ELEMENTARY STUDENT HANDBOOK

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2 Dear Students and Parents, Welcome to the 2009/2010 school year at The American School of Doha. Every year, I write about how new and different the coming school year will be, but this is only partially true for this year. The biggest change is that we will be without construction on the elementary campus for the first time in two years. Like the middle and high school, this is the year that we will learn how to better use of facilities and take advantage of all the great opportunities within our school. The other major change is that all the sand around the school will begin to be planted and landscaped so that the outside of our school looks as nice as the inside of our school. I hope that all of you will help us take good care of our new school. As with every new school year, we have lots of new students and families joining our community. Using our school values of Respect, Responsibility, Honesty, and Compassion, we need to make all of our new ASD family members feel welcome in their new home. If you are a new parent or student, my best advice to you is to get involved as quickly as possible. We have lots of great after school activities, baseball, and soccer on weekends, and a great swim club as well. Once you get to know us, you will love us! Three things make our school special: great teachers who care about their students, terrific students who want to learn and play together, and parents who support and help the school and all ASD children. This is the type of collaboration that makes the school a wonderful place for everyone. This handbook has been put together to introduce you to the regulations that are our guidelines at ASD. Please take the time to read these and if there are any questions or inquiries, please feel free to contact us. Once again, welcome to ASD, we look forward to another pleasurable and successful school year all together. Sincerely, Edwin V. Ladd Director-ASD

3 Dear Elementary Families, Welcome to the school year at the American School of Doha! On behalf of the faculty and staff of the elementary school, we would like to extend our welcome to all of you. Our fundamental purpose at the American School of Doha is to develop academic success in each of our students; however, the true secret of our school lies in the close relationships that bind our community together. Here education is an active partnership. Parents and teachers work together to create an environment, which is based on high expectations and excellence. Our students achieve because we expect them to and they come to expect it of themselves. Moreover, by their dedication and talent, our students challenge each other to find the best in themselves. Working in partnership, we can produce a dynamic learning community committed to student success. Our program is a balance of structure and flexibility, designed to foster confidence and creativity and to equip students with the skills and self-discipline they will need on their journey to becoming independent life-long learners. Embedded in the heart of our program are our school values of RESPECT, HONESTY, RESPONSIBILITY, and COMPASSION, which apply to students, faculty and staff, as well as to our parental community. Each year at ASD, changes are in the air, and we therefore ask that you review the contents of this revised handbook carefully and share it with your child. We welcome you to an exciting new school year. Thank you for your continuing support of our elementary school program! Sincerely, Don LeBlanc Lana Al-Aghbar Scott Barnwell Elementary Principal Associate Principal Associate Principal

4 THE AMERICAN SCHOOL OF DOHA Our Vision A dynamic learning community recognized as one of the leading international schools in the world through our commitment to student success. Our Mission The American School of Doha is an independent, U.S. accredited, college preparatory school, committed to provide the highest standard of educational excellence, through an enriched American curriculum. We draw from, and build upon, the uniqueness of our multicultural student body while preparing students for the challenges of a rapidly changing global society. The school will accomplish this by providing a positive, safe and supportive environment, high measurable standards, and a clearly defined, integrated curriculum implemented by a highly qualified and motivated staff. In partnership with parents, and in an atmosphere of open communication, the school will enable each student to reach his or her full potential and to develop a lifelong love of learning. Our Values Respect Honesty Responsibility Compassion

5 TABLE OF CONTENTS A Letter from the Director Welcome from the Elementary School Principals Vision, Mission, and Values of ASD Admission Information, Requirements & Bussing Admissions Policies and Procedures 1 Age Requirements 1 Registration Fee 2 Tuition & Capital Fees 2 Special Needs 2 Withdrawal from School 2 Bus Transportation 2 Elementary Events Calendar 3 Action Unlimited Day 4 Assemblies 4 Back to School Night 4 Friendship Festival 4 Halloween Carnival 4 Curriculum Overview 5 Literacy 5 Math 5 Science & Social Studies 5 Technology 6 Specialist Programs 6 Foreign Language 6 Support Services 7 Retention 7 Assessment & Reporting Parent Conferences 8 Three-Way conferences 8 Portfolios 8 Reporting 8 Standardized testing 9 Fifth grade achievement awards 9 Values & Behavior Management ASD Values 10 Behavior Guidelines 10 Playground Rules 11 procedures 11 Values Learning plan (vlp) 12 Behavioral Matrix 14 After School Student Activities ASAs 15 Sports Programs 15 Fee-Based Activities 15 I II III

6 General Information School Day 16 Arrival & dismissal 16 Absence 16 Tardiness 16 Early Student checkout 16 Cancellation of school 17 Homework 17 Dress code 17 School visitors 18 Lost & found 18 Cafeteria 18 Ramadan 18 School supplies 19 Textbooks & workbooks 19 Toys and mobile phones 19 Classroom parties 19 School spirits days 20 Field trips 20 Teacher assistants 20 Room moms 20 Volunteers 20 Yearbook 20 Health & Immunization Health 21 Lice 21 Immunizations 21 Medication 21 Safety & Emergency Emergency contact list 22 Emergency drills/fire drills 22 Red flag days 22 Change of address/telephone number 22 Security 22 Facilities Facilities Usage 23 Library Media Center 23 Communication Resources Messages to Students 24 Parent Communication 24 Nesa virtual school 24 Arabic Translators 24 Parent Teacher Association (PTA) 24 Student Council 24 ASD directory 24 Technology ASD Webmail-Getting Started for Students 25 Nesa Virtual School 25 Acceptable Technology Use Policy 26

