PTA General Membership Meeting Agenda/Minutes November 14, 2017 at 9:00 AM

PTA General Membership Meeting Agenda/Minutes November 14, 2017 at 9:00 AM Minutes Kathy Tran called the meeting to order at 9:05 am. Treasurer s Update (Jamey Burden, Treasurer) Budget update: Jamey Burden covered income to date from Membership Dues/Donations and recent CFC disbursements from the 2017 contribution cycle. Under the Scripps/Other Fundraisers/Raffle line under Miscellaneous Income, Jamey Burden indicated a portion of that income was derived from pizza sales at the Ice Cream Social. Monica Bartos asked if we could break out Scripps and pizza sales, so it is easy to discern how well each performs given both are new efforts this year. Jamey indicated he could discern this without breaking it out but would look into it. Kathy Tran mentioned the Executive Board is going to begin looking at revenue/income and exploring options for how to handle any surplus. The Board will provide feedback on this analysis at the January General Membership Meeting. Communications (John Bartos, Secretary) John Bartos provided an overview of upcoming events including the FCPS Superintendent Town Hall at Irving MS, Dine out Night at Panera and Movie Night. John also circulated a Thank You card from Mrs. Best for the recent Staff Appreciation event and a copy of the Fairfax County Council of PTAs October Meeting Minutes. Committee Updates (Rainey Chase, Vice President/Chairs) Movie Night (Christine Birden, Vanessa Joly) Christine Birden provided an overview of the upcoming Movie Night: scheduled for December 1, doors open at 6, movie starts at 6:35. Fire code limits capacity to 200 people, so need to register on the SignUpGenius. The cost to attend is free, but the PTA will be selling pre ordered pizza by the slice ($1.50) or whole ($12) as well as water ($1); popcorn will be free. John Bartos indicated the link would go out in this week s KIT and would be posted on Facebook. Membership/Spiritwear/Community Service (Monica Bartos) Membership to date approximately ⅔ staff and ⅔ school. With directories going out, this Thursday, those who don t get directories will get reminder to join. While membership dues/donations $ is above previous years (and what was expected) need to keep in mind that we raised dues and increased suggested donation amt

PTA General Membership Meeting Agenda/Minutes November 14, 2017 at 9:00 AM Also important to remember CFC donations have historically come from a handful of generous families. If one family doesn t participate this year, that will have a large impact. Spiritwear PJ pants, staff purchased, some inventory left. Expect another invoice and small amt of additional income. CFC reminder going out in next week or so Community Service collecting food donations for deserving families for Thanksgiving counselor and social worker will help with identification of recipients and distribution. SCA officers would like to do a Giving Tree for the winter holiday. Working with them on a vision for the program and the PTA will help with implementation. Info to come. Fundraising/Scripps (Katie McCroskey, Amy Bell) Katie McCroskey provided an overview of the Scripps gift card fundraiser. Cards are purchased at face value, but PTA gets a percentage. A flyer/order form will go home in this week s Thursday folder and should be returned before December 5th. The PTA will be doing a single order to keep administrative costs from the vendor down; also considering whether to do another purchase in the spring prior to Mother s day/staff Appreciation Week. If there are cards you want but aren t on the list, contact Katie/Amy and they can check whether a particular retailer participates in the program. Box Tops (Erin East, Heather Gerlach, Lindsay Gutierrez) Box Top checks are issued in December and April, however the submissions deadlines are November 1st and March 1st. We submitted 5,621 Box Tops (5,314 were collected during the 1st Quarter; the remaining 307 were collected last June) by the November 1st deadline, which is $562.10. Even though there are just two submission deadlines, we send Box Tops in throughout the year because of expiration dates. Last year we submitted Box Tops in May, resulting in a balance of $628.70, so we expect to receive a check in December for $1,190.80. Dine Out Nights (Lon Naylor) Ledos raised $550 over the two days last month. Panera is this Thursday, 4 8 flyers are required and are available on Facebook and the PTA Website; pre orders need to include the word FUND. No dine out in December; next one is Chipotle on January 17 from 5 9 PM. After School Programs & GLOBAL Plus (James Collins, Lobna Shokry, Rainey Chase)

