Academic Advising Center

Transcription

1 Academic Advising Center Bryan Brown, Faculty Advising Trainer Office of Institutional Research, Planning and Assessment November 2013

2 Table of Contents Accessing PeopleSoft..2 My NOVA..2 VCCS SIS.3 Advisor Center..4 List of Assigned Advisees..5 Unassigned Advisees 6 Advisee Homepage 7 Academic Advising Report 8 Transcript 11 What-If Report 12 General Education Electives.13 Humanities/Fine Arts Electives.13 Other General Education Electives.14 Physical and Life Sciences/Mathematics Electives.14 Physical Education Electives 15 Social/Behavioral Sciences Electives..15 Course Substitutions.18 Updating Program/Change of Program 21 Transfer Questions.23 Campus Resources..25

3 Accessing PeopleSoft The official page for NOVA is the conduit to My NOVA. This area contains access to Blackboard, SIS, SAILS, and much more. This area is used for Academic Advising in accessing the Advising Center. This is the most often used area for academic advising. After clicking My NOVA on the official NOVA website, a new page will open to reveal the next access point. Click LOGIN to My NOVA. Academic Advising Center Manual: Accessing PeopleSoft 2

4 After clicking the Login button for My NOVA a username and password request appears. This is not the same username and password as those used to access NOVA faculty accounts. The username and password is a combination of letters and numerals. For example, the username could be abc123. If you do not know your username or password for this area then please contact the IT Help Desk at or offices/administrative-offices/ithd/index.html. Once the username and password is entered the new page allows for access to VCCS SIS: Student Information System. Academic Advising Center Manual: Accessing PeopleSoft 3

5 Next, access the Advisor Center to view list of assigned advisees or to search for walk-in students by Student ID number or last and first name. Click My Advisees. Other areas including Advisee Transfer Credit, Advisee Student Center, Advisee General Info, and Advisee Academics are all limited access for faculty advisors. Academic Advising Center Manual: Accessing PeopleSoft 4

6 The list of assigned advisees will include advisees listed primarily in alphabetical order. ID Numbers are also included. Click View Student Details to access student information. NOTE: If you do not have any assigned advisees at this point, you will not have any advisees listed in this area. If the student has not been assigned as your advisee, you can still access the student s information by scrolling to the bottom of the page. Click View Data For Other Students to access the student s information. Academic Advising Center Manual: Accessing PeopleSoft 5

7 After clicking View Data For Other Students a student can be searched by various information. Type student s official NOVA Student ID to search by ID number. Another option would be to search by student s last name and first name, but it can have its difficulties. Academic Advising Center Manual: Accessing PeopleSoft 6

8 Viewing the advisee home page offers many areas of information. Academic Advising Center Manual: Accessing PeopleSoft 7

9 The Academic Advising Report contains all of the information for the student s progress toward graduation. This is the area that will be most often used to evaluate the student s needs for registration and course retakes, if needed. It is best to click Expand All to view all areas to be certain that the student has complete the requirements and is not currently enrolled in the course. Academic Advising Center Manual: Accessing PeopleSoft 8

10 Be sure to look at the incomplete areas for list of approved courses. The list of appropriate courses corresponds with the Academic Advising Sheet. Academic Advising Center Manual: Accessing PeopleSoft 9

11 The next pages contains the list approved General Education Electives for the catalog. See pages in this manual for the list of approved General Education Electives. The areas for GPA and Unused Courses can be handy for advising for transfer questions and course substitutions. Academic Advising Center Manual: Accessing PeopleSoft 10

12 Return to the student homepage to access student transcript. This can be the NOVA transcript and submitted transfer transcripts. Transcript reports can be useful for double checking any credit evaluations from former institutions. Academic Advising Center Manual: Accessing PeopleSoft 11

13 The What-If Report is useful when the advisee wants to view the possible impact of selecting a different program or adding an additional program. To enter the information for the What-If Report be sure to check the appropriate areas. Once entered, scroll to the bottom of the page and click Submit Request. The new hypothetical program will be temporarily added to the bottom of the Academic Advising Report. Academic Advising Center Manual: Accessing PeopleSoft 12