7 ADMISSION INFORMATION & REQUIREMENTS ADMISSIONS POLICIES AND PROCEDURES The American School of Doha provides an American curriculum education, taught in the English language, for eligible and qualified students of all nationalities. Criteria for enrollment include age, English language proficiency, previous school records, learning achievement, special learning needs considerations and space availability. New applicants may pick up an application packet from the registrar s office in the central administration area or it can be obtained from the school website. This packet includes all pertinent information regarding the application process with a list of information and documentation required. Once the school has received ALL materials, the application information will be forwarded to the Admissions Committee for review. Admissions testing will be done on all students who apply to the elementary school. The admission s test includes a reading and math assessment, as well as a writing sample. ESL testing will be done if necessary. Testing will take place before any admissions decision is made. The admissions committee will review the application documents and the results of the admission testing and will then make a decision on acceptance. Acceptance decisions could include full acceptance, wait list acceptance, conditional acceptance or denial. The parents will be notified of the decision. Once a grade level closes, a waiting list will be established. Parents and students will be notified should an opening become available. ASD does not accept students with physical, emotional, or learning needs that cannot be appropriately remediated in the school's program. After initial acceptance of a student, the school reserves the right to deny re-enrollment if the student's needs go beyond the scope of available services. Students may be denied admission or asked to withdraw for any of the following reasons: Lack of academic preparation for an age appropriate grade level Insufficient knowledge of English Disciplinary problems Academic probation for two consecutive terms Other reasons, which, in the opinion of the administration, may be in the best interest of the school and/or the students. AGE REQUIREMENTS The minimum age for admission to the ASD pre-kindergarten program is four years old prior to September 1st. September 1st is the cut-off date for placement in all grades at ASD. No exceptions will be considered without formal testing and consultation to determine readiness. Students who are considered to be exceptions will be accepted only on the condition that the parents sign an agreement stating that if, for any reason, in the opinion of the teachers and/or administration, the child's social, emotional, and/or developmental best interests are not being met as a result of the grade placement, the child will then be moved back to the previous grade, provided space exists, or repeat the grade he/she is in. No new students shall be admitted until verification of age has been received in either the form of a birth certificate or passport. Enrollment may be denied if the student's age significantly exceeds the normal average age for his/her grade placement. Students who can be successful in a regular academic college preparatory program may be considered as candidates for admission to the middle school, after successful completion of Grade 5. The American School of Doha is open to qualified students of all nationalities. Students will not be denied admission based upon race, color, religion, or ethnic background

8 REGISTRATION FEE There is a registration fee charged for the first time registration of each child. Please refer to the school fee policy in the school application packet, or contact the business office if you have questions about registrations fees. TUITION AND CAPITAL FEES ASD fees are provided in the school application packet. Please refer to this written policy or contact the business office if you have questions about fees. SPECIAL NEEDS ASD does not provide a special education program for children with special educational or learning needs. The school does not accept students with physical, emotional, or learning needs that cannot be appropriately re-mediated in the school's program. After initial acceptance of a student, the school reserves the right to deny re-enrollment if the student's needs go beyond the scope of available resources. WITHDRAWAL FROM SCHOOL Parents are requested to inform the school during the pre-registration process for the next year of their intent to withdraw their son or daughter. If withdrawal is to occur during the school year, written notification of intent to withdraw a student from ASD should be given to the ES Office two weeks prior to the date of withdrawal. Upon notification, we will inform all applicable administrative and office staff regarding the exiting student and their departure date. A "withdrawal form" will also be sent home for parents to complete. The "withdrawal form" asks for a forwarding address, date of withdrawal, and the official request for the school to prepare the exit documents. Exit or transfer documents are prepared for students permanently leaving ASD. These documents will include past school records such as a student s report cards and standardized test scores. Exit/transfer documents will not be released until the student has completed the checkout process and has returned all textbooks/workbooks, library books, and other materials belonging to the school. All tuition fees, plus any fees for lost or damaged textbooks and library materials, will have to be paid in full before exit documents are issued to the parents. BUS TRANSPORTATION (Trilogistics) Tri-Logistics is an independent bussing company that provides bussing for ASD students. Parents are to contact them directly with bussing needs. Bus transportation fees are outlined in the school admissions/re-enrollment packet. Parents will be invoiced for a full quarter of busing, regardless of how many days transportation was provided. Students riding the buses are expected to follow behavior and safety guidelines, as well as instructions of the bus monitors and drivers. Riding the bus is a privilege and any infractions may result in the loss of this privilege

9 ELEMENTARY STUDENT HANDBOOK ELEMENTARY EVENTS CALENDAR -3-

10 ACTION UNLIMITED DAY Formally known as Olympic Day, Action Unlimited is a morning filled with individual games, events, as well as team challenges from around the world. Following tradition, there are only winners during this day! Every student is able to bop, hop, drip, squirt, and tug their way through each station. Action Unlimited Day is for students in Pre-K through grade 5 who attend ASD. ASSEMBLIES Each of our counselors organizes a monthly/every other month assembly for his/her assigned grade levels. These assemblies highlight grade level events, promote school spirit, and recognize effort, achievement, and values through our Dragon Pride Award! BACK TO SCHOOL NIGHT This night is scheduled for the first quarter of each year for each division. This activity is designed to provide a venue for the parents to meet their child s teacher and view the classroom setting. If parents required specific information concerning their child, the teacher should suggest that the parent schedule a conference. FRIENDSHIP FESTIVAL This annual PTA fundraiser is the largest event of the year! Activities and games are organized by school clubs, volunteer parents, students and teachers. A silent auction is held, as well as a bazaar displaying merchandise from local venders. A large range of food items are available throughout the event, as well as musical talent. Proceeds are used to fund large projects for our school. HALLOWEEN CARNIVAL This Spooktacular evening is the highlight of the elementary calendar! Fully organized and decorated by our ASD ES faculty, with the support of parent volunteers, the hallways are transformed into "Trick or Treat" lane! The Haunted House, Games, and Jumpy Castles are other highlights of the evening

11 CURRICULUM OVERVIEW The curriculum of The American School of Doha is a Pre-Kindergarten through Grade 12 standards-based, American curriculum. The AERO (American Education Reaches Out) curriculum standards along with appropriate U.S. national and state standards have been adapted to meet the mission and values of the American School of Doha, thus providing a quality curriculum for ASD students. The curriculum focuses on an inquiry approach to learning in math and science and is built around the belief that the child is at the center of the learning. The ASD elementary curriculum encompasses the core areas of Language Arts, Math, Science and Social Studies along with the special areas of Information Technology, Physical Education, Art and Music. We also offer students Modern Standard Arabic, Arabic as a Foreign Language or Spanish. LITERACY In an aim to foster meaningful literary instruction, students are engaged in a variety of language experiences that focus on developmentally appropriate skill acquisition in listening, speaking, reading, and writing. A strong emphasis is placed on literature appreciation, with students involved in literary discussions in literature circles, class novel studies and daily teacher read alouds. Resources such as the Accelerated Reader Program, and both lower and upper elementary reading rooms, which house a vast selection of leveled literature, assist educators in instructing students at their ability levels and individualizing literary teaching and learning experiences to best meet varied student needs. Through Writers Workshops, all students are engaged in daily writing experiences, ranging from the very emergent writing forms in Pre-K and KG, to more developed ranges of written expression in grades one to five. Writing portfolios are developed throughout the year and used by students and teachers to monitor, measure and celebrate growth. The elementary Literacy Coach provides on-going program support by fostering best literary teaching and learning practices in the area of language arts. MATH The elementary math curriculum is delivered through an inquiry based approach, whereby students engage in in-depth hands-on investigations in the areas of: number sense, computation and estimation, geometry, measurement, problem solving, patterns, functions, and algebra, statistics, data analysis and probability. The elementary Math Coordinator works closely with teachers to provide continuous professional development, on-going curricular support, and guidance with the planning, delivery, and assessment of math units. Students work collaboratively to construct mathematical understandings and extend their learning based on their individual abilities and needs. A strong emphasis is based on communicating understandings and sharing strategies with others. SCIENCE AND SOCIAL STUDIES The elementary school facility is home to two newly built science labs and an outdoor science lab. A science coordinator is responsible for facilitating science teaching and learning experiences and coordinating the overall program. Science and social studies topics are explored and taught through an inquiry based approach; whereby students are involved in constructing knowledge by engaging in hands-on experiences and making connections between new learning experiences and prior knowledge. Teachers facilitate the process of developing the skills of questioning, analyzing, and reflecting upon learning throughout topic exploration. Such inquiry-based programs effectively cater to the typical broad range of student needs in any given classroom and provide room for enrichment opportunities. Social Studies skills are similarly developed in practical activities with topic related literature integrated within the language arts program

