1 K12 International Academy STUDENT AND PARENT HANDBOOK SCHOOL YEAR
2 WELCOME K 12 International Academy is an accredited private institution serving students worldwide. While K 12 International Academy is a fully accredited, diploma-granting school in itself, we also partner with other schools to provide opportunities for students in our part-time and full-time student models. K 12 International Academy is staffed by highly qualified, state-certified teachers spanning kindergarten through grade 12 with experience and training to teach K 12 courses using our own national instructional model tailored for the virtual environment. K 12 has dedicated the most experienced and qualified team members to provide extensive support for families. You ll be well cared for through the extended efforts of your support team composed of teachers, academic coaches, counselors, administrators, admissions advisors, registrars, enrollment consultants and customer service and technical support representatives. All teams work collaboratively and consistently to provide the proper support and guidance students need to flourish educationally. K 12 International Academy team members truly share a common passion for educating young people. ACADEMIC CALENDAR Courses led by K 12 International Academy teachers start multiple times throughout each semester. Due to the paced delivery of K 12 Upper School, students must start their courses on a term start date. Term Name Term Start Date Upper School Term End Date K 8 Term End Date Fall Term 1 8/15/2012 1/11/2013 5/31/2013 Fall Term 2 8/29/2012 1/28/2013 6/14/2013 Fall Term 3 9/12/2012 2/11/2013 6/27/2013 Fall Term 4 9/26/2012 2/25/2013 7/11/2013 Fall Term 5 10/10/2012 3/8/2013 7/24/2013 Fall Term 6 11/7/2012 4/12/2013 8/20/2013 Spring Term 0 1/9/2013 5/28/ /4/2013 Spring Term 1 1/23/2013 6/10/ /21/2013 Spring Term 2 2/6/2013 6/24/ /4/2013 Spring Term 3 2/20/2013 7/5/ /15/2013 Spring Term 4 3/6/2013 7/19/ /4/2013 Spring Term 5 3/20/2013 8/1/ /17/2013 Spring Term 6 4/17/2013 8/22/2013 1/22/2014 *Term 0 is reserved for new enrollments
3 HOLIDAY CALENDAR The following school holidays and in-service days are observed during the School year: Labor Day September 3, 2012 Teacher In-Service* September 21, 2012 Columbus Day October 8, 2012 Teacher In-Service* October 19, 2012 Veterans Day November 12, 2012 Thanksgiving Break November 21 23, 2012 Winter Break December 20, 2012 January 2, 2013 Martin Luther King Jr. Day January 21, 2013 Teacher In-Service* February 8, 2013 Presidents Day February 18, 2013 Teacher In-Service* March 15, 2013 Spring Break April 1 5, 2013 Memorial Day May 27, 2013 Independence Day July 4, 2013 Students and families may observe additional holidays beyond the official K 12 International Academy Holiday Calendar. Students must inform their teachers and academic coaches in advance of any additional holidays that they will be observing, so that lesson schedules and assignment due dates can be discussed. Students are required to complete all required course work by the end of the school semester and adhere to our Late Work Policy. Students are advised to work ahead if they need to take additional holidays. Students may complete school work during school holidays and in-service days, but teachers and academic coaches will not be available on those days. FULL-TIME STUDENT OPTION The full-time program at K 12 International Academy is tuition based and designed to meet the diverse needs of students throughout the world who seek a comprehensive online school experience and access to a wealth of private school services, such as clubs, activities, guidance services, and college advising. Students can enroll in up to six individual courses at a time, as detailed in the K 12 Course Catalog, with courses ranging from kindergarten through Upper School. In addition to completing the enrollment requirements, full-time students must have successfully completed the required course prerequisites as detailed in the K 12 Course Catalog. Each of these courses is led by a certified teacher. Full-time students and Learning Coaches are also assigned an academic coach to provide noninstructional support. K 12 International Academy is typically the full-time student s school of record. Full-time Upper School students are offered the opportunity to earn a K 12 International Academy Upper School diploma if they successfully fulfill the school graduation requirements. College Counseling for Full-Time Students Starting in the 9th grade and continuing throughout Upper School, families of full-time students have access to a comprehensive school counseling program and the support of a college counselor in the development of their academic, career, and post-secondary plans. Students in grades 6 through 12 will also have an account on Family Connection, a comprehensive online tool to assist in postsecondary planning and career exploration. Family Connection is the premier software program to engage students, enhance
4 communication between the school and families, and support the college-going culture. More than 5,000 schools worldwide use Family Connection to support student success! Counseling services include, but are not limited to: Assisting students in creating and monitoring academic, career, and college plans Supporting students through the entire college/university admissions process Presentations on college opportunities, financial aid, and academic success Hosting college and career fairs Providing individual support for student success Conducting a Middle School to Upper School transition program PART-TIME STUDENT OPTION The part-time program at K 12 International Academy is very flexible to meet the diverse needs of students throughout the world. Students can enroll in up to six individual courses at a time, as detailed in the K 12 Course Catalog, with courses ranging from kindergarten through Upper School. Each of these courses is led by a teacher and, upon completion, comes with an official transcript to enable the student to earn credit at his or her primary school. Students are responsible for contacting their school for pre-approval of transferability of credits earned at K 12 International Academy. Part-time enrollees enjoy the