STUDY ABROAD INFORMATION MEETING

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1 STUDY ABROAD INFORMATION MEETING

2 WHY ARE WE HERE TODAY? Are you ready to go? How can you go? When can you go? Qualifying for an exchange position Where to find information Where can you go? Practical considerations How to apply After allocation

3 Let us help you make the right decision

4 Experience Short term satisfaction: It s important to get the best possible experience covering both academic training and personal adventure; Remember it s a study abroad, not a holiday Long term goals: Future employers will, among other things, look for international experience, when choosing their next employee

5 ARE YOU READY TO GO Are you ready to:..leave your girlfriend/ boyfriend / family /friends for one semester?..go through a lot of organising?..find all relevant courses in the jungle of a foreign university website?..adapt to a different world / academic system?

6 HOW YOU CAN GO EXCHANGE: allocates positions with partner universities FREE MOVER: You arrange contact with host institution on your own You can receive Erasmus grant or BSS Travel grant No Erasmus grant or BSS Travel grant, but maybe udlandsstipendium (check with SU) No tuition fees apply In most cases you need to pay tuition fees

7 WHEN YOU CAN GO HA international business (BScB): 5th sem. HA international erhvervsøkonomi (HA): 5th sem. Global Management and Manufacturing (GMM): 6th or 7th sem. Business Development Engineer (BDE): 7th and/or 8th sem. MSc in Marketing and Business Innovation: 3rd sem. MSc in Engineering - Technology Based Business Development: 3rd sem.

8 DO YOU QUALIFY? You must be a full time student at You must be an active student You must be able to transfer 30 ECTS per semester from your study abroad (cancellation of summer university courses and electives in case you have too many ECTS) You must fulfil specific requirements for the partner universities you apply for You must fulfil specific requirements for you BTECH study programme check your academic regulations: Choose courses at the right level (e.g. no 1st year courses, no overlap to previously taught courses, master courses for master students, etc.) Mandatory courses must be substituted MSc in Engineering students only 10 ECTS within traditional areas of social sciences, predominantly business administration is allowed!

9 WHERE TO FIND INFORMATION Your study portal:

10 WHERE YOU CAN GO The world is your oyster Possible changes in GO (the online application module) until November Final exchange choices available 1 November Search GO for information Check language of instruction Check for relevant courses etc.

11 GO STUDY ABROAD DATABASE Aarhus BSS Study Abroad Database: bss.studyabroad.au.dk

12 SEARCH

13 SEARCH

14 SEARCH

15 SEARCH Read about: Requirements Restrictions Courses Accommodation Previously approved courses Evaluations Etc.

16 PRACTICALITIES Visa If you have a criminal record or health issues some destinations might be difficult Insurance Mandatory insurance, extra health insurance etc. Accommodation On campus or off campus housing Courses It is your responsibility to find relevant courses at the partner institution

17 LANGUAGE PROFICIENCY TOEFL test: Required by some partner universities IBT is offered in Aarhus USD 260 Valid for 2 years Next Aarhus dates: Sat., Oct. 22, 2016 Sat., Nov. 12, 2016 Sat., Dec. 3, 2016 See more: Other language requirements: IELTS, Cambridge, CEFR Studentereksamen Statement from Coordinator/Professor Other languages German, Spanish, French

18 HOW TO APPLY Online application opens 1 November 2016 Choose as many priorities as you like Application deadline: 1 December 2016 for Autumn 2017 and Spring 2018

19 GO ONLINE APPLICATION Start application: BSS Study Abroad Database GO: Log in with your student number

20 APPLICATION - DOCUMENTATION Remember to attach documentation (as one single pdf file) alongside online application! A complete course selection form (available from your study portal) for each of your priorities Master s degree students holding a Bachelor s degree from another university must submit their Bachelor s diploma. If the diploma is from a foreign university, an explanation of the grading scale used in the country in questions must be enclosed Joint Application form if relevant Language test, if one or more of your priorities have a requirement for this, but only if you have already taken a language test

21 COURSE SELECTION FORM You must complete a Course Selection Form for each of your priorities.

22 COURSE SELECTION FORM This is NOT an application for pre-approval of courses! Do not submit course descriptions. It is just to make sure that you only apply to institutions that offer relevant courses within your study programme. Make sure you can obtain 30 ECTS Students who can find already pre-approved courses for their study programme in GO are welcome to list these courses in the form. Finding the right academic programme and relevant courses is your own responsibility!

23 JOINT APPLICATION / ALLOCATION You and your fellow applicant must both submit the individual online application, and tick box for joint application Submit the exact same list of priorities in your individual online application Complete, sign and upload the document Joint Allocation in each of your individual online applications Be aware that you will be allocated positions according to the applicant with the lowest GPA!

24 ALLOCATION CRITERIA Criteria of allocation for exchange positions: GPA Master GPA from bachelor diploma (weighted average) Bachelor GPA from bachelor grades at the time of allocation (weighted average) Specific requirements listed in GO (e.g. GPA and language requirements by host university) Seniority of study (University Wide Agreements) Distribution across study programmes (University Wide Agreements) Once allocated a position, you cannot change it!

