MOREnet Council Meeting Agenda

Transcription

1 MOREnet Council Meeting Agenda TIME: 11:30 a.m. 3:30 p.m. PLACE: MOREnet Offices Monday, November 30, N. Stadium Blvd., Suite 201 Rooms 204/205/206 I. Introduction A G E N D A Page Presentation by: 1. Call to Order Jim Brown, Chair 2. Introduction of Council Members, Staff, Observers 1 Jim Brown, Chair 3. Call for Additional Agenda Items and Adoption of Agenda Jim Brown, Chair II. Action Items 1. Minutes of the August 27, 2015, MOREnet Council 9 Jim Brown, Chair Meeting Approval 2. Election of Officers Endorsement 11 Jim Brown, Chair 3. FY17 Work in Progress Budget and Fees Lynn Burgan a. FY17 Work in Progress Budget Projection Information 12 b. FY17 Member Fees Endorsement 16 Member Service Package Fees Managed Connection Fee Network Connectivity Fee For-Fee Services III. Discussion/Information Items 1. Investment Project Updates - Information a. K-12 and Library Research Projects 19 David Drum b. Southeast Missouri (SEMO) Fiber Project 20 Hank Niederhelm c. Network Router Upgrade 21 Hank Niederhelm 2. Potential Fiber Project Information Hank Niederhelm 3. U.S. Dept. of Education, Future Ready Schools, Missouri 22 Dawn Thurnau Regional Partnership Information 4. FY16 Organizational Strategy Update Information MOREnet Council Membership Representation Discussion 25 John Gillispie Gillispie / Angell 6. Future Meeting Schedule* a. TBD once new members are identified IV. Open Time for the Public to Address the Council *Public may attend at 221 North Stadium, Suite 201, Rooms 204/205/206. Oct. 14, 2015

2 MOREnet Council Members Title First Last Position Organization Phone Term Ends Dr. Gary Allen Vice President for Information Technology, University of Missouri Chief Information Officer, Executive Director UMBC, Assoc Prof Vet Path University of Missouri (573) No Term * Mr. Jim Brown Director St. Charles City County Library jbrown@stchlibrary.org (636) /30/2016 Mr. Eva M. Dunn Director Bollinger County Library emz000@hotmail.com (573) /30/2017 *** Mr. John Gillispie Executive Director MOREnet gillispiej@more.net (573) No Term Dr. John Heard Vice President, Research, Grants, and Information Systems AT Still University jheard@atu.edu (660) /30/2017 Mr. Trey Katzer Director of Technology Liberty Public School tkatzer@liberty.k12.mo.us (816) /30/2018 Mr. Rich Kliethermes State Chief Information Officer Office of Administration Information Technology Services Division richard.kliethermes@oa.mo.gov (573) No Term Ms. Sue Lightfoot Director Carrollton Public Library director@carrolltonlibrary.com (660) /30/2018 Dr. Rusty Monhollon Assistant Commissioner for Academic Affairs Department of Higher Education rusty.monhollon@dhe.mo.gov (573) No Term Ms. Barbara Reading Director Missouri State Library barbara.reading@sos.mo.gov (573) No Term Mr. John Robertson Superintendent Hallsville R-IV jrobert@hallsville.org (573) /30/2017 ** Mr. Al Stadler Chief Information Officer Missouri Southern State University stadler-a@mssu.edu (417) /30/2018 MOREnet Council Alternates (vote only when serving as proxy for their above Council member) Dr. Jacque Cowherd Superintendent Fulton 58 jcowherd@fulton58.org (573) /30/2016 Dr. Mary Lou Fritts CIO and Sr. Vice Provost University of Missouri-Kansas City frittsml@umkc.edu (816) No Term Dr. Curt Fuchs Coordinator, Educational Support Services Department of Elementary & Secondary Education curt.fuchs@dese.mo.gov (573) No Term Ms. Debbie Musselman Library Development Director Missouri State Library debbie.musselman@sos.mo.gov (573) No Term MOREnet Staff Ms. Natasha Angell Director Member Services and Development angelln@more.net (573) Ms. Lynn Burgan Manager, Business and Finance burganl@more.net (573) Mr. Chip Byers Director Strategic Initiatives chip@more.net (573) Mr. David Drum Project Manager david@more.net (573) Mr. Hank Niederhelm Director Infrastructure hank@more.net (573) Ms. Sherry Loyd Executive Staff Assistant II loyds@more.net (573) Ms. Nikki Witting Director of Fiscal & Contractual Services & Human Resources wittingn@missouri.edu (573) * Chair ** Vice Chair ***Non-Voting Updated November 12,

3 MODIFICATION TO THE MEMORANDUM OF UNDERSTANDING June 4, 2013 Meeting Proposed Modification to the MOU Approval John Gillispie explained the proposed request to modify the Memorandum of Understanding (MOU) to a calendar year officer rotation. Chair Palmer asked for a motion to approve the proposed modification to the MOU. Jacque Cowherd moved to approve the MOU modifications of changing the fiscal year rotation to a calendar year rotation starting with the nominations at the June 4, 2013 meeting. David Doennig seconded the motion and it passed unanimously The MOREnet Council will be chaired by a voting, seated representative elected annually, following the fiscal year calendar, by the MOREnet Council. A vice chair will be elected annually by the MOREnet Council to fulfill the duties of the chair in his or her absence. The current chair will appoint a nominating committee from which the MOREnet Council will elect both the chair and vice chair. The MOREnet Council reserves the right to propose the replacement election of any chair or vice chair that is unable or unwilling to fulfill his or her duties. Proposed Modification: The MOREnet Council will be chaired by a voting, seated representative elected annually, following a the fiscal calendar year calendar schedule, by the MOREnet Council. A vice chair will be elected annually by the MOREnet Council to fulfill the duties of the chair in his or her absence. The current chair will appoint a nominating committee from which the MOREnet Council will elect both the chair and vice chair. The MOREnet Council reserves the right to propose the replacement election of any chair or vice chair that is unable or unwilling to fulfill his or her duties. 2

