Poster Development Megan Stevens, MS, FNP-BC, RNFA Lucile Packard Children s Hospital Stanford, CA

Transcription

1 Develop a Poster and Publish the Manuscript Skills Within the Reach of All - Having an Idea and a Desire to Share Megan Stevens, MS, FNP-BC, RNFA Kimberly Haus McIltrot, DNP, CPNP, CWOCN Poster Development Megan Stevens, MS, FNP-BC, RNFA Lucile Packard Children s Hospital Stanford, CA Disclosure Information I have nothing to disclose 1

2 Objectives First: Select your topic Next: Create an appropriate format for your poster presentation Finally: Review examples of prior poster presentations and incorporate effective techniques into your poster Purpose of a Poster Presentation Educate others about your research findings in a concise and clear way What is the take away message? Initiate discussion An Effective Poster is... Focused: Single message Concise: Visual aids/minimize unnecessary text Sell your work in 11 seconds Well organized: Layout and format are critical Legible: Readable from at least 5 feet 2

3 Abstract Submission Instructions Usually 300 word maximum Submission deadline Section headers: Evidence-based or original research- (background, objectives, methods, results, conclusions) Innovation in patient care/case study/reports- (background, purpose, design/implementation, evaluation/outcomes, implications for practice) Designing Your Poster Once your abstract has been accepted the fun part begins... getting to design your poster! Key Contents Title Authors/Affiliation Introduction Objectives Methods Results Conclusions References 3

4 Example Consider the Following Aspects Software Poster Guidelines Text Wording Colors Photos Graphs/Charts Layout Headings References Pick software and presentation template Macromedia Freehand PowerPoint Adobe Illustrator Adobe Photoshop Adobe PageMaker DeltaGraph Software 4

5 Poster Template Example Click Here to Add Title Click Here to Add Authors Click Here to Add Affiliations Click Here to Add Text Click Here to Add Text Click Here to Add Text Click Here to Add Text Click Here to Add Text Click Here to Add Text Click Here to Add Text Click Here to Add Text Click Here to Add Text Click Here to Add Text Click Here to Add Image Click Here to Add Picture Review Poster Guidelines Poster dimensions: Usually 6-8 feet long and 3-4 feet high Make slightly smaller to fit boundaries Text Fonts: Title: 85, Authors: 56, Sub headings: 36, Body text: 26, Captions: 18 Sans serif fonts Times New Roman, Helvetica, Geneva, Arial, Calibri Minimum font size of 24 All text should be legible from 5+ feet away 5

6 Text Spell and grammar check! Left-justification- easier to read Don t use ALL CAPS Use bold, underline, or color to emphasize key points Wording Use bullets Don t overwhelm with too many words Phrases instead of sentences Adequate white space around statements Easier to read Colors Dark text on background Avoid dark backgrounds with dark text Challenging to Read! Use primary colored text Stick to 2 or 3 colors Use color-blind friendly colors Colors should not compete with content 6

7 Photos/Pictures Use photos that help deliver message Photos can enhance text Web images typically have poor resolution Graphs/Charts Help to visually explain findings Use 2D graphs and charts Be careful with internet graphics Enlarging Public domain Avoid background graphics Make text difficult to read Layout/Headings 3-5 columns Balance texts and graphs Flows and orients reader Conveys major points 7

8 References Include key references Use APA 6 th edition format Finalize and Evaluate the Poster Review multiple times Grammar Spelling Overall flow Prior to and after printing Have colleague review, provide feedback, and ask questions Incorporate relevant feedback into poster Finalize and Evaluate the Poster Ask yourself the following questions: Is the message clear? What do I want the viewer to remember? Do the important points stand out? Is the reader able to follow the flow of the poster? Is the poster understandable without oral explanation? 8

9 Printing the Poster Attach to or copy onto thumb drive Take to printer (ex: Kinkos) Preview prior to printing (especially graphics) Assess types of paper Carrying case Other options: print at conference, ship to hotel Cost: Approximately $100 Time for printing: 2-3 days, but can be variable Presentation Dress professionally Arrive early Wear nametag Stand to side of poster Business cards Be prepared for questions Review Examples of Prior Posters 9

10 Review Examples of Prior Posters Review Examples of Prior Posters Final Tips Don t wait to the last minute Poster preparation will take as long as you let it Consider having poster handout Posters should have your personality Be enthusiastic 10

11 Conclusion Making a great poster can be a lot of fun and is certainly a challenge! References Block, S. M. (1996). Do s and don t of poster presentation. Biophysical Journal, 71, Erren, T. C., & Bourne, P. E. (2007). Ten simple rules for a good poster presentation. PLoS Computational Biology, 3(5), e102. Hess, G., Tosney, K., & Liegel, L. (2013). Creating effective poster presentations. Retrieved from Mandoli, D. (2007). How to make a great poster. American Society of Plant Biologists. Retrieved from Online Bachelor Degree Programs. (2013). Designing scientific posters. Retrieved from Plunkett, S. W. (n.d.). Tips on poster presentations at professional conference [PDF document]. Retrieved from Sherman, R. O. (2010). How to create an effective poster presentation. American Nurse Today, 5(9), Writing for Publication Kimberly Haus McIltrot, DNP, CPNP, CWOCN Johns Hopkins Children s Center Baltimore, MD kmciltr1@jhmi.edu 11

12 Disclosures No monetary disclosures Editor-in-Chief, Journal of Pediatric Surgical Nursing Learning Objectives 1. Discuss the writing process. 2. Identify organization and time management skills to complete a manuscript. 3. Identify resources and a mentor. WRITE NOW! 12

