EXTENSION LIBRARY STATE UNIVERSITY SYSTEM OF FLORIDA

Transcription

1 EXTENSION LIBRARY STATE UNIVERSITY SYSTEM OF FLORIDA ANNUAL REPORT CONTINUED SERVICE SINCE 1919

2 Extension Library State University System of Florida 1011 First Avenue, North St. P~tersburg, Florida Telephone 813/ SUNCOM STATE UNIVERSITY SYSTEM Charles B. Reed Chancellor Carl Blacktvell Vice Chancellor Budgets George C. Bedell Vice Chancellor Administrative Affairs Roy E. McTarnaghan Vice Chancellor Academic Programs EXTENSION LIBRARY STAFF Virginia S. O'Herron Acting Director Evelyn A. Gardner LTA II Amy J. Shaw LTA II Cheryl L. Coleman LTA I Rose A. Randolph Clerk Typist Specialist Charles L. Gordon LTA II Lorraine Jahoda Administrative Secretary Brian J. Falato LTA I James M. Thomas Clerk Specialist

3 ADVISORY BOARD, SUS EXTENSION LIBRARY A Type I (SUS) institute, such as the Extension Library, has an Advisory Board comprised of representatives from each of the participating institutions appointed by the university presidents. The basic function of the Advisory Board of a Type I institute or center is to provide the director of such an institute or center and the president of the host university with recommendations on policy and procedural matters, including courses of action designed to resolve administrative, budget, and management problems. Each Advisory Board has an ex officio member from the BOR office appointed by the Chancellor. The follmving officials comprise the Advisory Board of the SUS Extension Library: Dr. Angela Lupo-Anderson (Chairperson), Director of Program Review Academic Programs, State University System of Florida, Board of Regents Mrs. Anne Marie Allison, Director of Libraries, University of Central Florida Dr. Larson M. Bland, Dean Panama City Center, Florida State University Dr. Edith D. Crew, Assistant Dean Continuing Education, Florida A & M University Mrs. Mary Lou Harkness, Director of Libraries, University of South Florida Mr. William M. Lee, Assistant Director for Public Services, University of West Florida Dr. Harold J. Markowitz, Jr., Director of Independent Study by Correspondence, Division of Continuing Education, University of Florida Dr. Laurence Miller, Director International University of Libraries, Florida Dr. Robert Mitchell, Associate Vice President for Academic Affairs/Chief Administrative Officer Downtown Campus, University of North Florida Mr. Connor Tjarks, Acting Director of Libraries, Florida Atlantic University

4 The utilization of the SUS Extension Library as a viable part of the academic community and incorporated into the objectives and programs of the nine State universities' off-campus and continuing education programs through effective relationships with administrators, faculty a nd librarians, is the main objective of this institution. The primary goal of the Extension Library is to provide adequate library resources and services for the off-campus programs of the nine State universities. This includes undergraduate, graduate, off-campus and continuing education programs. Bibliographic requests are initiated by faculty based on course requirements, suggested readings, and reference materials. Collection development is based on the development of, and changes in, academic programs. Other pub lie services provided by the Ex tens ion Library are for the Professional Development Collections, University of Florida correspondence study students, and interlibrary l.oan requests submitted by off-campus faculty. A secondary goal for the Extension Library is to serve those State centers which have limited or no budgets for library resources. The Extension Library provides materials for the off-campus classes taught in these centers as its primary goal, but it a lso provides books for reference and core collections as well as supplementary materials. The Extension Library operates on a bibliographic and demand basis, with the following priorities established for the purchase of n ew materials: a) Fulfill the bibliographic requests for off-campus and continuing education classes, and correspondence study student requests. b) Collections established at the centers (considered as permanent loan items). c) Professional development collections. Demand is influenced by the type of course, the numbe r of students and the requirements of newly established classes and/or progra!lls. The fulfillment of demand for the subject areas to be covered is based on the comprehensiveness of the Extension Library's central collection, the usage of the materials on a semester by semester basis versus a one semester need, and the availability of funds to purchase materia ls.