same curriculum, the same teacher support, and the same online school platform as their full-time counterparts. However, access to extracurricular activities, clubs, and college counseling services is reserved for full-time students. STUDENT ONBOARDING PROGRAM To facilitate a successful virtual education experience for your student, K 12 International Academy has developed a Student Onboarding Program to ease students into the online learning environment and to prepare them for the start of school. The program will begin up to one week before the start of school depending on date of enrollment, after the student has successfully proceeded through the enrollment and admissions process. The onboarding process will vary depending on the student s grade level. Lower School (K 5) The homeroom teacher will host an open house for grades K through 5 for students and Learning Coaches to help familiarize them with the Online School (OLS) and tools associated with the program. Students will also be automatically enrolled in an Introduction to Online Learning course one week before the term begins to give the student and Learning Coach time to gain hands-on experience with the OLS. Learning Coaches and students in grades K 5 are required to participate in scheduled virtual conferences with their K 12 teacher. The conferences are conducted bi-weekly at the beginning of the year. The date and time of the scheduled conferences are arranged by the homeroom teacher and the student s Learning Coach at a mutually agreeable time. The conference is an opportunity for Learning Coaches and/or students to voice concerns, relay good news about the student, obtain enrichment ideas, and discuss attendance and progress through the curriculum. For the teacher, the conference is also the time to discuss the student s mastery of skills and objectives for their course(s). The conferences are vital for tracking student accomplishment of assignments and attendance. Since regular attendance is required to stay enrolled in K 12 International
5 Academy, it is expected that students and Learning Coaches attend all scheduled conferences and provide 24-hours notice if a cancellation is required; a rescheduled conference time will be determined by the teacher. Full-time students who fail to participate in the conferences may be removed from the program or grade level retention for the academic school year. Middle School (6 8) The Middle School academic coach will host an open house for Middle School students and Learning Coaches to help familiarize them with the OLS and tools associated with the program. Students will also be enrolled automatically in an Introduction to Online Learning course one week before the term begins to give the student and Learning Coach time to gain hands-on experience with the OLS. Within Middle School, close communication occurs among the student/learning Coach, the academic coach, and the Middle School subject-specific teachers. Monthly check-in calls and instant messages occur between the student and each of his/her teachers and academic coach. These monthly calls are devoted to discussing the overall progress of the student, answering questions about a particular objective or concept, gaining ideas related to enrichment, organizational techniques, and study tips, and much more. Upper School (9 12) To facilitate a successful virtual education experience for students, K 12 International Academy academic coaches help families prepare for the start of school. In the Upper School, students start their specific courses on a gradual basis over the first week of school. On or before the first day of school, students will take a required one-day Online Learning Course to introduce them to the virtual classroom environment. The academic coach will oversee the progress and completion of this course. Students will spend the majority of their orientation time (two to four hours) working asynchronously in this course. This course provides almost all of the orientation and instruction required for both new and returning students. The course content is available for reference for the remainder of the school year. Learning Coaches are encouraged to review the Online Learning Course with their student. On or before the first day of school, the academic coach will also host a 45-minute orientation session with students. This will be a virtual presentation on how to log in to the K 12 system, expectations for the term, as well as a high-level discussion on how to use our system. All students, new and returning, must attend this orientation. Recorded sessions will be available for further review by the student and Learning Coach. After the first day of school, your student will start his or her subject-specific courses. Although students will have access to all of their courses on their term start date, K 12 International Academy teachers pace the start of each course during the first week of school to ease into the online learning experience. Some students may only be taking one course with if they are part-time, while full-time students may be taking a full load of courses. During the first month of school, students and Learning Coaches are expected to attend a Policies and Procedures virtual session and attend their teachers scheduled course orientations. Recordings of the teachers course orientations will be posted for review. The list below details K 12 International Academy s staggered start schedule of courses during the first week; each subject-specific course equates to roughly minutes of activity per day. Day 1: Complete Online Learning Course Day 2: Begin English Day 3: Begin math; continue with English Day 4: Begin history and world language; continue with English and math courses Day 5: Begin science and elective; continue with English, math, history, and world language courses