12 TECHNOLOGY Utilizing technology as a teaching and learning tool is at center stage with a strong focus on technology integration in the core curricula areas. Students also develop their information technology skills in computer lessons taught by specialist teachers, both in a computer lab setting and through the use of mobile labs and individual student laptops. Each student has a school account and enrollment in a NESA Virtual School class web page, through which information pertaining to curricula documents, homework, discussion boards, and other student resources can be accessed. Media literacy is complimented by the development of library skills; instructed by the elementary librarian. SPECIALIST PROGRAMS Concerts, Swimming Galas, and Fine Arts Week, to name a few, highlight the unique specialist program we have in place. Music, Art, and P.E. are taught by a team of specialized teachers, in resource rich environments, which include art rooms, a kiln room, an outdoor pool, a fully equipped gymnasium, and music rooms. With the exception of Pre-K and KG, students receive foreign language instruction in either Spanish, Arabic as a Foreign Language, or Modern Standard Arabic. An English as a Second Language Program is in place for non-native speaking students who require further exposure to English. Furthermore, a Learning Support Program serves students who would benefit from additional instructional support, to better enable them to cope with the demands of the academic program. Though the school offers additional instructional support, it is important to realize that the school does not offer a special education program. FOREIGN LANGUAGE We offer our students from Grade 1 to Grade 5, choices of foreign language classes. The foreign language classes are scheduled every other day. Students receiving support services will receive instruction in either English as a Second Language or Learning Support in place of Foreign Language. CLASS GRADE SPECIFICS Spanish for Beginners Gr. 1-5 basic Spanish Spanish Intermediate Gr. 2-5 intermediate Spanish Modern Standard Arabic (MSA) Gr. 1-5 for native speakers Arabic as a Second Language (AFL) Gr. 1-5 non-arabic speakers Guidelines: When entering ASD, new students will be enrolled in the above-mentioned options based upon the following guidelines: Fluent English speakers* may choose Arabic as a Foreign Language or Spanish. AFL is not intended for students who are native speakers of Arabic. Fluent Arabic speakers in Grades 1 and 2 may elect Modern Standard Arabic (MSA). Students will be tested for placement in MSA in grades 3, 4 and 5. Students who do not meet the MSA language requirements will have the option of taking Spanish but cannot be considered for AFL. Where there are two levels of the same language offered (i.e. Spanish) placement would be based on the child s previous exposure to the language and a placement test/interview. Students with a Spanish background may choose between Spanish or AFL. If a student is placed in a language class and it is observed that his/her needs would be better served in a different class level, a parental communication will be instituted to inform the parents and request the change in language placement. Non-fluent English language speakers, or students with a defined academic weakness who have been identified with a score of 1-year or more behind their assigned grade level will be assigned to ESL or Learning Support. At anytime throughout the year if the child shows signs of weakness in their core classes a referral to support services may be made

13 At semester break, students released from ESL or Learning Support will follow the Guidelines for Placement described above. Placement in a language is considered to be a yearlong commitment. Placement in ESL or Learning Support will be reviewed at the end of each semester. (*Fluent English speakers, for the sake of this document are defined as students who are able to maintain an at grade level standing in English.) SUPPORT SERVICES ESL: ESL assistance is available for students whose first language is not English in grades one through five. If a student appears to be experiencing difficulty with English in the classroom, the teacher should inform the principal and the ESL teacher of the situation and provide authentic samples of the student s class work in addition to anecdotal records. Within a reasonable period of time (no longer than one week) the student s English language skills will be evaluated. Learning Support: Learning Support is available to students who have mild learning difficulties that significantly interfere with their academic performance in the classroom, and who are at risk for not meeting the grade level standards of our school. Guidance: Guidance services are available for all students. The elementary school has three counselors, two in the lower elementary, and one in the upper elementary. Teachers are encouraged to support the counselor in working with students on their interpersonal and social skills in small group, whole class, or individual settings. The counselors will provide lessons for homerooms. Children referred for the "Child Study Team" are processed through the counselor's office. RETENTION Retention at a particular grade level is a recommendation made by teachers and administrators working with the parents and the student. Retention may be recommended for a variety of reasons, including academic and developmental readiness. Retention decisions are made in conjunction with the parents. Observations, review of school records, review of daily classroom work and behavior, and additional assessments will be made if necessary. All are factors considered during the decision process

14 ASSESSMENT AND REPORTING PARENT CONFERENCES Parent/Teacher conferences are held at end of 1 st quarter. During these conferences teachers are expected to report student achievement in each subject area highlighting areas of strength as well as areas in need of improvement. In the case of students of concern, prior communication needs to have taken place in the weeks ahead of the parent / teacher conference. Lengthier conferences involving LS, ESL, or counselor involvement may be scheduled on alternative days before or after conference days. THREE WAY CONFERENCES Three way conferences involve the active involvement of the student in sharing his / her learning with parents and teacher. This conference is referred to as "three way" rather than "student led" as it involves participation by the teacher and the parents. It is expected that students share their individual goals and accomplishments as well as utilize their portfolios to share samples of their work highlighting growth and learning. PORTFOLIOS Portfolios document student work and growth over time. They provide evidence of achievement toward outcomes and overall student performance, thus enhancing the assessment process. Portfolios provide students with opportunities to learn the language of evaluation through reflection on their growth and to share their work with others. Teachers are responsible for developing these understandings and competencies by guiding their students to: Demonstrate a developmentally appropriate understanding of the purpose of the portfolio Be able to select and reflect on appropriate items for their portfolio, and demonstrate greater levels of understanding and skill in this process as they progress from grade level to grade level REPORTING Students in grades 1-5 receive report cards at the end of each grading period. Students who are working on a modified program will have this information noted on their report cards. Students in the Learning Support and English as a Second Language programs may receive narrative reports in lieu of grades. Report cards will be withheld if a student has outstanding financial obligations (tuition, library fees, replacement fees for lost or damaged textbooks) to the school. ASSESSMENT & REPORTING TIMELINE Aug. 30-Sept. 3: Common Writing Prompt (KG-5) September 6-29: NWEA MAPS Testing (3-5) September 10: Back to School Night (3-5) September 16: Back to School Night (Pre-K through 2) September 17: Transition Reports (3-5) September 17: Transition Reports (1-2) October 18-22: Gates MacGinitie Reading Testing (1-2) November 11-12: Parent/Teacher Conference November 10: Q1 Report Cards January 10-26: NWEA MAPS Testing (3-5) February 11: 1st Semester Report Cards March 24/25: 3-Way Portfolio Conferences April 11-27: NWEA MAPS Testing (3-5) April 15: Q3 Report Cards April 18-22: Gates MacGinitie Testing (1-2) May 2-6: Common Writing Prompt (KG-5) June 10: Final Report Cards - 8 -