PTA General Membership Meeting Agenda/Minutes November 14, 2017 at 9:00 AM Rainey Chase indicated we are looking for a new chair for next year; Danielle Seiger volunteered. Rainey Chase indicated there may be another individual willing to co chair. Directories (Rachel Burdo) Directories are here and will go home to PTA members on Thursday. A lot of families verified their information through the email solicitation more than anticipated, per the vendor. Looking at ways to verify info earlier in the year so we can get them out earlier; currently using information from the school, but have to wait for the opt out deadline (Oct 15). As this is a non negotiable date, we can t do it any earlier if we stick with that model. Staff Appreciation (Janelle Bradford, Sally Barton) Janelle Bradford provided a recap of the Happy Harvest Staff Appreciation event. She commented the non perishable donations made donation collection easier. Teachers also liked the variety and, enjoyed the junk food. Pyramid Challenge (Vanessa Joly) Stacey Mann commented that everyone had a good time and it was extremely well attended. Good way to bring all the elementary schools together; kids really enjoyed themselves. John Bartos is exploring posting the video Mr. Rigsby made on the PTA website. Reflections (Dawn Grote) Rainey Chase indicated the deadline passed on October 30; waiting to hear back on submissions. Teacher Representative (John Bartos for Mr. Koontz) John Bartos indicated the teacher s representative didn t have anything to share this month. New business (Kathy Tran, President) Starting to think about STEAM lab fundraising last year s anonymous donor probably still interested, so looking to leverage that opportunity. Ben Miller going to help coordinate the fundraising plan; if anyone else is interested in joining the discussion, let Rainey know. FCPS Superintendent is having his community meeting tonight at Irving. FCCPTA Advocacy Night on Dec 4.

PTA General Membership Meeting Agenda/Minutes November 14, 2017 at 9:00 AM School Board is considering changes to next year s calendar. Some information is coming out in today s KIT PTA will continue to look for additional information and pass it as it becomes available. Kathy noted that PTA has not done much in terms of advocacy in past years, so we are trying to do more on that front. Review of October General PTA Meeting Minutes & Old Business (Kathy Tran, President) The October minutes were circulated; Ben Miller made a motion to approve the September minutes; Katie McCroskey seconded the motion. The minutes were unanimously approved by voice vote. Announcements Next Meeting: December 5, 7 PM in the WSES Library (John Bartos, Secretary) Kathy Tran adjourned the meeting at 9:39 AM. +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Agenda Call meeting to order & Welcome (Kathy Tran, President) Review of October General PTA Meeting Minutes & Old Business (Kathy Tran, President) Treasurer s Update (Jamey Burden, Treasurer) Budget update Communications (John Bartos, Secretary) Calendar Update Fairfax County Council of PTAs October Meeting Minutes Committee Updates (Rainey Chase, Vice President/Chairs) Movie Night (Christine Birden, Vanessa Joly) Membership and Spiritwear (Monica Bartos) Fundraising/Scripps (Katie McCroskey, Amy Bell)

PTA General Membership Meeting Agenda/Minutes November 14, 2017 at 9:00 AM Box Tops (Erin East, Heather Gerlach, Lindsay Gutierrez) Dine Out Nights (Lon Naylor) After School Programs & GLOBAL Plus (James Collins, Lobna Shokry, Rainey Chase) Directories (Rachel Burdo) Staff Appreciation (Janelle Bradford, Sally Barton) Pyramid Challenge (Vanessa Joly) Reflections (Dawn Grote) Teacher Representative (John Bartos for Mr. Koontz) New business (Kathy Tran, President) Announcements Next Meeting: December 5, 7 PM in the WSES Library (John Bartos, Secretary) Adjourn Meeting (Kathy Tran, President) +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Key Dates November 2017 November 14: Superintendant Brabrand Town Hall @ Irving MS, 6:30 PM November 16: Dine Out Night @ Panera, 4 8 PM December 1: Movie Night, 6 PM