6 LEARNING COACH RESPONSIBILITIES The role of the Learning Coach varies in the Lower, Middle, and Upper Schools. In grades K through 5, the parent (or other responsible adult), working in conjunction with an experienced K 12 International Academy teacher, serves as a Learning Coach to the student, facilitating progress through the daily lessons and working to modify the pace and schedule according to the child s needs. A teacher is assigned to the student and communicates via K-mail, telephone, and online meetings. A suggested weekly lesson plan is provided, which updates automatically as the child progresses. The Learning Coach can vary the lesson plan to accommodate the child s pace or abilities. For instance, some students do better when they can concentrate their math studies for a longer time per day but in fewer days per week. Other Learning Coaches use their children s favorite subject as a reward to give the children a periodic break from tougher subjects. In Grades 6 through 8, the Learning Coach works closely with K 12 International Academy instructional staff, the academic coach, and the student. At K 12 International Academy, students learn from content-specific teachers to ensure they master the more challenging concepts presented in the core subjects, such as Algebra. K 12 International Academy ensures teachers are seasoned in every subject to support and provide guidance to students as they prepare to transition to Upper School. In Grades 9 through 12, students are expected to be more accountable for their daily progress and time management. They have a subject-specific teacher for each course and an academic coach for all noninstruction assistance and mentoring. Teachers are responsible for reviewing all student work and providing instructional feedback. Teachers work together and employ a cooperative team-teaching approach. The student is expected to move at a more consistent pace with her or his class in each subject, though there is room for flexibility. The Learning Coach still plays an important supportive role to help the student stay on task and to help ensure the student follows through on his or her assignments but the student is expected to begin managing his or her own time and schedule more directly. The role of the Learning Coach can vary depending on the grade level of the student; basic responsibilities include, but are not limited to: Monitoring K-mail K-mail is our internal ing system. The Learning Coach is cc d on all student-based K-mails, so it s important to check K-mail daily. School staff is only permitted to communicate through our closed internal K-mail system, IM/Skype, ClassConnect, or telephone. Supporting Students in Course Consistency and School Staff Communication Students can log in and access course work at any time of the day, 24 hours a day during their enrollment period. Students are expected to stay on pace and consistently work through all their courses on a daily basis. Teachers and academic coaches will conduct regular outreach phone calls. School staff is expected to return phone calls and K-mails within a 24-hour time frame on regular school days. Teachers hold online office hours, study halls, and ClassConnect sessions at scheduled times, students will need to log in at the scheduled time if they wish to take advantage of this interaction. Posted recording of ClassConnect sessions can also be accessed. Students and Learning Coaches are encouraged to contact teachers and academic coaches whenever they have a question, concern, or need help. Encouraging Students to Set Up Skype Accounts We understand that students have busy life and academic schedules. We encourage staff and students to set up the free version of Skype to use as an academic communication tool. This allows students to quickly ask questions or provide updates.
7 STANDARDIZED ASSESSMENT K 12 International Academy does not require individual state testing; however, we assess student progress and achievement in the curriculum. We use diagnostic tools to assist in the development of an appropriate educational program for your student. These standardized tests will be administered by K 12 International Academy, and results will be provided to Learning Coaches and teachers to further individualize the curriculum for the student. The following standardized tests are utilized: Dynamic Indicators of Basic Early Literacy Skills (DIBELS) Administered to students in grades K 1, DIBELS benchmark and progress monitoring assessments are used as a diagnostic tool to ensure that our students have a strong foundation in literacy. The DIBELS assessment is required and is given three times during the student s school year. The student s homeroom teacher will provide a detailed report of the assessment results as well as strategies that reflect the results. Scantron Performance Series Administered to full-time students in grades 2 10 in reading and mathematics, the Scantron Performance Assessment is a required computer-adaptive assessment that enables instructional staff to pinpoint proficiency levels individually and as a whole. This acts as a guide to diagnose the instructional needs and measurements of student gains across reporting periods. The Scantron Performance Assessment is administered twice each year, and records are maintained to monitor student achievement over time. Tests are administered remotely and are proctored by Learning Coaches. UPPER SCHOOL GRADUATION REQUIREMENTS To graduate and receive an Upper School diploma, students must earn 24 credits in the following subject areas and be enrolled as a full-time student for at least two consecutive semesters. English Math Science History & Social Sciences World Language Physical Education Health Electives Total 4 credits 4 credits (Algebra 1 and higher) 4 credits (must include 2 lab science credits) 4 credits 2 credits (must be 2 credits of the same language; must be a non-native, non-english language course) 0.5 credit 0.5 credit 5 credits 24 Credits Students must complete a minimum of six (6) credits and must spend one academic year enrolled as a full-time student with K 12 International Academy to be eligible for a K 12 International Academy diploma. Individual exceptions will be considered for students with credits from a public school or accredited private institution with a grade of C or above in all courses, provided that the student completes one academic year as a full-time student with K 12 International Academy. A student must be FULL-TIME for their senior year (the two last semesters of a student s senior year must be consecutive) to be eligible for a diploma.
