KAA Resource Manual / Faculty Credentials Herb Amato DA, ATC
SACSCOC: Resource Manual Standard Rationale and Notes Relevant Questions for Consideration Required Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements See Handout: Standards Updates coming: Jan 2018
Example: 3.3.1.1 Educational Programs Standard The institution identifies expected outcomes, assesses the extent to which it achieves these outcomes, and provides evidence of improvement based on analysis of the results in each of the following areas: Institutional Effectiveness Rationale and Notes In this standard, the Commission expects the review of the effectiveness of educational programs and of student learning Educational Programs, to include student learning outcomes
Example: 3.3.1.1 Educational Programs Relevant Questions for Consideration How are expected outcomes clearly defined in measurable terms for each educational program? What is the evidence of assessment activities for each program? How does the institution's use of assessment results improve educational programs? If the institution used sampling, why were the sampling and findings an appropriate representation? Required of expected outcomes for educational programs and for student learning outcomes of the evaluation of those outcomes Evidence that the student support services and programs effectively meet the needs of students of all types of the use of the findings from assessment to improve the institution Narrative / Evidence
Example: 3.3.1.1 Educational Programs Reference to Commission Documents Distance and Correspondence Education Cross References to other related Standards/Requirements Core Requirement 2.5 Comprehensive Standard 3.5.1 Federal Requirement 4.1 JMU
Top 10 MOST Frequently Cited Principles in Reaffirmation Reviews: 2015 Reaffirmation Class Institutions (N=81) Review Stage I: OFF-Site Committee Review Stage II: ON-Site Committee Review Stage III: C&R Board of Trustees 1 1 1 3.3.1.1 (IE Educational Programs 16% 2 3.3.1.1 (IE Educational Programs) 60% 2 3.3.1.1 (IE Educational Programs) 31% 2 3 3 3 4 4 4 SACSCOC Policy Statement Out of Compliance 5 5 5 6 6 6 Sanctions: Warning (Monitoring Period: 6-12 months/2 years) Sanctions: Probation (Monitoring Period: 6-12 Months/2 years) Denial of Reaffirmation of Accreditation Removal from Membership 7 7 7 8 8 8 9 9 9 10 10 10 Placed on Monitoring
QUESTIONS KOSOVO JMU SUMMIT (Oct. 2016)
KAA Resource Manual (?) Kosovo Accreditation Agency
KAA Resource Manual (?) QUESTIONS Why do the Standards of Accreditation look different than the Guidelines on Drafting the Self Evaluation Report (Institutions and/or Study Programs)? Why do the Standards of Accreditation look different than the Guidelines for Experts (Institutions and/or Study Programs)? QUESTIONS Should the following documents look the same? 1. Standards of Accreditation 2. Guidelines on Drafting the Self Evaluation Report (Institutions and Study Program) 3. Guidelines on Drafting the Self Evaluation Report (Study Program) 4. Guidelines for Experts (Institutional Accreditation) 5. Guidelines for Experts (Study Programs)
KAA Resource Manual (?) Example: Staff Standards of Accreditation 4. Teaching Staff- The qualification of teaching staff in HEI must meet international scientific, artistic and professional standards. Legally binding contracts with these staff must be submitted with the application. These contracts should demonstrate the staff s suitability for the institution s planned studies 8. Basic Criteria: Teaching Staff- The institution should have at its disposal sufficient permanent academic, scientific and artistic staff, on full-time employment contracts which are valid for at leas three years. This permanent teaching staff should be qualified or distinguished arts and must cover at 50% of the entire teaching load of a course of student and be qualified (via Ph.D. or artistic achievements). To provide the connection between research and teaching this teaching staff should have at least three person for each student program, and at least one of the should the status of professor. This person should hold a higher scientific or artistic qualification Guidelines on Drafting the Self Evaluation Report (Institutions and Study Program) 6. Staff (6.1 6.10) Guidelines on Drafting the Self Evaluation Report (Study Program) 4. Staff (4.1 4.10)
KAA Resource Manual Example: Staff Guidelines for Experts (Institution) 6. Does the institution have an adequate proportion of permanent staff and appropriate proportions for permanent and external staff? Do the academic staff demonstrate proven ability at a high academic and didactic level and are their qualifications appropriate to the positons they hold within the institution according to the basic criteria? Is there an equal proportion of women amongst the academic / artistic staff? Does the institution have transparent, competitive and quality-driven regulations for the selection and employment of staff? Guidelines for Experts (Academic Programs) 2. Does the institution have an adequate proportion of permanent staff and appropriate proportions for permanent and external staff? Do the academic staff demonstrate proven ability at a high academic and didactic level and are their qualifications appropriate to the positons they hold within the institution according to the basic criteria? 6 2
