PRATT COMMUNITY COLLEGE

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1 PRATT COMMUNITY COLLEGE Governance Structure Committee/Council Handbook 2010 edition Board of Trustees President s Council Standing Committees/ Process Teams Instructional Council Administrative Council Amended September 2009 Supersedes September 2008 edition APPROVED: 2009PRESIDENT September 1, DATE

2 STANDING COMMITTEE ASSIGNMENTS CONCEPT OF OPERATIONS... 5 MAJOR AREA COUNCILS... 8 FACULTY ASSESSMENT OF LEARNING COMMITTEE FINANCIAL ASSISTANCE COMMITTEE FINANCIAL WORKING GROUP CAPITAL IMPROVEMENTS COMMITTEE STAFF SENATE PROFESSIONAL/TECHNOLOGY ADVISORY COMMITTEES HEALTHY LIFESTYLE ADVOCACY COMMITTEE DATA MANAGEMENT COMMITTEE WEB USERS GROUP FINE ARTS ADVISORY COMMITTEE JOINT COMMITTEE ON STUDENT ATHLETES STUDENT LEADERSHIP COUNCIL ACADEMIC PROGRESS/ATTENDANCE COMMITTEE ACADEMIC QUALITY IMPROVEMENT PROGRAM (AQIP) ACTION PROJECT TEAMS

3 STANDING COMMITTEE ASSIGNMENTS Healthy Lifestyles Advocacy Leigh Ann Hall, Chair Misty Beck Joy Schwartz Amy Jackson Jodi Ward Carmen Forest Candi Koirth 2 RA (appointed by Director of Residence Life) Kristin Kress and Mike Coons Faculty Assessment of Learning Dr. Mike Westerhaus, Chair Rhonda Westerhaus Carol Ricke Arts and Communications (vacant) Jan Blasi Daryl Lucas Data Management (May be organized into specialty subcommittees) Lisa Kolm (Chair) Sally Prosser Mary Bolyard (co-chair) Jerry Sanko Lisa Perez Miller Jean Troyer Jim Stratford Jay Mies Kent Adams Hannah Ritz Jerry Burkhart Cathy Blasi Lynn Perez Dennis Angle Stephanie Olds Staff Senate Student Services: Misty Beck Hannah Ritz Finance and Operations: Emma Foltz Brian Beaman Ed Rawson Stephanie Olds Web Maintenance Group Stacey Fisher (Co-Chair) William Lee (Co-Chair) Patrick Hall Rick Klausmeyer Misty Beck Instruction: Hannah Bell Lora Lobmeyer Athletics: Patrick Harrison Stephanie Shanline Executive Management: Jody Jorns Jay Mies Joy Schwartz Randy Sauer Polly Voth Nursing & Allied Health Fine Arts Advisory Committee Marsha Shrack, Chair Valerie Dellrocco Monette DePew Jamie Durler 3

4 Jeremy Rupe Randy Sauer Marie Hanson Jim Stratford Financial Working Group Kent Adams, Chair Junae Landry Kurt McAfee Pam Dietz Lisa Miller Greg Bacon Capital Improvements Committee Kent Adams, Chair Dan Petz Jerry Burkhart Dale Hartley Kurt McAfee Student Leadership Council ( ) (2) Athletic representatives (2) Residence Hall representatives (2) Off-campus representatives (1) Council of Presidents representative (1) Student Intern representative (2) At-Large Joint Committee on Student Athletes Kurt McAfee (Chair: Sept. Dec.) Jim Stratford (Chair: Jan. May) Head Coaches Instructional Council Members Academic Progress/Attendance Committee Dennis Angle, chair Janet Horton, recorder Amy Jackson Michael Jackson Patrick Harrison Joy Schwartz Robert Arnold AQIP Project 1: Helping Students Learn Monette DePew, Chair AQIP Project 2: Understanding Students and Stakeholders Needs Judy Robertson, Chair AQIP Project 3: Valuing People Junnae Landry and Darlene Hemphill, Co-chairs 4