15 STANDARDIZED TESTING The Gate MacGinitie Reading Test is a widely used, U.S. formed group test that is administered to students in grade KG 2 in both the fall and the spring. The results of this test are used to measure student growth, strengths and weaknesses. Students in Grades 3-5 are assessed using the Northwest Evaluation Associations (NWEA) assessment known as Measures of Academic Progress (MAP). This assessment is aligned with national or AERO standards. The assessments are computerized adaptive tests that accurately reflect the instructional level of each student and measure growth over time. Test items dynamically adjust to a student's performance level, and as a result, test scores are more accurate. NWEA utilizes a web-based program that adapts the level of the question complexity based on a student s response. The MAP provide highly accurate results that can be used to: Identify the skills and concepts individual students have learned. Diagnose instructional needs. Monitor academic growth over time. Place new students into appropriate instructional programs. FIFTH GRADE ACHIEVEMENT AWARDS The United States Department of State, and its Office of Overseas Schools distributes certificates, each signed by The President of the United States. There are three awards presented to the qualifying students in June. The criteria, as explained in the official documentation, is as follows: President s Excellence Award: This award is given to students who earn a minimum grade point average of 90 on a 100-point scale for each reporting period and who are ranked in the 85 percentile or higher in either math or reading on the NWEA assessment. President's Achievement Award: This award recognizes a very different type of academic achievement. It is given to students who have worked hard and have given their best effort in school, often in the face of special obstacles to their learning. Citizenship Awards: This award is given to students who are always willing to help, who contribute to the school, and who show empathy to all

16 VALUES AND BEHAVIOR MANAGEMENT ASD VALUES ASD is founded on the core values of responsibility, respect, honesty and compassion and these values drive our approach to education and managing student behavior. ASD will manage student behavior to support the teaching and learning process and to uphold and reinforce commonly accepted standards of behavior. Managing student behavior assists students to develop personal, school and community responsibility. To put this plan into practice, the following procedures are provided. The conduct of ASD students and parents should reflect standards of citizenship desired by members of the expatriate community. Respect for the laws and customs of the people of Qatar is fundamental and therefore expected. As stated in our mission statement, our school values are: Responsibility Respect Honesty Compassion Responsibility: On time Has all learning equipment Self managing so as not to require follow up Is accountable for actions Respect: Sets and maintains high standards for self Interacts with other people appropriately Accepts individual differences Displays cultural sensitivity Cares for the environment Values teaching and learning Honesty: Relies on own knowledge and completes own work Speaks truthfully Maintains integrity Compassion: Has empathy for others Warm, caring and friendly Supports and encourages other students who need it Understands that growth comes from mistakes BEHAVIOR GUIDELINES: Students and staff are expected to uphold these values to ensure teaching and learning are the primary focus and to allow students every opportunity to excel. This plan is based on the premise that students will be responsible for their actions. This means they should understand they will be held accountable and face consequences for inappropriate behaviors. It is understood that students, like adults, will make decisions and take actions at times that are inappropriate or unwise and that learning can take place from these actions. Consequences for inappropriate behavior will, as much as is practicable be immediate, relative, cumulative and consistently enforced. While consistency is a key component when managing student behavior, it is understood that each case is unique. Also, the ASD school community, local community and wider environment are to be considered when applying this plan and its procedures. This plan is applicable during regular school hours or when students are associated in any way with ASD, such as traveling to or from school or when attending any school associated

17 activity. ASD cannot be held responsible for the actions of its students in the wider community outside of regular school hours or school associated activity. However, any student action at any time that harms the reputation of the school may result in a consequence consistent with this plan. Relevant staff will be informed about a student that is involved in a significant discipline issue, so that staff members are aware in order to support the student if needed. This plan should be read in conjunction with other relevant policies such as information technology, academic honesty code, etc. PLAYGROUND RULES We believe that the playground is an extension of our school and the rules that apply in school also apply while students are on the playground. We expect students to play respectfully, be kind, share, and, most importantly, play safe. At 7:40am, supervision starts with teachers and assistants assigned supervisory responsibilities. If a situation does occur, students are expected to report the incident immediately to the playground supervisor. During recess, school personnel supervise students. Rules are reviewed with all classes on a periodic basis. Common recess rules include: RESPECT OF ONE ANOTHER AND OF THE FACILITIES ROCKS AND SAND REMAIN ON THE GROUND. STUDENTS REMAIN OUTSIDE UNLESS A TEACHER OR SUPERVISOR MAKES AN EXCEPTION. If infractions occur, the on-duty supervisory will dialogue with the students and depending on the situation, the following possible actions may be taken: Time-out for several minutes during the recess. Missed recess in collaboration with the classroom teacher. Referral to appropriate counselor Referral to administration. If the student is referred to administration, he/she will have the opportunity to reflect and explain the incident and propose a new course of action. In most cases, when a student is sent to the administration, parent notification will occur. PROCEDURES The following procedures are provided to give a clear understanding of how student behavior will be managed. All faculty and staff have a responsibility to address inappropriate student behavior to maintain a positive teaching and learning environment at ASD. The response from faculty/staff will be appropriate in relation to the student behavior that is being addressed and consistent with this plan. Faculty and staff should always try to address behaviors at the lowest possible level. This places an emphasis on the small things and signals that these are important in day-to-day life at ASD. Things like punctuality, appropriate behavior, and a clean environment set the tone for maintaining high standards. Faculty and staff will address students with courtesy and respect while assisting the student to discover why their behavior is inappropriate and does not meet the standards of ASD and conflicts with its values. Once the student is aware of their behavior and its unacceptability faculty/staff will outline to the student the consequences of their actions. Faculty/staff will apply the appropriate consequence for the inappropriate behavior as outlined in the behavior consequence matrix