5 Goals and objectives to develop an acquisition policy and to develop a multiple copy formula must be determined in light of changing curricula. At present, there is a two copy per title limit for new purchases per bibliogra?hic request. It is understood that students are responsible for the individual class textbooks, as part of their educational costs. Multiple copies are dependent upon a variety of factors such as class size, availability and accessibility of resources and funds. The order of priority for services is defined below: Class loans -- Books for a specific course. Books are due back at the end of the semester but may be kept for an additional semester ( s) if the class \vill be taught again. 11 This constitutes a continuing class 11 l oan. Continuing class loans are on-going programs that keep a collection of Extension Libr ary materials, from semester to semester. Correspondence Study Student l oans This library provides support services for students enrolled in the University of Florida correspondence study program. When it is determined that a particular program is heavily used, a collection with multiple copies is purchased. Interlibrary Loan requests Class bibliographic requests that have periodical articles are only ILL after searching Extension Library's holdings to determine availability. This library does not participate in reciprocal borrowing as our c i rculation period is for the length of a semester. Subject areas that may require an ILL request are accounting, business administration, urban planning, library science, environmental and technical areas. Collection development in these areas are underdeveloped due to the limited requests. Permanent Loan -- Denotes the status of Extension Library books sent to any of the Centers. The books become part of the individual center ' s collection, but are still the property of the Extension Library and are recallable at any time for a variety of reasons. Books are to be returned to the Extension Library at such time that a center ceases to exist, may no longer require these books, or care3 to transfer books to another center or location. Withdrawn items are to be returned to the Extension Library to be discarded or placed elsewhere.

6 Permanent Loan Collections are different in nature and intent than Class Loans. Permanent Loans are essentially to build a core collection of reference sources and standard texts of a subject area, not to build a collection based on one specific class' requirements or needs. The two programs are separate and distinct and are not interchangeable. Extension Library books that have been shipped to any Centers as permanent loan items have been, in most cases, incorporated into the Center's holdings, recataloged and listed on their databases. The Extension Library still has it noted as part of its shelf list holdings and holds the circulation cards and will have the items on its database. Professional Development Collections Are developed for faculty, administrators, and staff professional growth and development. The original concept of this collection was for the working professional, not for the undergraduate or graduate students. This collection of materials are not used for classes due to the nature, intent and subject content of the collection. The services provided by the Extension Library are dependent upon the following factors : a) Growth of the programs. b) What library r esources are available to students in off-campus and continuing education courses? c) Are these resources meeting the students' needs? The capability to provide subject bibliographies based on the current collection of books and materials, as rt~ell as locations, will b e e nhance d by the availability of automation. The use of other libraries resources would be advantageous to inform faculty what is available at the location they are t eaching at, and thus, having the Extens ion Library provide only those materials not available. It would decr ease duplication o f materials, effort, and manpower, as well as in the processing of materials. As part of the automation process, a weeding project was conducted and that required updating of certain specific subj ect a reas. Other subject areas were updated in anticipation of class requests. The r ecord coll ection was

7 weeded; obsolete and damaged items were discarded. The remaining record collection will be cataloged and added to the database. During this year, a Library of Congress Subject Headings verification project was initiated and progress on the project has been steady. LC changes, additi ons, and deletions were necessary since the manual card catalog will remain in use until the on-line catalog project is completed. Even though the Book OCO budget has been increased for 1986/87 by $7,000, it still is not enough funds to actively support collection development for those programs (such as business, education, public administration, ubrban planning, electronics and engineering, and library science) that are now in demand. Collection development for suitable library materials for these programs should be started in anticipation of the classes to be taught. The Extension Library's commitment to its periodicals support at the Centers ib to maintain the periodical collections and not order new subscriptions, unless underutilized or unnecessary subscriptions are cancelled. The Extension Library, as part of the State University System, plays a role in higher education in this State. In order to be fully integrated into the State's library network, it is imperative that the Extension Library become automated and become a participant in the Florida Library Network. The retrospective cataloging conversion project has been completed through REMARC/UTLAS. The cost of this project was funded by FCLA and handled via USF Library. The REMARC/UTLAS conversion is the first part of the automation process. The discs produced,.,ill then be run against the vendor's (UTLAS) database of Library of Congress records to create the SUS Extension Library's database. When the SUSEL database is completed, it will then be loaded into NOTIS. The time frame on this project is undetermined at this time. When considering automation for this library, the creation of an on-line card catalog and the availability to become part of the Florida Library Network is just the beginning. The acquisitions, serials and circulation areas are part of the automation project. This is indeed a long-term endeavor. In January 1987, Florida Center for Library Automation allocated $10, 000 for computer equipment for this library. The Expense portion of the Extension Library's budget covered