Questions: KAA Website Discussion Groups Question 1: Why do the Standards of Accreditation look different than the Guidelines on Drafting the Self Evaluation Report (Institutions and/or Study Programs)? Question 2: Why do the Standards of Accreditation look different than the Guidelines for Experts (Institutions and/or Study Programs)? Questions 3: Should the following documents look the same? 1. Standards of Accreditation 2. Guidelines on Drafting the Self Evaluation Report (Institutions and Study Program) 3. Guidelines on Drafting the Self Evaluation Report (Study Program) 4. Guidelines for Experts (Institutional Accreditation) 5. Guidelines for Experts (Study Programs) Report Out See Handout: Table 1,2, 3 See Handout: Questions 1,2, 3 KOSOVO JMU SUMMIT (Oct 2016)
KAA Resource Manual (?) Workshop
KAA Resource Manual Template STANDARD Rationale and Notes Relevant Questions for Consideration Required Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements See Handout: Standard
Guidelines on Drafting the Self Evaluation Report (Institutions and Study Programs) Table of Contents 1. Table of contents 2. Brief description of the 3. Mission Statement 4. Organization, Management 5. Study Programs 6. Staff 7. Students 8. Quality Management 9. Space and Equipment 10. Brief description of the institution s history 2.1. Establishment (year, no. of decisions, etc.) 2.2. Description of locations of all campuses (addresses, contacts, etc.) 2.3. Other programmes that are delivered at the centre and in all other campuses (exact naming of programmes and grades to be awarded) 2.4. To date evaluations (to be presented all to date evaluations at the institutional level and at study programmes level, in all campuses and the duration of accreditation periods).
SER / KAA Resource Manual Template STANDARD Rationale and Notes Relevant Questions for Consideration Required Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements 3.Mission Statement 3.1. Aims and perspectives in teaching and (Mission statement of the institution) 3.2. The strategy om implementing the mission (it should be found as a document of the institution) 3.3. Relation of the institution s / unit s mission with the overall mission of the institution 3.4. The adopted strategy by the management of the institution should be analyzed in terms of the following questions: 3.4.1. How does the institution / unit monitor the changes developed in other institution / units in the country and abroad
SER / KAA Resource Manual Template STANDARD Rationale and Notes Relevant Questions for Consideration Required Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements 12. Plan for the implementation of Expert Team Recommendations from the last accreditation procedure 12.1. To be presented the current status of the institution in terms of implementing recommendations, and the plan for the implementation of ET recommendations from the last accreditation procedure (s) at the institutional level (to be provided responses for each recommendation given by the ET separately, including activities for the fulfilment of recommendations, responsible persons, the cost and the time limit) 12.2 See Handout
KAA: Faculty Credentials Herb Amato, DA, ATC
Standards of Accreditation (KAA) 8. TEACHING STAFF The institution should have at its disposal sufficient permanent academic, scientific and artistic staff, on full-time employment contracts which are valid for at least three years. This permanent teaching staff should be qualified or distinguished in arts and must cover at least 50% of the entire teaching load of a course of study and be qualified (via Ph.D. or artistic achievements) to provide the connections between research and teaching this permanent teaching staff should have at least three persons for each study program, and at least one of them should have the status of professor. This person should hold a higher scientific or artistic qualification.
KAA Faculty Credentials Handbook See Handout: Spiral Binder Guidelines (Institutions/Study Programs) Staff 6.1. 6.10. (KAA) Guidelines (Program Evaluations) Staff 4.1 4.10. (KAA) Guidelines for Experts (Institutions) Guidelines for Experts (Programs) Faculty Qualifications and Credentials Manual (JMU) 3.7.1. Faculty Competence (SACSCOC) Faculty Credentials Guidelines (SACSCOC) Faculty Roster Form (SACSCOC) Take a few minutes to read through the Handout(s) KOSOVO JMU SUMMIT (Oct 2016)
KAA Faculty Credentials Handbook QUESTIONS What major differences do you see between the KAA, SACSCOC, and JMU documents? SER: Institutions SER: Study Programs Guidelines for Experts (Institution) Guidelines for Experts (Programs) Are there ways the KAA documents could be updated to be more user-friendly? SER: Institutions SER: Study Programs Guidelines for Experts (Institution) Guidelines for Experts (Programs) Are there items in the KAA documents that are missing? Are there items in the KAA documents that are redundant? Are there items in the KAA documents that are NOT needed?
