November 19, The King William County School Board held its regular meeting on Tuesday,

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1 November 19, 2013 The King William County School Board held its regular meeting on Tuesday, November 19, 2013 at 6:01 p.m. at Hamilton Holmes Middle School. The following members were present: Ms. Elisabeth W. Hubbard, Chair Mr. Steven M. Tupponce, Vice-Chair Mr. Bryan K. Major, Board Member Mrs. Kathy H. Morrison, Board Member Mrs. Lindsay M. Robinson, Board Member Dr. Mark R. Jones, Superintendent, was present with the following staff members: Mrs. Stacy Johnson, Assistant Superintendent of Instruction Mrs. Tinya Ryland, Lead Director of Human Resources Dr. Stan Waskiewicz, Principal, King William High School Mrs. Beverly Young, Principal, Hamilton Holmes Middle School Mrs. Tara Garner, Principal, Acquinton Elementary School Mrs. Lisa Thompson, Principal, Cool Spring Primary School Mrs. Cathy P. Edwards, Clerk Approximately ten other people were in attendance. On a motion by Mrs. Morrison, seconded by Mr. Major, the Board entered into Closed Session under Code of Virginia (A) (1) Personnel, (A) (2) Student Discipline, and (A) (7) Legal Matters at 6:00 p.m. On a motion by Mr. Tupponce, seconded by Mrs. Robinson, the Board returned to open session at 7:26 p.m. On a motion by Mr. Tupponce, seconded by Mrs. Morrison, the Board approved a Resolution on Certification of the Closed Session on roll call vote as follows: (see page 3)

2 yes Mr. Major yes Mrs. Morrison yes Mrs. Robinson yes Mr. Tupponce yes Ms. Hubbard Dr. Mark R. Jones, Superintendent, announced the following change of Agenda items: Under Item 7. Business Items add Item 7.19 Consideration of Overnight Field Trip Request (copies distributed) Under Item 11. Approval of Personnel Report add Supplemental Personnel Report (copies distributed) Dr. Mark Jones, Division Superintendent, presented the 2013 VSBA Media Honor Roll Award to Mrs. Frannie Hubbard of The Tidewater Review for fair and balanced reporting and providing valuable information in the community about our schools. Dr. Jones also recognized Miss Bailey Tyler, a senior at King William High School and student representative on the King William County School Board for receiving the VSBA Exhibitors Scholarship Award in the amount of $1,000. On a motion by Mr. Major, seconded by Mrs. Robinson, the Board unanimously approved the Consent Agenda as follows: 5.2 Approval of Minutes Regular Meeting October 15, Next Meeting Date Regular Meeting December 17, 2013, 2013 beginning at 6:00 p.m. with Closed Session and the Regular Meeting Hamilton Holmes Middle School 5.4 Report on Use of School Facilities 5.5 Field Trips Approved by the Superintendent 5.6 Request for Release from Compulsory Attendance On a motion by Mr. Tupponce, seconded by Mr. Major, the Board unanimously approved the payment of bills as presented. (see pages 5-22) Dr. Jones presented to the Board for consideration the 360-Feedback Program Proposal with Titan Group. During discussion, Mrs. Morrison, Board Member, said that she could not support the proposal because of the cost of the process, and the new superintendent s evaluation from VDOE will be sufficient since it contains many of the same