8 the expenditures for telecommunications, cabeling and electrical outlets. The library has been made "cable ready", and computer equipment is scheduled to arrive during the first months of the new fiscal year ( 87 I 88). The library will receive three terminals, a modem, a modem sharing device, and two printers. An Advisory Board meeting was held in April to familarize and update board members on Extension Library activities, as well as to start the recruitment process for the Direc~or's position, to be filled in August were oco, oco, The Appropriations for the Extension Library's budget as follows: Salaries, $162, 024; Rent, $61, 250; Book $67,000; Expense, $23,143; OPS, $8,200; and Equipment $2,120. For the fiscal year 1986/87, the Extension Library shipped for circulation 56,398 books, periodicals, pamphlets and audiovisual materials. Of this 29,662 (52.59%) were shipped for 307 class loans, while the remaining percentage covers those items shipped to the Centers, for Professional Development Collections, and other special programs throughout the state. This is a 7.94% increase over the previous year's circulation. The University of South Florida had 33.76% of the total circulation, which was a 1. 23% increase over the previous year, with Florida State University at 28.78%, and the University of Florida at 13.16%. Book budget was allocated at $67,000 this year, with additional funds transferred from other budget categories. For 1986/87, book and periodical expenditures totalled $71,613.24, a 8.61% increase from the previous year. Of this total figure 17.35% was expended for book purchases and 82.65% was expended for periodicals. During this time period, 942 book volumes were added to the collection, 93 periodical subscriptions were cancelled, and 27 new subscriptions were added. Inventory shows 52,397 book volumes, 8,162 pamphlets, and 1,124 periodical subscriptions. The Extension Library has been providing service to off-campus classes and programs since 1919, and will continue to meet the changing goals of off-campus education.

9 Exclusive of general loans to the staff and others, the total items shipped for circulation for 1986/87 were as follows: UNIVERSITY OF SOUTH FLORIDA FLORIDA STATE UNIVERSITY UNIVERSITY OF FLORIDA UNIVERSITY OF CENTRAL FLORIDA FLORIDA ATLANTIC UNIVERSITY UNIVERSITY OF WEST FLORIDA FLORIDA A & M UNIVERSITY FLORIDA INTERNATIONAL UNIVERSITY UNIVERSITY OF NORTH FLORIDA TOTAL Total Items 18,828 16,056 7,338 5,512 2,420 1, 731 1,579 1, ,772 Per Cent of Total MATERIALS CATALOGED, 1986/87 De\vey Volumes Additions Withdrawals Class 6/30/ / / , , , , , , , , , TOTAL 51, Volumes 6/30/87 /1, , ,002 1,757 1,586 5,074 1,856 5, ,872

