlack, Director of Early Childhood; Cindy Barnhart, Principal; Lisa Schuenke, Principal; Lori Hopkins, Asst. Principal; Tom Bott, The Telegraph; Bobby Crossen, Jersey County Journal; Julie Goheen, Stan Kary; Jo Test; Grace Mellenthin; Abigail Mellenthin; Bill Strang, attorney; R. L. Schultz, Fieldon Baptist Church; Brad Peterson and others. The meeting opened with the Pledge of Allegiance. ELECTION OF OFFICERS Board members appointed Ed Test President Pro Tem. Mr. Test took nominations for President of the board. Sherry Droste nominated Ed Test. Don Mellenthin nominated Amanda Vaughn. Votes were taken by a show of hands with 4 votes (Test, Pohlman, Cannon, Droste) for Ed Test and 3 votes (Gross, Mellenthin, Vaughn) for Amanda Vaughn. Mr. Test was elected President. Mr. Test took nominations for Vice-President of the board. Amanda Vaughn nominated Don Mellenthin. Cindy Cannon nominated Julie Pohlman. Votes were taken by a show of hands with 3 votes (Gross, Mellenthin, Vaughn) for Don Mellenthin and 4 votes (Test, Pohlman, Cannon, Droste) for Julie Pohlman. Mrs. Pohlman was elected Vice-President. Mr. Test took nominations for Secretary of the board. Ed Test nominated Cindy Cannon. No other nominations were made. A vote was taken by a show of hands with 7 votes (Test, Pohlman, Cannon, Droste, Gross, Mellenthin, Vaughn) for Cindy Cannon. Mrs. Cannon was elected Secretary. CONSENT AGENDA A motion was made by Cannon, second by Droste, to amend the consent agenda, Item IV, F Employ Certified Personnel to include Nicholas Crnokrak as high school social studies teacher effective for the 2012-13 school year as stated. On roll call, Cannon, yes; Droste, yes, Gross, yes; Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes. Motion carried. A motion was made by Cannon, second by Droste, to approve the following consent agenda as amended. I. Minutes and Finance A. Approve Board Minutes 1. Open Session(s) Regular Meeting March 15, 2012 Special Meeting None 2. Closed Session(s) Regular Meeting March 15, 2012 (held) Special Meeting None

B. Bookkeeper s Financial Position/Treasurer s Reports C. Budget Report March 2012 D. Approve Expenditures April 2012 II. Personnel Items A. Accept Resignation(s) Approve the following resignations effective the end of the 2011-12 school year: 1. Maureen Shortal-Rench, National Honor Society Sponsor 2. Brenda McCreary, Illini Middle School Pom Pon Squad Sponsor 3. Jim Witt, 8 th Grade Boys Basketball Coach 4. Curt Schroeder, Assistant Middle School Football Coach 5. Chris Skinner, Sophomore class Sponsor B. Approve Extra-Curricular Assignment(s) Employ the following extra-curricular assignments effective for the 2012-13 school year: GIRLS BASKETBALL Asst. Coaches BOYS BASKETBALL Asst. Coaches: BOYS/GIRLS BOWLING WRESTLING Asst. Coach: HIGH SCHOOL POM PONS Terri Taake Lori Thurston and Bob Siemer Stote Reeder Kevin Strebel and Scott Burney Chris Skinner Allen Snyder Darren Perdun Brenda McCreary MIDDLE SCHOOL GIRLS VOLLEYBALL 8 TH Grade Coach: Sue Long 7 th Grade Coach: Brenda McCreary MIDDLE SCHOOL CHEERLEADING COACH Rachael Evans MIDDLE SCHOOL BOYS BASKETBALL 7 th Grade Coach: Jim Woelfel C. Approve Leave of Absence - None

