Speaker Topics for Windows Users Developed and Presented by Vickie Sokol Evans, MCT www.redcapeco.com vevans@redcapeco.com 682-667-4400 Cell (Central Time Zone) www.youtube.com/redcapeco www.linkedin.com/in/vsevans Recommended Audience: Business users such as Administrative/Executive Assistants, Business Owners, Managers and other Information Workers Delivery options: Live auditorium-style presentation, webinar, hands-on workshops, hands-on training, Train the Trainer Length: 60 minutes to full day events Microsoft Office 2010 (including Word, Excel, PowerPoint & Outlook) Show me the Money! Timesaving (and jaw-dropping) productivity tips using Office 2010 Are you overwhelmed by the work on your plate that can t be delegated to anyone else? Do you feel like it takes too long to get things done in Excel, Word or PowerPoint, but you don t have the time to learn the shortcuts and new features? Or have you ever thought to yourself, There s got to be an easier way? More often than not, you are right! There is an easier and FASTER way. In this engaging Jerry Maguire-inspired session, discover quick and easy tips and tricks in Word, Excel, and PowerPoint to learn How to instantly format long documents in Word that just might make you cry Secrets to adding and manipulating data in Excel Simple ways to manage and organize content in PowerPoint to keep you from going insane, and more. Show me the Money! Timesaving (and jaw-dropping) productivity tips using Office 2010 PART 2 A continuation of the Part I: Are you overwhelmed by the work on your plate that can t be delegated to anyone else? Do you feel like it takes too long to get things done in Excel, Word or PowerPoint, but you don t have the time to learn the shortcuts and new features? Or have you ever thought to yourself, There s got to be an easier way? More often than not, you are right! There is an easier and FASTER way. In this engaging Jerry Maguire-inspired session, discover quick and easy tips and tricks in Word, Excel, PowerPoint, and Outlook to learn Secrets and best practices in Word to help solve common problems Amazing Excel tips & tricks to help you manage your data better, faster and more accurately Simple PowerPoint tricks to make you look like a graphic designer Best practices in Outlook to communicate more effectively 2013 The Red Cape Company, LLC. All rights reserved. 1
Save even MORE time: Tips & Tricks when working with Free Templates from Microsoft It s easier than ever to stay on task, on time, and in touch, thanks to the availability of free templates from Microsoft. Building a procedures manual? Coordinating an event? Tracking expense reimbursements? Whatever you do, don t start from scratch! You can get help with everything from purchasing, training, and organizing, to managing contacts, time, and projects. But if your favorite template is too complex, it may take more time customizing it than recreating it. Attend this session to learn the three tools you ll need to make the template your own and use to create new templates. Increase productivity, get more done in less time, and make you (and your boss) look good by using these professional templates and customizing them specifically for your project. Gain access to hundreds of professional templates and forms (for free) Discover the top features you ll need to effortlessly customize the template Learn how to save (and find) your template internally to use again and again Simplify your life using Office Themes Level 301 Timesaving Secrets to Transforming Your Documents, Spreadsheets and Presentations Into Professional-Looking Masterpieces Whether you're a graphic designer or you are like me seriously lack any design skill the last thing you want to do is spend unnecessary time getting your documents to look GREAT! Introduced in Microsoft Office 2007, Office Themes are available across all Microsoft Office applications and allow you to create professional looking and branded documents with ease. In this session, understand what makes up a Theme and best practices for automating your work so that you can work less. Leverage existing themes across all applications Customize an existing theme Create a new theme to match your company s brand Save your custom themes and share them with others Discover the #1 mistake people make when changing fonts in their document that cost them valuable time 5 steps to achieving your Microsoft Office certification Calling all power users! Are you ready to take your Microsoft Office skills to the next level and get certified? Or are you being considered for a new role and want to stand out among your peers? Do you want to prove that you have the skills to use the intermediate to advanced features Microsoft Office? The Microsoft Office Specialist (MOS) certification helps you shine in your career. With the MOS credential, you will experience an increased ability to use the full features and functionality of Microsoft Office, yielding elevated productivity and performance in your work. Learn The value of certification What certification programs exist for Microsoft Office The five steps for pursuing your certification Suggested resources on how to accomplish your goals 2013 The Red Cape Company, LLC. All rights reserved. 2