10 SUMMER SEMESTER, /1/86-8/22/86 No. of Total Classes Books Pamphlets Periodicals A- V Items Lent UNIVERSITY OF SOUTH FLORIDA FLORIDA STATE UNIVERSITY UNIVERSITY OF CENTRAL FLORIDA UNIVERSITY OF WEST FLORIDA FLORIDA ATLANTIC UNIVERSITY *UNIVERSITY OF FLORIDA UNIVERSITY OF NORTH FLORIDA FLORIDA A & M UNIVERSITY FLORIDA INTERNATIONAL UNIVERSITY Total SEMESTER I, 1986/ 87 8/ 25 / 86-12/ 12/ 86 No. of Total Classes Books Pamphlets Periodicals A-V Items Lent UNIVERSITY OF SOUTH FLORIDA 25 1,438 2, ,840 FLORIDA STATE UNIVERSITY , ,252 UNIVERSITY OF CENTRAL FLORIDA UNIVERSITY OF WEST FLORIDA FLORIDA ATLANTIC UNIVERSITY *UNIVERSITY OF FLORIDA ,215 UNIVERSITY OF NORTH FLORI DA FLORIDA A & M UNIVERSITY FLORIDA INTERNATIONAL UNIVERSITY Total 72 3,053 2,515 3, ,560 * I ncludes all UF Nursing Programs and UF / JHEP.

11 SEMESTER II, 1986/87 12/15/86-4/24/87 No. of To-::al Classes Books Pamphlets Periodicals A-V Items Lent UNIVERSITY OF SOUTH FLORIDA 28 1,569 2, ,047 FLORIDA STATE UNIVERSITY , ,371 UNIVERSITY OF CENTRAL FLORIDA UNIVERSITY OF WEST FLORIDA FLORIDA ATLANTIC UNIVERSITY *UNIVERSITY OF FLORIDA ,231 UNIVERSITY OF NORTH FLORIDA FLORIDA A & M UNIVERSITY FLORIDA INTERNATIONAL UNIVERSITY Total 93 3,104 2,542 3, ,952 SUMMER SESSIONS, 1986/87 4/27/87-6/30/ 87 No. of Total Classes Books Pamphlets Periodicals A-V Items Lent UNIVERSITY OF SOUTH FLORIDA 30 1,692 2, ,284 FLORIDA STATE UNIVERSITY , ,135 UNIVERSITY OF CENTRAL FLORIDA UNIVERSITY OF WEST FLORIDA FLORIDA ATLANTIC UNIVERSITY *UNIVERSITY OF FLORIDA , ,295 UNIVERSITY OF NORTH FLORIDA FLORIDA A & M UNIVERSITY FLORIDA INTERNATIONAL UNIVERSITY Total 82 2,994 2,516 4, ,003 * Includes all UF Nursing Programs and UF/JHEP.

12 TOTALS FOR ALL SEMESTERS No. of Total Classes Books Pamphlets Periodicals A-V Items Lent UNIVERSITY OF SOUTH FLORIDA 91 4,700 7,212 2,215 1,062 15,189 FLORIDA STATE UNIVERSITY , ,794 UNIVERSITY OF CENTRAL FLORIDA , ,602 UNIVERSITY OF WEST FLORIDA FLORIDA ATLANTIC UNIVERSITY *UNIVERSITY OF FLORIDA , ,788 UNIVERSITY OF NORTH FLORIDA FLORIDA A & M UNIVERSITY ,395 FLORIDA INTERNATIONAL UNIVERSITY _L418 Total 307 9,159 7,573 11,868 1,062 29,662 * Includes all UF Nursing Programs and UF/JHEP. WITHDRAWALS Books Pamphlets Periodicals Totals BAY CENTER (FSU) BREVARD CENTER (UCF) BROWARD CENTER (FAU) DUVAL CENTER (UNF) EGLIN CENTER (UWF) FT. WALTON BEACH CENTER (UWF) LEE CENTER (USF) PALM BEACH CENTER (FAU) ST. LUCIE CENTER (FAU) SARASOTA CENTER (USF) SOUTH ORLANDO CENTER (UCF) VOLUSIA CENTER (UCF) 1 0 4,382 4,383 CENTRAL LIBRARY ,385 ~179 Total ,444 8,487

