MINUTES. Kentucky Community and Technical College System Board of Regents. Workshop September 15, 2016

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1 Board Members Present: Ms. Ellen R. Braden Mr. Robert G. Cooper Ms. Lisa V. Desmarais Dr. Angela Fultz Dr. Gail R. Henson Mr. Montre ale L. Jones Ms. Mary R. Kinney Mr. Barry K. Martin CALL TO ORDER MINUTES Kentucky Community and Technical College System Board of Regents Workshop September 15, 2016 Mr. Porter G. Peeples, Sr. Ms. Marcia L. Roth Mr. James Lee Stevens Mr. Donald R. Tarter Ms. Tammy C. Thompson Mr. Mark A. Wells KCTCS Board of Regents Chair Marcia Roth called to order the meeting of the Kentucky Community and Technical College System Board of Regents Workshop at 9:00 a.m. (ET) on September 15, The meeting was held in the conference room of the Holiday Inn Express in Ashland, Kentucky. The press was notified of the meeting on September 7, There being a quorum present, committee business began. PRESENTATION AND DISCUSSION: HANNA RESOURCE GROUP S PRESENTATION OF THE CLASSIFICATION AND COMPENSATION STUDY President Box shared that the Board was given an opportunity to learn the details of the Classification and Compensation study to assess KCTCS salary and wage competitiveness relative to the current market. He introduced the representatives from Hanna Resource Group (HRG), Lyle Hanna and Kurt Kessler, to update the board on the results of the Classification and Compensation Study they conducted for KCTCS. During the presentation, the Board was reminded that at the March 2015 meeting, the Board directed that this study be conducted since the last compensation and classification study was conducted in 2003 and implemented in HRG was selected to conduct the study in spring The scope of the study included the following: (1) Analyzing the current KCTCS compensation/classification program and practices and identify any gaps or overlaps that need to be addressed, (2) Researching and comparing compensation and classification structures among KCTCS, other public postsecondary education institutions in Kentucky and surrounding states, benchmark states for KCTCS as approved by CPE (either currently or in the past), and national best practices, (3) The effect of the Obama Administration s executive order for the Fair Labor Standards Act (FLSA) on KCTCS, i.e., increasing the threshold from $23,660 to $47,

2 It was noted that as a result of the HRG s study findings, the HRG representatives provided recommendations for the following: a comprehensive market-driven compensation/classification system for KCTCS, a reasonable transition from our current compensation and classification program, and other relevant work. President Box shared additional information with the Board regarding KCTCS ratio of state appropriations to student headcount and full-time-equivalent (FTE) enrollment as compared to Kentucky s other higher education institutions for the fiscal year. The ratios for KCTCS rank the lowest in the state. It was noted that the Finance, Technology, and Human Resources Committee will consider the recommendations made at the workshop during their September 15, 2016 meeting and will make a report to the full Board at the September 16, 2016 meeting. At the December 1-2, 2016 Board of Regents meetings, the Board will be asked to take action on the recommendations that take into consideration the feedback and direction provided to the board at the September 15-16, 2016 Workshop, Finance Committee, and Board meetings. The presentations given at the workshop are available at: DISCUSSION: KCTCS PRESIDENT GOALS AND OBJECTIVES ADJOURNMENT 12/02/16 Date Approved by the KCTCS Board of Regents Chair Roth called on President Box to discuss his Goals and Objectives with the Board. President Box shared with the Board a handout containing his Goals and Objectives (Attachment A). He noted that at the September 15, 2016 Executive Committee meeting, the Committee will be asked to take action and recommend that the Board take action at their September 16, 2016 meeting on the Goals and Objectives. Mr. Jones moved that the meeting adjourn. Ms. Braden seconded the motion. VOTE: The motion was approved unanimously, and the workshop adjourned at 11:35 a.m. (ET). Marcia L. Roth, Chair KCTCS Board of Regents Beth R. Hilliard, Assistant Secretary KCTCS Board of Regents Jay K. Box, Ed.D. KCTCS President 12

3 Attachment A GOALS AND OBJECTIVES KCTCS PRESIDENT JAY K. BOX PERFORMANCE REVIEW TIMELINE August 2016: Dr. Box submits to Chair Roth a draft of his goals and objectives for this evaluation period. September 2016: Board Executive Committee receives Dr. Box s goals and objectives. The Executive Committee votes to recommend to the full Board the approval of Dr. Box s goals and objectives. Full Board takes action on the Executive Committee s recommendations. March 2017: Dr. Box presents to Board his accomplishments so far. Between the March meeting and the middle of May, Dr. Box will submit to the Board a final report reflecting his accomplishments for the evaluation period. Mid-May 2017: Chair Roth distributes to the full Board the presidential evaluation form and sets a deadline for the return of the evaluation form to her. Before June 2017 Board Meeting: Chair Roth will meet with Dr. Box to discuss the evaluation results. June 2017 Board Meeting: The Board will take action on the evaluation of Dr. Box. Any revisions to Dr. Box s contract will be discussed and approved at that meeting. September 2017: Dr. Box will present his Goals and Objectives to the Board for approval. 13

4 GOALS AND OBJECTIVES Goal I: Institutional Leadership/Management: Engage internal and external constituents so as to further the advancement of the KCTCS vision, mission, and goals. Objective 1: Initiate implementation of the KCTCS Business Plan that outlines the action steps over the next two years necessary to accomplish the goals of the KCTCS Strategic Plan. Objective 2: Communicate regularly to employees via and campus visits. Communicate to the full Board via periodic s, mailings, and phone calls. Participate as a presenter/speaker at regional, statewide, or national conferences/meetings. Objective 3: Work with Chancellor Tracy to implement the revised program approval process, to infuse soft skills throughout the curriculum, and to enhance programs and training that meets employers needs. Objective 4: Along with college presidents, meet with local business and industry CEOs to solicit feedback on the effectiveness of our workforce training efforts and the employability of our career and technical programs graduates. Objective 5: Establish a Systemwide funding distribution model that encourages efficiencies and rewards productivity. Goal II: Educational Leadership/Internal Relations: Bring accountability to the System by establishing clear expectations of college presidents in meeting Systemwide initiatives and establish a moving forward theme with an emphasis on enrollment growth and financial stability. Objective 1: Establish a series of awareness and training events for all KCTCS employees and students focused on campus safety and security, inclusiveness, and civic responsibilities. Objective 2: Establish aggressive enrollment, retention, and tuition revenue goals for college presidents, conduct regular enrollment update calls, and tie the accomplishment of goals to presidents evaluations. Objective 3: Develop strategies that maximize allocation of resources. 14

5 Goal III: External Relations: Advocate for the System at the local, regional, state, and national levels. Objective 1: Participate in key organizations, associations, and boards so as to increase the visibility of KCTCS. Objective 2: Meet regularly with the Commissioner of Education so as to strengthen dual credit partnerships and to develop strategies to increase the matriculation of high school graduates to KCTCS. Objective 3: Meet with the Kentucky Congressional delegation, the Governor and his administration, key state legislators, and CPE leadership to advocate for issues related to KCTCS. Objective 4: Work with the Executive Branch and the Legislative Branch of the Federal Government to secure additional Federal funds for KCTCS. Objective 5: Hire a new executive director for the KCTCS Foundation and establish fundraising goals to meet the needs of the KCTCS Strategic Plan. Goal IV: Board and Governance Relations: Enhance Board/President relations. Objective 1: Continue regular communications to the Board and extend invitations to Board members to accompany me on local college visits. Objective 2: Conduct Board workshops to address topics important to the Board and to enhance the Board s ability to advocate for KCTCS to state and local officials, business and industry leaders, and other stakeholders. Objective 3: Keep the Board engaged with the KCTCS Strategic Plan with the establishment and Board review and acceptance of the Business Plan that operationalizes the Strategic Plan. Goal V: Special Priorities: Objective 1: Work with the college presidents, the Kentucky Secretary of Education and Workforce Development, and the local Workforce Innovation Boards (WIBs) to collaborate on career development/job placement centers services at each college. Objective 2: Work with Vice President Gloria McCall in implementing the new financial aid central processing center and the new college financial aid procedures. Objective 3: Work with Vice President McCall and the college presidents on implementing strategic enrollment management plans at each college that will result in increased enrollment, retention, and completion. 15

6 Objective 4: Work with the college presidents on enhancing the image of KCTCS by conducting meetings with state legislators in their local districts. Objective 5: Work with Chancellor Tracy, the college presidents, the Kentucky Secretary of Education and Workforce Development, and the Kentucky Commissioner of Education on expanding dual credit offerings. 16

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