IMPORTANT INFORMATION FOR POSTGRADUATE STUDENTS

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1 1 UNIVERSITY OF THE WITWATERSRAND, JOHANNESBURG SCHOOL OF MECHANICAL, INDUSTRIAL AND AERONAUTICAL ENGINEERING IMPORTANT INFORMATION FOR POSTGRADUATE STUDENTS Dear Student This information sheet is compiled with you in mind. PLEASE KEEP IT as you may need some of this information during the year. School of Mechanical, Industrial and Aeronautical Engineering Staff: School Office Hours: 07:30 16:00 School website: Administrative Manager: Mrs Hilary Jacobson Phone: Fax2mail: Postgraduate Coordinator(s): Ms Bernadette Sunjka Phone: Dr Bruno Emwanu Phone: Faculty of Engineering and the Built Environment Staff: Faculty Office Hours: 08:00 16:30 EXCEPT Wednesday 08:00 12:30 Fax Number: Faculty website: Faculty Registrar: Mrs Tania Dal Mas Phone: Faculty Senior Secretary: Ms Olga Ndlovu Phone: Faculty Officer for the School of Mech, Ind and Aero: Ms Peo Mosenene General queries: Receptionist Phone: Postgraduate Applications: Student Enrolment Services Phone: /1154/1158 Student Enrolment Services: Head of SENC (Postgraduate): Mrs Virginia Stirk Phone: Applications: Nkululeko Dladla Phone:

2 2 REGISTRATION INFORMATION Course Selection and Timetables As the School strives toward excellence and student achievement, we encourage students entering the GDE/MEng/MSc(50/50) programmes to discuss their selection of courses with the Postgaduate Coodinator(s). Private consultation can be arranged prior to registration whereby individual programmes can be devised to suit the student s career path. Detailed information pertaining to the course content can also be discussed with the Postgraduate Coordinator(s) if required. Students can also refer to the document Courses: Brief Description which is available from Mrs Jacobson. The purpose of this document is to give the students a brief explanation of each course. Postgraduate timetables are available on the School s website - postgraduate - timetable (current year, i.e. 2016). Timetables for the upcoming year are generally available from the end of October which outlines the availability of courses as well as the format of the lectures. Students are encouraged to refer to the website or contact Mrs Jacobson throughout the year for any updates to the timetable. Comment [BS1]: Can t find these on new website Comment [BS2]: Can t find this on the current website. This URL goes nowhere. Amendments to Registration All Faculty of Engineering and Built Environment postgraduate courses are offered subject to sufficient demand in the Schools. The Faculty of Engineering and the Built Environment reserve the right to cancel courses if necessary - even at short notice. All coursework postgraduate candidates are advised to confirm with the School concerned, the times, dates and venues of courses prior to the commencement date. Due to timetabling constraints scheduling of the courses are offered prior to the registration day. Students interested in these courses are permitted to attend the course and arrangements can be made for these students to register during the week of attendance. If you wish to change any of the courses for which you are registered you may only do so with prior approval of the Assistant Dean (Postgraduate Affairs). If you cancel a course after it has commenced you will be charged the full cost of the course, irrespective of whether you have attended any lectures. You may not drop a course later than ten working days prior to the date of examination of that course; if you do so a result of FAIL/ABSENT will be recorded for that course. Amendment forms are available on the Faculty web site or Mrs Jacobson. The signed, completed forms must be returned to Mrs Jacobson s fax number/ or fax2mail address. Fees will be charged if a course has started and a student does not attend but has not cancelled. You may not add a course later than 10 days prior to the commencement of that course. If you do not register for a course but attend it and write the examination you will not be given a result or credit for that course.