13 Incorporated in the total circulation for each university but not in the preceding tables are the following materials circulated during the year for the purposes designated. No. of Items Totals UNIVERSITY OF SOUTH FLORIDA Materials deposited in Lee Center Materials deposited in Sarasota Center Materials for special programs (see table) FLORIDA STATE UNIVERSITY Materials deposited in Bay Center Materials for special programs (see table) UNIVERSITY OF CENTRAL FLORIDA Materials deposited in Brevard Center Materials deposited in South Orlando Center Materials deposited in Volusia Center UNIVERSITY OF FLORIDA Materials for special programs (see table) FLORIDA ATLANTIC UNIVERSITY Materials deposited in Broward Center Materials deposited in Palm Beach Center Materials deposited in St. Lucie Center UNIVERSITY OF WEST FLORIDA Materials deposited in Ft. Walton Beach Center Materials deposited in Eglin Area Center Materials for special programs (see table) FLORIDA A & M UNIVERSITY Materials for special programs (see table) UNIVERSITY OF NORTH FLORIDA Materials deposited in Duval Center TOTAL GENERAL CIRCULATION CIRCULATION FOR OFF-CAMPUS CLASSES GRAND TOTAL OF CIRCULATION 0 0 3,639 1,176 11, 086 2, ,550 1, ,639 12,262 2,910 3,550 1, , ,662 56,398

14 CIRCULATION FOR SPECIAL PROGRAMS, 1986/87 Books Pamphlets Periodicals *A-V Totals FLORIDA STATE UNIVERSITY Prof. Dev. Collections: Ctr. for Prof. Dev , ,97:5 Fl. Ctr. for Pub. Mgmt , ,058 Ctr. for Comp. Dev Totals , ,086 UNIVERSITY OF SOUTH FLORIDA Cont. Ed. Prof. Dev. Coll. BIS 805 1, ,305 2,334 UNIVERSITY OF FLORIDA Indep. Study by Corres Prof. Dev. Collections: JHEP Nursing Prog Con. & Institutes Div. of Cont. Ed Res. & Dev Indep. Study by Corres NERDC Totals , ,524 TREEO Ctr ,750 FLORIDA A & M UNIVERSITY Cont. Ed. Prof. Dev. Coll UNIVERSITY OF WEST FLORIDA Teacher Ed. Ctr TOTALS 4,661 1,050 11, ,539 * Phonorecords, filmslides, filmstrips, microfilm, cassettes, and videocassettes.

15 INVENTORY OF ITEMS FOR SPECIAL PROGRAMS Books Pamphlets Periodicals 7(A-V Totals FLORIDA STATE UNIVERSITY Prof. Dev. Collections: Ctr. for?rof. Dev , ,036 Fl. Ctr. for Pub. Mgmt Ctr. for Comp. Dev Totals , ,543 UNIVERSITY OF SOUTH FLORIDA Cont. Ed. Prof. Dev. Coll BIS UNIVERSITY OF FLORIDA Prof. Dev. Collections: JHEP Nursing Prog Conf. & Institutes Div. of Cont. Ed Res. & Dev Indep. Study by Corres NERDC Totals TREEO Ctr FLORIDA A & M UNIVERSITY Cont. Ed. Prof. Dev. Coll UNIVERSITY OF WEST FLORIDA Teacher Ed. Ctr TOTALS 1, , ,433 * Phonorecords, filmslides, filmstrips, microfilm, cassettes, and videocassettes.

16 ITEMS DEPOSITED IN CENTERS, 1986/87 Books Pam2hlets Periodicals Micruform Total BAY (FSU) , ,176 BREVARD (UCF) ' 001-t 0 2, 035 BROWARD (FAU) , ,356 DUVAL (UNF) EGLIN (mvf) FT. WALTON BCH (UWF) LEE (USF) PALM BEACH (FAU) ST. LUCIE (FAU) SARASOTA (USF) SOUTH ORLANDO (UCF) VOLUSIA (UCF) TOTAL , ,571 TOTAL ITEMS IN CENTERS Books Pam2hlets Periodicals Microform Total BAY (FSU) 1, ,252 12,000 25,467 BREVARD (UCF) 1, , ,658 BROWARD (FAU) , ,426 DUVAL (UNF) 1, , ,083 EGLIN (UWF) , , 318 FT. WALTON BCH (UWF) 1, , ,551 LEE (USF) , ,489 PALM BEACH (FAU) , ,619 ST. LUCIE (FAU) , ,447 SARASOTA (USF) SOUTH ORLANDO (UCF) ' lt89 0 5,252 VOLUSIA (UCF) 1, , ! 19/+ TOTAL 12,333 1,860 69,513 12,585 96,291