8 PACING AND ATTENDANCE K 12 curriculum allows students flexibility in the amount of time spent on schoolwork. K 12 International Academy views student success in terms of lesson mastery, not attendance hours; however, we have found that lesson mastery requires consistent and substantial attendance. The following chart represents typical attendance hours required to achieve lesson mastery in a full, six-course load: Grade Level Yearly Hours Suggested Weekly Hours Suggested Daily Hours K Grades Grades , Students in grades 9 12 are responsible for accessing daily assignments and their calendar when they begin each of their courses. Daily assignments are provided by teachers through the learning management system. Daily assignments specify the expected activities that should be submitted within an appropriate time period to complete the course in the time allotted. Students should log in to each course daily during the academic week. Students can expect to spend minutes per course, per day (more for Honors and AP courses). ADVANCED PLACEMENT EXAMS AP exams are given annually and can be taken by any student. A student does not need to have taken AP courses to sit for an exam; however, students who perform well on these exams have typically taken the related AP course and done well. These are standardized exams that measure how well the students have mastered college-level coursework. Please keep in mind that AP exams are offered at certain locations. They are offered in all states in the United States but are not offered in every country. If a student is taking an AP course to take the AP exam, it is highly recommended that you contact the College Board at to see the available locations. They are available Monday Friday, 8 am 4:45 pm (ET).
9 K 12 International Academy School Policies COURSE SELECTION AND TRANSFER CREDIT Transcripts, Report Cards, and Other Documentation Proof of and success in prior coursework helps our admissions advisors determine the appropriate courses for students. As such, documents such as report cards and transcripts must be submitted as part of the enrollment process. All received documents are reviewed upon receipt and placed in the student s file. Official school records are stored at the Registrar s Office and will be approved or denied based on school criteria. All relevant documentation can be sent to or faxed to Course Prerequisites Many of our higher level courses require successful completion of lower level courses. For a student to enroll in a course with an established prerequisite, the student must provide documentation of successful completion/earned credit for the prerequisite. Please see the course catalog for a listing of course prerequisites. Transfer of Credits Prior to Matriculation K 12 International Academy allows the transfer of high school course credits for full-time students, provided an official transcript is submitted from the previous school. It is at K 12 International Academy s discretion as to which credits are recognized and in which subject credit is awarded. While an unofficial credit analysis is done by the admissions advisor during enrollment to assist in course placement, fulltime students hoping to transfer a high school course credit taken elsewhere will not receive an official transcript analysis and posting of transfer credit until they are fully matriculated. Official transcripts are analyzed by the Registrar s Office, and students will receive notification of transfer credit decisions and posting of credits. Official transcripts from other institutions that have been presented for admission or evaluation become part of the student s academic file and are not returned or copied for distribution. Transfer Credits Taken During Matriculation Once fully matriculated, any credits taken outside of K 12 International Academy must be preapproved by administration in order to be considered as potential transfer credit. Please contact your academic coach for a Preapproval Request Form. Transferring Credits Taken with K 12 International Academy Course credits earned at K 12 International Academy are transferrable at the discretion of the receiving school. It is the right of each school to award or deny credit transfer based on their policy. It is strongly recommended that students hoping to transfer credit to their school of record gain preapproval from that school prior to enrolling in K 12 International Academy courses. Please see the Preapproval Request Form at the end of this document for more information.
10 Transfer/Posting of Credits Earned While Homeschooling Many students who enroll in K 12 International Academy have been homeschooled or have learned in similar nontraditional programs. In order for previous homeschool experience to be considered for transfer credit, K 12 International Academy has developed the following guidelines: Students enrolled in K 12 International Academy may be offered credit for previous homeschool or independent study courses that are consistent with the high academic standards and policies of the school. The school recognizes the value of supervised independent study to enrich students academic experience. Families should submit detailed documentation or student assessment documents as part of their request. K 12 International Academy will carefully evaluate and assess the student s previous homeschool or independent study work to determine how that work may be accepted as Upper School credit. If you are considering transferring credits earned as a homeschooled student, please discuss with your admissions advisor and he or she will provide you with additional information about required documentation. GRADING SCALES Lower School (K 5) The K 5 program is mastery based; students will not receive letter grades in courses. At the end of the academic school year, one of the following grades will be assigned to each course on the student s Progress Report for grades K 5: M: Mastered An M indicates that the student has completed the course with the highest possible level of mastery. To receive an M, students must have mastered and achieved the goals set by their K 12 International Academy teacher (95% 100% completion of the curriculum). C: Completed A C indicates that the student has mastered between 80% 94% of the course and is ready move on to the next course in the subject sequence at the end of the school year. I: Incomplete An I indicates that the student has not yet completed or reached the goals set for the course. The course can be carried over to the next school year at K 12 International Academy. Middle School (6 8) K 12 International Academy recognizes the need to prepare Middle School students for Upper School. As a part of the preparation process, students will receive letter grades, A, B, C, D, or F in the English, mathematics, science, history, and world language courses. Elective courses will receive a P (progressing) or N (not progressing). The grades in Middle School will be generated by two factors: 50% of the grade will come from overall progress within the course, and 50% of the grade will come from the unit assessments.