14 General Education Electives General education is that portion of the collegiate experience that addresses the knowledge, skills, attitudes, and values characteristic of educated persons. It is unbounded by disciplines and honors the connections among bodies of knowledge. NOVA degree graduates will demonstrate competency in the following general education areas: communication, critical thinking, cultural and social understanding, information literacy, personal development, quantitative reasoning, and scientific reasoning. Consequently, the College, in accord with the general education guidelines of the Virginia Community College System, has determined the following list of General Education Electives. It is highly recommended that students consult with their academic advisor or counselor in order to select the most appropriate course for their curriculum and/or transferability to another college. Humanities/Fine Arts Electives ARC 200 ARC 201 ART 100 ART ART ART 105 ART 106 ART 150 ART ART ART 250 ASL 125 ASL CST 130 CST 141 CST CST ENG History of Architecture History of Modern Architecture Art Appreciation History and Appreciation of Art History of Far Eastern Art Art in World Culture History of Modern Art History of Film and Animation History of American Art Italian Art History of Design The History and Culture of the Deaf Community American Sign Language III IV Introduction to the Theatre Theatre Appreciation I Film Appreciation I II History of the Theatre I II Any 200-level literature course Academic Advising Center Manual: General Education Electives 13

15 Foreign Languages All 200-level courses Foreign language (World language) courses may be used to meet unspecified General Education Electives. ASL 201 and 202 may be used to meet the foreign language requirement at VCCS colleges, but may not transfer as a foreign language to other institutions. The following HIS courses can be considered humanities at VCCS colleges, but may not transfer as humanities to other institutions. HIS HIS HIS 243 HIS 255 HIS 256 HIS 261 HIS 262 HUM MUS MUS MUS 225 PHI PHT 110 REL History of Western Civilization History of World Civilization History of the Ancient World History of Chinese Culture and Institutions History of Japanese Culture and Institutions Topics in Cultural Ethnicity United States History in Film All courses Music Appreciation History of Music The History of Jazz All courses History of Photography All courses Other General Education Electives ENV 136 Survey of Environmental Concerns Physical and Life Sciences/Mathematics Electives BIO * BIO 107 BIO 110 General Biology I II Biology of the Environment General Botany Academic Advising Center Manual: General Education Electives 14

16 BIO 120 BIO BIO 150 CHM ** CHM ENV GOL 105 GOL 106 GOL GOL 206 GOL 225 NAS *** NAS 125 NAS 130 PHY PHY PHY MTH MTH 157 MTH MTH 166 MTH MTH MTH MTH General Zoology Anatomy and Physiology I II Introduction to Microbiology General Chemistry I II College Chemistry I II General Environmental Science I II Physical Geology Historical Geology Oceanography I II Paleontology Environmental Geology Natural Sciences I II Meteorology Elements of Astronomy Introduction to Physics I II General College Physics I II General University Physics I II Math for Liberal Arts I II Elementary Statistics Precalculus I II Precalculus with Trigonometry Calculus with Analytic Geometry I II Finite Mathematics Statistics I II Applied Calculus *Additional biology (BIO) courses may be approved by an academic advisor. **Additional chemistry (CHM) courses may be approved by an academic advisor. ***Additional natural science (NAS) courses may be approved by an academic advisor. Academic Advising Center Manual: General Education Electives 15

17 Physical Education Electives PED All courses (may be used to meet unspecified General Education Electives ) Social/Behavioral Sciences Electives ECO 110 ECO 115 ECO 120 ECO ECO 210 ECO 245 GEO 200 GEO 210 GEO 220 GEO 230 HIS HIS HIS HIS 125 HIS 126 HIS 127 HIS 135 HIS HIS 203 HIS HIS HIS Consumer Economics Understanding Our Environment: An Economic Introduction Survey of Economics Principles of Macro and Micro Economics International Economics Contemporary Economic Issues Introduction to Physical Geography Introduction to Cultural Geography World Regional Geography Political Geography History of Western Civilization History of World Civilization United States History I II History of the American Indian Women in World History Women in American History History of the Contemporary World Afro-American History I II History of African Civilization History of England I II Topics in European History History of Latin American Civilizations I II Academic Advising Center Manual: General Education Electives 16

18 HIS HIS 243 HIS HIS HIS 255 HIS 256 HIS 261 HIS 269 HIS HIS 262 PLS History of Russia I II History of the Ancient World History of Middle East Civilization I II History of Asian Civilizations History of Chinese Culture and Institutions History of Japanese Culture and Institutions Topics in Cultural Ethnicity Civil War and Reconstruction History of Virginia I II United States History in Film All courses PSY All courses except PSY 211, 213, 245, 250, 255 SOC SSC 115 All courses Introduction to Global Affairs Academic Advising Center Manual: General Education Electives 17

