MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION Program Quality Assurance Services COORDINATED PROGRAM REVIEW Charter School or District: Hancock CPR Onsite Year: 2011-2012 Program Area: Special Education All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 05/26/2012. Mandatory One-Year Compliance Date: 05/26/2013 Summary of Required Corrective Action Plans in this Report Criterion Criterion Title CPR Rating SE 20 Least restrictive program selected Partially SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE Partially SE 32 Parent advisory council for special education Partially SE 56 Special education programs and services are evaluated Partially CR 11A Designation of coordinator(s); grievance procedures Partially CR 12A CR 14 Annual and continuous notification concerning nondiscrimination and coordinators Counseling and counseling materials free from bias and stereotypes Partially Partially
Criterion Criterion Title CPR Rating CR 17A Use of physical restraint on any student enrolled in a publicly-funded education program Partially CR 24 Curriculum review Partially CR 25 Institutional self-evaluation Partially
SE 20 Least restrictive program selected Partially A review of student records indicated that the Team does not consistently state why removing a student from the general education classroom at any time is considered critical to the student s program and the basis for its conclusion that education of the student in a less restrictive environment, with the use of supplementary aids and services, could not be achieved satisfactorily. The Special Education Director will check each IEP to make sure that the student's IEP indicates why removing the student from the general education classroom at any time is critical to the student's program. Director of Special Education / Jenevra Strock 10/31/2012 The IEP will reflect the detail describing the reasons why the student is not in the regular education classroom 100%. The Special Education Director will verify IEP 6 has been completed with detail information as to why the student is not 100% in the regular education classroom. SE 20 Least restrictive program selected APPROVAL SECTION Circulate a memo to all IEP Team chairpersons explaining that an IEP must state why removing a student from the general education classroom at any time is considered critical to the student s program and the basis for its conclusion that the education of the student in a less restrictive environment, with the use of supplementary aids and services, could not be achieved satisfactorily. Submit a copy of the document initialed by IEP Team chairpersons by October 12, 2012. Submit the results of an internal review of all IEPs developed since implementing the district-wide correction action to verify that IEPs explain why a student is being removed from the general education classroom. Include the number of IEPs reviewed, the number in compliance, the root cause of any non-compliance and the corrective actions the district will take to remedy any identified noncompliance. This progress report is due by February 15, 2013. *Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s) and signature(s). 3
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SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE Partially A review of student records indicate that the district did not always send the Notice of Proposed School District Action (N-1) with the IEP to parents with a description of the action proposed, an explanation of why the agency is making the proposal, a description of other options that the district considered and reasons why those options were rejected, a description of evaluation procedures, tests, records, or reports the district used as a basis for the proposed action, and a description of any other factors that were relevant to the district's proposal. The Special Education Director will be responsible for filling out the N-1 page after each IEP meeting. Director of Special Education / Jenevra Strock 10/31/2012 The IEP will reflect the completion of the N-1 for every IEP. The Special Education Director will be responsible for filling out the N-1 page after each IEP meeting. SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE APPROVAL SECTION Status Date: 06/29/2012 Circulate a memo to all appropriate staff explaining that the district must always send to parents the Notice of Proposed School District Action (N-1) with a description of the action proposed, an explanation of why the agency is making the proposal, a description of other options that the district considered and reasons why those options were rejected, a description of evaluation procedures, tests, records, or reports the district used as a basis for the proposed action, and a description of any other factors that were relevant to the district's IEP proposal. Submit a copy of the document initialed by staff by October 12, 2012. Submit the results of an internal review of all IEPs developed since correction action to verify that the district sent the Notice of Proposed School District Action (N-1) that includes all content requirements with the IEP to parents. Include the number of IEPs reviewed, the number in compliance, the root cause of any non-compliance and the corrective actions the district will take to remedy any noncompliance. This progress report is due by February 15, 2013. *Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and 5
grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s) and signature(s). 6
