1 1 Thank you for your interest in the Washburn Radiation Therapy program. The Radiation Therapy program is an online program in which students complete didactic coursework online through synchronous (live virtual) and asynchronous methods and complete clinical education at a Washburn affiliated radiation therapy departments. The Radiation Therapy program is administered through the School of Applied Studies, Department of Allied Health. The program curriculum at Washburn is a regionally accredited, 13-month certificate of completion program consisting of 40 credit hours. Upon successful completion of the program, graduates are registry eligible with the American Registry of Radiologic Technologist (ARRT). Classes begin in late June or early July and finish the following July. Radiation Therapy is an Allied Health profession dedicated to treating malignant disease with ionizing radiation. This profession is continually evolving. Radiation therapy integrates a vast amount of advanced technology; however, it is not a purely technical field. This profession is centered on patient care and safety. By choosing a career as a radiation therapist, you will positively impact the lives of cancer patients and their families. Radiation therapy graduates can look forward to an exciting and dynamic career. Radiation therapists typically enter the workforce as a staff radiation therapists. Other career opportunities, which may require additional education and experience, include chief/lead therapist, medical dosimetrist, educator, sales representative, application specialist, and healthcare administrator. According to the U.S. Department of Labor, Bureau of Labor Statistics the job outlook for radiation therapists is expected to grow much faster than the average for all occupations through The average growth rate for all occupations is 14% while the projection for radiation therapists is 20%. If you are looking for a challenging career in which you serve patients during a critical time in their lives and are committed to continuous lifetime learning, a career as a radiation therapist is for you. Please complete the application process by following all instructions provided in this packet. I look forward to receiving your application! Sincerely, Becky Dodge, MET, RT(R)(T) Program Director of Radiation Therapy 1700 SW College Topeka, KS ;
2 2 School of Applied Studies Department of Allied Health Radiation Therapy Program The Program The Radiation Therapy program is administered through the School of Applied Studies, Department of Allied Health. The program curriculum at Washburn is a regionally accredited 13-month, 40- credit hour certificate of completion program. Upon successful completion of the program, graduates are registry eligible with the American Registry of Radiologic Technologists (ARRT). Classes begin in late June/early July and finish the following July. Students will complete didactic courses online and participate in clinical education at Washburn affiliated radiation therapy departments. Clinical education consists of unpaid experience. In the fall and spring semesters clinical hours are Tuesday-Thursday (8am-4pm) and Friday (8am-12pm). The winter intersession consists of approximately three weeks in December and January during which clinical hours are Monday-Friday, 8am-4pm. In the summer semester, clinical is scheduled Monday- Thursday (8am-4pm) and Friday (8am-12pm). Program schedules are provided in this packet and on the program website: NOTE: Some didactic courses include a clinical experience as part of a project, report, or presentation. These experiences are most commonly related to learning about equipment or performing quality control procedures. Depending on the clinical site, these procedures may be performed earlier in the morning, over the lunch break, in the evening, or on a weekend. To fulfill these experiences, students may have to alter their clinical hours slightly over a few days. Didactic courses are delivered through an online learning management system and include weekly synchronous (live virtual) meetings each Monday in the fall and spring semesters. Attendance at the live virtual meetings is required. The virtual Monday meeting times range from 9:00am-4:30pmCST. Why Major in Radiation Therapy at? Dedicated to excellence in teaching, today is recognized as an outstanding public, urban learning environment. began in 1865 as Lincoln College, a school established by the Congregational Church. Lincoln College became Washburn College in 1868 in recognition of the financial support of New England philanthropist, Deacon Ichabod Washburn. In 1941, the citizens of Topeka voted to make Washburn a municipal university. Our educational objectives are to prepare individuals for careers and further study in a variety of disciplines for a lifetime of continuous learning. Washburn has a reputation as a "teaching" university rather than a "research" institution. More than 90% of our faculty holds doctoral degrees or the highest degree available in their discipline. Washburn has an enrollment of approximately 7,300 students. What Careers are Available in Radiation Therapy? Radiation Therapy is an exciting and dynamic field. Advancements in technology are dramatically impacting the manner in which radiation therapy is delivered. Radiation therapists typically enter the workforce as staff radiation therapists. Other career opportunities, which may require additional education and experience, include chief/lead therapist, medical dosimetrist, educator, sales representative, application specialist, and healthcare administrator.