5 CONCEPT OF OPERATIONS Administrative Policy. The governance structure at Pratt Community College is composed of three interrelated substructures--the organizational structure and the network of standing committees, process teams and councils. The former is accountable for the daily activities and operations of the College. The latter two function as the problem solving and planning arm of the organizational structure, and their focus is on providing recommendations for policy/operational changes and quality improvements to the President s Council. Organizational Structure. Divisions within the organizational structure (see p. 7) are charged by the Board of Trustees and the President with the daily operations of Pratt Community College to assure they are in tune with the college's philosophy, mission and core values. The formal organizational structure is limited in its ability to consistently define current, key issues and methods for resolving those issues. This situation exists because of clearly established operating parameters. The committees, process teams and councils are not bound by these parameters and have considerable flexibility in their operations and diversity among their membership. Concept of Operations: Process Teams, Committees and Councils. These groups address the key issue areas within the college. The concept of operations of the process team/committee structure consists of a network of standing committees and, when needed, issue oriented, process teams appointed by the president or vice presidents. Membership includes administration, faculty and staff from all organizational elements within the college. From this diversity of membership, a committee or process team draws its strength and expertise. These groups involve faculty and staff in helping to resolve current issues and formulate plans for the ongoing operations of the college based on their collective expertise. Individual process teams/committees and councils report to the vice president of the broader functional area responsible for resolution of an issue. The clearinghouse for these committees, teams and councils is the President's Council, chaired by the president. Collectively, this group approves recommendations, reviews proposed solutions and generally delegates policy implementation. Short term process teams are formed to deal with process-specific issues and may meet periodically after making a recommendation or completing a project. When an issue requires broader discussion, short range work groups may be formed. Committee Purpose and Membership. Committee purpose, membership, and expectations will be noted in this Handbook or, for process teams, in a tasking document from the Office of the President whenever a team is formed. The purpose of this type of governance structure is to assure maximum involvement, continuous quality improvement and to encourage grass roots support. Committee/team assignments are viewed as a professional responsibility. Chairpersons may be elected or appointed by the president or respective vice president at their discretion. 5

6 Minutes. Minutes of the proceedings of each committee, council, and Financial Working Group will be maintained by the respective chair. Financial Working Group minutes containing recommendations for the President's consideration will first be reviewed by the President and then distributed with his comments. Process team minutes will be forwarded to the Executive Assistant to the President for posting on the website. Communication. Committee/team members are representatives of their divisions and their division vice presidents. Therefore, members are responsible for communicating those views to their respective vice presidents and for communicating committee positions back to their constituencies. This assures that the feedback loop between committees/teams and other members of the college staff is complete. Process team leaders have the added responsibility of communicating with the President s Council on a regular basis. 6

7 Number Adoption Deletion Revision July 28, 2009 ADMINISTRATIVE POLICY Review Date ORGANIZATIONAL CHART: This organizational chart depicts the official organizational structure of Pratt Community College. Board of Trustees President Administrative Assistant Planning and Institutional Effectiveness PCC Foundation Personnel Intercollegiate Athletics VP Finance and Operations VP Instruction VP Students & Enrollment Management Information Technology Administrative Assistant Student Learning Outcomes Administrative Assistant Wichita Service Center Information Services Administrative Assistant Financial Aid Business Office Dean of Academic Instruction Dean of Technical Instruction Dean of Nursing/ Allied Health Student Life Admissions Security Bookstore Facilities Maintenance Instructional Technology Arts & Communications Student Success Center Learning Resources Business & Industry Ag and Business Vocational Prog. Improvement Applied Science Technology Nursing College Health Barton EMS Partnership Allied Health & Online Outreach/ College Start Residence Life Registrar Food Services Math & Science Education & Social Sci. Data Management Student Services BS Ed (FHSU) HPER Enrollment Services 7