SACSCOC -Faculty Credentials Comprehensive Standard 3.7.1 The institution employs competent faculty members qualified to accomplish the mission and goals of the institution. When determining acceptable qualifications of its faculty, an institution gives primary consideration to the highest earned degree in the discipline. The institution also considers competence, effectiveness, and capacity, including, as appropriate, undergraduate and graduate degrees, related work experiences in the field, professional licensure and certifications, honors and awards, continuous documented excellence in teaching, or other demonstrated competencies and achievements that contribute to effective teaching and student learning outcomes. For all cases, the institution is responsible for justifying and documenting the qualifications of its faculty. (SEE HANDOUT: SACSCOC Faculty Credentials)
KAA: Standards of Accreditation 4. Teaching Staff The qualifications of teaching staff in Higher Education Institutions must meet international scientific, artistic and professional standards. Legally binding contracts with these staff must be submitted with the application. These contracts should demonstrate the staff s suitability for the institution s planned studies. 3 PhD (?) 8. Teaching Staff The institution should have at its disposal sufficient permanent academic, scientific and artistic staff, on full-time employment contracts which are valid for at least three years. This permanent teaching staff should be qualified or distinguished in arts and must cover at least 50% of the entire teaching load of a course of study and be qualified (via Ph.D. or artistic achievements). To provide the connection between research and teaching this permanent teaching staff should have at least three persons for each study program, and at least one of them should have the status of professor. This person should hold a higher scientific or artistic qualification. Should vs. Must
KAA Guidelines on drafting the Self Evaluation Report (Institutions & Study Programs) 6. STAFF 6. 1 6. 2 6. 3 6. 4 6. 5 6. 6 6. 7 6. 8 6. 9 6.10 Full Time: academic / artistic staff Part Time: academic / artistic staff Visiting Professors: academic / artistic staff Full Time: academic / artistic staff (according to study programs) Part Time: academic / artistic staff (according to study programs) Full Time: academic / artistic staff CV of the academic personnel Development plan for the academic staff Ratio of full Time / part Time Staff dossier 3 PhD (?)
KAA Guidelines 4. Staff SER: Program Evaluation 4. 1 Full Time: academic / artistic staff 4. 2 Part Time: academic / artistic staff 4. 3 Visiting Professors: academic / artistic staff 4. 4 Full Time: academic / artistic staff 4. 5 Part Time: academic / artistic staff 4. 6 Full Time: academic / artistic staff 4. 7 CV of the academic personnel 4. 8 Development plan for the academic staff 4. 9 Ratio of full Time / part Time 4.10 Staff dossier Experts (Instruction) See Handout: Spiral Binder Experts (Program) See Handout: Spiral Binder 3 PhD (?)
Faculty Qualifications and Credentials Manual James Madison University - 2016 See Handout: Spiral Binder
Faculty Qualifications and Credentials Manual: JMU The purpose of the FQCM is to provide information about the credentialing and verification process for faculty members at JMU. Both full-time and adjunct/part-time instructors of record must possess the appropriate credentials in the respective teaching discipline and meet or exceed the minimum requirements of JMU and SACSCOC. JMU Policies related to Faculty Credentialing Faculty Selection and Hiring Part-time / Adjunct Instructional Faculty Graduate Assistantships Graduate Faculty
Faculty Qualifications and Credentials Manual: JMU Responsibilities for Faculty Credentialing Search Committees Faculty Members Academic Unit Heads Graduate Director Supervising Teaching Assistants Dean Responsibilities Faculty Credentialing Coordinator SACSCOC Advisory Council Faculty Qualifications & Credentials Subcommittee of the SACSCOC Advisory Council The Responsibility to verify that faculty are qualified to teach belongs to JMU, not SACSCOC JMU MUST report every 10 years on every faculty member teaching every section of coursework 2013: over 9000 lines of data
Faculty Qualifications and Credentials Manual: JMU Exact Match: Possessed terminal degree in discipline where course was offered (e.g., PhD) Related Degree: Possessed terminal degree in discipline closely related to discipline where course was offered Appropriate Degree to offer/administer course: Used to designate courses where content could not be specifically determined (e.g., Independent Studies) Publication in Area: Had professional publications in discipline or discipline closely related to course Research Presentation in Area: Had professional conference presentations in discipline or discipline closely related to course Professional Experience: Possessed professional experience outside of academia related to course (e.g., Former CEO of internet security firm teaching course on internet security) Professional Development: Took additional courses/training in discipline (or discipline closely related to) course offered
Faculty Qualifications and Credentials EXAMPLE: JMU-Spring, 2017 Faculty Course Section Degree (s) Justification Herb Amato KIN 570: Admin in Sport & Recreation Leadership KEYS 0001 D.A. Physical Education M.S. Education Official Transcripts must be on file in HR showing highest degree Justification supporting documentation must be on file in the Academic Unit, Faculty Credentialing Office, and/or readily available upon request Justification must match individual course section, not subject or departmental levels Syllabus for each course must be on file in the Academic Unit Faculty member s current vitae should be on file in the Academic Unit Associate Vice Provost Certified Athletic Trainer (ATC/L) Taught KIN 570 two previous times with excellent teaching evaluations IMPACT 3 Leadership Development (JMU year long program) Served on TWO Dissertations for the Strategic Leadership PhD program Amato, H.K., & Warner, M.J. (1996). Athletic Trainers: Leaders in Sports, Athletic Therapy Today. 1(1), 30-32.