3 3 Program Mission The Radiation Therapy program is focused on the development of qualified radiation therapists who provide optimum patient care through technical competency and professional conduct. Program Goals and Outcomes PROGRAM EFFECTIVENESS OUTCOMES Outcome 1: Students will complete the program. Outcome 2: Graduates will pass the national certification exam on the first attempt within 6 months of graduation. Outcome 3: Graduates will be gainfully employed in radiologic sciences within 12 months of graduation. Outcome 4: Graduates will be satisfied with the overall quality of the program. Outcome 5: Employers will be satisfied with the overall competency of program graduates. GOAL 1 PROGRAM GRADUATES WILL BE CLINICALLY COMPETENT. Outcome 1: Students interpret pertinent data to accurately deliver radiation therapy treatments. Outcome 2: Students accurately position patients for treatment delivery. Outcome 3: Students instruct the patient regarding identified treatment side effects within the scope of practice. GOAL 2 STUDENTS WILL DEMONSTRATE WRITTEN AND ORAL COMMUNICATION SKILLS. Outcome 1: Students demonstrate written communication skills. Outcome 2: Students demonstrate appropriate oral communication skills with patients. GOAL 3 STUDENTS WILL DEMONSTRATE CRITICAL THINKING SKILLS. Outcome 1: Students determine appropriate actions when presented with non-routine clinical scenarios. Outcome 2: Students evaluate images to ensure proper patient alignment. GOAL 4 STUDENTS WILL DEMONSTRATE PROFESSIONAL WORK STANDARDS. Outcome 1: Students exhibit professional standards and behaviors. Outcome 2: Students assess the importance of professional development. *Program assessment data is available on the program s website under the Quality Indicators menu option (
4 4 Accreditation The Radiation Therapy program accreditation falls under the university s accreditation by the Higher Learning Commission; a Commission of the North Central Association of Colleges and Schools. This regional accreditation is an acceptable accrediting mechanism per the ARRT. The program is not accredited by the Joint Review Committee on Education in Radiologic Technology (JRCERT). Students should be aware that 1 state does not accept the program s regional accreditation. The state of Kentucky prevents a graduate of non-jrcert accredited program from obtaining a professional license, therefore a graduate of non-jrcert accredited program is unable to be employed as radiation therapist in Kentucky. The state of Maryland requires that a graduate of a non-jrcert accredited program work for a period of 3 years in another state before applying for a professional license in Maryland. State Authorization Reciprocity Agreements (SARA) is a participant in the SARA initiative, which is a state-level reciprocity process aimed at making the effort to obtain state authorizations more efficient for institutions and to make it easier for students to enroll in distance education programs outside of the states in which they reside. Institutions that are members of SARA are authorized to provide online education to students from all SARA member states. States and institutions that choose to become members of SARA operate under a set of policies and standards that are overseen by the National Council for State Authorization Reciprocity Agreements (NC-SARA) and administered by four regional higher education compacts. For a map showing SARA membership by state, please visit The states of California, Florida, and Massachusetts do not participate in SARA, therefore the university is unable to offer online education to individuals living in these states. o However, graduates of the Radiation Therapy program, while residing and completing clinical education in SARA participating states, are eligible for licensure in California, Florida, and Massachusetts. The state of New York requires all educational programs outside of New York to be approved by the New York State Department of Education. Further, all clinical educations sites in the state must be approved by the New York State Department of Education. Due to these extensive governmental requirements, the Radiation Therapy program at will not enroll any individual who intends to live in New York and complete clinical education in New York. o However, graduates of the Radiation Therapy program, while residing and completing clinical education outside of New York, are eligible for licensure in New York. Admission Criteria A minimum cumulative grade point average (gpa) of 2.50 is required for application. An applicant must be a graduate of an accredited Radiologic Technology program, possess a minimum of an Associate degree from an institution that is accredited by an acceptable accrediting body according to the ARRT, and hold the professional designation of RT(R). Specific coursework evaluated during application review includes: 1. Human anatomy and physiology 2. Written communication (Composition, English, Writing )
5 5 3. Verbal communication (Communication, Rhetoric, Public Speaking), 4. Radiation physics from radiology program (titles vary) 5. Mathematics (college level math course) a. If your math course is lower than Intermediate College Algebra, submit a course description or syllabus to demonstrate course content related to real number systems, algebra of sets, exponents, equations and inequalities, polynomial functions, graphing, radical expressions, operations, inverses of function, equations of lines and systems of linear equations, logarithmic and trigonometric functions Students who have not yet met these requirements, but are in the process of doing so may also be considered for admittance; however, acceptance will be contingent on meeting all admission requirements prior to the program s start date. Statement of Non-Discrimination: It is the policy of to assure equal educational and employment opportunity to qualified individuals without regard to race, color, religion, age, national origin, ancestry, disability, sex, marital or parental status or sexual orientation. Acceptance to the program is conditional on the following: Confirmation of acceptable clinical site placement by May 15. Clinical site must meet the program s affiliation requirements. Clinical site must complete an Affiliation Agreement with the university. Student must fulfill clinical site requirements for clinical education. Some clinical sites have special requirements for students to be cleared to complete clinical education. Special requirements include, but are not limited to, a student placement or on-boarding fee, orientation training attendance, or special background checks. Students placed at a clinical site with special requirements must fulfill the requirements prior to the program