2017-18 WSES PTA Calendar August Saturday August 12, 2017 10 AM - 12 PM Kindergarten Playdate Tuesday February 6, 2018 6:15 PM PTA Leadership Team Meeting February Thursday August 24, 2017 varies Open House (school event) Tuesday February 6, 2018 7:00 PM PTA General Meeting Friday August 25, 2017 12:00 PM Back to School Luncheon Friday February 23, 2018 7:00 PM Bingo Night Monday August 28, 2017 8:45 AM Back to School Coffee September Tuesday March 6, 2018 8:00 AM PTA Leadership Team Meeting Tuesday September 5, 2017 8:15 AM PTA Leadership Team Meeting Tuesday March 6, 2018 9:00 AM PTA General Meeting Tuesday September 5, 2017 9:00 AM PTA General Meeting Thursday March 15, 2018 5:00 PM Science Expo Friday September 8, 2017 5:00 PM Back to School Ice Cream Social TBD Dine Out Night Wednesday September 13, 2017 varies Back to School Night (school event) Wednesday September 20, 2017 11 AM - 11 PM Dine Out Night @ Austin Grill April Thursday September 21, 2017 - Chalk4Peace Tuesday April 3, 2018 6:15 PM PTA Leadership Team Meeting March Tuesday April 3, 2018 7:00 PM PTA General Meeting October Friday April 20, 2018 6:00 PM International Night Tuesday October 3, 2017 6:15 PM PTA Leadership Team Meeting Tuesday October 3, 2017 7:00 PM PTA General Meeting May Wednesday October 4, 2017 - National Walk to School Day Tuesday May 1, 2018 8:00 AM PTA Leadership Team Meeting Sarurday October 14, 2017 10 AM - 12 PM Pyramid Challenge Tuesday May 1, 2018 9:00 AM PTA General Meeting Tuesday October 24, 2017 5-9 PM Dine Out Night @ Ledo Pizza - May 5-11, 2018 - Staff Appreciation Week Wednesday October 25, 2017 5-9 PM Dine Out Night @ Ledo Pizza Wednesday May 9, 2017 - National Bike to School Day Friday May 18, 2018 6:00 PM Blue and White Fun Night November Tuesday May 22, 2018 5-9 PM Dine Out Night @ Ledo Pizza Tuesday November 14, 2017 8:00 AM PTA Leadership Team Meeting Wednesday May 23, 2018 5-9 PM Dine Out Night @ Ledo Pizza Tuesday November 14, 2017 9:00 AM PTA General Meeting Tuesday November 14, 2017 6:30 PM Superindendent Brabrand Town Hall @ Irving MS June Thursday November 16, 2017 4-8 PM Dine Out Night @ Panera Tuesday June 5, 2018 6:15 PM PTA Leadership Team Meeting Tuesday June 5, 2018 7:00 PM PTA General Meeting December June 5, 2018-4th Grade Colonial Days Friday December 1, 2017 6:00 PM Movie Night TBD - 6th Grade Party Tuesday December 5, 2017 6:15 PM PTA Leadership Team Meeting Tuesday December 5, 2017 7:00 PM PTA General Meeting Note: All dates are tentative and subject to change. Please visit www.wsespta.org for the most upto-date information or refer to our weekly Keep In Touch (KIT) email messages (sent on Tuesdays). January Tuesday January 2, 2018 8:00 AM PTA Leadership Team Meeting Tuesday January 2, 2018 9:00 AM PTA General Meeting TBD Dine Out Night 11/11/2017

Page 1 of 3 West Springfield Elementary PTA Treasurer's Report 07/01/2017 to 11/12/2017 A Membership Dues & Donations Income Expenses Year to Date Net Budget More/-Less Membership Dues & Donations 22,750.00 27.47 22,722.53 15,000.00 7,722.53 Combined Federal Campaign 2,784.06-2,784.06 6,000.00-3,215.94 Total 25,534.06 27.47 25,506.59 21,000.00 4,506.59 B Directory Ads Income Expenses Year to Date Net Budget More/-Less Directory Ads - - - 500.00-500.00 Total - - - 500.00-500.00 C Rewards Programs Income Expenses Year to Date Net Budget More/-Less Box Tops - 49.24-49.24 1,200.00-1,249.24 Store Rewards 205.28-205.28 2,500.00-2,294.72 Total 205.28 49.24 156.04 3,700.00-3,543.96 D Miscellaneous Income Income Expenses Year to Date Net Budget More/-Less Interest Income 10.49-10.49-10.49 Dine Out Nights 847.34 8.83 838.51 3,000.00-2,161.49 Spirit Wear 5,229.00 3,371.70 1,857.30 500.00 1,357.30 School Supply Packs - 894.07-894.07 500.00-1,394.07 Scripts/Other Fundraisers/raffle 651.95 39.28 612.67 5,250.00-4,637.33 Total 6,738.78 4,313.88 2,424.90 9,250.00-6,825.10 E Transfer of Funds from Savings Income Expenses Year to Date Net Budget More/-Less Transfer of Funds from Savings - 15,050.00-15,050.00 - -15,050.00 Total - 15,050.00-15,050.00 - -15,050.00 F PTA Operations Income Expenses Year to Date Net Budget More/-Less Bank Fee - 151.32-151.32 - -151.32 Bonding & Insurance - - - -400.00 400.00 Local, State, & National Dues - - - -1,200.00 1,200.00 Supplies - PTA - 159.00-159.00-500.00 341.00 Supplies payable to WSES - 162.62-162.62-500.00 337.38 Class Funds 6,483.00 6,483.00 - - - Total 6,483.00 6,955.94-472.94-2,600.00 2,127.06 G PTA Programs Income Expenses Year to Date Net Budget More/-Less CAPS - - - -3,000.00 3,000.00 Community of Caring - 24.98-24.98-250.00 225.02 Field Day - - - -100.00 100.00 Field Trips - - - -5,000.00 5,000.00 Pyramid Challenge - - - -100.00 100.00 Reflections - - - -100.00 100.00 Safe Routes to School - 115.54-115.54-675.00 559.46 Science Expo - - - -100.00 100.00 Student Awards - - - -400.00 400.00 Student Needs - - - -1,500.00 1,500.00 Ambassadors Program - 51.63-51.63-200.00 148.37 Total - 192.15-192.15-11,425.00 11,232.85 H Family Fun Nights Income Expenses Year to Date Net Budget More/-Less Blue & White Fun Night - - - -2,000.00 2,000.00