Faculty Qualifications and Credentials Kosovo Accreditation Agency (KAA)
Staff (6.1. / 6.2.) (4.1. / 4.2.) EXAMPLE: KOSOVO (6.1. / 6.2.) Faculty FT/PT Qualification Academic Title Duration of Contract (Valid) Teaching load Exams Consulting Research Admin. Activity 6.1. To be presented in tabular form data about full time (FT) academic/artistic staff, such as: name, qualification, academic title, duration of official (valid) contracts, work load for teaching, exam, consulting, administration activities, research, etc.; 6.2. To be presented in tabular form data about part time (PT) academic/artistic staff, such as: name, qualification, academic title, duration of official (valid) contracts, work load for teaching, exam, consulting, administration activities, research, etc.;
See Handout: Discussion Pts. Discussion Points Discussion Points Moderately Important Important Very Important PhD (scientific, artistic and professional standards)-program Level PhD (scientific, artistic and professional standards)-course Level Full Time / Part Time Faculty Length of Contract (1/2 year -3 years) Faculty Rank (Full, Associate, Assistant, Instructor) Teaching Load (Hours per week) Research Requirements Gender (#Male #Female) Faculty / Student Ratio Faculty Development Faculty Orientation / Formal Induction Process OTHER:
SER / KAA Resource Manual Template STANDARD Rationale and Notes Relevant Questions for Consideration Required Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements 6. Staff 6.1. To be presented in tabular form data about full time (FT) academic/ artistic staff, such as: name, qualification, academic title, duration of official (valid) contracts, work load for teaching, exams, consulting, administration activities, research, etc. 6.2. To be presented in tabular form data about the part time (PT) academic/ artistic staff, such as: name, qualification, academic title, duration of official (valid) contracts, workload in teaching, exams, consulting, administration activities, research, etc. 6.3. To be presented in tabular form data about the visiting professor (VP) academic/ artistic staff, such as: name, qualification, academic title, duration of official (valid) contracts/ agreements (MoU) with their institutions concerning their engagement, workload of teaching, exams, consulting, administration activities, research, etc. See Handout: Standard
Additional Discussion Points Required: SACSCOC Narrative Policy and Statement Evidence Out of Compliance Faculty Qualifications: Program Level vs Course Level Sanctions: Warning (Monitoring Period: 6-12 months/2 years) Sanctions: Probation (Monitoring Period: 6-12 Months/2 years) Faculty Development Develop a formal Denial induction of Reaffirmation process and of Accreditation a handbook for the recruitment of Academic Staff Removal from Membership Faculty Evaluation Who is responsible for implementing Institutions or Program recommendations? (What are the consequences?)