start date. Any additional costs are the responsibility of the student. Students will be notified of special clinical site requirements prior to the program start date or as soon as the program learns of such requirements. Graduation from an accredited radiologic technology program. Verification of an associate degree or higher from an educational institution accredited by a body acceptable to the ARRT. Professional designation by the ARRT as a Registered Radiologic Technologist (RTR). Successful completion of a 10 - panel drug screen (at student s expense about $30). Successful completion of a criminal background check (at student s expense about $67). o A criminal background check will be required of all accepted Radiation Therapy students prior to beginning the fall semester. Successful completion of the Radiation Therapy program requires participation in clinical practicum courses. Students can only be placed in clinical practicum courses after a background check (at their expense) has been completed which discloses they do not present a criminal history of: a. convictions of laws regulating controlled substances*; b. convictions, at the felony level of crimes, as defined under Kansas Criminal Code (K.S.A et seq.) and amendments thereto, which are crimes against persons, crimes against property, or sex offenses; c. conviction of an offense requiring registry as a sex offender under the Kansas Offender Registry Act or any federal, military or other state law requiring registry; d. conviction, at the felony level of crimes, involving moral turpitude which include but are not limited to: perjury, bribery, embezzlement, theft, and misuse of public funds. *Exception: Persons who have been convicted of a misdemeanor illegal drug offense may be permitted to participate in the clinical practicum if they have demonstrated, in the opinion of the program director, that they have been sufficiently rehabilitated.
6 6 Each application candidate must complete the following steps in full (1-4). 1. Apply to Submit a "degree seeking" undergraduate application to Admissions Office. BE SURE TO SELECT THE DEGREE SEEKING VERSION. Degree Seeking Application is found at Click on the APPLY NOW button. Click First time user account creation at the bottom of the page to access the application. Apply for the SUMMER semester you are intending to begin the program. (SUMMER 20 ) Declare the radiation therapy program as your major by visiting the website below. When at this site select Radiation Therapy under the Certificate Program Options. Submit official academic transcripts to the admissions office. This includes transcripts from ALL educational institutions where college credit was earned. Address is Washburn University, Admissions, 1700 SW College, Topeka, KS o If submitting transcripts electronically, send to *Acceptance by Admissions does not guarantee acceptance into the Radiation Therapy Program. Once your application is processed you will be sent: An from Admissions acknowledging your application. An Acknowledgment Letter from the Admissions Director in approximately 5 business days from submitting your on-line application. The letter contain a Washburn Identification Number (WIN). Your WIN is used throughout your time at. You will be asked to have your WIN in all communications to Admissions, for enrollment, etc. An containing your activation code for MyWashburn in approximately 5 business days from submitting your on-line application. Once you have the WIN number and activation code, you need to log into MyWashburn at and click on the Activate Account/Retrieve Account Information link located beneath the login box. On the Secure Account Activation Form, scroll to the bottom and enter your Washburn Identification Number (WIN) and the Last 4 digits of Account Activation Code. Then, click Submit Request. Continue through any survey questions that may appear.
7 7 2. Apply to the Radiation Therapy Program Below are the elements of the radiation therapy application process. Organize the radiation therapy application into a packet and mail it to, Radiation Therapy Program, 1700 SW College, Topeka, KS Radiation Therapy Application Form - Complete the program application form electronically or by hand; if completing by hand please print clearly! Transcripts - Submit official academic transcripts from ALL educational institutions where college credit was earned to the Radiation Therapy program. The address is, Radiation Therapy Program, 1700 SW College, Topeka, KS This set of transcripts is IN ADDITION to those sent to Admissions. o Electronic transcripts must be sent to Students must then notify the Radiation Therapy program that transcripts have been sent electronically so the program can access the electronic transcripts. Without notification, the Radiation Therapy Admissions Committee will expect paper transcripts. To inform the Radiation Therapy program of electronically submitted transcripts, call or o If currently enrolled in a Radiologic Technology program, send an official transcript from your program which contains the most recent fall semester grades. o Transcripts must demonstrate the following coursework: Human Anatomy and Physiology Written Communication (Composition, English, Writing) Communication (Public Speaking, Speech, Human Communication, Rhetoric) Radiation Exposure or Physics from Radiology Program Mathematics (College Level Math) - If your math course is lower than Intermediate College Algebra, submit a course description or syllabus to demonstrate course content related to real number systems, algebra of sets, exponents, equations and inequalities, polynomial functions, graphing, radical expressions, operations, inverses of function, equations of lines and systems of linear equations, logarithmic and trigonometric functions. Two Recommendation Forms o If a graduate from a Radiologic Technology program within the past 2 years, 1 form MUST be submitted by the Program Director and 1 form from the Clinical Coordinator or a Clinical Instructor. Please do not send additional forms or letters. o If a graduate from a Radiologic Technology program more than 2 years ago, and are currently working as a Radiologic Technologist with an RT(R) designation, 1 recommendation form must be submitted by your DIRECT SUPERVISOR. The 2 nd recommendation form may be submitted by a physician or other supervisor who can attest to your professionalism, work ethic, communication skills etc. A previous Radiologic Technology program faculty could also provide the 2 nd recommendation. Survey of Interest - Type a response to each question. Focus on demonstrating professionalism, maturity, communication skills, interest in providing quality patient care, and ability to work with others effectively.