11 Upper School (9 12) Percent Grade Quality Points % A % B % C % D % and Below F 0 AP Courses add 1.0 quality point Honors Courses add 0.5 quality point Course Credit Upper School credit is earned on a semester basis. In order for students to move to the next course level, full course credit must be earned. Although course credits are earned on a semester basis, grade-level promotions for full-time students take place annually except when a student is eligible to move from 11th to 12th grade. Course Failure and Repeat Credit Students are permitted to retake failed courses. Failed courses will be recorded as an F on the student s transcript, and a zero quality point will be computed for the course in determining the GPA. Courses required for graduation must be retaken and passed. Grade replacement for F grades is permitted under these circumstances: The course is offered, and the student enrolls in the identical course (course name and course number) Enrollment in the identical course occurs in the next consecutive term The student is only permitted once to retake a course for grade replacement. If they fail a second time, the F will be recorded on the student s transcript. The student can take a credit recovery course if offered. No grade replacement offered during summer school Credit Recovery Upper School students may take credit recovery courses only if they have previously taken and failed the course(s). Original and retaken courses will be listed on the transcript. Grade point average (GPA) is based on the total number of courses taken. Grade Point Average GPAs are determined by dividing the number of quality points earned by the number of credits received. GPAs are only determined on a semester basis. The cumulative (composite) GPA is determined using the semester averages of all Upper School courses taken with K 12 International Academy. Determining Class Rank We do not automatically compute class rank because of our highly mobile population. Each school has different grading policies and different curriculum requirements, making` it too difficult to compare students among each other within our school. If a class rank is required by legislation or is needed for scholarship eligibility, then students may request their class rank from their academic coach. Since it will need to be hand-calculated by our registrar, students will need to make their request early enough to allow us to prepare it to meet students deadlines. Class rank will be calculated only using courses taken at K 12 International Academy, and the student must have been enrolled for at least two consecutive terms on a full-time basis.
12 PROGRESS REPORTS AND TRANSCRIPTS Lower and Middle School Formal progress reports will be issued to students twice per school year: at mid-term (90 school days) and year-end (180 school days). Students who withdraw during the school year will be issued withdrawal reports that can be used for enrolling in a future school. While progress reports will be issued twice a year, students and their Learning Coach have access to the OLS 24 hours a day, 7 days a week. Upper School One of the many features afforded by the TotalView/MyInfo platform is a current report of a student s academic progress and attendance information. A Learning Coach may log in to the system at any time and view this information. If a Learning Coach wishes to have a printed version of academic and attendance information, he/she may print a copy of the progress assessment screen in the TotalView/MyInfo account for the student. A transcript will be issued at the end of each semester. While transcripts will be issued twice a year, students and Learning Coaches have access to their grades 24 hours a day, 7 days a week. Grades can be found in TotalView/MyInfo or on the learning management system for the duration of the semester. If residing in the United States, official course transcripts will be mailed to a student s physical address within four (4) weeks following the completion of courses. For special official or unofficial transcript requests, please contact the registrar directly at: or Fax: External requests must include the following: student first and last name, grade level, date of birth, phone number, recipient s name and physical address and/or address (for soft copies). GRADE APPEALS Grade appeals must be submitted in writing to the Registrar s Office within thirty (30) days of a term end date. Reviews will be conducted internally among academic staff/administration and the Registrar s Office. At least one week is required for staff to review a grade appeal request and issue an official decision. Appeal requests are permitted once per student per term, and all decisions are final. Grade appeals can be submitted to or faxed to GRADE LEVEL ASSIGNMENT AND PROMOTION A full-time student s grade level is assigned based on age and/or prior course completion and is evaluated by the registrar for final consideration. The Registrar s Office reserves the right to request and review all student academic records and any other items pertinent to making an informed grade level and promotion decision. Lower- and Middle School-level promotion is evaluated at the end of every full year term. For full-time students in grades K 8, mid-year course promotion requests can be submitted to the teacher in writing up to eight (8) weeks before the student s yearend date. Requests must be approved by K 12 International Academy administration. Student progress, participation in conference with their teachers, submission of work samples, and attendance all are taken into account when considering the request. K 12 International Academy advises Learning Coaches to maintain samples of student work to assist teachers with the decision to advance a student to the next course level (in addition to the required work samples that must be submitted to the teacher).