SE 32 Parent advisory council for special education Partially A review of documentation and interviews indicated that for the past two years, the district has scheduled PAC meetings and invited parents but was not successful in establishing a parent advisory council on special education. The district also conducted an annual workshop on the rights of students and their parents and guardians under the state and federal special education laws. The Special Education Director will send out a survey to each Special Education parent. That survey will ask questions concerning the time/dates of PAC meetings, whether the parent is willing to be on the Council, and ask for imput about various aspects of the special education programs we offer. Then we will go over the data. Using that data, we will invite parents to attend a PAC meeting where we can set up a Council with officers and set a schedule to address overseeing program reviews. Director of Special Education / Jenevra Strock 04/30/2013 The surveys received back will be compiled and reviewed to direct our PAC meetings. The Director of Special Education will review the surveys and revolve the PAC meetings around the findings. SE 32 Parent advisory council for special education APPROVAL SECTION Submit a copy of the survey the district will send to parents regarding the establishment of a Parent Advisory Council (PAC). Please submit this progress report by October 12, 2012. Submit the results of the survey and a description of the district's efforts to establish a PAC. Include copies of: 1. the PAC officer list; 2. the PAC Bylaws ; 3. School committee agendas and minutes pertaining to consultation with the PAC, Agendas of PAC training sessions or meetings conducted by the district, documentation of other district efforts to support the PAC. This progress report is due February 15, 2013. 7
SE 56 Special education programs and services are evaluated Partially A review of documentation and staff interviews indicated that the district does not regularly evaluate its special education programs and services. With the support of the PAC, the Special Educaiton staff will meet twice a year to review two programs or services. The team will meet by November 30 and February 26th each year. Director of Special Education / Jenevra Strock 04/30/2013 Each PAC meeting will be documented by invitaion, meeting notes, and member sign in sheets. The Director of Special Education will produce and send out the PAC meeting invitations, write the meeting notes and provide the sign in sheets for each meeting. SE 56 Special education programs and services are evaluated APPROVAL SECTION Please submit a copy of the PAC meeting invitations and agenda, sign-in sheet (including the name and role of personnel involved) demonstrating the evaluation of special education programs and the participation of the PAC in this process. This progress report is due by October 12, 2012. Please submit a copy of the evaluation report that includes the evaluation methods, findings and recommendations. This progress report is due by February 15, 2013. 8
CR 11A Designation of coordinator(s); grievance procedures Partially A review of documents and interviews indicated that the district has not adopted and published procedures providing for prompt and equitable resolution of complaints alleging discrimination based on sex or disability for students and for employees. Coordinators for Title IX, Section 504, and Title II have been identified. The district is in the planning stages of adopting and publishing a grievance procedure for students and staff to resolve complaints of discrimination based on gender or disability. An adopted plan is expected to be implemented by fall 2012. Principal / Jeanne Filiault 04/30/2013 The Principal will post the grievance procedures on the school website. The Principal will verify that the grievance procedures are on the website and inform staff and students at the beginning of the school year of its location. CR 11A Designation of coordinator(s); grievance procedures APPROVAL SECTION Please submit a copy of the new grievance procedures for staff and students to resolve complaints of discrimination based on gender or disability and the names of the coordinators for Title IX, Section 504 and Title II. This progress report is due by October 12, 2012. 9
CR 12A Annual and continuous notification concerning nondiscrimination and coordinators Partially A review of documentation and interviews indicated that district notices, written materials and other media do not specifically state that the district does not discriminate on the basis of race, color, national origin, sex, disability, religion, or sexual orientation. 1. The Hanocck Elementary School does not offer vocational educational programming. At the point that this may become a consideration, a plan will be formulated to address the issue. 2. Notifications for students and staff regarding non-discrimination needs review for assurance that the standard is met. A review of all documentation will take place in the fall 2012 to ensure we are meeting the legal standard. 3. All materials (documents, email signatures and web site information) will be reviewed to ensure a non -discrimination statement is clear. This correction will be made in fall 2012. Principal / Jeanne Filiault 04/30/2013 All items (documents, email signatures and web site information) will have a non-discrimination statements. The Principal will monitor materials bi-annually. CR 12A Annual and continuous notification concerning nondiscrimination and coordinators APPROVAL SECTION Submit a sample notice that specifically states that the district does not discriminate on the basis of race, color, national origin, sex, disability, religion, or sexual orientation and a list of materials and publications that acontain the notice by October 12, 2012. 10