18 VALUES LEARNING PLAN (VLP) Students who are referred may complete the Values Learning Plan. The Values Learning Plan must be signed by the student, parent, staff, counselor, and returned to the administrator within 24 hours. Behaviors: Behavior Description Category Abuse, physical Physical assault of a staff member or student 3 Abuse, verbal Intimidation or insult of staff member or 3 student, language that demeans one s color, race, gender, or sexual orientation Bullying To annoy, attack or bother another person or 3 group of people Dishonesty Being deceitful or lying, cheating, forgery, 2 plagiarism Disruption or Behavior which interrupts the learning 1 disturbance environment anywhere on campus Dress Failure to meet the standards as outlined in the 1 dress code Fighting Exchange of blows between students 3 Fire Alarm Vandalism with fire and/or setting off a false 3 alarm Gum chewing Chewing gum on campus contrary to the 1 student code of conduct Inappropriate Behavior that fails to meet ASD expectations 1-4 behavior or fails to uphold ASD values Information Inappropriate use of school technology in 1-4 Technology breach of the information technology policy Intimidation Threatening or purposely embarrassing 3 another person with intent to frighten, demean or harm Obscenity/profanity Written or oral language or drawing that 1 offends the senses or the standards of morality of the school and/or community Safety Behavior which infringes safety regulations and 3 which endangers or causes harm or injury to self or others Skateboard/Heelies Use of a skateboard/heelies at school contrary 1 to the student code of conduct Skipping class Unexplained absence from class(es) 2 Tardiness Arrival to class late, and/or after the bell has 1 stopped ringing Theft Taking another person s or school property 3 Vandalism Defacing, damaging or destroying property

19 Consequences: Community service Conference Staff Parent Teacher and Counselor Counseling, mandatory Values Learning Plan (VLP) Loss of Recess Morning Lunch Letter Home Privileges, removal of Student Contract Academic Behavior Restitution Suspension In school Out of school Expulsion Serving the school or local community in some way Meeting with administration staff member and either staff, parent or both. A counselor may also be present. Students meet with a counselor in relation to the behavior Students complete a values learning plan with the purpose being to reflect on their behavior Students accompany a staff member or must remain in a designated location during the break Parents receive a letter from the school in relation to the behavior Loss of privileges, such as ASA, club or sport team, special events, etc. Students will be on a contract with ongoing monitoring of their behavior and/or academic progress with clearly outlined consequences for failing to meet expectations Restoring of things as to how they were before the behavior, including financial reimbursement Removal from regularly scheduled classes and school related activities The student is removed from ASD. Students who are expelled from the school may be entitled to re-enroll in the following school year as part of the normal process but can not be guaranteed a place

20 BEHAVIORAL MATRIX

21 AFTER SCHOOL STUDENT ACTIVITIES ASAs ASD provides an after-school activities (ASA) program during each quarter for students in grades 1-5. After school activities are scheduled each quarter and run for 6 consecutive sessions. Some activities are limited to certain grade levels and/or number of students. A student must pre-register for the activity on-line. The school will provide instructions regarding registration so every family is able to complete this process at home. Once assigned to an activity, the expectation is that the student remains in it until its completion. Students may not attend an activity that they have not been assigned to, or change activities once the sessions have started. There is no busing transportation available to students enrolled in after school activities. Parents are expected to collect their children promptly at 3:45 from the back gate (# 5). Three late pick-ups will result in the student s suspension from after school activities program for the rest of the current session. Parent questions and concerns should be directed to the After School Activities Coordinator, Susan Barnwell; smbarnwell@asd.edu.qa SPORTS PROGRAM The elementary after school sports program offers students the opportunity to participate in the following sports after school: Soccer Track & Field Basketball Swimming Indoor Athletics The term of these sessions varies from sport to sport and is outlined at the beginning of the school year as well as communicated to parents in the After School Sports brochure. Students interested in participating in any or all of the above sports must sign up during specified times once they have obtained parent approval and submitted the registration form. The After School Sports Program also offers students opportunities to participate in a competitive one-day all-city sports tournament, which are organized for basketball, soccer, Indoor Athletics, and swimming. For each sport, a Grade 2-3 team and a Grade 4-5 team is selected. For these competitive events, players are selected after an intramural tournament in which all participating students play a round-robin tournament. After the completion of the tournament, the more skilled and coachable students are selected for the school team based on their performance and attitude exhibited during their practice sessions and tournament. Unfortunately, only one team per sport/grade can be sent, according to the rules of the organization, but all students do have the opportunity to participate in our school intramural program. There is no bussing transportation available to students enrolled in the after school sports program. Parents re expected to collect their children promptly at 3:45 at the back gate (gate # 5). Three late pick-ups may result in the student s suspension from after school activities. Parent questions and concerns should be directed to the After School Sports Program Coordinator, Susan Barnwell; smbarnwell@asd.edu.qa FEE-BASED ACTIVITIES Every year the elementary school runs several fee-based after-school activities that are administered by community members/institutions using the elementary school facilities. This information will be provided to parents by the ASA coordinator

22 GENERAL INFORMATION SCHOOL DAY Our school week is from Sunday through Thursday. The ASD Pre-Kindergarten program begins at 8:00am and ends at 12:30pm. It is imperative that students be collected at the school's parking lot entrance by 12:30pm. For elementary students in kindergarten through 5, the program begins at 8:00am and ends at 3:00pm. The bell rings at 7:55am. ARRIVAL AND DISMISSAL All students are welcome on campus starting at 7:40am. Students arriving at school should go directly to the playground, after putting their backpacks or lunch boxes in their cubbies. Students are to enter the building at the sound of the first bell and go directly to their classrooms. When the bell rings at dismissal time, students are to go either to their busses or go home with their drivers or parents. If they are participating in an after-school program, they should go directly to that activity. All elementary students must be in a supervised program after school. Elementary students are not allowed to stay after school unsupervised. Same rule applies to siblings not participating in an after school activity. Professional and Collaborative Time (PACT) Tuesdays are 12:30pm dismissal days for the students. These afternoons are designed for teachers to work collaboratively with their grade level teams and individual parent conferences cannot be scheduled during this afternoon. ABSENCE Regular attendance is essential for a student's success in school. Persistent absenteeism creates a genuine hardship for a student and is regarded as a very serious problem. ES students absent for more than 25 school days during an academic year will be required to successfully complete next grade entrance assessment for placement in the next grade level. The decision for placement will rest solely with the ES school administration. Student absences exceeding 50 school days will lose their seat at ASD. Students registered and attending another school while away from ASD are exempt from this regulation. A student and his/her parents should work closely with the classroom or specialist teacher to ensure that any missed work due to an absence is made up as soon as possible. Students are responsible for making up any missed work. TARDINESS Punctual arrival at school is another important factor for a student s academic success but also provides the student a smooth transition to start the day. Classes begin at 8:00 AM. A student is considered tardy at 8:01 AM. A student s tardiness not only affects the late arriving child but also negatively impacts the start of the day for all students in the class. Students who are tardy more than 10 times in a quarter will be sent home on the 11 th day of tardiness, and for each subsequent day during the quarter, the student will be sent home. A consistent pattern of tardiness will merit a recommendation to be forwarded to the Director to consider voiding this student s enrollment at ASD. EARLY STUDENT CHECKOUT Students who leave early during a school day must be accompanied by a parent or guardian who has received a gate pass from the ES office. No student is permitted to leave school grounds before 2:55 unless they have a pass in hand. The school nurse may also issue a gate pass to the parent and will inform the ES Office that the student has been sent home for the day. In the event that a student is absent from school for any reason other than illness, the parents must notify the teacher and office by prior to the student's absence. If an extended