8 MAJOR AREA COUNCILS The councils and their membership are listed below: 1. President's Council: The membership consists of the president, vice presidents, instructional deans, athletic director, personnel director, development director, executive and administrative assistants to the president, a staff and a faculty representative. The functions include reviewing the agenda for the Board of Trustees, initiating requests and recommendations to other councils, committees and process teams, receiving their reports and recommendations, and forming recommendations on key issues brought before it by the membership. Meeting schedule: Twice monthly August through May. Summer Schedule to be determined. 2. Administrative Council: The membership consists of the president, the vice presidents or their representatives, instructional deans, and all program administrators, i.e., department directors, in the instructional, finance and operations, and student/enrollment management units; athletics, development director and personnel. The purpose is to exchange information on upcoming activities and to update the president on important issues. A representative should attend if the primary is not available. Meeting schedule: Twice monthly August through May. Summer schedule to be determined. 3. Instructional Council: Membership: The membership consist of the chairpersons of each instructional department/division, the dean of nursing and allied health, the assistant dean of instructional services, the vice president for student/enrollment management and the vice president for instruction. The vice president for instruction chairs the council. Functions: 1. Assist the Vice President for Instruction to ensure that only high quality instructional courses and programs are delivered and that effective learning outcomes are achieved. 2. Serve as the Curriculum Committee and coordinate all instructional matters to include final recommendations to the Vice President for Instruction for: 8

9 a. Class schedules b. Changes in curriculum and program content and in catalog descriptions c. Student learning outcomes assessment d. Program development, reviews, reports and recommendations e. New courses or programs f. Deletion of courses or programs g. Changes in program or degree requirements h. College catalog and other instructional publications I. Faculty credentials j. Faculty development k. Instructional equipment l. Instructional budget requests m. Instructional evaluation n. Instructional support 3. Coordinate and review instruction delivered to outreach and through nontraditional delivery methods. 4. Ensure effective communication among instructional units and timely attention to problems. 5. Review transfer status of courses. 6. Recommend changes and/or additions to the annual institutional plan. 7. Support the institutional student recruiting and retention program. 8. Advises the administration on the suitability for public presentation of selected fine arts exhibits and programs when requested in accordance with Board Policy 4-05, Freedom of Expression in the Fine and Performing Arts. 4. President s Cabinet: The membership includes the president, vice presidents (3) and athletic director. The cabinet meets at least twice monthly to informally discuss matters of mutual concern. No agenda is published and no minutes are recorded. 9

10 Instructional FACULTY ASSESSMENT OF LEARNING COMMITTEE Rationale and Purposes of the Committee: The rationale for the Faculty Assessment of Learning Committee is to provide an institution-wide standing committee for review and approval of Student Learning Assessment and Reports. The purposes of the committee are to review, generate, and recommend policy regarding collection, analysis, and reporting of student learning outcome assessment data to local faculty units and administration. Activities of the Committee 1. Review, initiate, and/or recommend policy regarding collection, analysis and reporting of student learning outcome assessment data to local faculty units and administration. 2. Serve as department/program assessment liaison to individual program/department content areas. 3. Develop and suggest implementation methods for faculty documentation and reporting of the student outcome assessments, and the use of it by faculty in continuous improvement of student learning. 4. Develop and suggest implementation methods for use of the above in program review documents, the NCA self-study, and required reports to the Board of Trustees, the State of Kansas, and to federal or private agencies. Committee Meetings and Reporting Deadlines: 1. The Faculty Assessment of Learning Committee will meet on a regular schedule, not more than once per week, and not less than one time per month during the academic year. 2. The FALC committee is chaired by a member of the faculty who is appointed by the Vice President for Instruction. Committee members are selected, one faculty from each instructional unit. 3. A faculty stipend/incentive will be paid to each faculty member of the FALC, as written into the faculty contract. 10

11 4. The Faculty Assessment of Learning Committee will make regular reports of meeting minutes, activities and decisions, recommendations to the president, vice president for instruction, Instructional Council, the Board of Trustees, and if requested, to President=s Council and other institutional committees. 5. The faculty members of the FALC will provide regular documentation of the use of student learning outcomes data to guide curriculum improvement efforts by instructional departments and divisions. The documentation will include specific protocols for assessment of the revised curriculum and feedback of student assessment results to determine the effectiveness of the changes. 11