Research Tips & Tricks using Office 2010 Coming soon! This session uncovers the secrets to effectively collecting and organizing information from a variety of sources using OneNote and Word. You will learn tips & tricks for collecting data in a digital notebook, compiling information in Word, creating citations and generating a bibliography. Word 2010 Styles 101: Format documents in minutes, not hours, using Styles, Style Sets & Themes Discover the true power of Word styles to make your life easier and more productive when editing, formatting and managing your proposals, business plans, contracts, legal documents, employee handbooks, and more! Save hours of time and enhance the professional look of your documents through the use of Microsoft Office Styles, Themes and Style Sets. You'll learn how to apply and modify them, the benefits of using styles, and how you can create or customize your materials. Not only will your materials stand out, but you'll be formatting even the most complex materials in minutes! Increase your productivity and save yourself a lot of time by taking advantage of these powerful features. Learn how to Instantly format long documents Give your documents a professional look, with minimal effort Easily navigate and move content Styles 201: Beyond Paragraph Styles Character Styles & Multi-Level Numbering Now that you are a pro at applying and using paragraph styles in your document, save even more time by using styles for text formatting and styles for multi-level paragraph numbering. In this session, we ll unravel the secrets to hassle-free multi-level numbering when using our Heading styles in order to automate our documents even more! Review paragraph styles and best practices Understand the difference between character and paragraph styles Add automatic multi-level numbering to your paragraph styles Mail Merge Beyond Letters & Labels Mail merge is a powerful feature that will save you time and effort and is something every Word user should understand. In this session, learn how to effectively and effortlessly use Word s Mail Merge feature to create labels, name tags and personalized email messages. We will review the fundamentals of a mail merge and then demonstrate how to go beyond the standard letter and label mail merge. 2013 The Red Cape Company, LLC. All rights reserved. 3
Excel 2010 Organize and manage your lists effortlessly using Excel tables Frustrated with the amount of time you spend fixing and formatting your lists in Excel? Discover the true power of Excel 2010 to make your life so much easier when managing lists of data. If you are working with marketing lists, membership lists, inventory, or a list of employees and customers, you want to ensure that the information is accurate and easy to consume. Learn how to quickly make sense of your information and get it in the right format you need to get the job done. You'll work smarter and faster than ever before! In this session, you will learn how to: Use Excel tables to manage your lists Easily find and remove duplicates Find the right information using one-click filtering and conditional formatting techniques Discover how to prevent Excel from dropping leading zeros in your zip codes or other numbers Truly manage data more effectively than you thought possible Introduction to Pivot Tables PivotTables are a powerful feature to help you manage and view information in meaningful ways. In this session, we will explore how a Pivot Table can be a great solution for reporting various types of lists. Whether the words Pivot Table terrify you or turn your pupils into little hearts, you ll leave this session with more confidence and understanding of how a Pivot Table can help you deliver results. The session begins with an overview of Excel s new Format as a Table feature to effectively prepare your data for Pivot Table analysis. Pivot Table Best Practices Level 203 As a follow up to Introduction to Pivot Tables, learn best practices when creating and managing various Pivot Tables and fall even more in love with this powerful tool. This session will identify common traps and problems when working with Pivot Tables and ways to minimize errors when creating Pivot Reports. Understand how to ensure your data is in the best possible format for reporting; discover timesaving tips & tricks when creating professional reports; and learn practical solutions for dayto-day problems. Back to Basics Level 101 Excel is simple to use. Just open it up and start typing. But if you really want to understand the nuances of the program and why it behaves the way it does, take a step back and review the best practices when setting up spreadsheets and managing your data: Navigate effectively in the Excel Environment Format spreadsheets effortlessly Set page layout and workbook options 2013 The Red Cape Company, LLC. All rights reserved. 4