13 Types and Styles of Writing Books: Textbooks and manuals Journals: Primary original articles Literature reviews, case studies, theoretical, research (IMRAD), EBP, quality improvement, clinical, editorials Research complete only when shared! Traditionally a scientific journal Not previously published Reviewed by peers Archive APA, 2010, p.9 Types and Styles of Writing Style guidelines publisher observes for clear, consistent presentations Punctuation, spelling, capitalization, italics, abbreviations, metrication & stats Review Style manuals such as AMA, APA, House Types and Styles of Writing Read Author Guidelines IFA (Authors & Reviewers) what style does the journal use? Print vs. electronic Displaying Results technology has made huge changes! must clarify, not repeat best way to communicate info? table and figure checklists (APA, 2010, p.151) online supplemental material ( permalink ) e.g. video clip to enrich 13

14 Authorship But I helped collect data for 2 years! Must contribute substantially to conception and design of study or to analysis of data, AND Drafting manuscript or revising it, AND Approving final version Uniform Requirements for manuscripts Submitted to Biomedical Journals Acknowledgement Contributed but not author The author acknowledges Kim McIltrot for reviewing charts for data. Financial/other support This study was supported by a research grant from the National Institute of Health. Oermann & Hayes, 2010 Organizing & Time Management Careful planning, organization, personal strategies Planning meeting with authors who/order/what/where/dates Corresponding author Eliminate unnecessary distraction Practice! It s a Learned skill! Organize references carefully (RefWorks etc.) Use date when saving drafts Oermann & Hayes, 2010, p. 221; Saver, 2011, p.95 14

15 The Writing Process Identify type of manuscript Purpose of paper Audience Potential Journals Author Guidelines Literature Review (background & significance) Develop outline 3 x 5 card method The Writing Process OUTLINE!!! The Writing Process Collect and organize materials and outline Write as quickly as possible to get ideas down Check style, grammar, spelling, punctuation Write title & abstract (check length) Recheck purpose Review, revise, refine, enhance 20 MIN 48 HRS 8 WEEKS! Purpose Readers Journal 1 st Draft Final 15

16 Submission Process Query letter Recheck author guidelines Recheck style of manuscript Skim reviewer guidelines Separate out into different documents: Title page/ manuscript/figures etc. No identifiers except on title page FOLLOW DIRECTIONS! Don t give up! Resubmission is part of process! Video Mary Christa Hiller, RN Ethics of Writing Plagiarism Plagiarism Author presents work like it s their own Must cite direct quotes, paraphrases, figures Software to check Self Plagiarism Representing work as if 1 st time published When to cite 1-2 strong sources for key points Individuals whose ideas/research influenced you 16

17 Ethics of Writing Ethical and legal principles Accuracy of scientific knowledge Protect rights of research participants Protect intellectual property rights No falsifying or fabricating data/instruments No omission of troublesome observations When writing or doing research APA, 2010, p.11 Copyright Copyright Transfer Agreement (CTA) You do not hold copyright! Ethics of Writing You cannot reproduce any text or figures from article Check with Publisher or copyright owner on use of: Quoting Reprints Adapting work Ethics of Writing Permission To name a person or institution Anything already in print To publish your institutions projects Instead of: I obtained IRB approval from my institution, Johns Hopkins Hospital IRB approved study for urban tertiary care center 17

18 Predatory Publishing Be Alert! Raise Awareness! Obesity Week s conference was officially OW2014 but copiers put Obesity Week 2014 and were set to take registrations Imitation s Conferences inviting you to speak or attend Copying similar websites for conferences/journals For more info Mentorship Colleagues Support Expertise Someone to listen Mentorship Feedback Don t take it personally! Ask at least 3 people and tell them to be honest! Content works with the subject matter Grammar/punctuation/flow Close colleague RN/MD RN not in your department 18

19 Resources Librarian Research Nurse School of Nursing Guidelines and Resources for Preparing Manuscripts(Oermann & Hayes, 2010, p.351) 10 Tips for Editing Checklist (Saver, 2011, p. 321) Authorship website YOU CAN DO IT! References American Psychological Association. (2010). Publication Manual of the American Psychological Association (6th ed.). Washington DC: Author. Browne, N. (2014). Writing for Nursing Publication. Journal of Pediatric Surgical Nursing, 2, ---. Freda, M. & Nicoll, L. (2010). The editor s handbook. Philadelphia, PA: Lippincott Williams & Wilkins. Holzmueller, C. G., & Pronovost, P. J. (2013). Organising a manuscript reporting quality improvement or patient safety research. BMJ Quality & Safety, 22, Morton, P. G. (2013). Publishing in professional journals, Part I: Getting started. AACN: Advanced Critical Care, 24,

20 References Morton, P. G. (2013). Publishing in professional journals, Part II: Writing the manuscript. AACN: Advanced Critical Care, 24, Nicoll, L. H. (2012). Manuscript success: A systematic approach to publishing in the professional literature. Amazon ebook. Oermann, M. H. (2014, January). From ideas to publication! The process of writing journal manuscripts and books. Symposium conducted at Duke University School of Nursing, Chapel Hill, NC. Oermann, M. H., & Hays, J. C. (2010). Writing for publication in nursing (2nd ed.). New York, NY: Springer. Saver, C. (2011). Anatomy of writing for publication for nurses. Indianapolis, IN: Sigma Theta Tau International. 20