Members Present: Nancy Hahn, Vice President Margaret Shriver Dixie Bean Douglas Hines Hardy County Schools Regular School Board Meeting Hardy County Board of Education Office May 4, 2015 Administrators Present: Barbara Whitecotton, Superintendent Bonnie Rogers, Director of Human Resources Steven Williams, Director of Administrative Programs Others Present: Sheena Van Meter Kendra Molen Jean Flanagan Stephen Knight Bill Ratcliffe Stephanie Simmons Jane Stein Micheline Williams Michael O Neill Pat McGregor Public Comments: I. Call to Order President, called the meeting to order at 6:02 p.m. II. Prayer Margaret Shriver opened the meeting with prayer. III. Pledge of Allegiance Nancy Hahn led the group in the Pledge of Allegiance. IV. Introductions Introductions were made around the room. V. Approval of Agenda A motion was made by Dixie Bean, seconded by Douglas Hines, to approve the agenda.
Page 2 VI. Presentations A. LSIC Presentations Moorefield Intermediate School and Moorefield Middle School Kendra Molen, Teacher, and Sheena Van Meter, Principal, presented their annual report to the Board. The MIS attendance rate is currently 98%. The school is implementing a program known as Leader in Me. The RESA 8 diagnostic review was shared with the Board. Only two areas were noted that needed attention. These included parental involvement and monitoring of at-risk students. All grade levels are showing improvement in student achievement. Stephanie Simmons, Teacher, and Pat McGregor, Principal, presented their annual LSIC report to the Board. Mrs. Simmons shared with the Board the core beliefs of their school, goals for the school, test data from the 2014-2015 school year, and the school s work with curriculum and performance-based assessments. MMS shared several examples of parent involvement activities to involve parents in the school. Mr. McGregor provided the Board with school concerns which included crowded classrooms, appropriate services to ESL students, and continued development of performance-based assessment. The attendance rate is 98.6%. The school requested consideration of an additional reading teacher and additional office support personnel. VII. Public Comments No Public Comments VIII. Consent Items A. Board Minutes April 21, 2015 B. Invoices to be Approved C. Transportation Requests May 7-9, 2015 Traci Eskridge Alley MHS Tennis Team Clarksburg, WV May 12-16, 2015 Traci Eskridge Alley MHS Tennis Team Charleston, WV June 9, 2015 Renee Hahn EHEMS Reward Trip Kings Dominion Doswell, VA June 4, 2015 Bridget Billmeyer EHEMS WW II Memorial Washington, DC June 10, 2015 Amanda Campbell MIS Moorefield Town Park June 4, 2015 Debbie Parker MMS Baltimore Aquarium Baltimore, MD June 4-6, 2015 Chad Williams EHHS State Baseball Tournament Charleston, WV May 26-28, 2015 Chad Williams EHHS State Softball Tournament Vienna, WV May 21-23, 2015 Chad Williams EHHS State Track Meet Charleston, WV May 21-23, 2015 Dennis Hill MHS State Track Meet Charleston, WV May 26-28, 2015 Dennis Hill State Softball Tournament Vienna, WV June 4-6, 2015 Dennis Hill MHS State Baseball Tournament Charleston, WV May 18, 2015 Rachel Childers EHEMS National Aquarium Baltimore, MD May 19, 2015 Kelly Biller EHEMS National Zoo Washington, DC
Page 3 On the motion of Dixie Bean, seconded by Nancy Hahn, the Board approved Consent Items with the stipulation the Board has the option to rescind any trip based upon conditions in the Baltimore/Washington, DC area at the time of the trip. IX. Unfinished Business A. EHHS/MHS Building Projects Update from Williamson and Shriver Architects Update from Howard Shockey and Sons Bill Ratcliffe, Williamson and Shriver Architects, reviewed both projects with the Board. The Board requested the issue of lights being checked at MHS. Also, the Board requested more information on the storm water retention basin. Stephen Knight, Howard Shockey and Sons, provided the Board with photos of both projects indicating the progress of the buildings. B. EHHS/MHS Building Projects Other C. Approval of EHEMS Roof Repair Proposal On the motion of Douglas Hines, seconded by Margaret Shriver, the Board approved Don Largent Roofing, Inc., for roof repairs at EHEMS in the amount of $16,788.00. D. Drug-Free Workplace Policy GBU On the motion of Nancy Hahn, seconded by Douglas Hines, the Board approved Drug-Free Workplace Policy GBU as presented. E. Tobacco Control Policy JDE On the motion of Dixie Bean, seconded by Nancy Hahn, the Board approved Tobacco Control Policy JDE as presented. F. Possession, Use or Sale of Illegal Drugs, Illegal Performance Enhancing Drugs and/or Alcohol Policy JGE On the motion of Margaret Shriver, seconded by Dixie Bean, the Board approved Possession, Use or Sale of Illegal Drugs, Illegal Performance Enhancing Drugs and/or Alcohol Policy JGE as presented.