13 Upper School promotion is evaluated at the end of every spring term for full-time students. At the Upper School level, grade level promotion is based on the following accumulation of credits per grade level. Grade Level Earned Credits cumulative credits cumulative credits 10 6 cumulative credits COURSE COMPLETION Assignment Due Dates Upper School Students taking Upper School courses should view the course calendar for a list of lessons and assignments required each day for each course. It is important that students adhere to the course schedule indicated in the course calendar. Assignments during the week need to be submitted no later than that following Sunday at 11:59 pm (Eastern Time). It is highly recommended that students submit work on the actual due date. Staying on schedule is important to facilitate a collaborative learning environment for all students in each course. If a student cannot adhere to this schedule, they should familiarize themselves with and be mindful of the Late Work Policy. Late Work Submission Upper School (Grades 9 12) It is the student s responsibility to access and complete daily assignments as outlined in each course calendar. Due dates for assignments are posted in each course calendar to ensure students are informed of appropriate pacing. There will be a posted last day to submit work for each course according to the student s term start date; no assignments will be accepted after midnight (ET) that day. Working ahead is perfectly acceptable and preferred if a student is going to miss any days. A student is required to inform their teacher(s) and academic coach of their travel plans before a trip occurs. Special exceptions will not be considered for students who do not communicate their travel plans to school staff. Late Work Policy Computer-Scored (CS) Assessments and Teacher-Graded Assignments (TGA) must be completed and submitted no later than midnight (Eastern Time) on the Sunday after the posted due date. Temporary zeros are entered as grades for every assignment not received by the Sunday deadline. The temporary zeros will be calculated into the overall course scores. Students are permitted to complete CS Assessments after the Sunday deadline and up to the last day to submit work for the term. Thereafter, permanent zeroes are entered as grades for all CS Assessments not received and are calculated into the final course score. Students are permitted to complete TGAs up to four (4) weeks after the Sunday deadline. The new grade will then replace the temporary zero in the grade book. The four-week allowance will not extend past the the last day to submit work for the term. Refer to the course calendar for permanent zero dates. TGAs received four (4) weeks after the due date will not be accepted or graded unless prior arrangements have been requested. Permanent zeroes are entered as grades for these assignments and for assignments not received by the permanent zero deadline. Due-date extensions on assignments are permitted under some extenuating circumstances with advance approval from the Upper School Department Head. Extensions must be requested on a school day before the actual due date of the assignment.
14 Course Acceleration and Course Extension Policy When choosing to take courses with K 12 International Academy, students choose to enroll in a fully accredited, private online school for grades K 12. We are a school with clearly defined term start dates and end dates. However, we know that life can be unpredictable and, as such, we want to make sure that we are able to provide families with the flexibility while still providing a quality education the hallmark of learning at K 12 International Academy. For those students who need to learn outside of the established school calendar, view the following policies: Course Acceleration Requests Upper School courses were developed to be taught over a 90-day period. However, some students may choose to complete these courses more quickly. We allow students to request course accelerations when the student meets the following criteria: Must be in the course for a minimum of eight (8) weeks Must be current on course assignments Must have a C average or better in all active courses (exceptions may be made for Partner Program students) Students who wish to request a course acceleration should contact their academic coach for a Course Acceleration Request Form. Because our K 8 courses were designed to be self-paced, requesting a Course Acceleration for K 8 is not required or necessary. Course Extension Requests Students may find that they cannot finish their course in the allotted timeframe. In these cases, we allow students to request course extensions; however, these are reserved for those students who experience extenuating circumstances. Simply not keeping up with coursework over the course of a semester is NOT a valid reason to request a course extension. It is important to remember that to qualify for consideration, the adverse circumstances or events must be unforeseeable or unpreventable and sufficiently disruptive to have a significant adverse effect on the student s academic performance or ability to complete assignments by the due date. Student must have been working in the course on a consistent basis Student must have a reasonable expectation of passing (>50% in the course) Student has never been granted a prior extension Student can be granted up to a maximum of ten (10) instructional days for an extension; all assignments and final exams the student is permitted to complete must be submitted on or before their extension end date If approved, only one extension is permitted for a student during their tenure with K 12 International Academy Circumstances or events that merit consideration may include: Suffering a serious illness or injury The death or critical/significant illness of a close family member/dependent A significant family crisis leading to acute stress A natural disaster or catastrophe Scheduled and approved travel with no access to Internet Moving
