MPP POSITION DESCRIPTION Department: Student Affairs Position Reports To: AVP of Student Engagement & Equity/Title I Coordinator Working Title: Dean of Students Classification: Administrator III Time Base: Full time Range Code: 1 Class Code: 3306 Exempt or Non Exempt: Exempt Position Number: 00000785 Last Update: 09 27 16 MPP Job Code: S022 PURPOSE OF POSITION: The Dean of Students reports to the Associate Vice President, Student Engagement & Equity/Title I Coordinator and is responsible for the leadership and direction of Dean of Students Office programs and staff as well as Student Life & Leadership via the Director, Student Life & Leadership (MPP II). The Dean serves as a Deputy Title I Coordinator with delegated authority for student to student Title I concerns. In addition the Dean oversees the implementation, assessment and ongoing refinement of a campus wide model for co curricular education in partnership with Housing and Residential Education, Associated Students, Inc., Student Health & Counseling Services, The University Student Union, The Career Center and other campus collaborators. The Dean serves as a campus wide resource regarding matters of students rights and responsibilities. MAJOR RESPONSIBILITIES: % of Time Leadership/Management 25% Strategic Planning 25% University/Community Partnership 25% Functional Oversight Management 25% LIST OF TASKS FOR EACH MAJOR RESPONSIBILITY: LEADERSHIP/MANAGEMENT: Acts as a change champion. Builds competence in others through effective coaching, performance management and mentoring. Provides clear direction. Leads courageously by addressing difficult issues. Supports and moves new initiatives forward. Facilitates an environment that motivates, empowers, and inspires commitment from employees. Demonstrates commitment to creating and sustaining a diverse and inclusive workforce. Creates and implements methods for improving individual and team performance. Builds effective teams committed to organizational goals. Fosters collaboration. Creates an environment in which employees are recognized for their accomplishments and contributions to the success of the team. Supports and encourages professional and career development for employees. Understands the university s mission and vision and how the department/division work activities and goals support the mission. Identifies current and future challenges and proposes effective solutions. Determines, effectively allocates, and coordinates resources. STRATEGIC PLANNING: As a strategic partner, recommends, creates, and implements long and short term strategic plan goals and operational plans for areas of responsibility. Ensures organizational goals align with and support the overall mission of the university. Motivates and encourages commitment to achievement of strategic plans. Effectively communicates the strategic initiatives. Accomplishes strategic goals for areas of responsibility. Leads collaboration across departments to manage a comprehensive strategic plan to include implementation, assessment and ongoing development of a campus wide model for co curricular education. - 1
- 2 Job ID #2016-1153 UNIVERSITY/COMMUNITY PARTNERSHIP: As a member of the campus community, ensures a community focused strategy to support the university s mission. Recognizes the importance of collective strength, knowledge, and information. Builds effective strategic alliances internally and externally. Initiates and develops strong working relationships with community. Demonstrates commitment to diversity. Collaborates with business partners in the achievement of university goals that support the university s mission. Actively solicits and acts upon feedback. Identifies and anticipates community needs. Develops and implements solutions. Successfully negotiates through persuasion. Gains support and commitment from others. Takes the necessary measures to solicit and influence internal and external support. FUNCTIONAL OVERSIGHT/MANAGEMENT: Ensures the effective management of activities and programs in the Dean of Students Office (DOS) including Student Conduct Administration, CARE/Behavior Intervention Team/Cougar Care Network, Student Outreach and Referral, and working with students regarding their options for filing complaints via the Student Grade Appeal, Student Grievance, or Disability Support Services complaint policies and procedures. Additionally, the Dean of Students serves as a Deputy Title I Coordinator overseeing the administration of student to student complaint investigation, interim remedies/support, and student conduct adjudication to ensure compliance to the letter and spirit of federal and state laws and guidance. In all student interactions, the Dean of Students holds fundamental responsibility for ensuring students rights and responsibilities are