Fall/Winter 2015 End-of-Course and Retake Assessments Training Materials Test Administrators and Proctor Training

Transcription

1 FCAT 2.0 Reading Retake Algebra 1 Retake EOC Biology 1, Civics, U.S. History EOC Fall/Winter 2015 End-of-Course and Retake Assessments Training Materials Test Administrators and Proctor Training

2 Overview These training materials are based on the Fall/Winter 2015 NGSSS End-of-Course and Retakes Test Administration Manual which is available at Winter

3 Overview These training materials are designed to highlight important information regarding test administration policies and procedures. Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials. 3

4 Test Administration Manual Instructions for administering the FCAT 2.0 Reading Retake and the NGSSS Algebra 1 Retake, Biology 1, Civics, and U.S. History End-of-Course (EOC) assessments are included in the Fall/Winter 2015 NGSSS EOC and Retakes Manual. 4

5 Test Administration Schedule Fall 2015 Schedule 5

6 Test Administration Schedule Winter 2015 Schedule 6

7 Test Administration Schedule The FCAT 2.0 Reading Retake must be conducted over two days. Students have half of a typical school day to complete Session 1 and half of a typical school day to complete Session 2. Students MUST complete Session 1 before beginning Session 2, even for make-up administrations. For the Algebra 1 Retake, Biology 1, Civics, and U.S. History EOC assessment administrations, any student not finished by the end of the 160-minute test session may continue working; however, testing must be completed within the same school day. Since the testing windows allow for multiple test sessions to be scheduled throughout the designated weeks, it is possible to reassign absent students to an existing session scheduled later in the week rather than specifying make-up days. Any deviation from these scheduling rules requires written approval from FDOE prior to implementation. 7

8 What s New PreID Labels/Rosters For students testing with paper-based accommodations, no PreID labels or rosters will be provided for the Fall or Winter administrations. School personnel must ensure that student demographic information is hand-gridded on student grid sheets. If students will grid their own information, test administrators must read the Script for Gridding a Non-Preidentified Student Grid Sheet, located at as indicated in the scripts for administering paper-based tests. 8

9 What s New Test Administration Scripts Because of anticipated minor modifications to the computer-based testing platform, test administration scripts will be provided separately for each administration for the school year. Scripts for administering non-accommodated computer-based tests will be provided as a separate, printed document. Scripts for administering paper-based and computer-based accommodations will be posted to PearsonAccess as they have been previously. 9

10 What s New Student Grid Sheets Student grid sheets no longer include fields for recording accommodations used by students testing with paper-based materials, nor are accommodations recorded in PearsonAccess for computer-based tests. Schools must maintain records of accommodations provided and accommodations used with their required administration information. 10

11 What s New Reviewing Items The Flag tool in the TestNav 8 platform has been updated to a Bookmark tool. Students may bookmark items they would like to return to and review later. The Review screen is now incorporated into a drop-down menu on every screen, showing students the items in the test, those items that are unanswered, and items that have been bookmarked. 11

12 Reminders Test Security Policies and Procedures Per Florida State Board of Education Rule 6A , FAC, and Test Security Statute, s , F.S. (see Appendix C of the manual), district and school personnel are required to maintain test security before, during, and after testing. Please remember that inappropriate actions can result in student or classroom invalidations and/or loss of teaching certification. All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual, read the Statute and Rule in Appendix C, and then sign a Test Administration and Security Agreement. 12

13 Reminders Test Security Policies and Procedures Test administrators are required to sign a Test Administrator Prohibited Activities Agreement indicating that they understand prohibited activities during test administration and possible consequences of inappropriate behavior. This form is located in Appendix D. The Test Administration and Security Agreement and the Test Administrator Prohibited Activities Agreement may be copied together so that double-sided, single-page copies can be distributed to test administrators. School assessment coordinators must file the signed forms with their signed security agreements. 13

14 Reminders Test Security Policies and Procedures School assessment coordinators, test administrators, proctors, and any other school personnel who have received appropriate training in the administration of Florida's statewide assessments and who have signed Test Administration and Security Agreements for the school year are not required to sign a new agreement for each subsequent administration. Test administrators who have signed a Test Administrator Prohibited Activities Agreement for the school year are not required to sign a new agreement for each subsequent administration. 14

15 Reminders Leaving Campus If a student begins a test and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. No exceptions will be made once the student leaves the school s campus, so students and parents/guardians must be made aware of this policy. If a test administrator has concerns about a student (e.g., if a student seems ill), that student should be tested in a different test session or on a make-up day. 15