23 absence is planned, parents are asked first to contact the ES Office, in order to fill out a "Request for Absence" form and to arrange for any missed work. Students departing before the last day of school, unless officially withdrawing, will receive their report card at the designated report card date. Report cards are not provided to parents earlier than the identified day. CANCELLATION OF SCHOOL If school is to be cancelled for any reason, every effort will be made to contact families as soon as possible. An emergency contact chain has been established, whereby ASD teachers would contact the oldest student of the family. HOMEWORK Homework is an extension of the regular school program. It is a responsibility that the student undertakes independently, whether at home or outside of class periods in school. A planner is provided to each student in grades two to five, so that he/she can write the daily assignments. Parents need to review this planner and sign it daily. Pre-K, KG, and grade one have homework folders, which go home on a daily basis and contain parent and homework information as well as the student s finished work. Homework given to our students has a definite purpose; that being to supplement, complement, and reinforce classroom learning. Teachers provide a review of homework each day, so that students understand what is to be done and what is to be expected. Homework could also include independent reading at home, to encourage and support the love of reading. Grade level homework allocations: KG: 10 minutes of reading 1st and 2nd Grade: minutes total (10-15 minutes reading/10 minutes other) 3rd Grade: minutes total (20 minutes reading/10-15 minutes other) 4th and 5th Grade: minutes total (20-25 minutes reading/20-25 minutes other) DRESS CODE Students should appear neat and clean when they arrive at school each morning. Proper dress is what is acceptable to a majority of our community and is in good taste for school attendance and life in Qatar. Footwear is an important safety consideration. Students are encouraged to wear shoes that fully cover the toes. Students are not allowed to wear flip flops to school. In order to participate in any type of active running activity like soccer, basketball, or tag, students must wear a tennis shoe. Running in "crocs" is a safety concern. Hats and sunglasses may not be worn in school, but are acceptable during recess and lunch periods when students are outside. Decorative items should be conservative. Jewelry, glasses, and t-shirt decorations and logos should be culturally sensitive, inoffensive, and in good taste. Physical Education: On PE days, students in Pre-K to Grade 5 must wear the PE uniform to school with appropriate sports shoes with the exception of swimming days, when students may wear "crocs." The PE uniform may also be worn on non-pe days. PE uniforms are expected to be labeled with the child s full name and class on the small tag located on the shirt and shorts (ie: Joel White 5-A). During colder months, track or sweatpants may be worn along with the standard PE shirt and shoes. During swimming days, students must also bring/wear a swimming cap and towel. Uniforms may be purchased at Zak's Clothing store, located near Decoration Roundabout. A map is available on the ASD website. In order for a student to not participate due to an illness, a note from the child's parent must be submitted to the PE teacher prior to class. The student must also bring a library book or class work to work on during this time. The classroom teacher and/or teaching assistant will escort the child to and from the library, unless the PE teacher deems attendance at PE necessary

24 Art Classes: For art classes, during painting activities, students are provided smocks to cover their clothes. Smocks are also available whenever a child would like to protect his/her clothes. Students also have the option of bringing their own smock from home, which they can leave in the Art Room. SCHOOL VISITORS Every effort is made in our school not to disturb the learning process of our students. Visiting your child s classroom during school hours without proper communication with your child s teacher is discouraged. Visits to campus during the school days are restricted, unless prior arrangement is made with the school administration. LOST AND FOUND: Please teach students to be responsible for picking up their belongings before leaving the playground or other areas of the school. Lost items should be taken to the Lost and Found located in the cafeteria. There is also a Lost and Found bin located outside the gym. Students and parents should be directed to both of these areas in the event that they have lost an item. During conference days, all "Lost and Found" items will be displayed in the breezeway for identification and pick up. All items not claimed will be periodically given to a charitable organization or dispose of depending on the condition of the item. CAFETERIA: Three staggered lunches are scheduled in the elementary cafeteria every day except Tuesday. KG students eat in their classrooms.grade level lunches are scheduled at the following times: KG and Grade 1 at 11:50 Grades 2 & 3 at 12:10 Grades 4 & 5 at 12:30 Students in KG and 1st grade have a pre-set menu. KG students pre-pay and select their lunch on a weekly schedule for the desired days. First grade must purchase their meals on a daily basis. Choices are offered on a pre-set menu with lunch money collected once per week. Students are also able to bring their own packed lunch. The weekly menu is published in the school s Sahifa weekly newsletter. Students in Grades 2-5 can choose to bring a lunch or money. This is a daily decision. All present food services are organized as a cash and carry system. There is a set 10 QR meal option each day, or students may choose another options such as sandwiches, salad, soup, etc. There are no microwaves available for student use. Sweets or what many consider as junk food such as chocolates or soda are not sold to our elementary students, but we do allow students to purchase one ice cream treat on the final school day of the week. In striving to promote healthy eating habits, we ask parents not to pack sodas, candy, or other junk food. Parents are not permitted to bring in fast food or restaurant lunches (McDonalds, Pizza Hut etc.) in the event that they are joining their children for lunch in the cafeteria. RAMADAN ASD is a diverse community of students from various countries and religious backgrounds. As guests in our host country of Qatar, we respect their religious beliefs and traditions. Ramadan is the ninth month of the Islamic lunar calendar. Every day during this month, Muslims around the world spend the daylight hours in a complete fast. The annual fast of Ramadan is considered one of the five "pillars" of Islam. Muslims who are physically able are required to fast each day of the entire month, from sunrise to sunset. The evenings are spent enjoying family and community meals, engaging in prayer and spiritual reflection, and reading from the Qu'ran