upheld. The Dean of Students provides general leadership to Student Life & Leadership (SLL) via the Director of SLL. SLL includes Orientation and new student programs, student organization recognition and advisement, student leadership development programs including but not limited to the Tukwut Leadership Circle, multicultural programs, and fraternity and sorority life. The Dean of Students personally, and via the Director of SLL, ensures that strategic plans for DOS and SLL programs are aligned with the myriad university strategic priorities and are assessed for learning and engagement outcomes. The Dean of Students leads division wide and campus wide implementation, assessment and ongoing refinement of the CSUSM model for integrated co curricular education grounded in best practices in student education as well as University learning outcomes,. The Dean ensures individual program assessments in areas of responsibility, as related to the cocurricular model, and contributes to university wide assessment such as Western Association of Schools and Colleges (WASC) accreditation. The Dean of Students serves as Student Affairs representative on emergency preparedness efforts for the campus. Coordinates information from the Chancellor s office, and responds to special initiatives and programs as dictated by new executive orders, regulatory requirements, and/or contractual obligations. Serves as the Student Affairs representative on university committees upon request. SUPERVISION OF OTHERS: a. Director, Student Life and Leadership (Administrator II) b. Associate Dean of Students (MPP I) c. CARE Manager (MPP I) d. Associate Director of Operations (SSP III) e. Administrative Support Coordinator, (ASC I) PURPOSE AND NATURE OF WORK RELATIONSHIPS: Daily/weekly interaction with students, and with Student Affairs leadership teams, Associated Students Inc., Risk Management, HR, University Police, Academic Senate, Legal Counsel, faculty and other campus leadership to gather/provide information and to collaborate on various issues. As needed interaction with auxiliaries and departments across campus to provide and gather information, collaborate, and resolve problems. REQUIREMENTS OF POSITION: 1. List education and experience required a. Master s s degree in related field plus eight years of progressively responsible work experience in student life programs including significant responsibility for development and assessment of programs designed to meet student learning outcomes within the boundaries of university policies and risk management best practices, which includes a minimum of four years leading and/or supervising the work of others; OR an equivalent combination of education and experience.
b. Preferences i. Doctoral or terminal degree in Higher Education Administration, Counseling, Organizational Leadership, or related field. ii. Work experience in an academic setting, ideally Public Higher Education. 2. List knowledge, skills, and abilities required for this position. Leadership / Vision: a. Ability to demonstrate an awareness and appreciation of the cultural diversity of the University community, and establish and maintain cooperative and effective relations with University employees, students, and the public. b. Demonstrated commitment to CSUSM s mission and goals as a student centered university dedicated to teaching excellence and active learning with a university first perspective and a customer focused strategy. c. Ability to establish a clear and understandable vision for the department of Student Life and Leadership, engage the university community in the implementation of the vision, and build the operational components to execute the vision d. Ability to lead and enable groups of people to face challenges and achieve results in complex conditions. e. A demonstrated commitment to inclusiveness and access in all areas of the university. Management / Conflict Resolution / Problem Resolution / Initiative / Continuous Improvement: a. Successful experience managing a complex organization. b. Experience building and managing an effective world class team dedicated to organizational goals and high performance. c. Experience with directing, supervising, motivating and inspiring others; measuring the performance of people, teams and organizations, and assessing performance and progress. d. Familiarity with collective bargaining and administering corrective action as appropriate in a collective bargaining environment. e. Ability to develop and support on going learning and professional development for staff, managers and emerging leaders. f. Ability to lead courageously by addressing difficult issues. g. Ability to initiate and support innovation with creativity, openness to change, flexibility, responsiveness, and future focus. h. Ability to apply