Wireless Information: Oacys1900 2006100500 October 3, 2018 Meeting: 9:30am Luncheon: 12:00 Porterville Veteran s Building I. Opening Business President: Marty Bitter a. Call to Order b. Flag Salute c. Roll Call d. Introductions e. Adoption of Agenda f. Public Comments (Items not on agenda) Pursuant to Education Code 33353.2(c), any person wishing to Speak on any item on the agenda, or comment on the policies and Practices of the CIF-Central Section will be heard at this time. g. Identify closed session topics II. III. Communications a. Routine Communications received 1. President 2. Commissioner 3. Leagues 4. Area Supervisors Consent Agenda a. Minutes from April, 2018 b. Warrants-March 31, 2018-September 28, 2018 IV. Presidents Report Marty Bitter V. Closed Session VI. Commissioner s Report a. State Commissioners Workshop b. 2017-2018 Play-off Financials c. NFHS Summer Meeting d. Transfer Information
VII. State CIF Federated Council Managements Services Action Items NONE VIII. State CIF Federated Council Managements Services Non-Action Items a. Proposed Bylaw Revisions 211 and 303 Continuation School The Commissioner s Committee is proposing a revision to Bylaws 211, Continuation School Eligibility and Bylaw 303, Multi-School that would revise the athletic eligibility of students who attend a Continuation High School. This proposal is an outcome and direction from the Federated Council Roundtable discussions held in January 2017, April 2017, January 2018 and April 2018. b. Bylaw 22.B.9 and Bylaw 503.k-Coaching Education and Heat Illness With the passage of A.B. 2900(Chu), the CIF must revise two bylaws to reflect the changes in the Education Code regarding Coaching Education and Heat Illness prevention. IX. Informational Reports, Recommendations and Additional Items Presented as First Reading Items a. Football b. Volleyball c. Tennis d. Water Polo e. Basketball f. Undue Influence Rule Interpretations g. Request from Mojave High School to join the Central Section X. CIF Central Section Action Items a. Volleyball Advisory Recommendation: To allow pep bands at volleyball contests. Must comply with all section rules in regards to pep bands. b. Fines and Penalties for late entries and required paperwork c. Proposal to create Regional and State Baseball and Softball Championships d. Request from Mammoth and Lone Pine High Schools to Join the Central Section e. Request from TRAC Athletic Conference to change last game dates for Boys/Girls Basketball. XI. Adjourn Next Scheduled meeting January 30, 2019
Back up Material October Board of Managers Meeting VII. State CIF Federated Council Managements Services Action Items None VIII. State CIF Federated Council Managements Services Non-Action Items a. Proposed Bylaw Revisions 211 and 303-Continuation School The Commissioner s Committee is proposing a revision to Bylaws 211, Continuation School Eligibility and Bylaw 303, Multi-School that would revise the athletic eligibility of students who attend a Continuation High School. This proposal is an outcome and direction from the Federated Council Roundtable discussions held in January 2017, April 2017, January 2018 and April 2018. b. Bylaw 22.B.9 and Bylaw 503.k-Coaching Education and Heat Illness With the passage of A.B. 2900(Chu), the CIF must revise two bylaws to reflect the changes in the Education Code regarding Coaching Education and Heat Illness prevention. X. CIF Central Section Action Items a. The Volleyball Advisory Committee: is recommending allowing pep bands at volleyball matches. They must comply with all section rules in regards to pep bands at athletic events. b. Fines and Penalties for late entries and required paperwork to the section office. Team and individual entries that do not meet the entry deadline but get in prior to the release of brackets and or seeding information will be penalized as follows: Team Sports: Loss of Play-Off Share(s) & Can t host games for that sport 1. Intent to enter Play-Offs even if not entering. 2. Coaches rankings 3. CIF Central Section Play-Off Entry Form