12 FINANCIAL ASSISTANCE COMMITTEE Finance and Operations Purposes of the Committee: The purposes of the Financial Assistance Committee are to conduct appeal hearings when requested by students and make appropriate recommendations to the Vice President of Finance and Operations. Activities of the Committee 1. Annually review all financial aid policies. 2. Review and revise when necessary financial assistance policies. 3. Review financial aid operations and procedures for compliance with policies and directives. 4. Review with the Director of Financial Aid the following: a. Financial Aid probation b. Financial Aid denied c. Community work study requirements Committee Meetings and Reporting Deadlines: 1. The Financial Assistance Committee shall meet as necessary to discuss topics as requested by the President, vice presidents, or the Executive Council on Instruction. 2. It shall provide the President, vice presidents, and athletic director a copy of the minutes of each meeting. Membership Two faculty members 2. Financial Aid Director (Chair) 3. One Admissions Representative 4. One Business Office Representative 5. Athletic Director 6. Student Leadership Council Representative** ** Appointed by Financial Aid Director

13 Finance and Operations FINANCIAL WORKING GROUP Purposes of the Committee: 1. To meet at the call of the chair to review proposed expenditures of the college over $2,000 to determine: A. The necessity of the expenditure. B. Budget authority and/or the availability of funds in the budget for this expenditure. C. If the item or service can be obtained for less money, be done in a different manner that will promote time savings, money savings, better quality. D. If the college already has this item in another division or program that could be shared or transferred. E. Recommendations for approval or disapproval of each expenditure request to the president. F. In the judgment of the chair, selected purchases under $2,000 may be brought to the group for review prior to approval. In addition, the chair has discretionary authority to exempt routine recurring expenses over $2,000 such as utility bills, contractual repairs, etc. Role of the Vice President of Finance and Operations: 1. Prepare and notify all employees of committee purposes and procedures. Notify all employees of committee meeting dates and deadlines for submission of expenditure request forms. 2. Prepare copies of all budget expenditure requests for committee meetings. 3. Chair all meetings. 4. Provide the FWG with budget reports to consider whether the requestor has funds available. 5. Provide minutes of each meeting to the president, vice presidents, deans, and members. Membership. 1. Vice President of Finance and Operations, Chair 2. Two faculty members 3. One Student/Enrollment Management representative 4. One instructional dean appointed by the Vice President for Instruction 5. Director, Learning Resource Center 6. Athletic Director 13

14 CAPITAL IMPROVEMENTS COMMITTEE The purposes of the Capital Improvement Committee are: 1. Review, prepare, and update the five-year comprehensive campus capital improvements plan. 2. Establish capital improvements priorities for discussion and approval. 3. Recommend improvements and use of facilities space. Procedures of the Committee: 1. Review and update the five-year capital plan against the Mid-Range plan goal and objectives. 2. Review and develop all proposed projects for costs, sources of funding and the timing for project completion. Activities of the Committee: 1. Review the current projects and propose new projects for inclusion in the fiveyear plan. 2. Review the costs and benefits of proposed projects. 3. Search for appropriate alternatives and solutions to proposed projects. Role of Vice President of Finance and Operations: 1. Chair meetings. 2. Receive and review suggested projects and offer analysis of costs and benefits to the group. 3. Prepare documents for meetings. 4. Review and recommend plan for approval. Committee Meetings and Reporting: 1. The Capital Improvements Committee will meet as needed throughout the year. Membership: 1. Vice President of Finance and Operations, Chair 2. Director of Building and Grounds 3. One faculty member 4. One instructional dean 5. Athletic Director 6. Foundation Director 14

15 STAFF SENATE Article I Name The name of this organization shall be the PCC Staff Senate. Article II Purpose The purpose of Staff Senate is to provide input to the President s Council on suggestions for various programs and activities to improve staff performance and recommend staff development activities that improve productivity, the quality of performance, and improvement of the workplace environment. Article III Membership Staff Senate shall be comprised of a proportional number of representatives based on the number of employees from each of the following departments. 4 Staff shall be representative of the Finance & Operations Department 2 Staff shall be representative of the Student Services Department 2 Staff shall be representative of the Athletics Department 2 Staff shall be representative of the Instruction Department 1 Staff shall be representative of the Executive Management Department Any staff member employed by Pratt Community College is eligible to be a member of Staff Senate with the exception of immediate family members of a current Dean, Vice President, President, or Board Member, due to possible conflict of interest. Term Lengths Each member shall serve two year staggered terms, with annual elections to be held at the August In-Service. Should a PCC Staff Senate member resign from PCC or be promoted to a position within PCC that render them ineligible to serve on Staff Senate, then a new member shall be elected from that division within thirty (30) days of vacancy to serve out the remainder of the term. Department Transfers Should a member transfer to a different department during their tenure on the PCC Staff Senate, that member shall have the opportunity to resign from Staff Senate or carry out their term. Likewise, the department from which they left will have the option to reelect a new member should they deem that necessary. Article IV Meetings PCC Staff Senate shall meet at least once each month. A meeting may be called by the President or by petition of one-third of the members. Conduct of Meetings The meetings shall be conducted according to Robert s Rues of Order. 15