19 Course Substitutions Advisees sometimes request course substitutions. This is one area that can be difficult because there are many levels of approval that occur beyond the academic advisor. An academic advisor can request a course substitution approval, but if in doubt you should contact your campus registrar. See Campus Resources on page of this manual. Go to the NOVA official webpage to access College Forms. Click Faculty & Staff to access the area for college forms. Select College Forms to access the form for course substitutions. Academic Advising Center Manual: Course Substitutions 18

20 Sort the College Forms by either name or number. The Course Substitution Request Online Form is one of six forms that can be completed online. There are only two that are used for academic advising (Course Substitutions and Update Plan/Program Placement Form). The Course Substitution Request Online Form is numbered A popup box opens requesting username and password. This is the same username/password as your access. Academic Advising Center Manual: Course Substitutions 19

21 The completing of the Course Substitution form may require use of the Academic Advising Report and College Catalog. Click Submit to complete the form. Academic Advising Center Manual: Course Substitutions 20

22 Updating Program/Change of Program The Update Plan/Program Placement Form is one of six forms that can be completed online. There are only two that are used for academic advising (Course Substitutions and Update Plan/Program Placement Form). The Update Plan/Program Placement Form is numbered A popup box opens requesting username and password. This is the same username/password as your access. Academic Advising Center Manual: Update Plan/Program Placement 21

23 The Update Plan/Program Placement Form must be completed with information taken from the Academic Advising Report. Academic Advising Center Manual: Update Plan/Program Placement 22

24 Transfer Questions Transfer questions can be complicated, but there are tools for viewing transfer information. This information shows advisors and students transfer agreements with four-year institutions, transfer course tools, and other transfer information. Faculty Advisors should know the institutions in which NOVA has agreements and corresponding GPA requirement for Guaranteed Admission Agreements. Other transfer questions may require referring the advisee to the campus transfer counselor(s). For details on Guaranteed Admission Agreements see Transfer Institution Required GPA Argosy University 2.00 Bluefield College 2.50 Bluefield College-Nursing 2.50* Catholic University 2.50 Christopher Newport University 3.50 College of William and Mary 3.40 ECPI University 2.50 Emory & Henry College 2.50 Ferrum College 2.00 George Mason University 3.00 George Washington University Integrated Information, 3.00* Science and Technology George Washington University Nursing 3.00* George Washington University Pharmacogenomics 3.00* Hollins University 2.50 James Madison University 3.00 James Madison University Integrated Science and 3.00* Technology Liberty University 2.00 Longwood University 2.50 Longwood University College of Business and Economics 2.50* Lynchburg College 2.00 Lynchburg College Nursing 3.00* Mary Baldwin College 2.50 Marymount University 2.75 National-Louis University 2.50 Norfolk State University 2.00 Norfolk State University (Passport) Program 2.00* Nyack College 2.00 Old Dominion University 2.50 Open University 3.00 Park University NA Potomac College 2.00 Radford University 2.80 Radford University Computer Science & Tech, and Info. 2.80* Science & Systems Randolph College 2.70 Regent University 2.50 Regis University 2.00 Shenandoah University 2.50 * = special requirements beyond GPA for agreement. Student should contact transfer institution. Students should be reminded that there are multiple requirements for meeting the Guaranteed Admission Agreement beyond the minimum GPA requirement. Students should be referred to the campus transfer counselor or the admissions office at their desired transfer institution to avoid incorrectly interpreting the transfer agreement. Academic Advising Center Manual: Transfer Questions 23

25 Shepherd University 2.80 Strayer University 2.00 Sweet Briar College 2.50 Trinity University 2.50 Troy University 2.00 United States Sports Academy 2.00 University of Mary Washington 3.25 University of Phoenix 2.00 University of the District of Columbia 2.50 University of Virginia College of Engineering 3.40* University of Virginia Bachelor of Interdisciplinary Studies 3.40* University of Virginia College of Arts and Sciences 3.40* University of Virginia College of Nursing 3.40* University of Virginia College at Wise 2.50 Virginia Commonwealth University 2.50 Virginia Commonwealth University - School of Education 2.80* Virginia State University 2.00 Virginia Tech 3.40 Virginia Tech College of Agriculture and Life Sciences 3.00* Virginia Tech College of Engineering 3.00* Virginia Union University 2.00 Virginia Wesleyan College 2.50 Western Governors University - Nursing NA NOVA also has agreements with other four-year institutions, but these are not part of the Guaranteed Admission Agreements. Refer to the Articulation Agreements for these institutions at Academic Advising Center Manual: Transfer Questions 24