D. Approve Non-Certified Personnel - None E. Approve Temporary Disability Leave None F. Employ Certificated Personnel 1. Ruth Ann Simms, Speech Therapist effective for the 2012-13 school year 2. Cara Rojas, Elementary Music Educator effective for the 2012-13 school year 3. Kelly Stafford, Art Teacher effective for the 2012-13 school year 4. John Cooper, High School English effective for the 2012-13 school year 5. Nicholas Crnokrak, High School Social Studies Teacher effective for the 2012-13 school year G. Employ Educational Support Personnel None On roll call, Droste, yes; Gross, yes; Mellenthin, No; Pohlman, yes; Test, yes; Vaughn, abstain; Cannon, yes. Motion carried. RECOGNITION OF GUESTS/WELCOME VISITORS/PUBLIC COMMENT Pastor R. L. Schultz, Pastor of Fieldon Baptist Church, thanked Mr. Settles for his professionalism in approaching the disposal of the Fieldon elementary school building. He stated that previously he has presented to the board the interest and plans that the church had for the building. He informed the board he had met with the Fieldon Fire Department as suggested and concluded their missions are very different. They had also received information about interest from a developer. Additionally, Pastor Schultz stated he spoke with representatives from the village of Fieldon as well. Pastor Schultz requested, in the best interest of the community, if the board can t sell the property they give it to the village of Fieldon. BOARD COMMITTEE REPORTS No reports were given. Mr. Settles asked for the policy committee to come up with a date to meet. ADMINISTRATIVE REPORTS Enrollment and Suspension & Expulsion Reports Reports presented for review. Director s Reports Director of Business Affairs Mrs. Steckel reported on the payments received by the State of Illinois. The state now owes the district $1,412,546.43 Of that amount $903,650 is due the Educational Fund and $508,896 is due the Transportation Fund. Federal grant and General State Aid payments are on time. The district has received a couple of early childhood payments. Superintendent Mr. Settles commended the high school administration and teachers for their PSAE test preparatory classes. ACTION ITEMS 1. Duplicating Paper Bid Mrs. Steckel reported that a public bid opening was conducted on March 29, 2012 with no vendors present. Seven vendors were invited to bid and six submitted bids. Her recommendation is as

follows: Approve the low bid for 720 cases of 8 ½ by 11 duplicating paper by Contract Paper Group at $27.93 per case for a total of $20,109.60. A motion was made by Vaughn, seconded by Cannon, to approve the duplicating paper bid as presented. On roll call, Gross, yes; Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes; Cannon, yes; Droste, yes. Motion carried. 2. Amend 2011-12 School Calendar Mr. Settles reported that a correction was needed for the 2011-12 school calendar with students being dismissed at 10:00 A.M. on May 15 th and teachers receiving training on May 16 th. After discussion a motion was made by Mellenthin, seconded by Cannon, to amend the school calendar as presented. On roll call, Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes; Cannon, yes; Droste, yes; Gross, yes. Motion carried. 3. District Farm Property Sale Attorney Bill Strang reported that one bid was received over the reserve price. After discussion a motion was made by Cannon, second by Droste, to approve the purchase and sale agreement made between Jersey Community Unit School District No. 100, Jersey and Greene Counties, Seller, and Lynn E. and Janet K. Meyer, Purchaser, for the sale of District auctioned property dated April 19, 2012 for the price of $695,000.00. Resolution was approved at the March 15, 2012 meeting. So note; a $10,000.00 earnest money check was given to District No. 100 dated April 19, 2012. On roll call, Pohlman, yes; Test, yes; Vaughn, yes; Cannon, yes; Droste, yes; Gross, yes; Mellenthin, yes. Motion carried. 4. Fieldon/Dow Elementary Facilities Held for discussion in closed session. 5. Approval of Grant Applications A motion was made by Pohlman, second by Cannon, to approve applying for any grants available for the academic success of our students. On roll call, Test, yes; Vaughn, yes; Cannon, yes; Droste, yes; Gross, yes; Mellenthin, yes; Pohlman, yes. Motion carried. 6. Approval of School Fees Mrs. Steckel presented the proposed changes to fees for the 2012-2013 school year. The recommendation is a curriculum fee of $75.00 for grades K-4; $85.00 for grades 5-7; and $100.00 for Grades 8-12. It is now required that science classes have labs. The recommendation is a $10.00 lab fee for the following classes; Advance Chemistry, Advanced Physics, AP Biology, AP Environmental Science, Anatomy and Physiology, Botany, Chemistry, Physical Science, Forensics, Life Science, Molecular Biology, Physics, and Zoology. Changes in requirements regarding school lunches will require an increase, however that change will not take place for another year. Athletic fees will increase to $75.00 per sport with a cap of $150.00 per student for grades 9-12 and $50.00 per student with a cap of $100.00 per student for grades 7-8. A motion was made by Droste, second by Pohlman to approve the 2012-13 school fees as presented. On roll call, Vaughn, yes; Cannon, yes; Droste, yes; Gross, yes; Mellenthin, no; Pohlman, yes; Test, yes. Motion carried. 7. Approval of Student Handbooks After questions and discussion a motion was made by Pohlman, second by Droste