CR 14 Counseling and counseling materials free from bias and stereotypes Partially A review of documentation indicated that the district does not have procedures to ensure that counseling and counseling materials are free from bias and stereotypes on the basis of race, color, sex, religion, national origin, sexual orientation, disability, and homelessness. A complete review of programming and services offered to students will be addressed in the fall 2012. Counseling servies, limited English opportunities, and testing will be reviewed for bias and opportunity for all individuals. Principal / Jeanne Filiault All handouts and policies will be free from bias and stereotypes. The principal will monitor materials bi-annually. CR 14 Counseling and counseling materials free from bias and stereotypes APPROVAL SECTION 10/31/2012 Please submit a description of the district's procedures for ensuring academic counseling and counseling materials are free from bias and stereotyping on the basis of race, color, sex, religion, national origin, sexual orientation, disability, and homelessness. This progress report is due by October 12, 2012. Please submit a copy of the results of the district's review of counseling and counseling materials and any changes made, if necessary. This progress report is due by February 15, 2013. 11
CR 17A Use of physical restraint on any student enrolled in a publiclyfunded education program Partially A review of documentation and interviews indicated that the district has not developed written restraint procedures, or consistently provided training to all staff on the use of restraint within the first month of each school year and, for employees hired after the school year begins, within a month of their employment. Restraint training will happen within a month of starting school. All employees will be provided training. Documentation will be kept. All new employees will be provided training within a month of hire. A policy for school restraints will be developed by the school staff and presented to the school committee for review by December 2012. Included in the policy will be written procedures, safeguards and reporting to ensure the standard is met. Principal / Jeanne Filiault 02/28/2013 A roster of employees participating in restraint training will be kept. The policy will be available for review by each employee. The Principal will verify with the restraint facilitator made available to employees the dates of training. The Principal will review the roster and verify all employees have participated. CR 17A Use of physical restraint on any student enrolled in a publicly-funded education program APPROVAL SECTION Status Date: 07/03/2012 Provide a copy of the district's newly developed written restraint procedures and evidence of staff training on the use of restraint for all staff (agenda, sign-in sheets with the name and role of staff, materials). This progress report is due by October 12, 2012. Provide evidence of restraint training that was provided to new employees, if any, within a month of hire. This progress report is due by February 13, 2013. 12
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CR 24 Curriculum review Partially Interviews and a review of documents indicated that the district does not have procedures for individual teachers to review educational materials for simplistic and demeaning generalizations, lacking intellectual merit, on the basis of race, color, sex, religion, national origin and sexual orientation. A curriculum review has begun in the spring 2012. A committee of 3 teachers have been identified to review the curriculum and all materials within the school. A complete review is expected by spring 2013. The principal will facilitate the process. Library materials will be reviewed by the committee. Principal / Jeanne Filiault 04/30/2013 The committee will keep a list of dates and times of meetings and of materials reviewed. The Principal will review the committee's notes. CR 24 Curriculum review APPROVAL SECTION Submit a copy of procedures for individual teachers to review educational materials for simplistic and demeaning generalizations, lacking intellectual merit, on the basis of race, color, sex, religion, national origin and sexual orientation. This progress report is due by October 12, 2012. Submit a copy of the review and any activities, discussions and/or supplementary materials that the district has used or developed to provide balance and context for any stereotypes identified in the educational materials. This progress report is due by February 15, 2013. 14
CR 25 Institutional self-evaluation Partially Interviews and a review of documents indicated that the district has not reviewed all aspects of its K-6 program annually to ensure that all students, regardless of race, color, sex, religion, national origin, limited English proficiency, sexual orientation, disability, or housing status, have equal access to all programs, including athletics and other extracurricular activities as a part of that process. A PreK-6 evaluation of programming will be incorportated into the curriculum work annually. Access will be available to all programs no matter the circumstance or disability of any individual. Principal / Jeanne Filiault 04/30/2013 The curriculum committee's notes will address the discussion around PreK-6 availability to all programs. The Principal will review the committee's notes. CR 25 Institutional self-evaluation APPROVAL SECTION Submit a copy of the procedures the district will use to evaluate all aspects of its K-12 program to ensure that all students, regardless of race, color, sex, religion, national origin, limited English proficiency, sexual orientation, disability, or housing status, have equal access to all programs, including athletics and other extracurricular activities. This progress report is due by October 12, 2012. Please submit a copy of the evaluation and any changes that the district plans to make as a result of the findings. This progress report is due by February 15, 2013. 15