26 Alexandria Campus Resources Students may need to be referred to the appropriate counselor for questions about transfer, academic probation, financial aid, disability services, veterans, etc. Name Title Phone Office Qania Aden Student Services Specialist AA194 Shahida Begum Scanner AA194 Latasha Beluche Disability Counselor AA193 Trevor Blair Transfer Counselor AA194 Shanon Bobb International Student Advisor AA196 Stuart Bowen Pathway Counselor AA194 Rebeccah Carrier Liberal Arts Counselor; Transcript AA252 Evaluation Vicki Cash Receptionist AA194 Diana Cifuentes Administrative Assistant AA194 Shirley Delgado SAP Counselor AA 194 Michael Donnelly Transfer Counselor AA194 Darlene DuBose CARE AA194 Amy Dunlap Pathway Counselor AA194 Leola Farmer International Students AA193 Alice Hedley Retention, Academic Probation AA194 Sherri Brown Coordinator of Student Services AA193 Shannon Ingram Pathway Counselor AA194 Marjorie Kinnaman Liberal Arts Counselor, Honors AA252 Margaret Lindsey Administrative Assistant AA194 Takesha McMiller Coordinator Off-Campus Military Ft. Myer 215 Programs Rhonda Myers Coordinator of Student Success AA193 Niki Neal Campus Registrar AA194 Brenda Robinson- Office Manager AA195 Baptist Cristina Saunders Student Services Specialist AA194 Dr. Delores Scott Dean of Students AA 195 Diana St. Amand- Veteran's Advisor AA 194P Campos Crystal Young Counselor AA194 Keith Wynn Counselor/Instructor AA194 Academic Advising Center Manual: Campus Resources 25

27 Other Alexandria Campus Resources for Advising Resource Name Location Telephone Academic Center for Excellence AA or Academic Center for Math AA Academic Center for Reading and Writing AA Business Office AA Language Resource Center AA Liberal Arts Division AA Financial Aid AA Library AA Open Computer Labs AA Science, Technology and Business Division AA Testing Center AA Academic Advising Center Manual: Campus Resources 26

28 Annandale Campus Resources Students may need to be referred to the appropriate counselor for questions about transfer, academic probation, financial aid, disability services, veterans, etc. Name Title Telephone Office Stephanie Allen Career Counselor CA 105C Felicia Blakeney Career Services Specialist CM 327A Dr. JoAnn Credle Retention Counselor CG 211E Dr. Marilyn Deppe Coordinator of Student CG 206 Support Services Tom DiCato Student Activities CF 232 Dr. Charles Dy Counselor CG 211K Dr. Ellen Fancher- Acting Dean of Students Ruiz Monica Gomez Pathway Counselor R1 322 Kimberly Heck Disabilities Counselor LR 253 Raymond Hillyard High School Outreach CG 211 Marius Jones Career Counselor CG 211 Raymond Jones Acting Coordinator of CG 211-B Counseling Susie Ko Disabilities Counselor CA 136 Mark Mannheimer Coordinator of Student CA 147 Success Margarita Martinez Retention Counselor CA 112 Jennifer Nelson Transfer Counselor CG 211 Margaret Omwenga Registrar Cheryl Rohrbaugh Counselor CG 211P Romulo Sarmiento Veterans Advisor CA 114C Frances Troy Coordinator of Retention CA 143 Services, Pathway to the Baccalaureate Dr. Michael Tucker Coordinator, CG 216 International Student Services Vinita Warren- Retention Counselor Nickens Vicky White Disabilities Counselor CG 211F Margie Wildblood Veterans Counselor Kimberly Wright Interim Assistant CG 244 Coordinator, Student Conduct Jessie Zahorian Counselor CF 228 Academic Advising Center Manual: Campus Resources 27

29 Other Annandale Campus Resources for Advising Resource Name Location Telephone Center for Academic Assistance CG Tutoring Center CG Writing Center CG Oral Communication Center CM ESL Center CG Language Center CG Business Office CA Financial Aid CG Library CG 3 rd Fl Open Computer Labs CT Business and Public Services Division CC Languages and Literature Division CN Liberal Arts Division CM Mathematics, Science and Engineering CS Division Testing Center CA Academic Advising Center Manual: Campus Resources 28