15 The Learning Coach and/or student must request an extension in writing in advance, on or before two (2) weeks prior to the student s term end date. All requests submitted after this time period must be approved by school administration. Students who wish to request a course extension must contact their academic coach for a Course Extension Request Form. All course extensions must be complete before a student can move into the next level of a course and any extension request for more than ten (10) days will require additional administrative approval and may involve extra fees. If your student is enrolling in two or more courses for the next semester, their term start date for these courses will be moved to the next available term. Illness/Extended Inability to Participate If a student is going to be out (unable to log in) for a period of three (3) or more days, their teacher (K 5) or academic coach (6 12) should be contacted in advance. They will inform appropriate staff of the expected absence. It is the responsibility of the student and Learning Coach to make arrangements with the teacher(s) regarding missing assignments. It is the preference that students, whenever possible, work ahead before a planned absence rather than falling behind and having to catch up. Work will not be waived. COURSE CHANGES AND VOLUNTARY PROGRAM WITHDRAWAL Full-Time Student Course Change Requests Course changes in grades K 12 will be made on a case-by-case basis. Students wishing to change courses within the first thirty (30) calendar days from their course start date may do so without academic penalty, provided that they followed the admissions advisor s recommendations on course selection. After this time period, no course changes will be allowed. All course changes require the approval of K 12 International Academy staff. In most cases, the student will be placed in the next term start if the course is already in progress. Part-Time Students Course Change Requests Course changes for part-time students in grades K 12 are permitted in the first thirty (30) days. However, books and materials cannot be returned or refunded. Making course changes may result in the necessary purchase of additional books and materials at an additional cost to the student. In most cases, the student will be placed in the next term start if the course is already in progress. Part-time students can request a course drop or withdraw through a teacher (K 5) or an academic coach (6 12), but they must contact an enrollment consultant to add or purchase an additional course. Dropping One or More Courses Although course changes can only be made during the first thirty (30) days of course enrollment, students can choose to drop a course until six (6) weeks prior to the course end date. If a course is dropped during the first thirty (30) days, there will be no reference to that course enrollment made on either the K 8 report card or the Upper School transcript. However, if a course is dropped after the 30th day, but before six (6) weeks prior to the course end date, the course enrollment will be referenced on the report card or the transcript. For K 8, this will appear as a comment on their progress report while for grades 9 12, it will show as a W on the transcript. Course drops cannot be made during the last six (6) weeks of the term unless there are extenuating circumstances. Course drop requests made during the last six (6) weeks of the term must to be approved by K 12 International Academy administration. See the table provided in the program withdrawal section below for more information. Program Withdrawal A program withdrawal from K 12 International Academy refers to discontinuing the program prior to the completion of the semester or year in which the student is enrolled. Learning Coaches of students who are withdrawing from K 12 International Academy must contact their teacher (K 5) or academic coach (6 12) and notify him/her of their desire to withdraw in writing.
16 Withdrawals cannot be made during the last six (6) weeks of the term unless there are extenuating circumstances. Withdrawal requests made during the last six (6) weeks of the term must to be approved by K 12 International Academy administration. See the table provided below for more information. Fall 2012 Start Date Last Day to Drop/ Withdraw for Refund (No W) 30 calendar days AFTER start date Last Day to Drop/ Withdraw for W (9 12) 30 instructional days PRIOR to end date 9 12 End Date 90-day term Last Day to Drop/ Withdraw for W (K 8) 30 instructional days PRIOR to end date K 8 End Date 180-day term Term 1 8/15/2012 9/14/ /13/2012 1/11/2013 4/18/2013 5/31/2013 Term 2 8/29/2012 9/28/ /30/2012 1/28/2013 5/2/2013 6/14/2013 Term 3 9/12/ /12/ /13/2012 2/11/2013 5/15/2013 6/27/2013 Term 4 9/26/ /26/2012 1/9/2013 2/25/2013 5/29/2013 7/11/2013 Term 5 10/10/ /9/2012 1/23/2013 3/8/2013 6/11/2013 7/24/2013 Term 6 11/7/ /7/2012 2/21/2013 4/12/2013 7/9/2013 8/20/2013 Fall 2012 Start Date Last Day to Drop/ Withdraw for Refund (No W) 30 calendar days AFTER start date Last Day to Drop/ Withdraw for W (9 12) 30 instructional days PRIOR to end date 9 12 End Date 90-day term Last Day to Drop/ Withdraw for W (K 8) 30 instructional days PRIOR to end date K 8 End Date 180-day term Term 0 1/9/2013 2/8/2013 4/15/2013 5/28/2013 8/21/ /4/2013 Term 1 1/23/2013 2/22/2013 4/26/2013 6/10/2013 9/4/ /21/2013 Term 2 2/6/2013 3/8/2013 5/10/2013 6/24/2013 9/18/ /4/2013 Term 3 2/20/2013 3/22/2013 5/22/2013 7/5/ /1/ /15/2013 Term 4 3/6/2013 4/5/2013 6/6/2013 7/19/ /16/ /4/2013 Term 5 3/20/2013 4/19/2013 6/19/2013 8/1/ /30/ /17/2013 Term 6 4/17/2013 5/17/2013 7/11/2013 8/22/ /21/2013 1/22/2014 Refund Policy Refunds are ONLY available for tuition that has been paid in full. In order to be eligible for a refund, a parent or guardian must provide written notification to K 12 International Academy requesting to drop a course or to withdraw the child from the school. It is also recommended that the student s teacher or academic coach is contacted to discuss the reason for the course drop or program withdrawal. Refunds are calculated based on the withdrawal date, which is the postmark and/or electronic imprint date on the written notification. Specific information on the percent of tuition available for a refund is outlined below:
17 Course Drop Refund Polic Summer Courses Transaction Type Student Type Payment Type Prior to Term Start Day 1 Day 5 of Term After Day 5 of Term* Course Drop Part time Paid in full 100% 50% 0% * Summer course drops are not permitted during the final five (5) instructional days of a term. Course Drop Refund Policy Semester (Nonsummer) and Full-Year Courses Transaction Type Student Type Payment Type Prior to Term Start Day 1 Day 30 of Term After Day 30 of Term** Course Drop Part time Paid in full 100% 50% 0% ** Course drops are not permitted during the final thirty (30) instructional days of a term. Program Withdrawal Refund Policy Transaction Type Program Withdrawal Student Type Payment Type Prior to Term Start Full time Paid in full 100% (Materials NOT shipped) 50% 75% (Materials shipped) Day 1 Day 30 of Term Day 31 Day 90 of Term*** 0% 0% 0% After Day 90 of Term (K 8 courses only)*** *** Program withdrawals are not permitted during the final thirty (30) instructional days of a term. Suspension of Payment Plan No refunds are available for students who are on a payment plan. However, withdrawing students who are on a payment plan with K 12 International Academy may be eligible to have future payment obligations cancelled. In order to be eligible, a parent or guardian must provide written notification to K 12 International Academy requesting to withdraw the child from the school. It is also recommended that the student s teacher or academic coach is contacted to discuss the reason for the program withdrawal. The future payment obligations are calculated based on the withdrawal date, which is the postmark and/or electronic imprint date on the written notification. Specific information is outlined below: Program Withdrawal Suspension of Payment Plan Transaction Type Student Type Payment Type Prior to Term Start Day 1 Day 30 of Term Day 31 Day 90 of Term*** After Day 90 of Term (K 8 courses only)*** Program Withdrawal Full time Payment plan All monthly payments due are cancelled First monthly payment remains due all subsequent monthly payments are cancelled A total of 5 monthly payments are due all additional monthly payments are cancelled A total of 10 monthly payments are due all additional monthly payments are cancelled *** Program withdrawals are not permitted during the final thirty (30) instructional days of a term.
19 Academic Integrity, Plagiarism, and Cheating All work submitted is assumed to have been completed only by the individual student. Students are responsible for observing the standards on plagiarism, cheating, and properly crediting all sources used during the composition of work. Students who fail to abide by these standards will be reported to the appropriate administrative authorities, which may result in a conference with the Learning Coach, loss of credit for Upper School courses, revoked access to course(s), and suspension or expulsion from K 12 International Academy. Dictionary.com defines plagiarism as follows: pla gia rism [pley-juh-riz-uh m, -jee-uh-riz-] noun 1. the unauthorized use or close imitation of the language and thoughts of another author and the representation of them as one s own original work. 2. something used and represented in this manner. plagiarism. (n.d.). Dictionary.com Unabridged. Retrieved August 14, 2012, from Dictionary.com. Available at: At the discretion of the instructor and administration, depending on the nature of the offense, the student s grade or ability to earn credit for the course may be affected. All students who violate the principles of academic integrity will be reprimanded according to the following guidelines: The first offense will be handled between the teacher and the student; the teacher will provide additional instruction as to what constitutes plagiarism and/or cheating, and the student will receive a zero on the assignment. The academic coach will be informed. Depending on the severity of the infraction, the student may have an opportunity to make up the assignment at the discretion of the teacher. A second offense will result in a phone call to parents/guardians with an escalation to the student s academic coach and school administration, as well as a zero on the assignment, with no opportunity to make up the work. A third infraction will result in a meeting with the school administration. Students will not have an opportunity to make up questionable work. A grade of zero will be issued. Further action may be taken as needed following the discipline policy. In the case of a fourth infraction, the student will be removed from all K 12 International Academy courses with loss of credit and denied readmission. ExamGuard and TurnItIn are important tools to ensure academic integrity in our program. The software programs help to prevent cheating for some written assignments and tests. Prior to submitting a written assignment or taking an assessment, you may be prompted to install and/or use academic integrity software on your computer. You will be required to install this piece of software before continuing on to take the assessment. Once you access the test, you will be unable to copy, paste, or open new browser windows or programs during the assessment. If you have trouble, contact K 12 Customer Care for assistance. Contact us immediately if Customer Care cannot resolve your issue Student Accountability Students must use their own login names and passwords and must not share these with anyone. They are responsible for all activity associated with their login names and passwords. Students may not interfere with other users ability to access K 12 International Academy or disclose anyone s password or allow them to use another user s account. Students must not publicly post their personal contact information (address and phone number), personal messages, websites or blogs, material that is intended for personal gain or profit, audio files or compressed video, any noninstructional files or any material not approved by K 12 International Academy administration. Unauthorized access to the school s website is strictly prohibited.
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