16 Minutes of Meetings The President of PCC Staff Senate shall be responsible for the content of the minutes of all duly called meetings. One (1) copy of the minutes shall be kept as part of the permanent records. Quorum A quorum for the transaction of business at any regular or special meeting shall require one (1) more than half of full membership. A quorum shall be required to conduct a meeting and to vote on any PCC Staff Senate issues. Majority Vote A majority vote of the members in attendance at each meeting is required for the approval of any action that is listed on the agenda for that current meeting. Article V Officers and Duties President The President shall 1) be the chief executive officer, 2) have general supervision, direction and control of business, 3) be responsible for calling meetings, 4) have the general power and duties of management usually vested in the President, 5) have other such powers and duties as may be prescribed from time to time by the PCC Staff Senate and Pratt Community College, i.e. attends board meetings, President s Council, etc Duties of the Vice-President The Vice-President shall have other such powers and duties as may be prescribed by the President. In the absence of the President, the Vice-President shall perform all the President s duties as stated above. Duties of Secretary The Secretary shall record and document minutes of the PCC Staff Senate meetings and be responsible for distribution of approved minutes. The Secretary shall retain a permanent record of all the meetings and additional correspondence. Article VIII Amendments The Constitution and Bylaws may be amended, altered or repealed by the members of the PCC Staff Senate at any regular or special meeting. 16

17 PROFESSIONAL/TECHNOLOGY ADVISORY COMMITTEES Committee Membership 1. Agriculture All agriculture instructors, finance operations director, representatives from: production agriculture, agriculture lending agency, banking, government agency, and agri-business agency. 2. Business All business instructors and representatives from: retail agency, banking, legal or medical office, government agency, and marketing/distributing agency. 3. Auto Technology All auto instructors and representatives from: auto dealership, auto service technician, wholesale/retail parts agency, and specialty shop. 4. Nursing/ Allied Health Occupations Dean of Nursing and Allied Health, all nursing instructors, Allied Health Director and Assistant Allied Health Coordinator, a member of the general public, and representatives from: regional medical centers, county/community hospitals, long-term care and home health agencies. 5. Electrical Power Technology Instructor and representatives from rural electric cooperatives, municipalities, wholesale/retail supply agency, and utility corporation. 6. Agriculture Power Technology Instructor and representatives from agriculture equipment industry 7. Information Networking Instructor and representatives from information networking industry Functions: 1. Provide input to instructors regarding curriculum needs for specific course offerings. 2. Provide direction for development of competencies for specific course offerings. 3. Provide input to instructors for need and development of seminars, workshops, or short-course offering. 4. Provide input for potential employment needs for business and industry. 5. Review equipment recommendations and possible sources of funding (donations, grants, etc.) for purchasing of industry standard equipment. 6. Minutes of meetings will be filed in the department with copies going to the Vice President for Instruction. 17

18 HEALTHY LIFESTYLE ADVOCACY COMMITTEE Purpose of the Committee: The purpose of the Healthy Lifestyle Advocacy Committee is to develop and conduct programs that promote a healthy work environment and healthy lifestyles among employees and students. Activities of the Committee: Activities of the committee include but are not limited to: 1. Developing and conducting campus educational programs focusing on healthy lifestyles and the prevention and reduction of drug and alcohol use by PCC students. 2. Recommending and/or developing intervention and counseling programs for students known to be abusing drugs and/or alcohol. 3. Recommending programs, events, etc. to promote healthy lifestyles. 4. Developing appropriate media campaigns that focus on healthy lifestyles. Committee Membership: College Health Staff (Chair) Coordinator of Student Activities Director of Residence Life Residence Hall Supervisor Faculty (2) Coaches (2) Staff Member from the Student Success Center Resident Assistants (2)* * Appointed by VP Students/Enrollment Management Committee Meetings: Committee will meet at least once per semester or more often if necessary at the call of the chair. 18