30 Manassas Campus Resources Students may need to be referred to the appropriate counselor for questions about transfer, academic probation, financial aid, disability services, veterans, etc. Name Title Telephone Office Elizabeth (Libby) Interim Coordinator of MH 110B Sears Counseling Services/Retention/Scholarships Mary Ahn Career Services MH 110D Carol Oandasan Transfer/Veterans/Transcript MH 110C Evaluation (Asante) Reginald Disability Services MH 110F Clarke Corey Esparza Disability Services MH 110E Todd Hawley Financial Aid MH 110I Lisa Branson Financial Aid Campus Manager MH 110J Rita Archer Registrar MH 111 Khassem Davis Coordinator of Student Success MH 110H Marcie Student Activities MH 108A Schreibman Mark Kidd Dean of Students MH 313 Yannick Ladson Pathway MH 409 Charles Pittman Pathway MH 409 Academic Advising Center Manual: Campus Resources 29

31 Other Manassas Campus Resources for Advising Resource Name Location Telephone Learning Laboratory MH Reading/Writing Center MH Math Center MH Business Office MH Financial Aid MH Library MC Open Computer Labs MH Division for Communication Technologies MC and Social Sciences Division for Science and Applied MP Technologies Testing Center MH Academic Advising Center Manual: Campus Resources 30

32 Loudoun Campus Resources Students may need to be referred to the appropriate counselor for questions about transfer, academic probation, financial aid, disability services, veterans, etc. Name Title Telephone Office Titus Lane Lead Counselor, LR 246 International Student Counselor Kimberly Heck Disabilities Counselor LR 253 Carlita McCombs Career Counselor LC 253F Mary McElhinny Transfer Counselor LR 253 Andria Shoates Retention Counselor Tu Le Financial Aid LR 253 Magda Valencia Financial Aid LR 253 Alexandra Schuman Pathway SH 250 Shannon Nieves Pathway LR 249K Brian Royer Veterans Affairs LC 246A Martha Janowski Tutoring Coordinator LC Gert Heslin Registrar LR 246 Debbie Wyne Acting Dean of Student Services James Edwards Coordinator of Student Success LR 242 Academic Advising Center Manual: Campus Resources 31

33 Other Loudoun Campus Resources for Advising Resource Name Location Telephone Tutoring Center LC Writing Center LR Math Center LR Business Office LR Financial Aid LR Library LC Open Computer Labs LW Communication and Human Studies LR Natural and Applied Sciences LR Testing Center LR Academic Advising Center Manual: Campus Resources 32

34 Woodbridge Campus Resources Students may need to be referred to the appropriate counselor for questions about transfer, academic probation, financial aid, disability services, veterans, etc. Name Title Telephone Office Cynthia Alvarado Student Services WS 202 Specialist Silvia Arias de Chavez Student Services WS 202 Specialist Samrawit Berhane Registrar WS 202 Maurice Brown Financial Aid Specialist WS 202 Mark Bumgarner Coordinator, Student WS 202 Services Center Victoria Esannason Student Services WS 202 Specialist Barbara Eubank- Administrative Assistant WS 202 Thurston Kathy Fullerton Executive Assistant WS 202 Richmond Hill Retention Counselor WS 202 Evelyn Hussain Information Desk WS 202 Specialist Tanya Ingram Student Success WS 202 Coordinator Tamaica Jackson High School Outreach WS 202 Specialist Samri Berhane Campus Registrar WS 202 Tanya Ludutsky Counselor WS 202 C. Diane Malone Veterans Advisor WS 202 Pamela Manuel Counselor - Disability ppmanuel@nvcc.edu WS 202 Services Mat "Tank" McCarl Student Activities mmccarl@nvcc.edu WS 202 Coordinator Kesha Myrick Financial Aid Manager tmyrick@nvcc.edu WS 202 Lando Lowe Information Desk WS 202 Specialist Doug Rhoney Counselor - Transfer drhoney@nvcc.edu WS 202 Services Angela Sawyer Veterans Advisor asawyer@nvcc.edu WS 202 Dan Duffy Quantico dduffy@nvcc.edu WS 202 Representative Dennis Sullivan Counselor - Career dsullivan@nvcc.edu WS 202 Services Karen Todd Office Services Assistant ktodd@nvcc.edu WS 202 Michael Turner Dean of Student mturner@nvcc.edu WS 202 Development Le Cha Tyson Education Support ltyson@nvcc.edu WS 202 Specialist Chris Stallings Tutoring Coordinator cstallings@nvcc.edu WS 328 Academic Advising Center Manual: Campus Resources 33

35 Other Woodbridge Campus Resources for Advising Resource Name Location Telephone Tutoring Center WS Math Lab WS Business Office WS 231A Financial Aid WS Library WAS 2 nd Floor Open Computer Labs WS Arts, Communication and Humanities WS Natural and Applied Sciences WAS Business and Social Studies WS Testing Center WS Academic Advising Center Manual: Campus Resources 34