8 8 Observation - Complete a minimum of a four (4) hour observation at a Washburn affiliated radiation therapy department. Please contact the Radiation Therapy Clinical Coordinator (Kristina Collins or Program Director (Becky Dodge to facilitate the scheduling of an observation. The observation must be conducted at the student s #1 preferred site. Observing at more than one site is acceptable. Approach the observation like an interview in terms of communicating a sincere interest in the field, demonstrating initiative, exhibiting dependability, and displaying a willingness to be instructed. Observation Evaluation Form - It is the prospective student s responsibility to give the enclosed Observation Evaluation form to a radiation therapist or supervisor at the observation site. That individual will complete the form and return it to the Radiation Therapy program directly or return it to the student in a sealed and signed envelope to be submitted with the student s application. Observation Summary - Upon completion of the radiation therapy observation, prepare a written observation summary addressing each question. Be sure to demonstrate an understanding of the field of radiation therapy, the role of a radiation therapist, the importance of ensuring accuracy of treatment, methods of providing radiation safety/protection, and how technology has impacted the field. Essential Functions - Read and sign the Radiation Therapy Essential Functions form. Application Deadline Application to the program and all supporting materials must be post-marked by February 1. Partial applications will not be accepted. FAXED or ED application materials will NOT be accepted with the EXCEPTION of electronic transcripts. It shall be the responsibility of the student to verify the receipt of all application materials. Students may contact the department secretary by at to confirm receipt of application materials. Acceptance into the program is based on academic record with a focus on radiologic technology coursework in addition to anatomy, physiology, college level math, written communication, and verbal communication courses. Other scored components include the Survey of Interest, Observation Summary, Observation Evaluation, and Recommendation Forms. Acceptance by the university and the radiation therapy program, as well as confirmation of an acceptable clinical placement is required for a student to begin the program. A student may be accepted contingent on identifying an appropriate clinical placement; however, if a clinical site is not finalized by May 15 the student will not be eligible to begin the program. Applicants who have met the February 1 primary deadline will be notified via by April 1st of acceptance or non-acceptance. Applicants who submitted after the primary deadline of February 1 will be contacted later in April once the program knows if there are open spots in the class. The address provided on the application paperwork will be used to communicate student status. For this reason, be sure to print the address clearly on the radiation therapy application page and explicitly differentiate the letter O and the number zero. Shortly after acceptance to the program, the program will request certain documents including proof of health insurance, CPR certification, ARRT registration, immunizations, TB testing, physical exam, background check, and drug screen. If the student s designated clinical site has additional requirements, the student must meet the additional requirements, which may be at an additional cost to the student. A summer information packet containing the appropriate forms and instructions for submitting required documentation will be ed to each accepted student in May.
9 9 Additional Information School of Applied Studies Scholarships (SAS) You may download a School of Applied Studies (SAS) scholarship application by clicking on the Scholarship Application link at Students must declare a major to qualify for a SAS scholarship. You may have declared your major as part of the original University application process; however, students should verify that a declaration is in place by logging into MyWashburn, selecting the Student Academic Tab, looking for the section or pod titled Academic Profile. If the academic profile does not identify the Degree as Certificate and the Major and Department as Radiation Therapy please contact the department secretary by at to have the declaration corrected. American Society of Radiologic Technologists (ASRT) Foundation Scholarships Visit for additional information. Tuition & Tuition Refunds Students accepted into the Radiation Therapy program will be required to pay the Radiation Therapy on-line tuition rate. Credit hours and fees are subject to change in accordance with University Policy. The most current rate of tuition is available at Students may be eligible for financial aid and student loans. Contact the Financial Aid Department at (785) as soon as possible for assistance and deadline information. Campus Trips Students will be required to attend an on-campus orientation session (at student s expense) prior to the fall semester. The orientation is in July prior to beginning of clinical education which starts in the fall semester. More information regarding the orientation session will be included in the ed notification of acceptance into the program. Textbooks The cost of textbooks and materials for the entire program is approximately $1, Costs are subject to the publisher/ bookstore price increases. Textbooks for the entire year will be purchased prior to the Fall Semester. A book list and ordering instructions will be included in a summer information packet that will be ed to each accepted student in May. Trajecsys - Electronic Clinical Management System The Radiation Therapy program uses the Trajecsys system for clinical management. This system allows for secure clock-in and clock-out at the clinical setting as well as the completion of competency forms and evaluations. When instructed to do so, accepted students will purchase access to this system directly through Trajecsys ($100). Dress Code The Radiation Therapy Program does provide nor require the purchase of a uniform; however, a dress code policy is in place. The dress code policy is documented in the student manual, which is available on the program s website ( and in the Program and Clinical Manual, which students will purchase at the on-campus orientation. If the designated clinical site has a stricter dress code policy, the program will require the student to adhere to the site s policy. Some clinical sites will allow business casual clothes with a lab coat, others will allow scrubs.