Tips & Tricks Whether you are an Excel guru or you just get by, learn simple and practical tips & Tricks that will help you produce professional-looking spreadsheets with minimal effort Use timesaving shortcuts to improve efficiency and accuracy Manage data with minimal effort and confidence using Tables Discover ways to fix problems with your data and reduce errors Formulas & Functions Part 1 Create simple and valuable calculations in Excel to get the right information and to prevent mistakes. In this session, we will first review the two types of calculations and walk through Excel s Order of Operations. Then we ll use how-did-i-ever-livewithout-you functions to easily analyze and fix common problems, such as: Logical Functions (If) Change case functions (Proper, Lower, Upper) Combine two fields together (Concatenate) Clean up and extract data (Trim, Left, Right) PowerPoint 2010 PowerPoint Slide Masters: Time saving secrets to managing your presentations in PowerPoint Merging slides and maintaining consistency throughout your PowerPoint presentations is a task that often results in frustration and missed deadlines. Learn the step-by-step process and secret tips of how to effortlessly format your presentations using Slide Masters. After years of training and supporting hundreds of PowerPoint users, Vickie found that 90% of the time knowledge of Slide Masters would have reduced errors and helped deliver excellent PowerPoint presentations in no time. With knowledge of Slide Masters, the days of spending hours rearranging and formatting content in PowerPoint are sure to be over, as well as the tears. Outlook 2010 Outlook Tips & Tricks: Communicate & Manage Your Time Effectively using Outlook 2010 Outlook 2010 can help manage all aspects of your day so that you have more control over your time and communications. Discover ways to reduce your email volume, save time, prioritize, be in the know, reduce human error, locate information quickly, and stay connected while out of the office (if you want). In this session, you ll learn how to Triage your inbox Organize & search for critical information Connect with your colleagues 2013 The Red Cape Company, LLC. All rights reserved. 5
Be respectful of others time & email volume Manage your schedule Improve your attention to detail Automate your work using Outlook Rules, Alerts, Quick Steps & Quick Parts Improve your response times and reduce human error. Discover ways to make Outlook work for you by automate your incoming and outgoing email as much as possible. Learn how to Automate repetitive steps & manual processes Set up boiler plate responses Route and process email OneNote 2010 The Fundamentals of OneNote Keep tabs on your life! Share information. Get organized! How do you take notes? Gather information from the Internet? Store frequent flyer numbers? Take meeting minutes? Jot down ideas? Do you use notepads and sprial notebooks or Post-its? How quickly can you put your hands on the information you wrote down today or this week or last month? Learn how OneNote, the digital notebook that comes with Microsoft Office, can organize your life, processes and information to help you track & find things quickly. You can use OneNote to store information so you can find what you need, when you need it. In this session, learn how to: Create a digital notebook Take Notes Organize yourself Search & find things easily Share with others Using OneNote for Meetings Are you looking for an easy way to capture meeting minutes that can be immediately shared out to the team? Use Microsoft OneNote to capture ideas about the meeting before it happens and then track what happened during the meeting and afterwards, too. You can even link OneNote to the meeting request and vice versa so you never have to spend time looking for your notes again. It s right at your fingertips. In this session, learn how to: Take Notes Take Action Refer Back 2013 The Red Cape Company, LLC. All rights reserved. 6
Using OneNote & SkyDrive for External Collaboration Save valuable time and effort and improve team communication when working with people outside your organization such as vendors, customers and partners by using a shared OneNote notebook to capture ideas, track information and keep a record of your projects together. Simply store the digital notebook file in a protected SkyDrive folder and then share the notebook with everyone on the team. When one person edits the notebook, you ll be able to see their changes right away, alleviating the need to email back and forth. In this session, learn how to: Set up the cloud-based notebook Use the notebook online and offline Collaborate easily with external contacts Using OneNote & SharePoint for Internal Collaboration Save valuable time and effort and improve team communication when working with people inside your organization by using a shared OneNote notebook to capture ideas, track information and keep a record of your projects. Simply store the digital notebook in a SharePoint library and then share the notebook with everyone on the team. When one person edits the notebook, you ll be able to see their changes right away, alleviating the need to email back and forth. In this session, learn how to: Set up a OneNote notebook in SharePoint Use the notebook online and offline Collaborate easily with internal contacts 2013 The Red Cape Company, LLC. All rights reserved. 7