quality management techniques of continuous improvement and employee involvement to assess and improve services, promote campus culture and build teams. i. Ability to identify current and future challenges and propose and implement effective solutions. j. Experience making effective decisions with sound analytical ability, good judgment and strong operational focus. Communication: a. Excellent oral and written communication skills. b. Ability to communicate effectively to a variety of audiences. c. Successful negotiation and persuasion skills. Strategic planning / Goal Setting: a. Experience in strategically supporting growth and/or change. b. Experience creating and implementing long and short term goals. c. Experience in determining and coordinating resource allocations. d. Ability to collaborate with multiple entities to plan and accomplish the objectives set forth in the university s strategic master plan, coordinating ongoing multiple large and complex projects from conception to completion in a centralized and highly regulated environment. e. Ability to find solutions that result in prudent decisions, to promote mutual satisfaction and positive action, and to develop imaginative approaches to achieve individual, unit and institutional strategic initiatives. f. Ability to apply forward thinking and creative thought with high ethical standards to develop strategic vision. Teamwork / Collaboration: a. The ability to work effectively and build strong alliances internally and externally with a broad range of individuals to bring the University community together around shared goals. - 3
Functional Area Expertise: a. Knowledge of student development theory within a multicultural context and demonstrated success developing programs and services to meet the needs of a diverse student body. b. Knowledge of management, leadership, and organizational development concepts and ability to apply theory to practice in order to sustain a high performing team. c. Knowledge of federal and state laws which inform areas of responsibility. 3. List machines, tools, equipment, and motor vehicles used in the performance of the duties a. Standard office and communication equipment. 4. List unique working conditions a. Occasional overnight travel. b. Occasional night and weekend work may be required. 1. Other Employment Requirements a. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. b. The person holding this position is considered a mandated reporter of incidents of sexual violence and other forms of discrimination, harassment and retaliation, and is considered a Campus Security Authority under the Clery Act. c. This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. d. This position is a designated position in the California State University s Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. e. Sexual Harassment Prevention Training. f. Conflict of Interest and Ethics Training g. Must participate in required campus trainings including, but not limited to, Information Security Awareness Training. - 4
PHYSICAL EFFORT, MENTAL EFFORT AND ENVIRONMENTAL FACTORS Check the appropriate box for each of the following items which most accurately describes the extent of the specific activity performed by this employee on a daily basis. PHYSICAL EFFORT N/A 1 2 3 4 5 6 7+ N/A 1 2 3 4 5 6 7+ 1. Sitting 12. Lifting or carrying 2. Standing A. 10 lbs or less 3. Walking B. 11 to 25 lbs 4. Bending Over C. 26 to 50 lbs 5. Crawling D. 51 to 75 lbs 6. Climbing E. 76 to 100 lbs 7. Reaching overhead F. Over 100 lbs 13. Repetitive use of 8. Crouching hands/arms 9. Kneeling 14. Repetitive use of legs 10. Balancing 15. Eye/hand coordination 11. Pushing or pulling Yes No 16. Driving cars, trucks, forklifts and other equipment 17. Being around scientific equipment and machinery 18. Walking on uneven ground MENTAL EFFORT ENVIRONMENTAL FACTORS N/A 1 2 3 4 5 6 7+ N/A 1 2 3 4 5 6 7+ 1. Directing others 1. Inside 2. Writing 2. Outside 3. Using math/calculations 3. Humid 4. Talking 4. Hazards 5. Working at various tempos 5. High places 6. Concentrating amid distractions 6. Hot 7. Remembering names 7. Cold 8. Remembering details 8. Dry 9. Making decisions 9. Wet 10. Working rapidly 10. Change of temp 11. Examining/ observing details 11. Dirty 12. Discriminating colors 12. Dusty 13. Odors 14. Noisy 15. Working w/others 16. Working around others 17. Working alone - 5
SIGNATURES The last sheet for any staff job description should contain the signature sheet. Signatures will include the incumbent s signature (if applicable) or new employee; the supervisor s signature and all pertinent administrative personnel. Employee: Signature: Date: Immediate Supervisor: AVP, Student Engagement & Equity/Title I Coordinator Signature: Date: Vice President: VP of Student Affairs Signature: Date: - 6