10 10 Health Insurance Students must have and maintain health insurance coverage throughout the program year (at student s expense). Proof of coverage will be requested by the Clinical Coordinator prior to the program start date and at points throughout the program year. The University offers coverage for the student, student and spouse or child, and family at a reasonable cost. Call or visit to obtain more information. In the event of injury or illness at the clinical setting, medical care will be provided if necessary with the cost of the care being the student s responsibility. Physical Exam A physical exam with documentation of immunizations (at the student s expense) is mandatory prior to the program start date. Failure to submit a recent physical exam (within three months of the Fall semester) and proof of immunizations, can keep a student from beginning the program. An information packet containing instructions regarding this requirement will be ed in May. Drug Screen A 10-panel drug screen (at the student s expense) is required by each student. A summer information packet containing the appropriate instructions will be ed in May. Cost is about $30. Background Check A criminal background check will be required of all accepted Radiation Therapy students prior to the program start date (at student s expense, about $67). Successful completion of the Radiation Therapy program requires participation in clinical education courses and students can only perform clinical education after a background check has been completed which discloses they do not present a criminal history of: convictions of laws regulating controlled substances*; convictions, at the felony level of crimes, as defined under Kansas Criminal Code (K.S.A et seq.) and amendments thereto, which are crimes against persons, crimes against property, or sex offenses; conviction of an offense requiring registry as a sex offender under the Kansas Offender Registry Act or any federal, military or other state law requiring registry; conviction, at the felony level of crimes, involving moral turpitude which include but are not limited to: perjury, bribery, embezzlement, theft, and misuse of public funds. *Exception: Persons who have been convicted of a misdemeanor or illegal drug offense may be permitted to participate in the clinical practicum if they have demonstrated, in the opinion of the program director, sufficient rehabilitation. CPR Students must have and maintain CPR certification throughout the program year. An information packet containing instructions will be ed in May. Liability Insurance The University carries liability insurance on the student during his/her clinical education attendance. ARRT Certification Students must complete the radiologic technology certification exam and hold the professional ARRT designation of RTR prior to the program start date. An information packet containing the appropriate instructions will be ed in May.
11 11 Name Tags The student is responsible for acquiring an acceptable tag. The options for name tags include 1) obtaining a name tag (at the student s expense) from an office store (Staples, Office Depot etc) that has a blue background, white lettering and includes student s first name and the phrase Radiation Therapy Student, 2) Clinical site issued name badge that includes student s first name and identifies the individual as a Student, 3) issued ID that is acquired while at the on-campus orientation. Vacations and Holidays The following time off is scheduled for the student (dependent on University calendar). A full program schedule is available on the program s website ( Labor Day Fall Recess: 1-2 days Thanksgiving Recess: 3 days Winter Break: 2 weeks Martin Luther King Day Spring Break: 1 week Memorial Day Summer Break: 1 week July 4th Student Radiation Monitoring Device The clinical education site will be responsible for providing a radiation monitoring device to each student. The student is required to review radiation monitoring device reports with the radiation safety officer at their assigned clinical site and submit report results to the program through Trajecsys (a clinical management system). The clinical education site is responsible for maintaining radiation exposure records. Any exposure reading that exceeds the program s established limits (defined in the Program and Clinical Manual) will be followed up by the identified radiation safety officer at the clinical education site and the Clinical Coordinator. Grade Deficiency Policy In order to maintain a position in this program, a cumulative grade average of at least C (2.0 grade points) is required. A grade of C or better must be obtained in each course of the certificate program. The program uses the following grading scale, with 75% being the minimum for passing. (A = ; B = 85 92; C = 75 84; F = Under 75) Transportation Students will furnish their own transportation to and from educational facilities. Computer / Internet All didactic courses in the Radiation Therapy program are online. Basic computer skills are mandatory. Each student is responsible for having access to an updated computer on a daily basis and having a reliable internet connection. Below are resources regarding system requirements and recommended hardware. If you have any questions or are in need of assistance please contact Technology Support at or System Requirements for Online Education Recommended Hardware