3 components. Mr. Tupponce, Vice-Chair, said that there were lots that could be taken from the corporate level and used in the educational evaluation field. Mr. Tupponce said that things need to be done as a Board to invest in our people and the school division has the potential to go from greatness to excellence. Ms. Hubbard said that she has talked with teachers from other school systems and asked if this tool would be valuable to teachers. The comments were that this would be a non-invasive way to improve the quality of work without it being invasive and have a lot of value in it. Mrs. Morrison said that we would be using taxpayer funds to pay for this new tool. Mrs. Robinson, Board Member, said that she supported this program but the cost in the latter part of the program seemed expensive and doesn t want to have two programs going on at one time. Mr. Major said that he didn t support the new program. After discussion, Mr. Tupponce made a motion to accept Phase I of the proposal and to cap to include coaching at a $10,000 minimum. The motion failed for lack of a second. Ms. Hubbard, Chair, explained that the Board had discussion about creating a tipping point concerning the evaluation process and believed this would be it. Mr. Tupponce said that whatever the state implements doesn t work. Dr. Jones presented to the Board for review the Superintendent s Evaluation Instrument. Dr. Jones said that this instrument mirrored the teacher and principal evaluation models and that implementation was required to begin July He said that there is a goalsetting piece to this also. This item was presented for informational purposes only. No action was required. Dr. Jones presented to the Board for discussion the Middle School Competitive Sports Program. Ms. Hubbard asked what other middle schools in the area participated in a sports program. Ms. Hubbard asked if any parents or community groups reached out regarding the program. Mrs. Robinson said that she wanted to have a discussion about a middle school sports program and that Dan Jones was supposed to have come back to the Board with facts regarding a middle school sports program. The Board asked that information regarding which

4 school divisions in our area have middle school sports programs and what other counties did to start their programs be presented at the December meeting. This item was presented for informational purposes only. No action was required. Dr. Jones presented to the Board a first reading of the Program of Studies for Hamilton Holmes Middle School/King William High School for the school year. Dr. Waskiewicz and Mrs. Young were available to answer questions. This document was presented as a first reading, with action slated for December. Dr. Jones presented to the Board for consideration a Request for Academic Stipend Increase. Mrs. Morrison asked if this was previously a shared position. Mrs. Johnson said that this was a shared position, previously. Mr. Tupponce said that every individual in the school system does a lot and this would be singling out a few teachers. On a motion by Mrs. Morrison, seconded by Mrs. Robinson, the Board approved the Request for Academic Stipend Increase on roll call vote as follows: no Mr. Major yes Mrs. Morrison yes Mrs. Robinson no Mr. Tupponce yes Ms. Hubbard Dr. Jones presented to the Board for a Second Reading & Approval Policies and Regulations CMA, GBL, GBM, GCA, GCBE, IKFA, JFC-R and JO. This item was presented for a first reading at the October meeting. On a motion by Mrs. Morrison, seconded by Mr. Major, the Board unanimously approved the Policies and Regulations as presented. Dr. Jones presented to the Board for consideration the Revisions to Regulation GCBC- R regarding Fringe Benefits. On a motion by Mrs. Robinson, seconded by Mrs. Morrison, the Board unanimously approved the Revisions to Regulation GCBC-R as presented. Dr. Jones presented to the Board for consideration the Policy Manual Method of Distribution. Dr. Jones explained that under the recommendation each school library, and public library; and the school board clerk and superintendent would continue to receive a

5 paper copy of policy manual revisions and that the school division website would be the source of information for everyone to use as a reference tool going forward. On a motion by Mrs. Morrison, seconded by Mr. Major, the Board unanimously approved for paper copies to continue to be distributed to school and public libraries, the school board clerk and the superintendent of schools and that all other policy manual holders would access the Policy Manual online through the school division website or through Board Docs. Dr. Jones presented to the Board the Youth Survey for King William High School. Dr. Jones provided this information and was available to answer any questions. This item was presented for informational purposes only. No action was required. Dr. Jones presented to the Board a KeepNTrack Update. Dr. Jones shared that this program will go into effect fully in January. ID s would be required, guardianship information would be loaded, badges would only print if there aren t any problems with the ID, and frequent visitors should always be prepared to show an ID. This item was presented for informational purposes only. No action was required. Dr. Jones presented to the Board the Virginia Local Disability Program Update. Dr. Jones shared that the school division would continue with the plan that was approved by the School Board in October 2013 (The Standard s Plan). This item was presented for informational purposes only. No action was required. Dr. Jones presented to the Board the Medicaid Reimbursement Update. Dr. Carr provided this information and was available to answer any questions. Mr. Tupponce asked if HIPPA procedures were being followed and also to make sure that we were doing our due diligence in providing services. Dr. Carr said that procedures were being followed and were covered with the forms that the Department of Education provides. This was presented for informational purposes only. No action was required. Dr. Jones presented to the Board a Disability Awareness Month Update. Dr. Carr provided this information and was available to answer any questions. This item was

