MILTON-UNION EXEMPTED VILLAGE SCHOOLS School Board Meeting Board Room Unofficial Regular Meeting The regular meeting of the Milton-Union Exempted Village Board of Education was called to order by President Ginn Parsons on March 19, 2018 at 6:30 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Present: Mrs. Brumbaugh, Mrs. Ginn Parsons, Mr. Long, Mr. Thompson, Mr. Dehus Others Present: Dr. Ritchey, Superintendent, Mrs. Kay Altenburger, Treasurer, Mr. Dan Baisden, Operations Manager, Mr. Mick Nealeigh, Director of Technology SUPERINTENDENT REPORT Dr. Ritchey presented Chris Fulton, District Maintenance Custodian, an OSBA Award for Outstanding Classified Staff Member. Mrs. Ginn Parsons stated his hard work does not go unnoticed. Chris thanked Board members for the nomination and stated it doesn t seem like work because he loves his job. Dr. Ritchey provided an update on the following items: The district has recently submitted two grant applications: o The Martha Holden Jennings Grant will be awarded in April. If received, the money would be used to purchase the Springboard curriculum for English classes in grades 9-12. It would also be used for AP professional development for Mrs. August. o The Striving Readers Grant was submitted from a consortium of schools comprised of Milton- Union, Bradford and Northridge. The amount of the grant is $1.2 million and would be used for literacy instruction. Ross Szabo will be presenting three sessions on mental health awareness on Monday, March 26. He will present to middle school students at noon, high school students at 1:00 p.m. and to the general public at 7:00 p.m. Thursday, March 29 will be a regular day of instruction for students. This was originally scheduled as a professional development day for staff; however, due to several calamity days, it will be a day of instruction for students. Teachers who were scheduled to attend mental health first-aid professional development on that day will still receive the instruction. Substitute teachers will cover classroom instruction. Training is provided by the Tri-County Mental Health Board. After Capital Conference, several questions were posed regarding district operations, superintendent and treasurer functions. Dr. Ritchey and Mrs. Altenburger provided answers. Dr. Ritchey will continue to provide answers in weekly updates. He suggested a team management meeting on a Saturday or on a week night to explore topics in more detail. Schedule Star and VNN, two websites used by the athletic department, are no longer compatible. Until a resolution is found, the school website won t updated as quickly as in the past.
HEARING OF THE PUBLIC Mr. Ray Landis, Princeton Road, West Milton, addressed the Board regarding the topic of security in the school. He stated school safety deserves the attention of the Board to make sure the district is safe. He suggested there should be a community meeting for others to give input. He commented that this decision falls on the Board s watch, and he is glad to see they are taking the first step by discussing options. SPECIAL REPORTS TREASURER S REPORT 2018-034: Approval of Minutes A motion was presented by Mrs. Brumbaugh and seconded by Mr. Thompson to approve the February 12, 2018 Board of Education Minutes and the February 22, 2018 Board of Education Special Meeting Minutes. Vote: Yeas: Mrs. Brumbaugh, Mr. Dehus, Mr. Long, Mr. Thompson, Mrs. Ginn Parsons 2018-35: Approval of Financial Reports A motion was presented by Mr. Thompson and seconded by Mr. Long to approve the February 2018 Financial Report. Mrs. Altenburger reported that as of February 28, 2018, revenues are.07% lower and expenditures are 5.6% lower than fiscal-year-to-date projections. The cash balance is ahead of projections by approximately $529,000. She introduced the new format of the monthly financial report, which utilizes a two-year FYTD history along with current year budget and actual amounts in graph and actual dollar amount form. She emphasized the improved clarity and focus on communicating the district s financial information. Financial messaging can remain consistent for all stakeholders. Additionally, notes are included on the back of the Budget vs. Actual report to explain the reasons for variances in more detail. Vote: Yeas: Mr. Dehus, Mr. Long, Mr. Thompson, Mrs. Brumbaugh, Mrs. Ginn Parsons PRINCIPAL S REPORT Dan Baisden, Operations Manager reviewed a five-year district facility plan. AGENDA CONFIRMATION 2018-036: Approval of the Agenda A motion was presented by Mr. Dehus and seconded by Mr. Long to approve the agenda as presented. Vote: Yeas: Mr. Long, Mr. Thompson, Mrs. Brumbaugh, Mr. Dehus, Mrs. Ginn Parsons OLD BUSINESS
NEW BUSINESS 2018-037: Activity Fee A motion was presented by Mrs. Brumbaugh and seconded by Mr. Thomspon to approve the continuance of the Activity Fee for the 2018-2019 school year to offset Board of Education costs for salaries, benefits and transportation. This fee will not affect other expenses associated with participating in these activities. This annual fee will be capped at $350 per family for Athletics and $350 per family for Co-Curricular. Fees are as follows: High School Middle School Extracurricular: Athletics Extracurricular: Athletics First season for participant: $70 First Season: $60 2 nd and thereafter: $35 2 nd and thereafter: $30 High School Co-curricular: Band, Show Choir, Flag Corp First activity: $70 2 nd and thereafter: $35 Vote: Yeas: Mr. Thompson, Mrs. Brumbaugh, Mr. Dehus, Mr. Long, Mrs. Ginn Parsons 2018-038: Tax Year 2018 Rates and Amounts A motion was presented by Mr. Long and seconded by Mr. Dehus to accept the amounts and rates as determined by the Miami County Budget Commission and authorizing the necessary tax levies and certifying them to the Miami County Auditor per the information from the Miami County Auditor: FUND MILLS REVENUE Ten Mill Limitation General Fund 3.60 $ 683,010 No Limitation General Fund - cont. 25.30 5,249,335 General Fund - cont. 2.00 General Fund - cont. 4.10 General Fund - Exp. TY'21 17.00 General Fund - Exp. TY 22 10.90 Capital Improvement - Exp. TY'20 3.90 401,761 Mrs. Altenburger explained this is a routine property tax resolution for this time of year. Rates for the District cannot be certified for collection by the Miami County Auditor unless this is passed. Vote: Yeas: Mrs. Brumbaugh, Mr. Dehus, Mr. Lond, Mr. Thompson, Mrs. Ginn Parsons 2018-039: Transfer A motion was presented by Mr. Thompson and seconded by Mr. Long to approve the following: Transfer $10,000 from the General Fund (001) to the Athletic Fund (300) Mrs. Altenburger stated typically $246,000 to $260,000 is transferred from the general fund to the athletic fund each year to cover costs of salaries and benefits. The current fiscal-year-to-date transfer is $200,000. She will continue to monitor the athletic cash balance and request transfers, as needed. Vote: Yeas: Mr. Dehus, Mr. Long, Mr. Thomspson, Mrs. Brumbaugh, Mrs. Ginn Parsons
2018-040: Donations A motion was presented by Mr. Dehus and seconded by Mrs. Brumbaugh to accept the following donations: a. $100 from Welbaum Trucking for the FFA Chili Supper b. $1,000 from anonymous for the Charles F. Tomlin Scholarship c. $5,108.58 from MUMBI for the Music Department Vote: Yeas: Mr. Long, Mr.Thompson, Mrs. Brumbaugh, Mr. Dehus, Mrs. Ginn Parsons 2018-041: Consent Calendar A motion was presented by Mrs. Brumbaugh and seconded by Mr. Thompson to approve the consent calendar. All matters listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion in the form listed below. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff, or the public request specific items to be discussed and removed from the Consent Calendar. The Superintendent and staff recommend approval of all Consent Calendar agenda items. 1. Employ the following certificated substitute personnel for the 2017-2018 academic year, on first eligible date, rate of $95 per day: a. Rasha Abouelezz c. Kayla Henderson b. Dawn Marple Drieling d. Robert Schuller 2. Accept the following certificated resignation: a. Michelle Broaddrick - HS Teacher Effective - August 15, 2018 b. Sarah Hamilton - HS Teacher Effective - August 1, 2018 3. Employ the following certificated personnel for the 2018-2019 school year: a. Paige Davis - HS Teacher Effective - August 20, 2018 Salary - As Per Salary Schedule 4. Accept the following supplemental resignation: a. Stacy Warner - MS Girls Track Effective - March 2, 2018 5. Employ the following personnel on supplemental contracts for the 2017-2018 academic year: (***pending completion of certification) POSITION PERSONNEL STIPEND STEP Academic: LPDC Chair Jodi Hill $20 per hr. + $20 per mtg. N/A LPDC Recorder Julie Trucksis $20 per hr. + $20 per mtg. N/A LPDC Member Charlotte Kramer $20/hr. N/A 1 Ext. Day-SAT coordinator Megan Bryson Per Diem N/A 1 Ext. Day-Leadership Interviews Tracy Pair Per Diem N/A Athletic: Athletic Personnel: Becky Denlinger Extra Curr. Personnel.Supple.Wage Sched.
6. Employ the following personnel as unpaid staff members to work with the following program for the 2017-2018 school year: (***pending completion of certification) a. Stephanie Kraska b. Tabitha Nenninger 7. Accept the following classified resignation: Robin Newman - Cashier Effective - End of day 3/7/18 8. Employ the following classified personnel: Robin Newman - Playground Aide Effective - March 9, 2018 Days - 56 Hours - 3.25/day Salary - As Per Salary Schedule 9. Employ the following classified substitute personnel for the 2017-2018 school year, on the first eligible date, as per salary schedule: a. Rebecca Denlinger b. Anthony Hersch 10. Employ the following personnel as groundskeepers, March 2018 thru November 2018, with hours not to exceed 29 hours per week in all jobs. a. Sam Brady - $10.35/hr b. Marilyn Lightner - $10.46/hr c. Dan Hobbs - $11.45/hr Vote: Yeas: Mr. Thompson, Mrs. Brumbaugh, Mr. Dehus, Mr. Long, Mrs. Ginn Parsons OTHER AUTHORIZATIONS, RESOLUTIONS, ETC. COMMITTEE REPORTS Legislative & Student Achievement Policy Update Building & Transportation MVCTC Dr. Ritchey stated he has minutes from board meetings and will send them to Board members for review. Mrs. August stated the National High School Career Honor Society at the CTC recently inducted five Milton-Union students. Milton-Union Education Foundation Mrs. Brumbaugh stated senior scholarship applications are due after spring break. The group is looking forward to the Bulldog Classic held in June.
Audit/Finance Committee Mrs. Altenburger stated the review of the fiscal year 2017 audit will soon be completed by the senior audit manager. The committee will have the option to discuss results with auditors when the audit is completed. Mr. Thompson stated he would like to review the draft of the results before deciding to schedule a post audit review. Mr. Baisden stated cafeteria operations was recently audited by ODE and received favorable results. Facility Complex Committee BOARD ANNOUNCEMENTS (Meetings, etc.) Regular Board of Education Meeting April 16, 2018 6:30 p.m. Board Conference Room 2018-042: Executive Session A motion was presented by Mr. Long and seconded by Mr. Dehus for the purpose of employment and discipline of personnel. Vote: Yeas: Mrs. Brumbaugh, Mr.Dehus, Mr. Long, Mr. Thompson, Mrs. Ginn Parsons The Board entered executive session at 8:07 p.m. Jessica Mumau entered at 8:10 p.m. The Board exited executive session at 8:50 p.m. 2018-043: Adjournment A motion was presented by Mrs. Brumbaugh and seconded by Mr. Dehus to adjourn. President Ginn Parsons declared the meeting adjourned at 8:51 p.m. Vote: Yeas: Mrs. Brumbaugh, Mr.Dehus, Mr. Long, Mr. Thompson, Mrs. Ginn Parsons