HARRISBURG AREA COMMUNITY COLLEGE Trustees Ronald C. Brown Terry L. Burrows Daniel P. Delaney S. Frank Fritsch Christopher Gulotta John S. Jordan Marsha M Davis Margarita M. Kearns Velma A. Redmond Harlon L. Robinson Robert L. Rubendall Donald E. Schell Toni H. Sharp Patricia H. Vance Mark A. Whitmoyer I. CALL TO ORDER BY CHAIRPERSON Ms. Redmond called the meeting to order at 12:03 p.m. II. ROLL CALL AND RECOGNITION OF VISITORS Cabinet Edna V. Baehre Maida Connor Patrick Early George A. Franklin Chip Jackson Michael B. Klunk David J. Morrison Meredith Tulli Jennifer Weaver Visitors David R. Keller, Solicitor Bob McLean, Faculty Council Glenna Stump III. PRESENTATIONS BY INDIVIDUALS FROM THE COLLEGE AND COMMUNITY Presentations are limited to five minutes. Written suggestions, questions, or reports may be given to the Board at this time. IV. PRESENTATIONS: Halogen Personnel Evaluation System Meredith Tulli, Executive Director of Human Resources Ms. Tulli provided an overview of the College s new Halogen on-line performance appraisal program. Virtues of the system include the ability to customize evaluation forms for several specific types of positions and the ability to incorporate not only performance reviews but also performance planning and updates. Ms. Stump demonstrated the ease of navigation through the system s screens, noting features that allow employees and supervisors to annotate evaluations and indicate their completion of steps in the process. Ms. Tulli said the new appraisal system helps employees at all levels to see how their work fits into the College s strategic plan. The College chose the Halogen system following its recommendation by a task force that worked for a year to explore the various systems available. Halogen has enabled College staff to complete evaluations in a more timely manner than was possible with the former system. The new appraisal system is a key element in the pay for performance program the College is developing.
V. OLD BUSINESS VI. MINUTES: 4 May 2004 As recommended by the President, the Board approved the minutes of the above noted regular meeting. Moved: Donald E. Schell Seconded: John S. Jordan Motion carried VIl. RECOMMENDATIONS/REPORTS FROM THE BOARD OF TRUSTEES Mr. Jordan presented a resolution requesting that the approve a Task Force consisting of HACC and staff, superintendents and school directors of local sponsors to study economic issues related to school district sponsorship and tuition. He requested that the task force make recommendation(s) to the HACC BOT by the 2005-06 academic year on the best course of action for HACC and its sponsoring school districts. Discussing the motion, the Trustees acknowledged that school district sponsorship is affected by many factors, including legal requirements arising from the statutory relationship established in the Community College Enabling Act. Ms. Redmond noted the broad ramifications of the community college-funding issue and urged that the trustees Finance and Executive Committees explore the matter in depth before recommending a course of action to the Board as a whole. Dr. Baehre noted that a movement is under way in the Legislature to revise the method of funding community colleges. The House of Representatives already endorsed a proposed Community College Bill that would change the funding formula, and both houses of the Legislature have encouraged the colleges, through their representation in the Commission for Community Colleges, to identify the principles to guide the Legislature s decision-making. The Board amended the motion to table it for referral to the Finance and Executive Committees. The committees will make a recommendation to the Board in September. Moved: John S. Jordan Seconded: Christopher Gulotta Motion carried VIII. RECOMMENDATIONS/REPORTS/COMMENTS FROM THE CHAIR IX. RECOMMENDATIONS/REPORTS/COMMENTS FROM THE PRESIDENT A. College and Other Matters Dr. Baehre Dr. Baehre invited the trustees to attend groundbreaking ceremonies for the Select Medical Health Education Pavilion and Grace Milliman Pollock Childcare/Early Childhood