12 12 Radiation Therapy Program Course Schedule Summer Semester #1 Late June/early July, NO synchronous (live) class sessions and NO clinical during this period. AL309 Foundations of Radiation Therapy (2 credit hours) Fall Semester - Requires attendance at synchronous (live) class sessions each Monday from 9:00am 4:30pmCST. AL 301 Clinical Radiation Therapy I (4 credit hours) AL 302 Radiation Therapy Principles I (3 credit hours) AL 303 Radiation Therapy Physics I (3 credit hours) AL 307 Oncology, Simulation & Treatment Procedures I (3 credit hours) AL 311 Imaging in Radiation Therapy (3 credit hours) Spring Semester - Requires attendance at synchronous (live) class sessions each Monday from 9:00am 4:30pmCST. AL 304 Therapeutic Radiobiology (3 credit hours) AL 305 Radiation Therapy Physics II (3 credit hours) AL 310 Radiation Therapy Principles II (3 credit hours) AL 340 Clinical Radiation Therapy II (4 credit hours) AL 370 Oncology, Simulation & Treatment Procedures II (3 credit hours) Summer Semester #2 No attendance of synchronous (live) class sessions required. AL 380 Clinical Radiation Therapy III (3 credit hours) AL 381 Radiation Therapy Seminar (3 credit hours) 40 Credit Hours Total *Clinical education consists of unpaid experiences at an affiliated radiation oncology department. In the fall and spring semesters clinical hours are Tuesday-Thursday (8am-4pm) and Friday (8am-12pm). The winter intersession consists of approximately 3 weeks in December and January during which clinical hours are Monday-Friday, 8am-4pm. In the summer semester, clinical is scheduled Monday-Thursday (8am-4pm) and Friday (8am-12pm). *Credit hour to clinical clock hour is calculated based on a formula of clock hours equaling 1 credit hour.
13 13 Frequently Asked Questions WASHBURN UNIVERSITY ADMISSIONS QUESTIONS o When I am applying to the University, which University Admissions form do I need to complete? Please complete the Degree Seeking application for undergraduate status to the University. After submitting your university application, visit to declare the Certificate in Radiation Therapy as your major or program. o I keep receiving s from WU to register for summer and fall classes, should I register and if so where do I get my PIN number? All newly accepted students will receive enrollment instructions and PIN numbers by the end of May and will begin the program in the late summer session (2 nd 5-Week Session). In addition, a listing of books is provided in the new class bulletin provided to each accepted student or they may be ordered/purchased at orientation. o How do I speak with someone in the Admission's Office? Call TRANSCRIPT QUESTIONS o Do I have to have an earned degree to start the program? Yes, all applicants must either have earned, OR will earn by program start date, an associate s degree or higher from an institution approved by the ARRT. Visit for further details. o Do I need to send all of my transcripts, even if I just took a few courses at a school? Yes, all transcripts must be sent to both the Admissions Office and the Radiation Therapy program to complete one s application. o Should I wait to submit my official transcripts until my Fall radiology course grades are posted? Yes, please wait to submit your transcripts until your Fall course grades are posted if you are currently in a radiology program. o Once I complete my Radiologic Technology Program, do I need to send Washburn University Admission and the Program Director new transcripts? Yes, you must send new transcripts to both the Admissions office and the Radiation Therapy program. o What should I do if my transcripts are being sent electronically? Electronic transcripts must be sent to Students must then notify the Radiation Therapy program that transcripts have been sent electronically so the program can access the electronic transcripts. Without notification, the program will expect paper transcripts. To inform the Radiation Therapy program of electronically submitted transcripts, call or . QUESTIONS ABOUT THE RADIATION THERAPY APPLICATION o Do I have to be a Registered Radiologic Technologist RT(R) or registry eligible in order to apply? Yes, all applicants must be a graduate of an accredited Radiologic Technology program and possess the professional designation of RT(R). A registry eligible student may also apply and be considered for admittance; however, completion of the accredited Radiologic Technology program and successful completion of the ARRT radiologic technology certification exam must be obtained prior to the program start date. o Do I have to have an Associate Degree of higher to apply to the program? Yes, eligibility requirements for ARRT certification in Radiography, Nuclear Medicine Technology and Radiation Therapy, effective January 1, 2015, call for candidates to have earned an associate (or more advanced) degree from an accrediting agency recognized by ARRT. o Should I wait to send in my application when all components are completed or should I mail each part as it is completed? The preference is to receive it all in one mailing. Once the program receives your completed Radiation Therapy Program Application a file is started.