25 During the month of Ramadan the school day ends at 2:30. The length of recess, snack and lunch times remain the same; however, each period is reduced to 35 minutes rather than 40. During Ramadan, the regular Tuesday schedule continues to be implemented. At snack and lunch, students who are fasting may proceed directly to the library. Students and teachers are asked to eat in the cafeteria. Students wishing to pray at lunchtime may proceed to an identified Arabic classroom where they will be supervised by an Arabic program teacher. Adults are asked to be sensitive to eating and drinking in the presence of fasting students and in public places throughout the school. Walking through the hallways with food or beverages is frowned upon, and every effort is made to ensure that eating and drinking be done privately. Students will still be able to purchase lunch in the cafeteria during Ramadan. SCHOOL SUPPLIES Prior to the beginning of the year, a supply list for student materials is provided to every student. This list, developed by each grade level, identifies the school supplies needed for the school year. Though every attempt is made to insure the list is comprehensive and economical, teachers may request additional supplies during the year. The school supply list also includes the purchase of a PE uniform. The uniform can be purchased at the local provider, Zak s Trading, located at Decoration Roundabout, about 1 km from school. Also on the supply list, all students in Grade 1-5 (male and female) must purchase a swim cap to wear during the swimming unit. TEXTBOOKS and WORKBOOKS Textbooks are provided to students on a loan basis. Textbooks and workbooks are the property of the school and damage beyond ordinary wear may result in a damage fee being assessed. Lost textbooks and workbooks will result in a fee being assessed to cover the replacement cost, which includes the cost of the book and shipping. Should a lost book be found, the replacement cost will be reimbursed to the student. Report cards and end of year records (if a family is moving) will be held until the replacement costs are settled. Parents will be informed of replacement costs once determined. In June, the completed workbooks may be returned to students, however if a student leaves during the year, the workbook remains the school's property. This is to ensure that adequate materials are in place for newly arriving students. TOYS and MOBILE PHONES Students should not bring toys, electronic devices, or any item to school that may potentially interfere with their learning. Students in the lower grades may bring special belongings to share on Show and Tell days. Students who wish to bring mobile phones to school must ensure that they are turned off during school hours. Students who do not comply with this rule may lose this privilege. The school is not responsible for the loss or damage of mobile phones on campus. CLASSROOM PARTIES Class parties are most commonly held to mark the following occasions: Thanksgiving Halloween Christmas - Holiday Celebration Valentine s Day End of Year

26 These parties are organized by homeroom parents and usually involve student participation in crafts and/or games as well as enjoying tasty treats. Parents not wishing their children to participate in a class party/celebration must inform the homeroom teacher in advance. Any student not participating in these parties/celebrations may be sent to the library. Birthday Snacks: It is permitted for students to celebrate their birthdays at school during snack time by sharing a treat with their peers. Teachers need to receive prior notification from the parent and every effort should be made to schedule these celebrations with the least interruption on instructional time and impact on student learning. Birthday invitations will not be distributed/placed in students home folders unless the entire class is invited or only students of the same gender are invited. It is extremely upsetting, therefore disruptive to the class, when 2 or 3 students are left out of a birthday party invitation given out by a classmate. SCHOOL SPIRIT DAYS: On a regular basis Student Council sponsors spirit days to foster school spirit. These days may include: crazy hair day, twin day, inside out and backwards day, etc. FIELD TRIPS Educational field trips are encouraged for students in all grades. On all school-sponsored field trips, the teacher leads supervision with help from parents. During school days, transportation costs are borne by the school while parents assume any fees associated with the trip. TEACHER ASSISTANTS Our teacher assistants provide assistance to the classroom teachers in a variety of ways: working with students on a one-to-one basis, working with small groups of students, and preparing materials for the teacher. They are also responsible for lunchroom and playground supervision. ROOM MOTHERS The Room Mother's primary functions are organizing holiday parties for the classroom, assist, if called upon, with special projects such as field trips, or solicit additional helpers for these projects. Room Mothers also organize the Basket' for the annual Friendship Festival, the major PTA fund raiser for the school. Room Mothers enhance our program and add a wonderful touch to our students' school lives. VOLUNTEERS ASD appreciates the many people who are willing to volunteer in the school. There is a classroom volunteer program, which includes volunteer training before working in a classroom. The library also has a volunteer program. Volunteers are also welcome to help with field trips, assist with special projects, and for a variety of special tasks. Please contact the elementary office if you are interested in volunteering. YEARBOOK An elementary school yearbook is published each year and is available for all students to purchase. The yearbook contains photos of students and various activities school-wide that have taken place during the course of the year. Order information is sent home mid-year to all students. Yearbooks are then ordered and delivery is usually by the end of the school year

27 HEALTH & IMMUNIZATION HEALTH The major purpose of the school health program is to maintain, improve, and promote the health of the school age child. To accomplish this purpose, the school joins the parents and community personnel and agencies in a team effort. Parents have the primary responsibility for the health of their children. Your child's health is important to us. We attempt to maintain a good healthy environment while your child is at school. Health education is a regular part of the curriculum: the care of teeth and skin, the need for proper foods and rest, self help for minor first aid problems, and disease prevention are some of the units studied. You can help by encouraging your child to practice at home the good healthy habits he/she is studying at school. Vision and hearing screenings are done annually, and lice checks are done regularly. Daily outdoor recesses and regularly scheduled physical education classes are valuable factors in promoting healthy learning conditions. Children are expected to participate and wear appropriate clothing for these activities. LICE If a student is suspected of having lice, they need to be sent to the clinic for a second check. If lice are present, the student will need to be picked up by parent/guardian and treated. They may return to school the following day, if free of lice and nits. The school nurse will conduct a head check before students can be permitted back into class. If lice or nits are still present, they will be sent home and will be rechecked upon return by the nurse. If the child has siblings in another class, that class will also be checked. IMMUNIZATIONS Health, immunization, and tuberculosis screening records are maintained on every child. Parents are required to submit a health status update as they register their child for each school year and are urged to notify the school health clinic of any significant changes in health, which occur during the school year. A standard immunization record is required for attendance at the American School of Doha. There may be occasions when immunizations will be available at school through the Ministry of Health. MEDICATION NO MEDICATION SHALL BE ADMINISTERED WITHOUT EXPRESSED WRITTEN PARENTAL PERMISSION. If your child must bring medication to school, the following steps need to be followed: 1. Parents should notify the school nurse when a child is taking medication. 2. All medications must be brought to and kept in the Health Clinic. 3. The medicine must be clearly identified with the name, type of medication, student's name, and dosage. 4. A note, signed and dated by the parents, must accompany the medication