Individual Sports: $100 Fine per an athlete per event for each athlete Along with appropriate the entry fees. MUST be paid prior to the event. Athletic Directors not coaches must submit play-off entry forms. The Section office will send out a list after the deadline to show who has entered and who hasn t prior to the deadline/seeding. This list will be sent to Superintendents and Principals. c. Proposal to create Regional and State Baseball and Softball Championships with the option for a State Championships. Name of Event: CIF Regional Baseball & Softball Championships for school year 2019-2020 Proposed Event Dates: June 2,3,4, 5, 6 (Week 4?). Baseball will be played on Tuesday, Thursday and Saturday. Softball will be played on Wednesday, Friday and Saturday. Entries Qualifying Procedures CIF BASEBALL & SOFTBALL REGIONAL FORMAT The format is an 8 (eight)-team single elimination tournament in each of the five (5) divisions for both Baseball and Softball. The regional tournament will be after the last regular season games of each Section. SECTION ENTRIES ENTRIES BY SECTION South: CS- 4; LACS- 6; SDS- 10; SS-20 North: CS- 4; CCS- 9; NCS- 9; NS- 6; OS-1; SJS- 10; SFS- 1 SECTION LIMITATIONS Sections with less the eight (8) schools in a division shall be limited to 1 (one) entry in that division. QUALIFYING TO CIF STATE REGIONAL CHAMPIONSHIPS Teams must compete, and qualify through their respective CIF Section Championships to participate in CIF Regional championships. Where incomplete brackets appear, the next highest ranked team will fill the void. Financial Criteria and Feasibility for New Events Sponsored by CIF:
1. What travel, lodging, and meal reimbursement will be provided to participating schools (please use the CIF Adopted Criteria)? Normal expenses for team sport, as approved by the Federated Council. 2. Will this event place any CIF Section event at risk financially? This event will not place any CIF Section event at risk financially because it takes place after all section championships have been concluded. This event will possibly generate greater excitement in the sport of Baseball and Softball at the section level and generate additional profit due to bringing a long awaited state championship meet to California. 3. Will this event be a burden on any CIF Section budget or the State CIF budget? This event will not place any burden on any CIF Section budget because it takes place after all section finals have been completed. The State CIF will work with interested host communities to keep championship expenses in line with the projections below and use additional marketing opportunities to supplement the budget. 4. Please provide a detailed, specific, feasible cost estimate for the operation of this event. Below are the budget estimates for this event: PROJECTED REGIONAL BASEBALL/SOFTBALL REVENUE & EXPENSES TUESDAY/WEDNESDAY PRELIMINARY ROUNDS ITEM REVENUE EXPENSE Gate receipts ($400/game) $19,200 Umpires 2/game ($150) $7200 Game Management (tickets taker/seller $30 each) $2880 Mileage $3000 THURSDAY/FRIDAY SEMI-FINALS ITEM REVENUE EXPENSE Gate receipts ($500/game) $12,000 Umpires 2/game ($150) $3600 Game Management (tickets taker/seller $30 each) $2880 Mileage $5000 SATURDAY FINALS ITEM REVENUE EXPENSE
Gate receipts ($1000/game) $12,000 Umpires 3/game ($300) $3600 Game Management (tickets taker/seller $30 each) $1440 Mileage $2,000 Awards (Trophies.12 medals 108) $2,000 TOTALS $43,200 $33,200 A STATE CHAMPIONSHIP GAMES COULD BE ADDDED ON SATURDAY JUNE 13 5. Please demonstrate using both costs in #4 above and anticipated event revenue how this event may be sustained economically over many years. CIF-CS predicts, using the projections above in #4 and data collected from other Sections, that the event can be sustained economically over many years. Based on the historical returns at the CIF-CS championships, which will closely model in size and scope the proposed State Baseball and Softball Championships, the individual section championships are financially sovereign; therefore, the CIF-CS projects revenue totals of the proposed Regional Baseball and Softball championships to be similar to the section championship. 6. Is the current CIF State Office staff capable of managing this event? The current CIF State Office staff is capable of managing this event and the event expenses cover the costs of a State Tournament Director to assist the State office staff. 7. Is there capable staff available to support the CIF State Office in the operation of this event? Yes. The State office staff currently has adequate resources to staff the event. Philosophical Criteria for New Events: 1. How does this event contribute to the goals of the CIF (i.e. a new event may enhance gender equity, economic stability and enhance the awareness of values taught through sport)? This event would bring the best athletes from each section to compete in an even larger scale event than their own section championships. It s another opportunity for both boys and girls to have state level competition as other sports. Qualifying Participation Criterion for a Regional Championship:
1. Do 50% of all CIF sections participate in the sport in the same season? Yes, all CIF sections offer the sport in the spring season. Other Questions: 1. How will this event benefit participating schools and students? This event will give boys and girls the opportunity for post-section championship opportunities not currently available in Baseball and Softball. 2. Do the proposed dates conflict with state mandated testing? The proposed dates are ones that are currently used for playoff opportunities in other sports. No conflict with state testing is anticipated. 3. Does the event cause additional loss of instructional time? If so, has any thought been given to mitigating this loss (Saturdays, evenings, vacation time)? Depending on travel, there may be some loss of instructional time, but minimized with the current time and date schedule. 4. If the proposal is for a sport that is played now in more than one season in the state, what dates are selected and why? All sections compete in the spring season. The proposed dates of the event coincide with the next available week after the completion of Section finals. 5. How, specifically, will this event be a demonstration of the values of participation in high school athletics? In choosing teams or individuals for an event, is there any criterion such as demonstration of respect, sportsmanship, citizenship, achievement through effort and cooperation, full compliance to CIF code of ethics, rules, regulations, guidelines, etc.? All CIF events are conducted with the above in mind. This event can give CIF member schools another opportunity to demonstrate that competition can be played fairly and with great sportsmanship. It is also an additional avenue for our member schools to promote the best values of educational athletics 6. Will the proposed event lend itself to a partnership between the State CIF and a CIF Section? If so, the nature of the partnership must be detailed. What are the duties and responsibilities of the State and Section entities? If there is to be a risk/profit sharing, what are the proposed financial details? If resources, other than financial, are to be used as part of a partnership, what are the anticipated resources? Any proposal that considers a Section/State partnership should consider whether or not an event should be rotated, upon request, among Sections. The state office will assume financial responsibility of profit and/or loss of the event. 7. Will there be any ancillary activities associated with the event to make it more attractive and reflective of the goals and mission of CIF (i.e. training for coaches, sportsmanship activities for schools)? TBD
d. Request from Mammoth and Lone Pine High Schools to Join the Central Section. Both Schools would have lifetime travel restrictions for play-offs unless they were hosting a school from their respective league. e. Request by the Tri-River Athletic Conference to change the last day of contest for basketball. TRAC Rationale: 1. It is better for the student/athletes. 2. They do not want to have to start league during Christmas Break or before Christmas Break. 3. They do not want to have to play a league game on a Saturday because of their Little Hoopsters Programs. 4. They do not want to have to play on Monday and Wednesday the last week of the season. Because they would have had a game on Friday and would not be able to practice on Saturday because of their Little Hoopsters Programs and then Sunday practices are not allowed. Section Office Rationale: 1. The Section Office set the end date based upon the request of the Basketball Advisory and approved by the Board of Managers so that Coaches Rankings, Maxpreps, Strength of Schedule and Maxpreps Rankings would be accurate and include all games played. 2. Because of the criteria that is used for seeding for basketball, there is a lot of work that must be done by the section office to get ready for seeding. a. Collection of coach s rankings and putting the results into spreadsheets. 5 Divisions Boys and Girls b. Spreadsheets with overall records, strength of schedule, Maxpreps Rankings, League Record and winning percentage. 5 Divisions Boys and Girls.
3. Maxpreps does their update of rankings and strength of schedule on Wednesday night after midnight. 4. It is a holiday weekend and by doing seeding on Friday the Schools can make transportation plans that day for Tuesday games. 5. There are nineteen leagues in the Central Section. Eighteen leagues have made their league schedules fit the allowed season window.