17 INVENTORY TOTALS 39,539 12,333 )'(51, ,397 6,302 1,860 8,162 40,460 69,513 2, ,749 4, ,965 - Cataloged books in central library - Cataloged books in centers - Total books cataloged on June 30, Uncataloged books in central library and on loan - Inventory of books on June 30, 1987 Pamphlets in central library, including withdrawals and 92 added during the year - Pamphlets in centers - Inventory of pamphlets on June 30, Periodicals in central library, including 1,385 withdrawals and 1,970 added during the year - Periodicals in centers - Periodicals in Professional Development Collections - Inventory of periodicals on June 30, Offprints (photocopied articles from periodicals) in central library on June 30, Offprints added during the year - Inventory of offprints on June 30, Reels of microfilm in centers June 30, Reels of microfilm added to centers during the year Reels of microfilm in central library 1,260 - Inventory of microfilm on June 30, Cataloged records in central library ----~1=1~9 - Uncataloged records in central library Inventory of records on June 30, 1987, includes 371 withdrawals during the year )\"*12' 000 Microfiche in Bay Center on June 30, ,281 Filmslides in central library on June 30, 53 Filmstrips in central library on June 30, 75 - Cassettes in central library on June 30, Videocassettes in central library on 1987 June 30, 193,107 - GRAND TOTAL OF HOLDINGS ON JUNE 30, 1987 * Includes non-book items ** Volume count

18 EXPENDITURES PER UNIVERSITY 1986/87 UNIVERSITY OF CENTRAL FLORIDA Classes Brevard Ctr. South Orlando Ctr. Volusia Ctr. Totals FLORIDA STATE UNIVERSITY "(Classes Prof. Dev. Collections: Ctr. for Prof. Dev. Fl. Ctr. for Pub. Mgmt. Ctr. for Comp. Dev. PDC Totals Bay Ctr. Totals FLORIDA ATLANTIC UNIVERSITY Classes Broward Ctr. Palm Beach Ctr. St. Lucie Ctr. Totals UNIVERSITY OF FLORIDA *)'(Classes Prof. De v. Col.lections: JHEP Nursing Prog. Conf. & Institutes Cont. Ed. Dean's Office Res. & Dev. Indep. Study by Corres. NERDC PDC Totals TREEO Ctr. Corres. Study Students JHEP/UF Nursing Prog. Perm. Loan Totals UNIVERSITY OF WEST FLORIDA Classes Eglin Area Ctr. Ft. WRlton Bch. Ctr. Totals BOOKS , li0 1, , , , , , PERIODICALS , , , , , , , , , , , , , , , TOTALS 17, , , , , Includes Social Work Program ** Includes Nursing Prog. and JHEP/UF Nursing Classes

19 EXPENDITURES PER UNIVERSITY 1986/87 Page 2 BOOKS PERIODICALS TOTALS UNIVERSITY OF NORTH FLORIDA Classes Duval Ctr. Totals , , , UNIVERSITY OF SOUTH FLORIDA Classes Prof. Dev. Coll. B. I.S. Prog. Voc. / Tech. Coll. Totals 1, Lt , , FLORIDA INTERNATIONAL UNIVERSITY Classes FLORIDA A & M UNIVERSITY Classes , , I Expenditures per Univers ity Grand Totals 10, so, I 61, Expenditures per Central 1, , , GRAND TOTALS 12,Lt , , PERSONNEL CHANGES Lorraine J ahoda was promoted to Administrative Secretary on July 31, Lorraine has been on the staff of this library since December 27, 1983.