Page 2 of 3 Back to School Ice Cream Social - 314.30-314.30-300.00-14.30 Bingo - - - - - International Night - - - -300.00 300.00 Movie Night - - - -250.00 250.00 Total - 314.30-314.30-2,850.00 2,535.70 I WSES Clubs Income Expenses Year to Date Net Budget More/-Less Counselor Sponsored Groups - - - -300.00 300.00 News Crew - - - -100.00 100.00 Recycling Patrol - - - -100.00 100.00 SCA - - - -100.00 100.00 Total - - - -600.00 600.00 J Grade Level Special Activities Income Expenses Year to Date Net Budget More/-Less 6th-Grade Promotion Party - 500.00-500.00-500.00 - Total - 500.00-500.00-500.00 - K Teacher Appreciation Income Expenses Year to Date Net Budget More/-Less Teacher/Staff Appreciation - 333.84-333.84-1,300.00 966.16 Staff Appreciation - Principal - 117.25-117.25-600.00 482.75 Total - 451.09-451.09-1,900.00 1,448.91 L Academic Enhancements Income Expenses Year to Date Net Budget More/-Less Grade Level ($500 each, PK-6) - - - -4,000.00 4,000.00 STEAM Lab 15,550.00 15,550.00 - - - Total 15,550.00 15,550.00 - -4,000.00 4,000.00 M Teacher Allowances Income Expenses Year to Date Net Budget More/-Less Classroom Teachers (3+ Years) - 750.00-750.00-2,875.00 2,125.00 Classroom Teachers (New) - 400.00-400.00-2,000.00 1,600.00 Library (Supplies, Authors) - - - -1,300.00 1,300.00 Specials (Advanced Academics) - - - -150.00 150.00 Specials - 600.00-600.00-1,500.00 900.00 Total - 1,750.00-1,750.00-7,825.00 6,075.00 N Capital Improvement - Savings Income Expenses Year to Date Net Budget More/-Less Technology - 1,038.47-1,038.47-2,500.00 1,461.53 Beautify School - - - -250.00 250.00 Total - 1,038.47-1,038.47-2,750.00 1,711.53 Grand Total Income Expenses Year to Date Net Budget More/-Less 54,511.12 46,192.54 8,318.58-8,318.58 Bank Account Balances 07/01/2017 11/12/2017 Last Reconciled Summary for the Period TD Bank Checking 3,430.20 11,738.29 10/31/2017 Starting Total 21,352.09 Cash on Hand 0.00 0.00 Never Income 54,511.12 TD Bank Savings 17,921.89 17,932.38 10/31/2017 Expenses - 46,192.54 8,318.58 Total 21,352.09 29,670.67 Ending Total 29,670.67 Review Reconciled Bank Statement Reports along with this Treasurer's Report to ensure its accuracy.

Page 3 of 3 Treasurer's Report Submitted by: Name: Signature: Date: