Minutes of the Regular Meeting of December 20, 2017 The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties, Illinois met in regular session on Wednesday, December 20, 2017 at the Administration Building 410 West Polk Avenue, Charleston, Illinois 61920 At 6:30 p.m., President Coe called the meeting to order and asked for roll call. The following board members were present: Jason Coe, President Scott Clarke, Vice President Susan Daniels, Secretary Kelly Miller, Treasurer Brian Gough Eva Ritchey The following board member was absent: Matt Titus The following staff members were present: Todd Vilardo, Superintendent The following staff member was absent: Chad Burgett, Assistant Superintendent Visitors 16 and 0 Members of the Press Under Focus on Students and Good News Reports, Mr. Vilardo recognized the artwork display that was provided by the students from Ashmore Elementary School, Mark Twain Elementary School, and Charleston Middle School. Mandy White is the art teacher. Mr. Vilardo presented Certificates of Recognition to the following individuals: CHS Student Jimmy Peterlich Jimmy Peterlich participated in the Illinois Special Olympic State Bowling Competition on Saturday, December 2 and advanced to state placing first in his age division. CHS teachers Amy Jackson and Angel Warman, and sponsors of the Special Olympics program were also in attendance and recognized for giving their time and effort in making the program a success at CHS. Jimmy thanked the Board of Education and talked about his experiences in the Special Olympics program over the years. CHS 2017 Cross Country State Finalists The following students advanced to the IHSA Class 2A state finals in Peoria this past season. The boys team members that advanced to the state finals were: Nick Oakley, who placed 15 th and Austin Ames, who placed 28 th. Representing the girls team, Megan Garrett placed 57 th. Cross Country coaches: John McInerney and Brian Oakley. Nick, Austin, and Coach Oakley were in attendance. Megan and Coach McInerney were not able to attend. Jacob Roskovensky CHS Media Specialist Mr. Roskovensky was recognized for his service as the President of the Illinois School Library Media Association (ISLMA) this past year. He volunteered his time, talent, and energy to ISLMA over the years, and, by doing so, he has been able to bring valuable knowledge and ideas to Charleston High School and our district libraries that help our students and teachers be more successful. Mr. Roskovensky was not able to attend the meeting. Regular Meeting Minutes of 12/20/2017 Page 1
Kelly Easton Charleston Joint PTA Kelly Easton received recognition for management and implementation of the Food 4 Kids program. Mrs. Easton was in attendance and provided information about the program and how they have expanded this past year. During the 2016-17 school year, she reported that the Food 4 Kids has helped approximately 120 students at Mark Twain, Carl Sandburg, and Jefferson Elementary Schools. During this time, just over $18,000 was raised from grants and donations from families, staff, and community members. The program received numerous food donations from individuals as well as food drives from Carl Sandburg, Jefferson, churches and Girl Scout Troops. Mrs. Easton announced that the program has expanded by adding the Middle School and Ashmore Elementary School this year and is currently servicing approximately 165 students every week. The Food 4 Kids program is an agency of the Eastern Illinois Foodbank, so food can be ordered at a greater discount than if purchased from the store. In closing, she stated that the Food 4 Kids program will continue to ask and accept donations to ensure this program can continue on as long as it is needed in the district. Under Public, Staff Comments, Written Communications, President Coe asked if there were any requests or written communications to the Board of Education. No requests were received. Moving to Consent Agenda items, President Coe asked if there were any requests from the Board of Education to remove any of the consent agenda items or addendum items for discussion. Hearing none, Mr. Vilardo reviewed the items under Consent Agenda. IV. Consent Agenda: Standard Items A. Approve the minutes of the Regular Board Meeting of November 15, 2017. B. Approve the bills and payrolls for the month of November 2017. C. Approve the Activity Fund Accounts for the CUSD #1 attendance centers, period ending November 2017. D. Approve the summary of revenues and expenditures year to date as prepared by Assistant Superintendent Chad Burgett. Mr. Vilardo presented the financial report in Mr. Burgett s absence. VI. Consent Agenda: New Business A. Approve the 2018-2019 Charleston High School Curriculum Guide. Following board approval, the guide will be placed on the CHS Webpage. B. Grant authorization to employ Elizabeth Mason to serve as a Human Resources Secretary Trainer on a part time temporary basis. C. Approve a short-term contract agreement with Tina Best, an Illinois Certified School Social Worker, to complete case study evaluations of students at Mark Twain Elementary School during a Family Medical Leave of Absence. D. Withdrew a recommendation granting sick leave days. VII. Consent Agenda: Employment - Withdrew a recommendation to accept a letter of retirement. - Accept a letter of resignation from Kristen Gisondi from her extra-curricular assignment as an Assistant Girls Soccer Coach at Charleston High School, effective immediately. - Approve the employment of Orville John Ronna as a full time special education program paraprofessional at Jefferson Elementary School, effective January 3, 2018. This employment was contingent upon the receipt of all information required for employment and the continued educational needs of the students. - Approve the list of substitutes/volunteers for Community Unit School District No. 1, effective November 15 December 11, 2017. President Coe recommended that the Board of Education approve items under IV through VII inclusive on the Consent Agenda. Dr. Clarke moved and Mrs. Miller seconded the motion. Regular Meeting Minutes of 12/20/2017 Page 2
AYE: Clarke, Miller, Gough, Ritchey, Daniels, Coe Superintendent s Report Sarah Bush Lincoln Health Center Healthy Communities Sarah Bush Lincoln Health System provides multiple resources for our students. Laura Bollan of SBLHS s Healthy Communities was in attendance and through a power point presentation provided an overview of their programs offered, (information located in the official board book). Ms. Bollan outlined the programs: 1) Healthy Kids program serves children in grades Kindergarten through 5 th grade. The curriculum is bringing awareness to families in our community about childhood obesity and promoting healthy choices. 2) Body Electric serves students in 7 area counties that make up the Illinois Regional Office of Education #11. The curriculum is working with youth in East Central Illinois to promote healthy lifestyles through the arts. 3) SBLHC Dental Services serves students ages birth through 18 years, to include 66 schools in 9 counties. There portable dental equipment allows them to set-up a clinic inside schools and other community buildings. Preventive services and screening exams are provided. Their mobile clinic provides comprehensive services to include extractions, fillings, crowns, etc. 4) CORD is a comprehensive database stocked with current information about agencies and programs offering services throughout the region focusing on physical, mental, emotional and social needs. Ms. Bollan answered questions from the Board of Education. Following, President Coe thanked her for attending the meeting. Mr. Vilardo reported that during a Board of Education/Administration retreat, collaboration within the community was discussed. CMS Principal Tim Keefe is working to identify resources in the community that provide for kids and had invited Ms. Bollan to present at a Community Collaborative meeting held in the district on November 30. PSAT 10 Testing Charleston High School CHS Principal Trevor Doughty and the Secondary Curriculum Council provided a recommendation to pilot the PSAT 10 test offered by the State of Illinois for all Sophomores this current year. Administering the PSAT 10 is aimed at providing students with practice prior to taking the SAT and at no cost to the student. In accordance with Board Policy 6:340 regarding our Student Testing and Assessment Program, Superintendent Vilardo approved the PSAT 10 pilot to be administered to all sophomores this year. Principal Trevor Doughty provided additional information to the Board on the timeline and process to be followed. CHS Final Exam Schedule for First Semester In looking toward the end of first semester of the 2017-18 school year, final exams were scheduled for December 19 and 20 at Charleston High School. Mr. Vilardo reported that prior to Winter Break, an Institute Day was scheduled for Thursday, December 21 and students would not be in attendance. Classes will resume on January 3, 2018 to begin second semester of the 2017-18 school year. Mrs. Miller moved and Mrs. Ritchey seconded a motion that the Superintendent s Report was received by the Board of Education. Regular Meeting Minutes of 12/20/2017 Page 3
AYE: Miller, Ritchey, Clarke, Gough, Daniels, Coe Moving to Old Business: Adoption New/Revised School Board Policies The following School Board Policies and Administrative Procedures have been on file for the required layover period. It was the recommendation of the superintendent that the Board of Education adopt the revised school board policies as listed. 2:210 Organizational School Board Meeting 2:260 Uniform Grievance Procedure 4:70 Resource Conservation 6:80 Teaching About Controversial Issues 6:180 Extended Instructional Programs 6:210 Instructional Materials 6:290 Homework 7:80 Release Time for Religious Instruction/Observance 7:160 Student Appearance 7:275 Orders to Forgo Life-Sustaining Treatment 8:70 Accommodating Individuals with Disabilities Dr. Clarke moved and Mrs. Miller seconded the motion. AYE: Clarke, Miller, Gough, Ritchey, Daniels, Coe Under New Business: Memorandum of Agreement It was the recommendation of the superintendent that the Board of Education adopt a Memorandum of Agreement between the Charleston Education Association, IEA/NEA and Charleston Board of Education in reference to Article XVIII, Professional Compensation and Related Provisions, Section P Special Elementary Provisions to read as follows: Section P Special Elementary Provisions: 2. An elementary teacher who voluntarily assumes the responsibilities of head teacher for a building without a full-time administrator shall be paid per school year at $825 TRS. Mr. Gough moved and Dr. Clarke seconded the motion. AYE: Gough, Clarke, Miller, Ritchey, Daniels, Coe Accept Memorial Request/Charleston High School The Memorial Committee met on December 6, 2017 and reviewed a request to name the CHS Golf Fall Classic The Stan Adkins Trojan Golf Fall Classic. The Memorial Committee recommended the acceptance of this memorial to be presented to the District. On behalf of the Memorial Committee, the superintendent recommended that the Board of Education grant authorization to accept the memorial request to name the CHS Golf Fall Classic The Stan Adkins Trojan Golf Fall Classic. Regular Meeting Minutes of 12/20/2017 Page 4
Dr. Clarke moved and Mrs. Miller seconded the motion. AYE: Clarke, Miller, Gough, Ritchey, Daniels, Coe Stan Adkins was in attendance and thanked the Board of Education for the honor. Accept Memorial Request/Charleston High School The Memorial Committee met on December 6, 2017 and reviewed a request to name the Charleston High School soccer field the Paul Stranz Field. The Memorial Committee recommended the acceptance of this memorial to be presented to the Board of Education. The sign s size and design will be established by school administration/personnel to ensure uniformity throughout the district. On behalf of the Memorial Committee, the superintendent recommended that the Board of Education grant authorization to accept a memorial request to name the CHS soccer field the Paul Stranz Field. Mrs. Ritchey moved and Mr. Gough seconded the motion. AYE: Ritchey, Gough, Clarke, Miller, Daniels, Coe Mr. Stranz was in attendance and thanked the Board of Education for the honor. New/Revised School Board Policy, Exhibits - first reading It is recommended by the superintendent that the Board of Education adopt, in tentative form, revised school board policies as listed on first reading. The revised policies will be placed for public review until final adoption at the January 17, 2018 board meeting. 2:260 Uniform Grievance Procedure 4:10 Fiscal and Business Management 4:15 Identity Protection 4:80 Accounting and Audits 4:110 Transportation 4:150 Facility Management and Building Programs 4:170 Safety 5:10 Equal Employment Opportunity and Minority 5:20 Workplace Harassment Prohibited 5:90 Abused and Neglected Child Reporting 5:100 Staff Development Program 5:200 Terms and Conditions of Employment and Dismissal 5:220 Substitute Teachers 5:240 Suspension 5:250 Leaves of Absence 5:290 Employment Termination and Suspensions 5:330 Sick Days, Vacation, Holidays, and Leaves 6:20 School Year Calendar and Day 6:50 School Wellness Regular Meeting Minutes of 12/20/2017 Page 5
6:60 Curriculum Content 6:140 Education of Homeless Children 6:150 Home and Hospital Instruction 6:280 Grading and Promotion 6:300 Graduation Requirements 6:310 High School Credit for Non-District Experiences; Course Substitutions; Re-Entering Students 6:330 Achievement and Awards 6:340 Student Testing and Assessment Program 7:10 Equal Educational Opportunities 7:15 Student and Family Privacy Rights 7:20 Harassment of Students Prohibited 7:70 Attendance and Truancy 7:150 Agency and Police Interviews 7:180 Prevention of and Response to Bullying, Intimidations, and Harassment 7:190 Student Behavior 7:250 Student Support Services 7:260 Exemption from Physical Education 7:270 Administering Medicines to Students 7:275 Orders to Forgo Life-Sustaining Treatment 7:305 Student Athlete Concussions and Head Injuries 7:340 Student Records Mr. Gough moved and Mrs. Ritchey seconded the motion. AYE: Gough, Ritchey, Clarke, Miller, Daniels, Coe At 7:44pm, President Coe recommended that the Board of Education adjourn into closed session to consider information regarding appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2/(c)(1) Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS120/2/(c)(2) Mrs. Miller moved and Mr. Gough seconded the motion. AYE: Miller, Gough, Clarke, Ritchey, Daniels, Coe At 9:18pm, Dr. Clarke made a motion to reconvene from closed session. Mr. Gough seconded the motion. AYE: Clarke, Gough, Miller, Ritchey, Daniels, Coe Regular Meeting Minutes of 12/20/2017 Page 6
At 9:19pm, Dr. Clarke made a motion to adjourn from the board meeting. Mr. Gough seconded the motion. AYE: Clarke, Gough, Miller, Ritchey, Daniels, Coe Eva Ritchey Secretary Pro-Tem, Board of Education Jason Coe President, Board of Education Regular Meeting Minutes of 12/20/2017 Page 7