Page 4 X. New Business A. Hardy County Schools Parental/Community Involvement in Student Education Policy KBH On the motion of Nancy Hahn, seconded by Margaret Shriver, the Board approved Hardy County Schools Parental/Community Involvement in Student Education Policy KBH to go out for first reading. B. Board of Education Dedication Plaques On the motion of Nancy Hahn, seconded by Margaret Shriver, the Board approved a Hardy County Board of Education dedication plaque for MHS and EHHS in the amount of $1,822.00. C. Approval of Textbook Adoptions On the motion of Dixie Bean, seconded by Douglas Hines, the Board tabled Textbook Adoptions. XI. Future Agenda Items Budget Workshop June 1, 2015 beginning at 12:00 p.m. at the Hardy County Board of Education Office XII. Announcements May 18, 2015 Hardy County Board of Education Meeting BOE 6:00 p.m. May 28, 2015 South Branch Career and Technical Center Graduation Landes Art Center 7:00 p.m. June 1, 2015 Teacher of the Year and Service Personnel of the Year Reception MMS 5:00 p.m. June 1, 2015 Hardy County Board of Education Meeting MMS 6:00 p.m. June 9, 2015 Retirement Dinner MMS 6:00 p.m. June 15, 2015 Hardy County Board of Education Meeting BOE 6:00 p.m. XIII. Mission Statements/Accomplishments The Board extends their thanks and commends the Moorefield Intermediate School LSIC and the Moorefield Middle School LSIC for their excellent annual reports. The Board commended the EHHS softball team on their academic performance.
Page 5 XIV. Personnel On the motion of Nancy Hahn, seconded by Douglas Hines, the Board approved the following: Approved Request to Have Days Without Pay: Micheline Williams May 5, 2015 One Day Jessica Dyche June 12, 2015 One Day Superintendent s Evaluation On the motion of Nancy Hahn, seconded by Douglas Hines, the Board approved to table the Superintendent s Evaluation until the May 18, 2015 board meeting. On the motion of Douglas Hines, seconded by Nancy Hahn, the Board went into Executive Session at 7:55 p.m. Policy BDE, Item 2, Authorization A. The Board reconvened into regular session at 9:04 p.m. On the motion of Nancy Hahn, seconded by Douglas Hines, the Board approved the following: Service Personnel Hirings: Beverly Mongold: Custodian I, EHEMS and EHHS, effective July 1, 2015 Suzanne Hawkins: Custodian I, ½ Time Position, MIS and Central Office, effective July 1, 2015 Bonnie Walters: Supervisory Aide II, Special Education, Itinerant, beginning at MMS, effective 2015-2016 school year On the motion of Margaret Shriver, seconded by Dixie Bean, the Board approved the following: Professional Hiring: Avery Anderson: Director of Curriculum and Instruction, Secondary, Central Office, effective July 1, 2015 4-1 motion carried
Page 6 On the motion of Nancy Hahn, seconded by Douglas Hines, the Board approved the following: Athletic Hiring: Karen Orndorff: Team Coaching Assistant, Girls and Boys Track, MHS, effective May 4, 2015 On the motion of Douglas Hines, seconded by Margaret Shriver, the Board approved the following: Approved Resignations: Carissa H. Wilson: Science Teacher, Grade 7, MMS, effective June 30, 2015 Diana K. Coffman: Executive Secretary to the Superintendent, due to retirement, effective June 30, 2015 XV. Adjournment On the motion of Nancy Hahn, seconded by Margaret Shriver, the meeting adjourned at 9:08 p.m. Barbara Whitecotton, Secretary
Hardy County Schools Executive Session May 4, 2015 Members Present: Nancy Hahn, Vice President Margaret Shriver Dixie Bean Douglas Hines Others Present: Barbara Whitecotton, Superintendent On the motion of Douglas Hines, seconded by Nancy Hahn, the Board went into Executive Session at 7:55 p.m. Policy BDE, Item 2, Authorization A. The Board reconvened into regular session at 9:04 p.m. Barbara Whitecotton, Secretary