19 DATA MANAGEMENT COMMITTEE PURPOSE To strengthen institutional assessment and effectiveness through an integrated and comprehensive data management system. Team members from across departments and divisions will meet on a regular basis. ACTIVITIES OF THE TEAM 1. Coordinating the various employee actions necessary to ensure the efficiency and effectiveness of the designated system area. 2. Review the effectiveness of various processes related to system area and decide how those processes can be improved for better productivity and/or customer service. 3. Plan, develop, conduct and evaluate employee training designed to improve the quality and effectiveness of productivity and/or customer service related to the system area. 4. Coordinate data collection and reporting relative to enrollment management and designated system areas. 5. Evaluate the efficiency and effectiveness of the system area and make adjustments as needed. TEAM MEETINGS Committee meetings will be held at least two times per semester or more frequent as needed. TEAM MEMBERSHIP Data Coordinator (Chair) Outreach & Data Services Assistant (Co-Chair) VP of Students/Enrollment Management VP of Instruction VP of Finance & Operations Dean of Technical Instruction Director of Admissions Director of Financial Aid Registrar Director of Information Technology (IT) IT Representative Controller Coordinator of Enrollment Services Administrative Assistant, VP of Instruction Director of Student Success Center *Can be organized into specialty subcommittees at the discretion of the chair. 19

20 WEB MAINTENANCE GROUP Purpose of the Committee: The Web Maintenance Group acts in an advisory and oversight role to the Web Maintenance Department to assure currency of information and continuous quality improvement of the PCC website. Activities of the Committee: Activities include but are not limited to: 1. Periodically reviewing and updating Administrative Policy , Website Content. 2. Providing recommendations to the Web Maintenance Department on the design, representation and utility of the website. 3. Providing timely and up to date content. 4. Assuring copyrighted materials and materials of a personal nature are cleared by the owners prior to posting on the website. WMG Membership: Representation is limited to one person each from the following functional areas: Athletic Department Student Activities Fine Arts Technical programs Academic programs Nursing Finance and Operations Residence Life Admissions Student Leadership Web Content Manager (chair) Web Technician (co-chair) WMG Meetings and Reporting: 1. WMG will meet monthly or more often at the call of the chair. 2. Website projects will be noted on the monthly Status of Projects report. 3. Meeting minutes will be distributed to the WMG and President s Council. 20

21 FINE ARTS ADVISORY COMMITTEE Purpose of Committee The purpose of this committee is to advise the faculty and administration on selected activities of the PCC Fine Arts Program and to advocate the program to the college and the community. Activities of the Committee Activities of the committee include but are not limited to the following: 1. Advise the administration on the management of the college s art collection to include such areas as: criteria for acquisition by donations and purchasing, security and maintenance, cataloging and inventory, and disposition. 2. Advocate for the Fine Arts Program to the administration, Foundation, Board of Trustees and the community to enhance appreciation and support for the arts and the PCC Fine Arts Program through public relations activities and fundraising. Committee Meetings At least quarterly and more often at the call of the chair when necessary. Committee Membership Fine Arts faculty (art, music)** Foundation Executive Director Faculty (2) appointed by VP for Instruction VP for Instruction Community membership (as needed) **Chair will be rotated among the Fine Arts faculty Committee Recommendations From the committee through the Instructional Council to the President s Council 21