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9 GLOSSARY Term or Acronym Affiliates Aggregation Circuit Backbone Circuit Backbone Network City and County Members Computer Numerically- Controlled (CNC) Machine E-rate Fabrication Lab (FabLab) Federated Identity Management (FIM) Flipped Classroom InCommon Internet2 Internet Circuit Investment Project Evaluation Policy Learning Management System (LMS) Managed Connection Fee Membership Service Package Fees Missouri Education & Research Consortium (MERC) Minimum Operating Reserves (MOR) Network Connectivity Fee (NCF) Plant Fund (PF) Tail Circuit Definition Non-profit organizations, state government, healthcare and similar organizations are eligible to become a MOREnet Affiliate member. A circuit that combines multiple tail circuits on a single larger capacity circuit to MOREnet. A circuit that connects two hub facilities. Statewide fiber network linking schools, public libraries, academic institutions and state agencies together and to a secure broadband Internet connection, Internet2, staff training, technical support and electronic resources. In September 2012, MOREnet introduced two service package offerings to support the specific technology needs of Missouri s cities and counties. Like other members, these local government entities may also elect to purchase an Internet Circuit through MOREnet. Operates by reading the code included in a computer-controlled module, which drives the machine tool and performs the functions of forming and shaping a part formerly done by machine operators. Federal educational discount for technology purchases for K-12 schools and public libraries. Small-scale workshop offering (personal) digital fabrication. An approach to identity management (IdM). It amounts to having a common set of policies, practices and protocols in place to manage the identity and trust into IT users and devices across organizations. A form of blended learning in which students learn new content online by watching video lectures, usually at home, and what used to be homework (assigned problems) is now done in class with teacher offering more personalized guidance and interaction with students, instead of lecturing. Operated by Internet2, provides a secure and privacy-preserving trust fabric for research and higher education, and their partners, in the United States. A not-for-profit United States computer networking consortium led by members from the research and education communities, industry, and government. A circuit from MOREnet to an Internet Service Provider (ISP) used to access the commodity Internet. Indicates how potential projects to be funded out of reserves would be brought before the Council for consideration. A software application for the administration, documentation, tracking, reporting and delivery of e- learning education courses or training programs. Flat fee for members with MOREnet tail circuits. Fee includes end-to-end connection monitoring, router management, connection utilization information, after-hours monitoring and connection-related Network Security services. Fees paid to access consortium provided services. Packages may include a combination of services including technical support for member networks, videoconferencing for distance learning, network security for incident response and training related to the network and other technologies. Starting in FY12 two service package offerings were made available for our traditional school and library members: Full-Service MOREnet s traditional service offering with unlimited service levels and no additional fees requires, no tracking or forecasting. Basic Same services offerings, but limited volumes with the ability to buy more as needed. Separate package offerings are available for local government entities. Comprised of eligible Missouri higher education institutions. The MOR is the greater of 60 days working capital or the amount deemed necessary for orderly shutdown (formerly referred to as the FER). Fee related to the member's access to and use of the MOREnet network and its components. Includes access to the backbone network, Internet and Internet2. A mechanism for establishment of funds to support future anticipated or emergency capital expenditures. A circuit from a member site to the Local Exchange Carrier (LEC) or telecommunication provider. Created by Loyd 8/15/2015 8

10 DRAFT MOREnet Council Meeting Minutes TIME: 9:00 a.m. - 11:00 a.m. PLACE: Audio Call (866) Thursday, August 27, 2015 Participant Code: Members present: Alternates present: MOREnet staff present: Jim Brown - Chair Debbie Musselman Natasha Angell Gary Allen Jacque Cowherd Chip Byers Eva Dunn David Drum John Gillispie Sherry Loyd Leigh Ann Grant-Engle Hank Niederhelm Trey Katzer Nikki Witting Tim Robyn Albert Stadler Chair Brown called the MOREnet Council meeting to order. Those who were in attendance are listed above. Chair Brown called for a motion to approve the agenda as distributed. Jacque Cowherd moved to approve, Debbie Musselman seconded and all were in favor and it passed unanimously. ACTION ITEMS/INFORMATION ITEMS Minutes of the May 28, 2015, MOREnet Council Meeting Approval Chair Brown asked for a motion to approve the draft meeting minutes of the May 28, 2015 meeting. Eva Dunn moved to approve the minutes as distributed. Trey Katzer seconded and all were in favor and it passed unanimously. DISCUSSION/INFORMATION ITEMS FY15 Year-End Updates Information Connectivity: Hank Niederhelm reported that the aggregate bandwidth increase of 62% in FY15 is the largest increase ever. Since FY11 bandwidth capacity has grown 364%. Although capacity increased, Member connections reduced by 65 connections. Membership: Natasha Angell shared that current membership stands at 726 members with 97.2% of them purchasing a Membership Service Package (MSP). The most popular MSP is Full Service and the 3 year subscription is also most selected. There were 17 new or returning Members with the majority of them being Private and Parochial schools and there were 24 outgoing Members with 12 of those being public libraries due to the Governor s withhold early in the fiscal year. Educational Broadband Service (EBS) Project Update (Aug 2011) - Information Chip Byers reported that of the 11 K-12 school districts who pledged to lease or assign their EBS license to MOREnet, four districts have completed their paperwork, one with two licenses is working with MOREnet staff, three have discussed setting aside the agreement and leasing their license commercially, and two districts have been unresponsive. MOREnet preserved and expanded the University s license for use in the mid-missouri area and has an agreement with the Educational Broadband Corporation to use the Missouri portion of their EBS license; which covers two states. Staff are also working with the FCC on potential demonstration projects to bridge the homework gap. If all 13 EBS licenses were to be secured by lease or agreement, there would be 162 K-12 school district sites and 77 public library buildings within the license service area. Updated September 8,