3 3 It is vital that your registration details are kept up to date and therefore, if you wish to change your courses the following procedure must be followed: o Discuss the proposed amendment with the Postgraduate Coordinator of the School in which you are registered and the lecturer responsible for the course(s), which you wish to add or drop. o Complete an Amendment to Registration form obtainable from Mrs Jacobson or the Faculty website. o If the amendment is recommended, obtain the signature of Mrs Jacobson or the Postgraduate Coordinator of the School. o Submit the Amendment to Registration form to Mrs Jacobson who will process the form for approval by the Assistant Dean (Postgraduate Affairs). VERY IMPORTANT: COURSE CHANGES WILL NOT BE ACCEPTED AFTER THE 30 TH SEPTEMBER Cancellation of Registration If you wish to cancel your registration please follow the procedure given below: Collect a cancellation form from the Faculty Office (Blue form). Obtain a School signature from each course for which you are registered. Obtain the library stamp and signature on the cancellation form. Even if you have not registered with the library, it is essential that the library staff stamp and sign your cancellation form in order to confirm this. Return the cancellation of registration form to the Faculty Office with your student identity card. Information of the refunding of fees is available from the Faculty Office. Submission of the Application for Conversion from GDE to MEng/MSc (50/50) Students intending to convert from the GDE must adhere to the following procedure: For students wishing to pursue the Masters (Coursework) MEng (EC001) from January in the following year: Submit an application to the Student Enrolment Services in September to the end of October of the current year of study. Although the results for the 2 nd semester are not available, a provisional place may be granted. Once the results are made available and the student has clearly obtained the 65% overall aggregate for the GDE, s/he will be admitted. If the result is lower than the required aggregate, the file will be returned to the Postgraduate Coordinator for comment. For students wishing to pursue the Masters (Coursework) MEng (EC001) from July in the current year of completion of the GDE: Submit an application to the Student Enrolment Services in April to the end of May of the current year of study. Although the results for the 1 st semester are not available, a provisional place may be granted. Once the results are made available and the student has clearly obtained the 65% overall aggregate for the GDE,

4 4 s/he will be admitted. If the result is lower than the required aggregate, the file will be returned to the Postgraduate Coordinator for comment. For students wishing to pursue the Masters (Research) MSc Eng (50/50) (EC000) from January in the following year or current year of completion of the GDE: The rule for the dates of submitting an application is as stipulated for the coursework students. Students MUST : Before submission of the application the student must have made personal contact with the proposed supervisor in the School. Industry related projects: Students are permitted to contact a member of the School s Academic staff in that particular field of research who will supervise the project. A recognized manager/supervisor from industry can be appointed only in the capacity as a co-supervisor. Documents to be included with the application: Students must include the project proposal which has been signed by the proposed supervisor. EXAMINATION INFORMATION Examination Results The Faculty of Engineering and the Built Environment discuss all the results of examinations at the end of each semester (June and November). Official exam results will be published on the Faculty Notice Board after the examiners meeting. Examination results are published by the Faculty on the Internet twice a year. In the case of exam results for block release courses which are completed before the official Faculty examination meetings, provisional results will be posted on the notice board outside Mrs Jacobson s office. It must be pointed out however, that these results may/may not change in the interim. Under no circumstances will Mrs Jacobson or the lecturer disclose any results telephonically. The University ruling is that no results are to be disclosed verbally. It would be appreciated if the students honor this request. Students are not permitted to request results from the lecturers. If you require results at any other time you may apply to a Faculty Officer (listed above) for an Academic Record. There is a nominal charge for this. Starting Time of Postgraduate Examinations in the School VERY IMPORTANT Students are to be made aware that ALL postgraduate exams take place between 14:00 17:00 and NOT during the normal lecture times (i.e. 17:00 19:00). If any change is to be made, this will be discussed during the lecture (between the students and lecturer) and ALL students are expected to confirm their acceptance of the change by signing the class list. According to the University Senate Ruling, students entering an exam after 50% of the duration of the exam will be asked to leave the venue. NO deferred exam will be considered!

5 5 Under no circumstances will any deferred exam be granted under these circumstances. Unfortunately, confirmation of the exam date and time is not permitted to be conveyed over the phone or . The onus/responsibility lies solely on the students to confirm and check the times of the exams. This is clearly outlined on the Postgraduate Timetable available throughout the year. The timetable is also available on the School website. Deferred Examination and Exams being written in a venue other than the University The policy of the School is that deferred/supplementary examinations are not permitted. The dates for the examinations are scheduled simultaneously with the lectures and students should be aware of these dates well in advance. Students are permitted to apply to the Faculty of Engineering and the Built Environment, for a deferred/supplementary examination but it must be pointed out, that the School will not grant the deferred/supplementary examination. It will, however, strongly recommend that the student sit the exam when the course is next offered (in the new academic year). Change of scheduled examination dates: Any requests to change the dates can be discussed personally with the lecturer and the full agreement from the class as a whole must be obtained. Any changes must be reported to Mrs Jacobson so that the timetable can be amended officially. Exams being written in venues other than the University in the past the students residing outside of Johannesburg were assisted by permitting them to write their exams at their companies. During 2012 several problem arose and as a result this facility is no longer available. Students residing outside of Johannesburg must make arrangements and budget towards the travel expenses to write the exams at the University. Confirmation of Examination for Employers Students requiring proof of examination may request a letter from Mrs Jacobson. The official letter will be faxed to the company/student fax number. Submission of MSc Eng(Full Research) and MSc Eng (50/50) Research Report The appointed internal supervisor is expected to submit the Nomination of External Examiner form prior to the student submitting their thesis/dissertation/research report This information is confidential and this information is not divulged to the students. Students are requested to inform the supervisor of the intended hand-in date well in advance which will assist in the procedure being completed efficiently. There are several forms which have to be completed prior to the submission of the research which can be obtained from Mrs Olga Ndlovu or Ms Peo Mosenene. A candidate who submits research for examination prior to 31 March will not be charged a tuition fee for the research report/dissertation/thesis. Any other charges raised on the student fee will not be cancelled.