22 JOINT COMMITTEE ON STUDENT ATHLETES Purposes of the Committee: The Joint Committee on Student Athletes is established to: 1. Assure that Pratt Community College provides for an equitable balance between the demands of the educational and athletic performance requirements of its student athletes consistent with the college mission, philosophy and values. 2. Increase the retention of student athletes by helping to assure their continued eligibility within the context of ethical academic and athletic guidelines. 3. Increase program completion and graduation rates of student athletes. Activities of the Committee: 1. Identify, discuss and resolve issues that appear to be barriers to the successful performance of student athletes in achieving both their educational and athletic goals. 2. Develop and adopt mutually agreeable policies concerning such issues as grade and attendance checks, time away from class for practice, travel to scheduled athletic events and other similar issues of joint concern of the coaching staff and the faculty. 3. Plan, develop and recommend to the President joint programs to encourage and reward the educational achievements of PCC s student athletes. 4. Pursue other areas of joint interest which will satisfy the purposes of the committee. Committee Meetings: Committee meetings will occur at least twice during both the Fall and Spring semesters and more often if necessary at the call of one of the co-chairs. Membership: 1. Department Chairs 2. Head Coaches. 3. The Vice President for Instruction* 4. The Athletic Director* *The chair will rotate each semester. The Athletic Director will convene the first meeting. 22

23 STUDENT LEADERSHIP COUNCIL Committee Mission: To serve as leaders on campus, generating spirit and enthusiasm and assisting students through facilitation of communication and participation in continuous quality improvement practices with the college. Activities of the Committee: 1. Review key issues and processes impacting students 2. Receive concerns from students or college officials 3. Work directly with President s Council on issues impacting students Goals: Increase student involvement through communication and connecting with students 3. Establish communication channels to better inform students. Membership: The membership includes student leaders selected through an application process designated representatives of student markets served by PCC, including: (2) athletic representatives (2) Residence Hall representatives (2) Off-campus representatives (1) Council of Presidents representative (1) Student Intern/Ambassador representative (2) At-Large 23

24 ACADEMIC PROGRESS/ATTENDANCE COMMITTEE Committee Purpose: To review the academic status of students who meet the criteria stated in Administrative Policy : College-Wide Attendance Policy. Activities of the Committee: - Meet at mid-term each semester to review students subject to the College-Wide Attendance Policy - Counsel students to assist them in improving their academic progress - Take action to place students on Administrative Academic Probation and/or dismissal based on the policy - Evaluate the College-Wide Attendance Policy and recommend procedural changes as needed - Provide a summary report to President s Council at the end of each semester. Membership: Director, Student Success Center (chair) Secretary, Student Success Center (recorder) Student Success Center Case Manager Student Success Center Advisor (2) Director, Residence Life Director, Admissions Coordinator of Enrollment Services When this group meets for hearings as indicated in the policy, chair will appoint three additional members: one faculty, one staff and one student. 24

25 ACADEMIC QUALITY IMPROVEMENT PROGRAM (AQIP) ACTION PROJECT TEAMS Purposes of the Teams: As part of the institution s participation in AQIP through the Higher Learning Commission of the North Central Association of Colleges and Schools, teams focus on a particular area for continuous quality improvement in one of nine areas: Category 1, Helping Students Learn (January 2007-December 2009 est) Category 2, Accomplishing Other Distinctive Objectives Category 3, Understanding Students and Other Stakeholders Needs (January 2007-July 2008 est) Category 4, Valuing People (January 2007-July 2009 est) Category 5, Leading and Communicating Category 6, Supporting Institutional Operations Category 7, Measuring Effectiveness Category 8, Planning Continuous Improvement (September 2009-June 2010) Category 9, Building Collaborative Relationships Action Projects provide an opportunity to engage faculty and staff in selection of projects and empower employees by using them on project teams; to open avenues for peer interaction and feedback; to advance quality improvement efforts; and to prepare for the creation of a Systems Portfolio. Activities of the Team Review a designated process or issue within the institution, create and implement a plan for improvement and study the outcomes of the implemented plan, making modifications when necessary. 2. The duration of an Action Project can be anywhere from a few months to three years in length. Team Meetings and Reporting Deadlines: 1. Meetings occur monthly or as determined necessary by the team and its chair; minutes will be taken and forwarded to the Executive Assistant to the President for posting on the college website. 2. Monthly updates are provided by the chair on the status of projects report. 3. Annual updates are provided in the format designated by AQIP between August 1 and September 15 of each year. 4. The teams report directly to the President s Council for guidance and approval of actions. Membership: Membership is open to any and all employees who are interested in the project.

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