to approve the student handbook revisions as presented. On roll call, Cannon, yes; Droste, yes; Gross, yes; Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes. Motion carried. 8. Approval of Summer Camp Requests A motion was made by Mellenthin, second by Cannon to approve the following summer camp requests as presented. May 21-24 Boys Baseball Camp (Grades 2-9) May 21-25 Girls Softball Camp (Grades 3-9) May 29-June 1 Boys Basketball Camp (Grades 3-12) June 4-8 Girls Basketball Camp (Grades 3-12)-Main Gym June 4-8 Boys Basketball Camp (Grades 9-12)-Secondary Gym June 5-8 Boys/Girls Soccer Camp (Grades 4-12) June 9 Boys/Girls 3 on 3 Soccer Tourney (Grades 4-12) June 11-15 Girls Volleyball Camp (Grades 5-12) June 18-22 Youth Wrestling Camp (Grades 2-12) June 25-28 Boys/Girls Tennis Camp (Grades 1-9) June 30-July 1 Boys/Girls Soccer Tourney @ Carlinville July 9-12 Girls High School Tennis Camp (Grades 9-12) July 16-18 High School Girls Cheerleader Camp @ JCHS Football: JCHS Band: Show Choir: Poms: 25 contact days in June and July Various Marching Band and Jazz Band Practices Various practices on Tuesday evenings through the summer Every Thursday from June 18-July 26 @ JCHS On roll call, Droste, yes; Gross, yes; Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes; Cannon, yes. Motion carried. 9. A motion was made by Cannon, second by Droste to approve the following dates to hold the regular board meeting for the months of May 2012 through April 2013 in the district office at 100 Lincoln, Jerseyville beginning at 7:00 P.M.: May 17, 2012 November 15, 2012 June 21, 2012 December 20, 2012 July 19, 2012 January 17, 2013 August 16, 2012 February 21, 2013 September 20, 2012 March 21, 2013 October 18, 2012 April 18, 2013 On roll call, Gross, yes; Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes; Cannon, yes; Droste, yes. Motion carried. DISCUSSION ITEMS 1. Renovation Project Update Mr. Schell reported on the progress of the renovation at the East Elementary building. Questions and discussion followed. 2. Digital Conversion Report Mr. Churchman reported that the district will be converting to the Everyday Math digital system.

This will replace textbooks and provide RTI assessments. The district will have a 5 year price lock with a 6 year license. The cost would be approximately $168,500. There will be a savings on paper. The up-front cost the first year would be $84,000 - $85,000 for licenses. Questions and discussion followed. 3. Board Meeting Timeframe Discussion was held on ways to shorten the board meetings. Mr. Test asked the board to call him with recommendations. 4. Carousel Planning/District Update Discussion was held regarding bringing newer members up to date on realignment and holding carouseling until the fall. Materials were going to be sent by Mr. Settles to afford board members the opportunity to review and ask questions. The desire is to provide information to the new board members to aid in understanding the district s direction and plans. OTHER BUSINESS None BOARD PRESIDENT S PREROGATIVE Mr. Test announced that Mr. Dick Bidlack had been inducted into the Coaches Hall of Fame. Mr. Test also announced that high school secretary Jean Lane, a long time district employee, had been admitted to the hospital. CLOSED SESSION A motion was made by Mellenthin, seconded by Cannon to move to closed session for the purpose of discussion of employment of personnel, personnel contracts, selling/purchasing of property, current litigation, and student discipline. All voted aye. Motion carried. Board members Test, Pohlman, Cannon, Droste, Gross, Mellenthin, and Vaughn; along with Mr. Settles, Mr. Schell, and Debbie Trochuck, District Secretary moved to closed session at 8:31 P.M. The Board returned from closed session at 10:00 P.M. A motion was made by Pohlman, second by Droste, to reconvene open session. All voted aye. Motion carried. ACTION RESULTING FROM CLOSED SESSION A motion was made by Vaughn, second by Pohlman, to expel Student A for the remainder of the 2011-12 school year through the first semester of the 2012-13 school year with the expulsion to be held in abeyance as long as student A enrolls and successfully completes this expulsion period at the District 100 alternative school. On roll call, Mellenthin, yes; Pohlman, yes; Test, yes; Vaughn, yes; Cannon, yes; Droste, yes; Gross, yes. Motion carried. A motion to adjourn was made by Pohlman, second by Mellenthin. Motion carried. The regular meeting of April 19, 2012 adjourned at 10:05 P.M.