QUESTIONS KOSOVO JMU SUMMIT (Oct 2016)
KAA: Resource Manual (?) Herb Amato, DA, ATC
SER / KAA Resource Manual Template STANDARD Rationale and Notes Relevant Questions for Consideration Required Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements 4. Organization, Management, & 4.1. Name of the institutions/units 4.2. Internal Regulations: 4.2.1. Organization of decision making structures in administration organization chart 4.2.2. Organization of decision making structures in academic affairs 4.2.3. Participation/representation of students in organizational structures of the institution/unit 4.2.4. Selection procedures of personnel, particularly procedures for promotion (titles) of the personnel 4.2.5. Intended titles for the scientific personnel See Handout
SER / KAA Resource Manual Template STANDARD Rationale and Notes Relevant Questions for Consideration Required Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements 5. Study Programs (SP) 5.1. General Information: 5.1.1. Regulations and procedures for the development/ reviewing and approval of new curriculums (quality criteria and responsibilities) 5.1.2. The regulation on students evaluation and their progress during studies (to be presented briefly the procedures for students evaluation, deadlines for exams, requirements for passing rate of students, grading methods) 5.1.3. Regulations and procedures for drafting diploma thesis BA, MA and PhD (for levels provided) 5.1.4. Documents on planned legal relations (reports) between institutions and students See Handout
SER / KAA Resource Manual Template STANDARD Rationale and Notes Relevant Questions for Consideration Required Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements 6. Staff 6.1. To be presented in tabular form data about full time (FT) academic/ artistic staff, such as: name, qualification, academic title, duration of official (valid) contracts, work load for teaching, exams, consulting, administration activities, research, etc. 6.2. To be presented in tabular form data about the part time (PT) academic/ artistic staff, such as: name, qualification, academic title, duration of official (valid) contracts, workload in teaching, exams, consulting, administration activities, research, etc. 6.3. To be presented in tabular form data about the visiting professor (VP) academic/ artistic staff, such as: name, qualification, academic title, duration of official (valid) contracts/ agreements (MoU) with their institutions concerning their engagement, workload of teaching, exams, consulting, administration activities, research, etc. See Handout
STANDARD SER / KAA Resource Manual Template 7. Students Rationale and Notes Relevant Questions for Consideration Required Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements 7.1. To be presented in tabular form: 7.1.1. The number of current/ foreseen students in the institution and the programme separately; 7.1.2. Development of students number for the last three years in the institution and the programme separately, the gender ratio; 7.2. To be presented in tabular form: 7.2.1. Passing rate of students in exams for the last three years in the institution and programme separately; 7.2.2. The number of students who drop out their studies (dropout rate) for the last three years in the institution and programmes separately; 7.2.3. Employability of graduates in the last three years; See Handout
STANDARD Rationale and Notes Relevant Questions for Consideration Required SER / KAA Resource Manual Template Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements 8. Quality Management 8.1. Description of the internal quality assurance system 8.2. Institution s regulations on programme s quality assurance procedures 8.3. Procedures for reviewing study programmes 8.4. Presentation of instruments for evaluation of programme s/ course quality (questionnaires, surveys, focus groups, etc.) 8.5. Mechanisms for the implementation of quality assurance measures 8.6. Follow up procedures for improvement and use of outcomes from previous evaluations See Handout
STANDARD Rationale and Notes Relevant Questions for Consideration Required SER / KAA Resource Manual Template Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements 9. Space and Equipment 9.1. To be presented in tabular/ numerical form data about the: spaces, teaching rooms, laboratories, cabinets, amphitheatres (number and surface in m2) relevant for the institution and the programme (s) under evaluation; 9.2. To be presented in tabular/ numerical form data about equipment such as: projectors, concretization means, laboratory tools, etc. relevant for the institution and the programme (s) under evaluation; 9.3. To be presented the physical and electronic record of relevant books for the institution and the programme (s) under evaluation; 9.4 See Handout
STANDARD SER / KAA Resource Manual Template 10. Research and International Co- Rationale and Notes Relevant Questions for Consideration Required Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements 10.1. To be presented the research plan or the strategy at the institutional and programme (s) level under evaluation, as well as current projects and cooperation in the area of research; 10.2. To be presented the list with publications of the full time (FT) academic personnel and students in the last three years in national and international scientific journals; 10.3. To be presented in tabular form the participation of the full time (FT) academic staff in scientific conferences, symposiums and seminars in the last three years; 10.4 See Handout
STANDARD SER / KAA Resource Manual Template 11. Financing Rationale and Notes Relevant Questions for Consideration Required Examples of other Types of Reference to Commission Documents Cross References to other related Standards / Requirements 11.1. Budget and financing plan (calculations of the revenues and expenditures) at the level of units/ institution in general for at least three years, with data for financing resources (including the own capital) 11.2. Budget and financing plan (calculation of revenues and expenditures) for the programme (s) under evaluation for at least three years, with data about the financial resources (including the own capital); 11.3. The financing plan of research at the level of unit/ institution and within the programme (s) under evaluation for at least three years, with data about the financing resources (including the own capital); See Handout
KAA Resource Manual Report Out
KAA Resource Manual Report Out 3. Mission Statement (3.1. - 3.4.5.) 4. Organization, Management and Planning (4.1. 4.4.) 5. Study Programs (5.1. 5.3.) 6. Staff (6.1. 6.10.) 7. Students (7.1. 7.10.) 8. Quality Management (8.1. 8.6.) 9. Space and Equipment (9.1. 9.4.) 10. Research and International Cooperation (10.1. 10.5.) 11. Financing (11.1. 11.3.) 12. Plan for the implementation of Expert Team Recommendations fro the last accreditation procedure (12.1. 12.2.)