28 SAFETY AND EMERGENCY EMERGENCY CONTACT LIST Each year, in the event that families would have to be notified for emergency reasons, the school establishes and maintains an updated Emergency Contact List. Classroom teachers are responsible for directly contacting the families of their students. EMERGENCY DRILLS / FIRE DRILLS Emergency and fire drills are practiced on a regular basis. Safe exit procedures are posted in each classroom and throughout the school. Classroom teachers practice, with students, the safe exiting procedures when the alarm is sounded. RED FLAG DAYS: During the hot months, the number of days that students are actively participating in an outdoor recess is limited because of the dangers associated with outdoor play in high temperatures. There are only two times that weather safety becomes a concern. The first is when the weather is very hot. On days when the temperature is extremely high (35 C), the Health Clinic will put out the RED FLAG. Students need to drink plenty of water and stay in the shade. Physical activity should be restricted, and students may stay inside with permission if necessary. The second time there is a concern is when there are severe winds that could possibly develop into sandstorms. There are certain times of the year when this could pose a health concern to students with asthma or breathing conditions. These students should stay inside as much as possible. Everyone else needs to use caution. It will be up to the discretion of the School Nurse and Administration if students can play outside based on the severity of the wind and the blowing of the sand. CHANGE OF ADDRESS/TELEPHONE NUMBER Please make changes to your child s profile on powerschool. Each family is given a user name and password in order to log-on. If you are unable to make these changes on powerschool please notify the ES Office and the office will make these changes on your behalf. SECURITY There are security measures in place, enhanced by the cooperation with the Qatari Police, a private security company and an individual hired by the school. There is 24-hour security presence and coverage at the school, and the premises are monitored electronically. On-going consultations are undertaken with the U.S. Embassy to insure that our security steps are continually reviewed. Visitors to campus are requested to check-in at the Security Office and present a valid school ID or a valid photo ID

29 FACILITIES FACILITIES USAGE There are strict guidelines and procedures for using the facilities at the school. Rooms must be reserved in advance. Room reservation forms may be obtained in the central office or in the respective school offices. Forms must be submitted to the receptionist in the central administration office for approval and processing. LIBRARY MEDIA CENTER The elementary library is open from Sunday to Thursday from 7:45 to 3:30. The collection has over 12,000 volumes and includes fiction, nonfiction, picture books, reference materials, early reader books, films, and professional resources for teachers, books on cassette and magazines. There are several computers available for students' use, all of which are online. The library is staffed by two certified teacher-librarians; supported by several library assistants. The goals of the elementary library program are to enable students to learn independently, to support critical thinking in research, and to foster a love of reading. Students in all grades have a weekly scheduled library time. The library is also available for all grades to schedule additional time for research. The library catalog is available to students anywhere via The library website includes helpful links for parents as well as children quick links and elementary library. The library information center staff works with teachers in planning and teaching information skills within the context of the curriculum. These lessons include locating and accessing information, evaluating information sources, the Big 6 method of research and utilizing technology. In addition to library skills, the librarian provides story times for primary grades, book talks for older children, and special displays that highlight various genres of literature, holidays, or themes. Parent and teacher workshops are held throughout the year. Overdue notices are printed out weekly and distributed by the classroom teacher. No overdue fees are charged. End-of-year report cards and exit documents are withheld until the accounts for all lost or damaged library materials have been settled. Books that are lost or damaged are charged a full replacement fee, which includes international shipping and handling charges, and a processing fee. Students may visit the library before school, during recess and lunch. They also may come to the library during class time with the permission of the classroom teacher. All students are welcome to check out or return books any time during the day. First through fifth graders may check out three books, kindergartners two books and pre-kindergartners one book. Accelerated Reader (AR), an independent reading program, is also available. The library is proud to host study club and other after school activities. If you have any questions about the library collection or program please the librarian at eslibrarian@asd.edu.qa

30 COMMUNICATION RESOURCES MESSAGES TO STUDENTS Parents may leave important messages at the elementary office for students. It is important to remember to allow enough time for the office staff to reach your child. PARENT COMMUNICATION The Sahifa, our school newsletter, is published weekly on Thursdays and provides information pertaining to, special events, notices of calendar changes, and general information important to our families as well as, messages from the director and the principals. Teachers or post their own monthly newsletter on their respective NVS class pages. If parents would like to discuss their child's progress with the child's teacher they can make an appointment with the teacher directly. NESA VIRTUAL SCHOOL Teachers at ASD are required to post information about their classes on NESA Virtual School. This includes, but is not limited to, announcements, homework, assignments, and a course description/syllabus, newsletters, and schedules. NVS would be used in the case of an emergency closing to deliver instruction to ASD students. It is also used on a regular basis to improve communication and access to course materials. ARABIC TRANSLATORS An Arabic translator will be provided for parent conferences if a parent requires assistance. Please contact the office before the conference to arrange for a translator. PARENT TEACHER ASSOCIATION (PTA) The Parent Teacher Association at ASD is made up of teachers and parents of the students who attend ASD. It has an elected Executive Board that consists of a president, vice-president, secretary, and treasurer. In addition, it has an elected Steering Committee that consists of at least 10 parents and 2 teachers, one of which represents the elementary school, middle, and high school. Every parent belongs to the General Assembly. The objectives of the PTA are to promote an extended relationship between the staff, parents and others associated with the school, as well as to engage in activities, which support the school in both financial and practical terms. Such activities will normally be in concert with, and always subject to, the agreement of the School Director. STUDENT COUNCIL The Student Council is a service organization in the elementary school. It is sponsored by at least two faculty members and is comprised of elected officers of the student body from grades three through five. There are also representatives and alternatives from grades two through five. The members are elected during the early part of every school year. The students themselves, under the guidance of the sponsors run the weekly meetings. This organization helps develop leadership and encourages the students to take an active role in their school and community. It also builds awareness of service activities, which encourage student participation. ASD DIRECTORY Once a year the PTA publishes a directory of names, addresses, and telephone numbers of all students and their families. Parents have the option of not publishing their contact information. This directory is given out to all school families

31 TECHNOLOGY ASD WEBMAIL All students should know how to check ASD to get important information from the school. 1) Go to this website: 2) You will see the login screen for our webmail system. 3) If this is your personal laptop, you can select This is a private computer, otherwise leave the first button checked. 4) Your username is: (graduation year) + (first initial of first name) + (last name) For example, if John Doe graduates in 2009, his username would be 09jdoe Your password is ) The next screen you will see only once. It allows you to choose your language preference and time zone. The default settings will usually be correct. Click <OK> 6) To compose a new click 7) Click to get a list of everyone at ASD to choose from as recipients or just enter the address in the line. When you are done click 8) To change your password click, then click. You must enter your old password once and your new password twice. 9) Click Log Off when you are done using webmail. NESA VIRTUAL SCHOOL Courses from PK to 12 th grade are on NVS for teachers to distribute course information, assign homework and to be used for school to continue if we needed to shut down in an emergency situation. You need to know how to login and browse your courses. 1) LOGIN: Go to this website: Your username is: (graduation year) + (first initial of first name) + (last name) + (.asd.qa) For example, if John Doe graduates in 2009, his username would be 09jdoe.asd.qa Your password is ) CHANGE PASSWORD: Change your password to something secret by selecting Tools, Personal Information then Change Password. 3) CHECK YOUR COURSES: Your course list should be in the first window that appears. If you are missing one of your courses, inform the instructor to enroll you. If you have courses that should not be there, itsupport@asd.edu.qa 4) LOGOUT: Click the at the top of the screen