14 14 o Do you need my High School transcripts? No, since you have completed 24 or more college credit hours, we do not need your high school transcripts. o Do you need my ACT score? No, since you have completed 24 or more college credit hours, we do not need your ACT scores. o What format should the Survey of Interest be in? The preference is for document to be in a numbered or bulleted format with each question listed followed by the response. o If I complete two observations do I need to submit two Observation Summaries with my application? No, one observation summary from your preferred clinical education site is sufficient. If you complete more than one observation experience you may combine both experiences in the Observation Summary document if you choose. o Do you accept applications after the February 1 st deadline? The program will accept applications after the February 1 st deadline, but will only accept students from the secondary pool if all positions in the class have not been filled. o Does the program send out a letter letting me know if my application is complete? No, since most applications arrive right around the post-marked deadline of February 1, the program does not have enough time to notify students of missing documents. Students may contact the department secretary by at to confirm receipt of application. CLINICAL SITE QUESTIONS o Can new clinical sites be added as affiliates? Yes, if the site meets the requirements for affiliation which have to do with patient volumes, procedure variety, equipment, staffing, accreditation, and interest in training a student it may be possible to form an affiliation with the site. If you have a site in mind, please contact the Radiation Therapy Clinical Coordinator, Kristina Collins at (785) or and provide her with the site name, phone number, , and contact person such as a supervisor so that contact can be made and an information packet mailed out. o If I am accepted into the Radiation Therapy program, am I guaranteed a clinical site? Acceptance is contingent on clinical placement availability. If a clinical site is not secured by May 15, a student will not be able to begin the program. FINANCIAL QUESTIONS o How much are the tuition fees? Visit to view current tuition rates. o Do I pay tuition fees by the semester? Yes, you will be billed online through your My.Washburn account each individual semester. o How much will books and materials cost? Costs for books and materials is approximately $1,200 for the entire year. Please note that this does not include the cost of a personal computer and home internet service provider fees. o What is the deadline and procedure for applying for financial aid? You can apply for financial aid to assist in the costs of the Radiation Therapy program. Please call the Financial Aid office for specific details and deadline dates at ( ) or visit the website at o Are there any other additional scholarships that I could apply for? Yes, the Washburn School of Applied Studies (SAS) offers individual scholarships. You can print an application from the SAS website at look for the "SAS Scholarship Application" link on the right side of the page. The deadline for SAS Scholarship applications is February 15. Check the scholarship application materials for the exact deadline. The ASRT also offers scholarships and college loan assistance for RT(T) students. Log on to o How do I speak with someone in the Financial Aid Office? Call o How do I speak with someone in the Business Office? Call
15 15 RADIATION THERAPY PROGRAM QUESTIONS o Is the on-campus mandatory orientation session really mandatory for all students? Yes, an orientation is held in July. Attendance is required; travel costs are the responsibility of the student. o What are the online synchronous (live) class hours? 9:00 am 4:30 pm Each Monday (Central Time) in the Fall and Spring semesters. o What are the clinical hours? 8:00am 4:00pm Tuesday Thursday + Friday 8:00am- 12:00pm in the Fall and Spring semesters. During the Winter Intersession (about 3 weeks in December/January) clinical hours are Monday Friday 8:00am 4:00pm. In the second Summer semester clinical hours are 8:00am 4:00pm Monday Thursday + 8:00am-12:00pm Friday. o Is there a limit to the number of hours a student can perform clinical in a week? Yes, classroom and clinical hours cannot exceed 40 hours in a given week. During the winter intersession, there are no classroom hours so students are assigned to the clinical setting for 40 hours each week, which reflects the typical schedule of an employed radiation therapist. During the winter intersession, NO compensation time can be earned as that would result in hours beyond the 40 hour limit. FAQ ABOUT HEALTH AND BACKGROUND CHECK REQUIREMENTS o Does a background check that I had completed at my work or through my radiology program meet the Radiation Therapy program's background check requirement? No, all students must complete a separate background check through the university s vendor. This is not required until acceptance and clinical placement is confirmed. The cost to the student for the background check and 10-panel drug screen is approximately $100. The background check analyzes the following: Convictions of laws regulating controlled substances; Convictions, at the felony level of crimes, as defined under Kansas Criminal Code (K.S.A et seq.) and amendments thereto, which are crimes against persons, crimes against property, or sex offenses. Conviction of an offense requiring registry as a sex offender under the Kansas Offender Registry Act or any federal, military, or other state law requiring registry; Conviction, at the felony level of crimes, involving moral turpitude which include but are not limited to: perjury, bribery, embezzlement, theft, and misuse of public funds. *Exception: Persons who have been convicted of a misdemeanor illegal drug offense may be permitted to participate in the clinical practicum if they have demonstrated, in the opinion of the program director, they have been sufficiently rehabilitated. o Can a PA or Nurse Practitioner complete my physical form? Yes, a Physician, Physician Assistant or Nurse Practitioner may complete the health physical form. The physical form is not required until acceptance and clinical placement is confirmed. o I received the Hepatitis B vaccination series, but I cannot find my documentation, what should I do? Have your healthcare provider draw a Hep B titer to demonstrate immunity. This step is not required until acceptance and clinical placement is confirmed. o My mom says that I had the chicken pox in 1989, is this sufficient? No, dates of varicella vaccination OR results of a titer showing immunity is required. o My immunization records demonstrate DPT vaccinations in childhood; is this sufficient? No, 1 adult Tdap is required and if it exceeds 10 years a tetanus must be updated.