Education Center. She also reported that one week into the summer term, College-wide registration was 26% above budgeted figures. With five weeks remaining for registration for the late summer term, the College had already reached 98% of budgeted registration. Fall term registration, which had just begun, stood at 17% in Lancaster, 8% at Lebanon and Wildwood, and 3% at Gettysburg. X. PERSONNEL Mr. Robinson A. Personnel Recommendations Appointments/Changes in Assignment and Salary (Res. 41.152) Upon the recommendation of the President, the approved the Personnel Recommendation submitted through the Personnel Committee, as specified by resolution. B. RECOMMENDATION FOR CHANGE IN DISCIPLINE (Res. 41.153) Upon the recommendation of the President, the approved a change in the discipline designation of Susan Bangs, Professor of English, to Professor of English/Spanish/English as a Second Language as specified by resolution. C. RECOMMENDATIONS FOR PROMOTION IN (Res. 41.154) ACADEMIC RANK Upon the recommendation of the President, the approved promotion in academic rank for Dr. Anthony Ijomah and Dr. Loyal Mumby as specified by resolution. The Board approved the above three resolutions, Res. 41.152, Res. 41.153, and Res. 41.154, with a single motion. Moved: Harlon L. Robinson Seconded: Daniel P. Delaney Motion carried D. Information 1. Appointments/Reappointments/Separations (I-11) XI. TREASURER'S REPORT Mr. Burrows Monthly Report of Revenues and Expenditures -- April 30, 2004 (Res. 41.155) Upon the recommendation of the President, the approved the Monthly Financial Report for the month ended April 30, 2004. XII. COLLEGE FACILITIES None XIII. BUSINESS AND FINANCE Mr. Brown A. 2004 BOND ISSUANCE (Res. 41.156) Upon the recommendation of the President, the approved the 2004 Bond issuance, as specified by resolution.
Moved: Ronald C. Brown Seconded: Donald E. Schell Motion carried
B. PURCHASE OF FORKLIFT FOR LANCASTER CAMPUS (Res. 41.157) FACILITIES MANAGEMENT DEPARTMENT Upon the recommendation of the President, the approved the purchase of a forklift for the Lancaster Campus Facilities Management Department from Forklifts, Inc., for the amount of $19,901.70, as specified by resolution. C. PURCHASE OF KUBOTA TRACTOR FOR LANCASTER (Res. 41.158) CAMPUS FACILITIES MANAGEMENT DEPARTMENT Upon the recommendation of the President, the approved the purchase of a Kubota tractor for Lancaster Campus Facilities Management Department from C.H. Waltz & Sons, Inc., for the low bid of $17,407.75, as specified by resolution. D. PURCHASE OF FORD PICKUP TRUCK FOR LANCASTER (Res. 41.159) CAMPUS FACILITIES MANAGEMENT DEPARTMENT Upon the recommendation of the President, the approved the purchase of a Ford pickup truck for the Lancaster Campus Facilities Management Department from Phillips Ford Sales for the low bid of $24,974.00, as specified by resolution. E. PRINTING OF FALL 2004 CREDIT TABLOIDS FOR (Res. 41.160) WILDWOOD, LANCASTER AND GETTYSBURG CAMPUSES Upon the recommendation of the President, the approved the printing of Fall 2004 Credit tabloids for Wildwood, Lancaster, and Gettysburg Campuses with Gateway Press, Inc., for the low bid of $25,036.00, as specified by resolution. F. PRINTING OF FALL 2004 NONCREDIT TABLOIDS (Res. 41.161) FOR ALL CAMPUSES Upon the recommendation of the President, the approved printing of Fall 2004 Noncredit tabloids for all campuses with Press Enterprise, Inc., for the low bid of $36,622.65, as specified by resolution. The Board approved the above five resolutions, Res. 41.57, Res. 41.58, Res. 41.59, Res. 41.60 and Res. 41.61, with a single motion. Moved: Ronald C. Brown Seconded: Harlon L. Robinson Motion carried XIV. GIFTS Mr. Brown A. SCHOLARSHIPS (Res. 41.162) Upon the recommendation of the President, the accepted the scholarships as specified by resolution. Moved: Ronald C. Brown Seconded: Patricia H. Vance Motion carried
XV. GRANTS None XVI. ACADEMIC AFFAIRS Mr. Whitmoyer A. PROFESSIONAL BANKING AND FINANCIAL SERVICES (L-4) CERTIFICATE PROGRAM B. ENTREPRENEURIAL LEADERSHIP DIPLOMA AND (L-5) DEGREE PROGRAMS C. MUSIC AND MARKETING DIPLOMA PROGRAM (L-6) D. MUSIC PRODUCT SALES DIPLOMA PROGRAM (L-7) XVII. STUDENT SERVICES None At the conclusion of the Board s regular business, Mr. Brown thanked Mrs. Redmond and Mr. Rubendall for their combined 55 years of service as trustees of the College and noted that they will be greatly missed. Mrs. Redmond commended the trustees for their hard work and said it had been her pleasure to have served with them. She called particular attention to the quality and caliber of the trustees and of the College president and staff. The mission of the community college is something we can be proud of, she said. XVIII. EXECUTIVE SESSION The Board entered executive session at 1:00 p.m. for the purpose of discussing a personnel matter. At 1:22 p.m. the Board reconvened and took the following action. PRESIDENT S EMPLOYMENT AGREEMENT (Res. 41.164) Upon the recommendation of the Personnel Committee of the Board, the approved the Employment Agreement with Dr. Baehre dated September 15, 2004. Moved: Harlon L. Robinson Seconded: Daniel P. Delaney Motion carried XIX. ADJOURNMENT The meeting scheduled for Tuesday, July 20, 2004, will be held in the C. Ted Lick Wildwood Conference Center.