6 presented for informational purposes only. No action was required. Dr. Jones presented to the Board the Region III Educational Consortium Update. Mrs. Johnson provided this information and was available to answer any questions. This item was presented for informational purposes only. No action was required. Dr. Jones presented to the Board the VPSA Interest Subsidy Payment Reduction Information. Dr. Jones provided this information and was available to answer any questions. This item was presented for informational purposes only. No action was required. Mr. Price provided the Board with a review of the Food Service Profit & Loss Statement. (see page 27) This item was presented for informational purposes only. No action was required. Dr. Jones presented a financial summary update to the Board for review. (see page 28) Ms. Stickley shared that she would provide an update on the School Activity Fund Audit at the December meeting. The Board asked that administration take a look at any duplicate findings from previous years and report this at the December meeting. This item was presented for informational purposes only. No action was required. Dr. Jones presented to the Board for approval an Overnight Field Trip Request from Ms. Kim Hicks at King William High School for the National Honor Society to participate in the Leadership Education and Development Conference in Washington, D.C. January 31 February 2, On a motion by Mr. Tupponce, seconded by Mr. Major, the Board unanimously approved the Overnight Field Trip Request as presented. The superintendent s follow-up report included the following: 8.1 Facilities Improvement Update 8.2 SOL/AMO Action Plan Status Report Mrs. Johnson provided curriculum mapping and assessment information. 8.3 Correspondence from the Superintendent 8.4 Correspondence from Actions at the Last School Board Meeting

7 8.5 SURN Update Mrs. Thompson and Mrs. Garner provided a presentation on their involvement in the SURN Program through the College of William and Mary. 8.6 Budget Work Session Calendar Budget 8.7 Wellness Update/Healthy Vibes Newsletter 8.8 Advisory Committee Minutes 8.9 Cool Spring Primary School Newsletters 8.10 Acquinton Elementary School Newsletters 8.11 Hamilton Holmes Middle School Newsletters 8.12 King William High School Newsletters 8.13 Report of Employee Attendance 8.14 Discipline Summary Report 8.15 Fund Raisers Approved by the Superintendent 8.16 Calendar of Events December 2013 On a motion by Mrs. Morrison, seconded by Mr. Major, the Board approved the Personnel Report and Supplemental Report as presented. (see pages 29-30) Under Matters from the Board, Mr. Tupponce shared that he would be voting at the VSBA Delegate Assembly on Thursday, November 21, 2013 and some of the hot topics to be discussed were SOL Reform/Remediation and home school students being able to participate in school sports. Ms. Hubbard, Chair, adjourned the meeting at 9:10 p.m. Elisabeth W. Hubbard, Chair Cathy P. Edwards, Clerk

8 No. 425 Motion: Second: Mr. Tupponce Mrs. Morrison CERTIFICATION OF CLOSED SESSION WHEREAS, the King William County School Board has convened a closed session on this date pursuant to an affirmative recorded vote in accordance with the provisions of the Virginia Freedom of Information Act: and WHEREAS, Section of the Code of Virginia requires a certification by this School Board that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the King William County Board hereby certifies that, to the best of each member s knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies, and (ii) only such public business matters as were identified in the motion convening the closed session were heard, discussed and considered. VOTE AYES: Mr. Major, Mrs. Morrison, Mrs. Robinson, Mr. Tupponce, Ms. Hubbard NAYS: (Note: For each nay vote, the reason for the departure from the requirements of the Act should be described by the member or members voting nay.) Clerk of King William County School Board November 19, 2013 Meeting Date