11 Investment Project Updates - Information K-12 and Library Research Projects Fulton 58 All 28 seniors enrolled in Fab Lab courses graduated on time and 10 went on to pursue engineering in college. New sections are being made available to accommodate the number of students wishing to enroll and a new course is being introduced for students in their third and fourth years. Drum (MOREnet), Dr. Hull (Fulton) and Hall (Fulton) wrote a paper, The Fab Lab as a Setting for High School Engineering Courses; Increasing Rigor, Improving Engagement, Driving Equity, which Drum will present at the 2 nd International Festival of Science, Technology, Engineering and Mathematics, or STEMfest, at the end of September in Canada. Cowherd said that the school year is off to a good start and Fulton 58 is excited about coverage from the STEMfest conference. (The paper for the STEMfest conference was sent to the Council members following this meeting.) Grandview The district purchased Chromebook 11 s for the elementary school in May and in anticipation of the Chromebook s impact on the bandwidth, the district worked with MOREnet to double their bandwidth from 50Mbps to 100Mbps. The district reimaged and performed software refreshes on the middle and high school laptops and installed a new filtering system; iboss. A Moodle template for teachers across the district has also been created in hopes of eliminating parent and student confusion. University City Public Library The library continues to have success in digital and non-traditional library setting. Southeast Missouri (SEMO) Fiber Project Niederhelm reported that as of August 1, 55 members have authorized quotes to connect to the new backbone with most opting for a 5 year term, although 24 members have opted for a 20 year term. There are 49 member circuits in production and the remaining 6 will be activated after the fiber construction is complete. Bandwidth commitments have increased by 110.7% for the members who have signed up. USAC has now approved the project and E-rate reimbursements are in the process of being filed for. Network Router Upgrade Niederhelm reported that staff are ahead of schedule and we expect to be complete by the end of the calendar year. FY16 Organizational Strategy Update MOREnet s management team is going to have a retreat in mid-october to review strategies and objectives. Gillispie foresees the primary strategies to focus on FCC E-rate changes, competitive pressures, and core strategy examination. Retreat results will be shared with the Council at the November meeting and the Council will have a chance to provide input. Future Meeting Schedule Monday, Nov. 30, 2015, 11:30 a.m. 3:30 p.m. (MOREnet Offices) Open Time for the Public to Address the Council Chair Brown called for a motion to adjourn. Cowherd moved, Katzer seconded and all were in favor. Chair Brown thanked MOREnet staff for their hard work in making the presenting of materials easy on the Council. Meeting adjourned at 9:40 a.m. Respectfully Submitted by Sherry Loyd Updated September 8,

12 AGENDA ITEM SUMMARY ELECTION OF OFFICERS AGENDA ITEM Chair Jim Brown identified the following MOREnet Council members as having accepted nominations for the 2016 Chair and Vice-Chair Slate. MOREnet Council Chair Nomination Al Stadler Current Term: July 1, 2014 June 30, 2018 Chair Term: January 1 to December 31, 2016 Albert Stadler is the chief information officer at Missouri Southern State University in Joplin. A graduate of Missouri Southern with a degree in CIS Information Systems and a minor in General Business, he began working in the university s IT department as a PC and network support technician in He was promoted to network administrator in 1999 and to director of infrastructure and security in In 2008, he became director of information technology, and was named chief information officer in As CIO, he oversees seven areas administrative computing, user services, information security, network services telecom operations, IT procurement and campus policy. Stadler has been honored by the Joplin Regional Business Journal as one of its 40 Under 40 recipients and in 2012 received Missouri Southern s Superior Service Award based on nomination by members of his staff. Since April 2011, he has served as a member of the SANS-EDU advisory board. MOREnet Council Vice-Chair Nomination John Heard Current Term: July 1, 2013 June 30, 2017 Vice-Chair Term: January 1 to December 31, 2016 John Heard, Ph.D., was appointed as the Vice President for Research, Grants, and Information Systems at the A.T. Still University of Health Sciences (ATSU) in Kirksville, Missouri, in He has been employed by ATSU since 1978 when he started a post-doctoral position within the department of Microbiology and Immunology of the Kirksville College of Osteopathic Medicine, a school within ATSU. As the Vice President he is responsible for the two campuses of ATSU, one in Kirksville, Missouri, and the second in Mesa, Arizona. He has been associated with the technology infrastructure at the university since its inception in Prior to that time he taught and did research within the Microbiology department. John received his Ph.D. from the University of Texas Graduate School of Biomedical Sciences in Houston, Texas, specializing in molecular genetics. He also received an M. S. degree in biochemistry from Sam Houston State University in Huntsville and a B.S. in chemistry from Lamar University in Beaumont, both in Texas. RECOMMENDATION Chair Brown recommends approval of the slate of candidates as presented. ATTACHMENT(S) None Created by Sherry Loyd November 18,

13 AGENDA ITEM SUMMARY FY17 WORK IN PROGRESS BUDGET PROJECTION AGENDA ITEM FY17 Work In Progress Budget Projection DESCRIPTION The FY17 budget is based on the FY16 membership levels and selection, and current bandwidth connections using the FY17 member fees for all member groups and FY17 expenses estimates. It also includes 5% revenue growth for K12 NCF. The result is projected revenue over expenses after Plant Fund (PF) transfer of $1,572 for FY K12, Higher Education, Affiliates, and Libraries Revenue The budgeted revenue for each member group includes: Membership Service Package (MSP) Revenue The budgeted revenue is based on FY16 membership levels and selection, and the FY17 membership pricing schedule with a small increase of.37% in total MSP revenue from FY16. Network Connectivity Fee (NCF) The budgeted revenue is based on current network connections, the FY17 pricing schedule, and a $937,522 payment for the network management MOU. It also includes revenue growth of 5% for K12 connections. Managed Connection Fee (MCF) The budgeted revenue is based on current connections of 703 and MCF of $1,300 per connection. Connection Revenue The connection revenue is based on pass through circuit costs (tail circuits). 2. State Appropriations and Contracts The FY17 House Bill 12 (HB12) appropriation budget amount is based on the FY16 amount of $2,000, E-rate Reimbursements The E-rate reimbursement is based on projected eligible expenses and FY16 E-rate discount rates and includes $2,545,000 for the Southeast Missouri (SEMO) Fiber Project. The reduction is due to decrease in tail circuit connection expenses. 4. Investment Income The investment income is based on estimated cash balances earning 1.5% interest a year. 5. Other Fees and Miscellaneous Revenues Other fees and miscellaneous revenues are based on projected conference vendor and attendee revenue, For-Fee Service (FFS) revenues and the Southeast Missouri (SEMO) wave service revenues of $1,929, Sponsorship Revenue Revenues are based on projected support of MOREnet conference. 7. Revenue Transfers For FY17 Work In Progress budget there is no revenue transfer for the Southeast Missouri (SEMO) Fiber Project. Created by Lynn Burgan October 23,

14 EXPENSE 1. Network Related Expense Network related expenses are based on bandwidth projections, circuit cost estimates, equipment and software expense related to the shared network and member connections, and other shared network expenses. Major areas of change include: ($810,336) decrease for aggregation circuit expenses; and ($183,701) increase for maintenance on the upgraded 100G network. 2. Connection Expense Connection expenses are based on the expected cost of tail circuit connections. 3. Other Expenses Other expenses includes a $19,618 increase in member relation expenses, a $86,487 decrease in product development, a $165,905 decrease in member related services expenses, and a $74,218 decrease in FFS related expenses. 4. Direct & G&A Salaries and Benefits Direct and G&A salaries and benefits includes $444,691 for open positions, and 2.0% salary and benefits increase. 5. G&A Expenses The operating expenses include increases in travel, telephones, and building expenses, and a decrease for equipment. FUND BALANCES, ENDING BALANCE TRANSFERS, AND RESERVES BALANCES AND UNOBLIGATED RESERVES Total ($ millions) Draft FY17 Ending Balances - Operating Draft FY17 Ending Balances - Plant Less FY16 Minimum Operating Reserves (MOR) (2.998) Total Reserves Net MOR Less Current FY16 E-rate Accruals (7.804) Unobligated Reserves at the end of FY RECOMMENDED ACTION None ATTACHMENT(S) FY17 Consolidated Work In Progress compared to the FY16 Original Budget FY17, FY18 and FY19 Forecast Created by Lynn Burgan October 23,

15 FY17 Consolidated Work in Progress Budget compared to the FY16 Original Budget FY17 Work In Progress FY16 Original Budget Change Revenues: K12 10,025,653 9,988,962 36,691 Higher Education 2,617,094 2,704,215 (87,121) Affiliates 1,350,409 1,466,285 (115,876) Libraries 804, , ,764 REAL MOU 2,000,000 2,000,000 - E-rate Reimbursements 10,674,376 10,962,512 (288,136) Investment Income 20,000 38,576 (18,576) Other Fees and Miscellaneous 3,246,151 3,329,576 (83,425) Sponsorship Revenue 40,000 40,000 - Revenue Transfers - 260,000 (260,000) Total Revenue 30,777,872 31,424,551 (646,679) Expenses: Direct Expenses Internet Access Circuits 395, ,083 42,867 Aggregation Circuits 1,079,623 1,889,959 (810,336) Backbone, I2, Other Network 5,061,436 5,032,820 28,616 Maintenance 1,449,742 1,266, ,701 Network Related Travel 10,000 10,000 - Total Network Related Expense 7,996,751 8,551,903 (555,152) Connection Circuits 10,624,767 10,226, ,022 Connection Equipment 50,000 50,000 - Connection Equipment Maintenance 52,000 45,611 6,389 Total Connection Expense 10,726,767 10,322, ,411 Member Training 38,645 37, Conferences/Member Meetings 165, , Member Related Travel 34,750 16,435 18,315 Online Resources 961, ,708 - Product Development 23, ,733 (86,487) Member Related Services 445, ,505 (165,905) Fee-For-Service Related 349, ,114 (74,218) Total Other Expenses 2,019,456 2,326,448 (306,992) Direct Salaries and Benefits 4,955,697 5,271,917 (316,220) Total Direct Expenses 25,698,671 26,472,624 (773,953) G&A Expenses Staff Dev., Travel and Meeting Expense 180,810 89,911 90,899 Member Outreach 19,644 33,140 (13,496) Telephone 51,120 47,039 4,081 Office Supplies and Expense 82,499 82,499 - Equipment, Software and Accessories 54, ,185 (213,255) Maintenance for Equipment and Software 65,187 66,597 (1,410) Professional Services 96,987 96, Rent, Utilities, Janitorial, and Security 300, ,184 24,460 Total Operating Expenses 851, ,506 (108,685) G&A Salaries and benefits 3,077,331 2,631, ,711 Total G&A Expenses 3,929,152 3,592, ,026 Total Expenses 29,627,823 30,064,750 (436,927) Revenue over Expenses 1,150,049 1,279,524 (129,475) Fund Transfers (1,148,477) (1,222,801) 74,324 Surplus after Plant Fund 1,572 56,723 (55,151) 14

16 FY17, FY18 and FY19 Forecast FY19 Forecast FY18 Forecast FY17 Draft Revenues: K12 10,365,696 10,365,696 10,025,653 Higher Education 2,668,020 2,668,020 2,617,094 Affiliates 1,357,568 1,357,568 1,350,409 Libraries 858, , ,189 REAL MOU 2,000,000 2,000,000 2,000,000 E-rate Reimbursements 7,849,638 7,936,008 10,674,376 Investment Income 20,000 20,000 20,000 Other Fees and Miscellaneous 1,316,566 1,316,566 3,246,151 Sponsorship Revenue 40,000 40,000 40,000 Revenue Transfers Total Revenue 26,475,881 26,562,251 30,777,872 Expenses: Direct Expenses Internet Access Circuits 395, , ,950 Aggregation Circuits 690, ,698 1,079,623 Backbone, I2, Other Network 811, ,936 5,061,436 Maintenance 1,449,742 1,449,742 1,449,742 Network Related Travel 10,000 10,000 10,000 Total Network Related Expense 3,358,586 3,531,326 7,996,751 Connection Circuits 10,624,767 10,624,767 10,624,767 Connection Equipment 50,000 50,000 50,000 Connection Equipment Maintenance 52,000 52,000 52,000 Total Connection Expense 10,726,767 10,726,767 10,726,767 Member Training 38,645 38,645 38,645 Conferences/Member Meetings 165, , ,611 Member Related Travel 34,750 34,750 34,750 Online Resources 961, , ,708 Product Development 23,246 23,246 23,246 Member Related Services 445, , ,600 Fee-For-Service Related 349, , ,896 Total Other Expenses 2,019,456 2,019,456 2,019,456 Direct Salaries and Benefits 5,155,907 5,054,811 4,955,697 Total Direct Expenses 21,260,716 21,332,360 25,698,671 G&A Expenses Staff Dev., Travel and Meeting Expense 188, , ,810 Member Outreach 20,440 20,039 19,644 Telephone 53,187 52,143 51,120 Office Supplies and Expense 85,832 84,148 82,499 Equipment, Software and Accessories 57,148 56,029 54,930 Maintenance for Equipment and Software 67,820 66,491 65,187 Professional Services 100,904 98,925 96,987 Rent, Utilities, Janitorial, and Security 312, , ,644 Total Operating Expenses 886, , ,821 G&A Salaries and benefits 3,201,657 3,138,878 3,077,331 Total G&A Expenses 4,087,892 4,007,736 3,929,152 Total Expenses 25,348,608 25,340,096 29,627,823 Revenue over Expenses 1,127,273 1,222,155 1,150,049 Fund Transfers (1,055,884) (1,069,884) (1,148,477) Surplus after Plant Fund 71, ,271 1,572 15

17 AGENDA ITEM SUMMARY FY17 MEMBER FEES AGENDA ITEM FY17 Member Fees DESCRIPTION MOREnet has prepared FY17 member fees for Membership Service Packages (MSP), the Managed Connection Fee (MCF), the Network Connectivity Fee (NCF) and For-Fee Services (FFS). With the support of MOSL providing subsidies for research and reference materials that members depend on, MOREnet does not forecast resource requirements beyond the very small changes for FY17 to bring us in balance. Furthermore, MOREnet continues to experience record demand for its private, high performance Internet services. The great majority of members who purchase both a MSP and connection will enjoy a reduction in service costs. MEMBERSHIP SERVICE PACKAGES (MSP) There will be a small increase ranging from.35% to.40% in the MSP fees for FY17, which will generate additional revenue for the MSP line of business to breakeven in FY18. MOREnet will continue to offer two package and term options designed to provide members with the greatest flexibility to select the services that they require. Full-Service Membership Service Package (MSP) The full-service membership package includes all services historically provided with the bundle at unlimited volumes. For FY16, 69% of members with an MSP selected this service package. Public and Private K-12 Schools (Students) Libraries (Tax Revenue) Higher Education (Student FTE) Affiliates FY16 One- Year FY16 Three- Year FY17 One- Year FY17 Three- Year $0-$24,999 $ 825 $ 660 $ 828 $ 662 Less than 249 $0-$124,999 $ 1,144 $ 898 $ 1,148 $ $125,000-$249,999 Non-profit & UM Aff. $ 4,233 $ 3,703 $ 4,248 $ 3, $250,000-$399,999 Less than 1,500 $ 7,588 $ 6,744 $ 7,614 $ 6,768 1,000-1,999 1,500-4,999 $ 10,789 $ 9,651 $ 10,832 $ 9,690 2,000-3,999 $600,000-$999,999 5,000-9,999 $ 14,236 $ 12,779 $ 14,292 $ 12,830 4,000+ $1,000,000 or greater 10,000+ $ 17,644 $ 15,872 $ 17,714 $ 15,936 Basic Membership Service Package (MSP) The basic membership package includes a base amount of support for MOREnet s most popular services: training, technical support and videoconferencing and provides the opportunity for members to purchase additional service as needed. For FY16, 31% of members with an MSP selected this service package. Public and Private K-12 Schools (Students) Libraries (Tax Revenue) Higher Education (Student FTE) Affiliates FY16 One- Year FY16 Three- Year FY17 One- Year FY17 Three- Year $0-$24,999 $ 536 $ 428 $ 538 $ 429 Less than 249 $0-$124,999 $ 744 $ 505 $ 746 $ $125,000-$249,999 Non-profit & UM Aff. $ 3,432 $ 2,917 $ 3,444 $ 2, $250,000-$399,999 Less than 1,500 $ 6,343 $ 5,523 $ 6,365 $ 5,543 1,000-1,999 1,500-4,999 $ 9,129 $ 8,023 $ 9,166 $ 8,055 2,000-3,999 $600,000-$999,999 5,000-9,999 $ 12,124 $ 10,708 $ 12,173 $ 10,751 4,000+ $1,000,000 or greater 10,000+ $ 15,088 $ 13,366 $ 15,149 $ 13,420 Created by Lynn Burgan November 4,

18 MANAGED CONNECTION FEE (MCF) For FY17, the MCF will remain at $1,300 for all MOREnet-ordered connections. The MCF is required for all MOREnetordered connections. The services included with the MCF include router management, network security services, after-hours connection monitoring, vendor management, and circuit procurement services. NETWORK CONNECTIVITY FEE (NCF) For FY17, we will reduce the total NCF revenue by 7.9% because of bandwidth growth and lower costs of backbone and Internet access. Discounts based on bandwidth will range between 3.19% 10.61%. The NCF is based on the bandwidth for each connection a member organization is receiving from MOREnet. It covers the costs related to bringing member connections into the MOREnet backbone, Internet access, support of the MOREnet backbone and a connection to Internet2. FY17 NCF Schedule: FY17 Annual Network Bandwidth (Mbps) Connectivity Fee 1.5 $ 1,275 3 $ 1, $ 2,145 5 $ 2,250 6 $ 2,460 9 $ 3, $ 3, $ 3, $ 3, $ 4, $ 5, $ 6, $ 7, $ 8, $ 8, $ 10, $ 12, $ 15, $ 19, $ 23, $ 26, $ 30, $ 32, $ 34, $ 36, $ 39, $ 48, $ 57, $ 63, $ 69, $ 76, $ 83, $ 91, $ 99, $ 108, $ 117, $ 127,010 Created by Lynn Burgan November 4,

19 FOR-FEE SERVICE FEES (FFS) MOREnet s goal is to hold FY17 FFS fees flat, while covering the direct costs of providing the services. Staff are currently reviewing all services to ensure we remain competitive, or to simplify the service unit or pricing tiers, as applicable. RECOMMENDED ACTION Staff recommends the Council approve the FY17 Membership Service Packages, Managed Connection Fee, Network Connectivity Fee and For-Fee Service fees as proposed. ATTACHMENT(S) None Created by Lynn Burgan November 4,

20 AGENDA ITEM SUMMARY INVESTMENT PROJECT UPDATES: K12 AND LIBRARY RESEARCH PROJECTS AGENDA ITEM Investment Project Update: K12 and Library Research Projects DESCRIPTION District Research Projects: Fulton 58 Students are pursuing a growing number of increasingly sophisticated projects in the Fab Lab. Introduction to Engineering Design (year 1) students have completed introductory 3D CAD design using the online application TinkerCAD to learn 3D printing. They are now learning the Python programming language using the online tutorial site Codecademy and will segue into robotics next with the Boe Bot kits. Engineering Research and Design (year 2) students are learning to create wood inlays on the CNC router using Aspire CAD software. Another group of students is building an autonomous robot. Independent Engineering Research Project (year 3) students are pursuing such projects as an octocopter drone with a gimbalmounted camera and a solar- and battery-powered Raspberry Pi-based wildlife trail camera. The Fab Lab continues to host tours for other districts, most recently Pleasant Hill, with Chillicothe scheduled for early December, and exhibited and presented at the MOREnet conference in October. This year students brought the desktop CNC router and used a plotter pen attachment to draw a variety of designs for conference attendees while talking about the operation of the device. Grandview R-II The school district s Annual Performance reports came out last month and for the last two years the district has seen an 8.9% rise its score, which they contribute in large to flipped classrooms, blended learning, 1:1, and in general embracing technology. This year they received 94.3% of the points possible making them one of the top performing schools in the St. Louis area. They made the front page of the St. Louis Post Dispatch for their high performance. This year they have also introduced a product called USAtestprep which they are using in a flipped manner to reteach struggling students. The product allows the teacher to assign a reteaching video on a lesson that the student must watch before they are allowed to retest on that particular concept. On November 30 they will have a professional development day to train the elementary teachers on Moodle. This will begin their process to have Moodle district-wide. They also have their first draft of the Flipped classroom handbook that introduces the concept of a flipped classroom, describes seven different approaches, and provides step-by-step instructions on how to prepare, record, and publish lessons for students to use. Library Research Project: University City Public Library UCPL continues to refine and expand the service offerings funded by the project. A parabolic speaker was added to the gallery digital sign to allow for audio to accompany the visuals without the audio disturbing other patrons. The gallery currently features an exhibit of musicians gravestone etchings; read more at go.more.net/rnrgraves. Equipment is arriving for UCPL s One Button Studio. CALOP, the local filmmaking group, has provided matching funds for UCPL to purchase and circulate more video cameras. The audio and video system has been upgraded in the auditorium, which is available for use by the public. More 3D printer classes are being held ( the Cub Scouts have discovered us ) and CALOP is funding additional video production classes. UCPL s assistant director and IT coordinator presented at MOREnet s annual conference and another presentation, Strengthening Communities through Technology, will be presented as a State Library web presentation on November 19. StoryCorps interviews mentioned in prior updates have been posted to watch.more.net. RECOMMENDED ACTION None ATTACHMENT(S) None Created by D. Drum, Nov

21 AGENDA ITEM SUMMARY INVESTMENT PROJECT UPDATE - SOUTHEAST MISSOURI (SEMO) FIBER PROJECT AGENDA ITEM Investment Project Update - Southeast Missouri (SEMO) Fiber Project DESCRIPTION As of November 1, 57 members have authorized quotes to connect to the new backbone. Two additional members have signed up since the August update. K Higher Education 1 Public Libraries 5 MOREnet offers three term options for the last-mile or tail circuit to a site. Most members are opting for a 5-year term, although 26 members (46%) have opted for a 20-year term. 5 Year Commitment Year Commitment 2 20 Year Commitment 26 The project goal was to sign up 100 members. The bandwidth growth assumption, for members signing up, was to double bandwidth once during the 20-year project. Bandwidth commitments have increased by 127.9% for the members who have signed up. All 57 member circuits are in production. Member Take-Rate (Committed / Target) Circuit Status (Activated / Ordered) Bandwidth (Current / Committed) 57 / / Gbps / 6.66Gbps RECOMMENDED ACTION None ATTACHMENT(S) None Created by Hank Niederhelm, November 10,

22 AGENDA ITEM SUMMARY INVESTMENT PROJECT UPDATE NETWORK ROUTER UPGRADE AGENDA ITEM Investment Project Update Network Router Upgrade DESCRIPTION MOREnet members have increased bandwidth at an average of 51% over each of the last three fiscal years. All indications are that growth will continue at the same pace over the next 2-3 years. In order to continue meeting member bandwidth demands, MOREnet will upgrade power and racks in two colocation facilities and upgrade or replace all routing equipment in the network. The new equipment will support multiple 100Gbps links allowing us to continue providing the robust and reliable connectivity our members have come to expect. Router Upgrade Project Schedule (Phase 1) Project Task Estimated Completion Upgrade Backbone Router (Columbia) Completed Upgrade Backbone Router (Kansas City) Completed Upgrade Springfield Colocation Facility Completed Upgrade Backbone Router (Springfield) Completed Upgrade Aggregation Router (Kansas City) Completed Upgrade Aggregation Router (Columbia) Completed Upgrade Aggregation Router (Springfield) Completed Upgrade St. Louis Colocation Facility Completed Upgrade Backbone Router (St. Louis) Completed Upgrade Aggregation Router (St. Louis) Completed Upgrade Internet Router (St. Louis) Completed Upgrade Internet Router (Kansas City) Completed Aggregation Circuit Migration (St. Louis) February, 2016 Aggregation Circuit Migration (Kansas City) February, 2016 Aggregation Circuit Migration (Springfield) February, 2016 Aggregation Circuit Migration (Columbia) February, 2016 RECOMMENDED ACTION None ATTACHMENT(S) None Table 1 Created by Hank Niederhelm, November 10,

23 AGENDA ITEM SUMMARY U.S. DEPT. OF EDUCATION, FUTURE READY SCHOOLS, MISSOURI REGIONAL PARTNERSHIP AGENDA ITEM Update on Future Ready Schools, an initiative of the U.S. Department of Education, being extended in Missouri by MOREnet staff. DESCRIPTION This free, bold new effort from the U.S. Department of Education is intended to maximize digital learning opportunities that prepare students for success in college, a career, and citizenship with resources and support to ensure that local technology and digital learning plans that: Align with instructional best practices Are implemented by highly trained teachers Lead to personalized learning experiences for all students, particularly those from traditionally under-served communities. At the center of the effort is a series of workshops where district teams utilize the Future Ready Dashboard to develop action plans and metrics to measure their progress in using digital tools to improve teaching and student learning outcomes. The workshops focus on a comprehensive set of issues that drive student learning, highlight the experiences of districts in each region, and offer district leaders tangible ways to build capacity among their teams and throughout their districts. MOREnet has been recognized by the U.S. Department of Education as a regional partner for its Future Ready efforts in Missouri. We are currently reaching out to DESE, MASA and other interested and energetic organizations within Missouri to ensure our school districts are aware and have the opportunity to participate in this initiative. RECOMMENDED ACTION None ATTACHMENT(S) Future Ready Schools Preparing Students for Success Created by Dawn Thurnau November