BE IT RESOLVED THAT THE BOARD OF TRUSTEES Vol. No. 41 Date 6/1/04 Res. No. 163 Page No. 163A Table the following resolution pending review by the Board Finance and Executive Committees. The committees are requested to present a recommendation to the Board of Trustees at the September meeting. RESOLUTION The Formation of a Task Force to Study How to Mitigate Financial Impacts on Sponsoring School Districts June 1, 2004 To: From: HACC John S. Jordan, Board Trustee I would like to present the following resolution: That the approve a Task Force consisting of HACC and Staff, Superintendents and School Directors of local sponsors, to study: The economic impact of local sponsorship in school districts; compare the impact with sponsored school districts versus non-sponsored districts; The economic impact of students entering HACC from a local sponsorship district; Review alternatives of decreasing costs to the local school district including, but not limited to, increasing student tuition in those sponsoring districts; Make a recommendation(s) to the HACC BOT by the 2005-06 academic year on the best course of action for HACC and the sponsoring school districts. Discussion of Recommendations Background Currently, there are 22 sponsoring school districts (local sponsor) that participate in an agreement with HACC. This agreement is for each recent high school student and returning adult students, from a sponsoring school district attending HACC. The sponsoring district matches the tuition paid by the student, which is $73.00 per credit for the 2003-04 school year.
Vol. No. 41 Date 6/1/04 Res. No. 163 Page No. 163B It is now time to study the impact of the local sponsorship and school district budgets. For the 2004/05 school year, Cumberland Valley School District will be paying $1.2 million to HACC. The school district is facing a $4.0 million deficit. There is growing concern that school districts can no longer financially support HACC because of rising health care costs for district employees, salary increases for faculty, and facility and building renovations and upgrades. School districts are facing unprecedented tax increases with increased opposition from residents. The Task Force will also study the financial operations of HACC with the objective of identifying measures that can be taken to control and or absorb costs to reduce the financial impact on sponsoring school districts. Advantages By studying the impact of financial costs to the local school districts a determination can be made with regards to the benefits to the sponsoring district. HACC will not be dependent on school districts to pay for tuition for students from a sponsoring district. Disadvantages HACC could realize a sizeable increase in student tuition that may have a negative impact on enrollment growth. Fiscal Impact Existing staff resources are available to provide support, research, and statistical analysis. There may be some time-intensive research in order to complete an objective study. $5,000 Yea 15 Nay 0 Passed X First: John S. Jordan Second: Christopher Gulotta Opposed: 0 Abstained: 0
Vol No. 41 Date 6/1/04 Res. No. 164 Page No. 164 TITLE: PRESIDENT S EMPLOYMENT AGREEMENT BE IT RESOLVED THAT THE BOARD OF TRUSTEES Approve the following resolution: WHEREAS, Edna V. Baehre, Ph.D., has faithfully served Harrisburg Area Community College (the College ); and WHEREAS, the (the ) of the College desires to continue Dr. Baehre in the position of President for a term of at least five (5) years; NOW THEREFORE BE IT: RESOLVED, that the hereby approves the Employment Agreement with Dr. Baehre dated September 15, 2004, attached as Appendix A to this Resolution. Yea 15 Nay 0 Passed X First: Harlon L. Robinson Second: Daniel P. Delaney Opposed: 0 Abstained: 0