16 16 Radiation Therapy Program Re-Application Process A student that was not accepted into the program the previous application year may choose to reapply for the next academic year. All students must follow and complete the steps identified below to be considered. The deadline for submission is February 1. (1) Re-apply to on-line as a Degree Seeking Student for Summer 2018 ( You will need to notate that you have previously paid the $20 university admissions fee, with this submission. (2) Complete the 2018 radiation therapy application and submit it between the dates of September 1, 2017 February 1, It will be available online at by August 1, (3) If you have taken specific steps to strengthen your application, such as radiologic science employment, additional coursework, more observation experience, related community service, or relevant continuing education please include a document which clearly summarizes your actions as this will allow the application review committee to award additional points. (4) Send official transcripts of coursework that has been completed since your original application submission to BOTH the Radiation Therapy program and the Admissions Office. Radiation Therapy Program Admissions Office 1700 SW College 1700 SW College Topeka, KS Topeka, KS 66621
17 17 INTERNATIONAL STUDENT ADMISSION (Allied Health Department) Support services for international students, including assistance with the university admissions process and processing documents used to apply for an F-1 student visa are provided by the Office of International Programs. For more information about the university admissions process and obtaining an F-1 visa, please contact the International Program Office at +1 (785) or Please be aware that the following programs are only offered in an on-line format and therefore do not meet the USCIS (Immigration) enrollment requirement for F-1 visa students. This means that students interested in these programs are not eligible to apply for an F-1 visa to pursue this degree program on the Washburn campus: Bachelor of Health Science Diagnostic Medical Sonography Health Information Technology Magnetic Resonance Imaging Radiation Therapy Technology Administration International students applying to any Allied Health program must: 1. Contact the specific Allied Health program coordinator to determine program admission eligibility: AH Program Director Address Medical Laboratory Sciences Michelle Shipley Occupational Therapy Assistant Janice Bacon Physical Therapist Assistant Zach Frank Radiologic Technology Jera Roberts Respiratory Therapy Rusty Taylor 2. After determining program admissibility, submit a completed International Application for Admission, and complete and submit all requirements for university admission, as well as according to the specific Allied Health program. 3. Request that official transcript/s of courses and grades be sent to the Department of Allied Health,, from all previously attended institutions. Transcripts from courses completed at universities in another country must be evaluated by a -recognized evaluation service such as Educational Credential Evaluators (ECE) or World Education Services (WES). A course-by-course report is required, and the cost of this evaluation is paid by the student. Click here for Transcript Requirements. 4. International students are required to demonstrate adequate English proficiency to be admitted into Allied Health programs. This English proficiency requirement can be satisfied by ibt TOEFL or IELTS test score submission: ibt TOEFL minimum scores: Writing 20, Speaking 20, Reading 19, Listening 20 IELTS minimum scores: Writing 6.5, Speaking 6.5, Reading 6.5, Listening 6.5 Please be aware that an additional evaluation of English language proficiency may be required at the discretion of AH faculty for any student. also offers English as a Second Language courses through its Intensive English Program. 5. A specific Allied Health program may have additional requirements for the admission of the international student. These additional requirements must be fulfilled to be considered for admission to the specific program.
18 18 School of Applied Studies Department of Allied Health Radiation Therapy Program 2018 APPLICATION FORM This form may be completed in clear handwriting or electronically. First Name Middle Maiden Last Last 4 of SSN or Washburn ID # Present Address Legal Address (if different from present address) City State Zip City State Zip Telephone Number With Area Code Send communications to: Present Address Legal Address E- mail Address (if writing, please print clearly): College(s) Attended: *Must list ALL institutions where college course work has been completed. College Name City/State Hours completed OR Degree Earned/Will Be Earned College Name City/State Hours completed OR Degree Earned/Will Be Earned College Name City/State Hours completed OR Degree Earned/Will Be Earned College Name City/State Hours completed OR Degree Earned/Will Be Earned College Name City/State Hours completed OR Degree Earned/Will Be Earned Non-College Program(s) Attended (such as hospital based programs): Name City/State Study Area Graduation Date Name City/State Study Area Graduation Date Complete the following information regarding your potential clinical site. Listing your preferred clinical sites below does not guarantee clinical placement. 1. Preferred First Choice of Potential Clinical Facility Street Address City/State Zip Contact Person at Facility Phone Number at Facility 2. Preferred Second Choice of Potential Clinical Facility Street Address City/State Zip Contact Person at Facility Phone Number at Facility Are you re-applying to the program? Signature of Applicant Date
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