24 Overview: Future Ready is a partnership between the U.S. Dept. of Education and the Alliance for Excellent Education. Its intent is to prepare students for success in college, a career, and citizenship with resources and support to ensure local technology and digital learning plans that: Align with instructional best practices Are implemented by highly trained teachers Lead to personalized learning experiences for ALL students, particularly those from traditionally underserved communities Kicked off by a series of 12 regional summits (one of which was in St. Louis), the initiative built momentum. After a series of conversations and projects, MOREnet has become the State Lead (in collaboration with ConnectED Learning) to extend the initiative in the Show Me State. Goal: Provide planning expertise and support to all interested districts and charter schools across Missouri in the implementation of digital learning to move quickly toward preparing students for success in college, a career, and citizenship. Objective: Work with local leadership including DESE, MOREnet, MASA, ConnectED Learning and EducationPlus to enable schools to strategically plan in a collaborative way using the Free Future Ready Schools (FRS) components such as the interactive planning dashboard and workshop tenets. Benefits to Missouri Schools: Improved resources, help prioritizing and repurposing Engaged students with equitable access Active parents for deeper engagement Dedicated educators Yes Culture of leadership Components: 1. Ensure infrastructure needs are met for all 7 of the Future Ready Cogs (or gears) 2. Help develop ideas for school culture using Missouri Future Ready Workshops that model each of the cogs 3. Continue learning and leadership through professional development through website and engagement strategies, all aligned to the key gears National Site: Missouri Site (coming soon): 23

25 AGENDA ITEM SUMMARY FY16 ORGANIZATIONAL STRATEGY UPDATE AGENDA ITEM FY16 Organizational Strategy Update DESCRIPTION The MOREnet leadership team recently reviewed key business data regarding the state of our organization and the telecommunications industry as a precursor to reviewing and resetting our strategic focus areas. To further assist our efforts, we completed a Strengths, Weaknesses, Opportunities and Threats (SWOT) analysis, as well as a PESTLE analysis which helped us to identify Political, Economic, Social, Technological, Legal and Education trends that could influence our organization in the next months. From the group s work, we identified four strategic goals for FY16. The first two goals are carryovers from our most recent strategic plan, and the other two are new strategic areas of focus that we believe will help us make a greater impact in serving our members. Expand Membership and Service Usage We will demonstrate our complete commitment to members by exhibiting our unmatched focus on education and public sector technology needs through our service offerings. We plan to grow our member count through recruitment within new or expanding markets such as health care, local government and private schools, as well as our existing member markets. By utilizing simplified messages, targeted techniques and shared success stories, we will grow the revenue from our most relevant and valuable fee for service offerings. Develop Greater-capacity, Lower-cost Connectivity Options Continue to research and invest in technology solutions that allows higher bandwidth, lower costs, and increased network flexibility. Leverage federal funding and partnerships to lower the cost of connectivity for our members. Explore and define service offerings inside the demarcation point Utilize market research that includes customer feedback, technical support tickets and financial analysis to leverage the expertise and skillset of MOREnet staff to offer networking services, inside the members local network. Ideally, most services will be delivered and managed remotely, and will complement the members local support staff (as opposed to competing with). Services will be centered on those members with a MOREnet connection and will reach beyond our existing network consulting and assessment services. Establish and leverage Federal and State Relations Maximize desk-side visits, conferences, events and projects to create and strengthen partnerships with key influencer groups within and beyond our existing member community - where the relationship results in potential opportunities to further develop funding sources, best practices, shared services or improved communication and information flow to our member community. We are in the process of identifying relevant tactics for each of the goals by working with each internal group. Once identified and agreed-upon, we will develop key metrics for each of the strategic goals to enable us to effectively monitor progress and adjust resources as appropriate to ensure success. RECOMMENDED ACTION None ATTACHMENT(S) None Created by Natasha Angell Nov. 13,

26 AGENDA ITEM SUMMARY MORENET COUNCIL MEMBERSHIP REPRESENTATION AGENDA ITEM MOREnet Council Membership Representation DESCRIPTION Currently, MOREnet Council representatives are selected by the member groups identified in the MOREnet Council MOU. While this is somewhat effective, there are often vacant seats, some groups do not appoint alternate representatives and in general appear challenged in the election process. Member representatives currently serve staggered 3-year terms. MOREnet wishes to ensure an active and engaged Council, with each member group having full and complete representation, as outlined in the MOU Composition of the MOREnet Council f. Representative members of higher education institutions, as elected by the higher education advisory committee, currently the Missouri Education and Research Consortium (MERC) g. Representative members of the public library community, as elected by the public library advisory committee, currently the Missouri Public Library Directors Association h. Representative members of the public K-12 school district community, as elected by the K- 12 advisory committee, currently organized through the Missouri Association of School Administrators (MASA) Having established these advisory committees as the source for MOREnet Council representation as of 2011, MOREnet wishes to review these designations and invites the current Council representatives to have an open discussion about the most appropriate member groups or methods by which MOREnet Council representatives should be selected. The ultimate goal is to ensure an open, properly represented and engaged Council to help MOREnet staff guide the organization to success. RECOMMENDED ACTION Open discussion is invited. ATTACHMENT(S) For the complete MOREnet Council MOU, please refer to page 2 in your packet. Created by Natasha Angell Nov. 13,