25 APPLICATION RESPONSE Application confirmation: You will receive an electronically generated confirmation by when submitting your online application. This confirmation contains a copy of your application Position offer: You will receive an offer of exchange position in January Cancellation: Let us know immediately, if you for some reason do not want the position after all

26 2ND ALLOCATION 2nd allocation round with remaining positions: Early February 2017 for students who applied in the 1 st application round but were not allocated a study abroad position All eligible students will receive information directly about 2nd allocation Available positions in 2nd allocation are allocated on a first-come-first-serve basis. You must show up in person

27 AFTER ALLOCATION You will be invited to an after allocation meeting in February Your coordinator will nominate you to your host university You will receive application information from your host university or coordinator read it carefully and observe deadlines! Take language test if required by host university You apply to host university yourself. Application deadlines vary, depending on destination Your apply for pre-approval of courses to your study board through If the course offer is not available until shortly before your departure, your pre-approval of courses must be based on courses from the year before. Attach excemption document (available from your study portal) if you wish to be excepted from 5-10 ECTS will abroad (not possible for university wide agreement). Ask your international coordinator Send you preapproval of courses to SU

28 APPLICATION - PRE-APPROVAL OF COURSE

29 APPLICATION TO HOST UNIVERSITY Documentation attachments to your application for host university: Language proficiency proof if required Application paper or online Other specific requirements e.g. recommendation letters, bank statements, health statement, insurance documentation etc. Please note that cannot guarantee your acceptance at the host university. The host university is entitled to singlehandedly decide which students to admit

30 FREE MOVER You may choose to go abroad as a free mover if you prefer a non- partner institution You will need to apply on your own directly to the host institution start early! You will in most cases have to pay tuition fee We recommend that you register as free mover in the GO database during the application round. Just choose free mover as your first priority in the electronic application Please register as a free mover in the GO database before 1 December, if possible After 1 December, please bring a copy of your admission letter from the host institution to international coordinator, Lena Tarpgaard Møller, in room 2112 or send a copy by to

31 FREE MOVER If you register as free mover in the GO database, you will automatically receive invitations to relevant meetings and receive s concerning other information regarding your study abroad If you prefer going abroad as an exchange student, but want to go as a free mover in case you cannot be allocated a position, just choose free mover as your last priority in the electronic application You will need a pre-approval of courses from your study board (apply through It is a condition that the study period abroad is fully credited in your study programme

32 QUESTIONS?

33 WHAT S NEXT? Financing your study abroad What to do while abroad What to do when coming home

34 FINANCING YOUR STUDY ABROAD Make sure you have enough funds to study abroad as there will be costs in connection with a study abroad, e.g. travel expenses insurance visa administrative fees higher living costs, etc. You have a big influence on cost size e.g. when choosing destination and living costs

35 FINANCING YOUR STUDY ABROAD Prepare a budget see example at:

36 FINANCING YOUR STUDY ABROAD partner institutions in Europe No tuition fee You will automatically be considered for an Erasmus+ or Nordplus grant of approx Euros per month depending on the country you are going to Conditions: fill in a Learning Agreement take an online language test before and after your study abroad period Fill in an evaluation of your study abroad when you come home You will still receive your SU if you are eligible for that (Danish students) Private funding: (Danish students)

37 FINANCING YOUR STUDY ABROAD partner institutions - outside Europe No tuition fee You may apply for a BSS Travel Grant (Fakultetsstipendium) upon returning to (DKK 1,000 per transferred ECTS past 20 ECTS. I.e. DKK 5,000 for 25 ECTS or DKK 10,000 for 30 ECTS) check your study portal for details and application form You will still receive your SU if you are eligible for that (Danish students) Private funding: (Danish students)

38 FINANCING YOUR STUDY ABROAD Free mover You will have to pay tuition fee at the host institution You can apply for the Study Abroad Scholarship (Udlandsstipendium) to help you cover tuition fee, if you are eligible to receive SU. The amount depends on the field of study You must provide documentation that you have paid tuition fee, how much you have paid and what the tuition fee covers Contact SU if you have questions You will still receive your SU if you are eligible for that (Danish students) Private funding: (Danish students)

39 FINANCING YOUR STUDY ABROAD Internship/placement Erasmus+ placement grant if you take an internship in one of the 32 countries participating in the Erasmus programme Your internship must be approved by your study board or study coordinator as part of your study programme As a rule you should receive at least ECTS per semester The length of your stay should be between 2-12 months The internship cannot take place in European Union institutions, other EU bodies including specialized agencies, organisations managing EU programmes The grant is approx. Euro 300 per month

40 WHAT TO DO WHILE ABROAD Get your Learning Agreement signed (European partners only) Follow classes Take exams Check blackboard for information concerning your study programme especially information on your bachelor project / master thesis etc. relevant for the next semester Apply for an exception in case the academic calendar of your host university does not allow you to start writing your master thesis at the scheduled time More information will follow at the after allocation meeting in February

41 WHAT TO DO WHEN COMING HOME Apply for credit transfer Bring your pre-approval of courses and transcript of records from the host university to your study secretary Hand in Erasmus+ documentation (students who studied at European partners) Hand in signed Learning Agreement Take the online language Fill in an evaluation of your study abroad Answer questionnaire in GO concerning your study abroad Contact your coordinator in case you failed an exam abroad and wish to take a reexam from home if possible More information will follow at the after allocation meeting in February

42 CONTACT BSS International BTECH Herning (room 2112) International Coordinator, Lena Tarpgaard Møller

43 QUESTIONS? Thank you for listening!

44

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