6 6 NEW FEES RULE (PENALTY RULE) According to the University Standing Orders the following applies: A.14 Minimum (n) and maximum period of study (n + 2) The minimum period of study (n) for each higher degree is set out in the rules for degrees and a period of study which may not normally be exceeded should be prescribed by each faculty in standing orders. A candidate must justify to the faculty s higher degrees committee why his or her registration should be prolonged beyond the minimum period of study plus two-years. (In effect, candidates who exceed the minimum period of study by two years and wish to remain registered must motivate this to the higher degrees committee prior to being permitted to register for another year and such candidates are normally required to pay an additional fee in terms of the provision below). A.15 Escalation of fees after the maximum period of study (n + 2) In the case of both full-time and part-time candidates the tuition fees shall be escalated after the minimum period of study (including the preparation period for the research proposal, if any) has been exceeded by two full years i.e. after 1+2, 2+2 or 4+2 years, as the case may be. Calculations pertaining to minimum and maximum periods of study will not include periods when a candidate s registration was held in abeyance (see A. 16 below for further elaboration on the concept of registration in abeyance). If a candidate is allowed to exceed the maximum period of study, he or she will be required to pay the escalated fees as follows [1] : A15.1. Doctorates Students who enter the n + 3 year of study for a doctorate pay the standard tuition fee plus an additional 20%. In each subsequent year of study the tuition fee for such students will escalate by an additional 20% of the total tuition fee. A15.2. Masters degrees Students registering full-time for a master s degree (except for the Master of Medicine) for the n + 3 year of study pay the standard tuition fee plus an additional 20%. In each subsequent year of study the tuition fee for such students will escalate by an additional 20%. Students registering part-time for a master s degree (except for the Master of Medicine) for the n + 3 year of study pay the standard tuition fee plus an additional 20%. In each subsequent year of study the tuition fee for such students will escalate by an additional 20%. Students registering for a Master of Medicine degree for the n + 3 year of study pay the standard tuition fee plus an additional 20% [2]. In each subsequent year of study the tuition fee for such students will escalate by an additional 20%. [1] In exceptional cases, the Dean may rule otherwise. [2] The 20% penalty will be 20% of the total fees due for the additional year of study. For staff members who receive a 90% remission, a total of 10% + 20%, i.e. 30% altogether, will be due for each additional year of study.

7 7 Below is a table outlining the structure in a simpler format: Degree Min (n) Max (n + 2) n + 3 P/T F/T P/T F/T GDE % MEng extra 50/50 + Research + MScEng fees CONTACT WITH SESSIONAL LECTURERS AFFILIATED TO THE SCHOOL The School has appointed a number of Sessional lecturers which are affiliated to the School. Although they are willing to assist with material pertaining to the course, it would be appreciated if students refrain from contacting those concerning administrative matters. All administrative matters MUST be directed to Mrs Jacobson or GENERAL INFORMATION Change of name or address: Please keep the Faculty Office and the School informed of any changes of address or name. Forms for this purpose are available in the Faculty Office and each School. After completion the form should be handed to the staff member on duty in the Faculty Office reception. Registration of courses for non-degree purposes: In the case of students having completed their studies or registered for research or the 18 point project they are permitted to register for an extra course(s). This can be achieved by applying through the Faculty Office or Mrs Portia Marks (Secretary to the Head of School MIA) as an Occasional Student for Non-degree purposes. Submission of assignments: Students are required to submit their assignments into the assignment box which has been set up outside her office. If the student does not hand in the assignment on the date specified by the lecturer, then a private arrangement for delivery of the assignment must be made between the student and the lecturer. VERY IMPORTANT: No electronic versions must be submitted to Mrs Jacobson for processing or forwarding on to the lecturer. If the lecturer requests electronic versions, the onus is entirely on the student to follow up that this has been received by the lecturer concerned.

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