16 Reminders Electronic Devices Students may not have any electronic devices (except an approved calculator, if applicable) at their desks, in their pockets, or anywhere they can reach them during testing, even if they are turned off or they do not use them. If a student is found to be in possession of ANY electronic devices during testing OR during a break (e.g., restroom breaks, lunch), his or her test must be invalidated. Students and parents/guardians must be made aware of this policy prior to testing. 16

17 Reminders CBT Worksheets For students taking the computer-based FCAT 2.0 Reading Retake, U.S. History EOC, and/or Civics EOC Assessments, CBT Worksheets may be provided if students prefer to make handwritten notes instead of using the online notepad tool. The worksheet is an 8½ 11 page (located in Appendix D of the manual and in PearsonAccess) that may be copied and distributed to students at the beginning of a test session. Used worksheets must be handled as secure materials and packaged in the District Assessment Coordinator ONLY box after testing. 17

18 Reminders Pearson Customer Support If a technical issue interrupts testing and cannot be resolved quickly, schools should contact Pearson Customer Support at and notify the district assessment office immediately. 18

19 Reminders The following forms and materials for this administration can be found at Test administration manual Scripts for administering computer-based test forms Scripts and instructions for administering accommodated computerbased test forms (text-to-speech, masking) Scripts and instructions for administering paper-based accommodations (regular print, large print, one-item-per-page) Braille scripts and instructions Forms to report test irregularities/security breaches and missing materials Comment forms 19

20 Reminders The following resources for this administration can be found at Blank Administration Record/Security Checklist Security Log Test Administrator Prohibited Activities Agreement Test Materials Chain of Custody Form Test Administration and Security Agreement Materials Return List Reference sheet and periodic table CBT worksheet Checklists for district and school personnel to reference before, during, and after testing 20

21 Reminders Test Administrator Policies Test administrators must NOT administer assessments to their family members. Students related to their assigned test administrator should be reassigned to an alternate test administrator. Under NO circumstances may a student's parent/guardian be present in that student's testing room. Test Administration Manuals Test administration manuals must be provided to itinerant teachers in time for them to prepare adequately for test administration. These teachers must also be included in test administrator training. 21

22 Reminders Chain of Custody Form Schools are required to maintain a Test Materials Chain of Custody Form, located in Appendix D and at Record accurate information on the form, including the dates and times activities are completed, the names of the people performing activities involving the materials, and information about the locked storage room. Retain electronic or hard copies of completed forms after materials are packaged for pickup, and or return the originals to the district assessment coordinator. 22

23 Reminders Marking Tests Complete (Completed by the Test Facilitator ONLY.) Student tests should only be Marked Complete in one of the following circumstances: A student had to exit the test (e.g., due to illness) and will not finish the test. (After the test is marked complete, school personnel must invalidate the test.) A student finished the test but exited instead of submitting the test, and the test should be scored. As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance. 23

24 Reminders Practice Tests Accommodated and non-accommodated computer-based practice tests (epats) and scripts for administering epats are available at Students must participate in an epat session in order to familiarize themselves with the features of the TestNav 8 testing platform. It is strongly recommended but not required that students who previously participated in a TestNav 8 epat for the subject test they are scheduled to take participate in an epat session for Fall/Winter 2015, in order to familiarize themselves with any interface or functionality updates that may occur between administrations. 24

25 Glossary of Terms PearsonAccess A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks. Requires a username and password. Verify that you are working in the correct test administration each time you log in. Link to support materials: Winter2015. PearsonAccess will time out after 14 minutes of inactivity. 25

26 Students to be Tested FCAT 2.0 Reading Retake The following students are eligible to participate in this FCAT 2.0 Reading Retake administration: Students who entered Grade 9 in the school year through the school year and did not pass the Grade 10 FCAT 2.0 Reading test. Students who enrolled in Grade 9 prior to the school year and did not pass the Grade 10 FCAT Reading test. Because the FCAT Reading Retake is no longer offered, these students will participate in the FCAT 2.0 Reading Retake. Students who entered Grade 9 in and beyond are required to pass the Grade 10 English Language Arts (ELA) Florida Standards Assessment (FSA). 26

27 Students to be Tested Algebra 1 Retake The following students are eligible to participate in this Algebra 1 Retake EOC Assessment administration: Students who need to retake the assessment for graduation purposes Students who have not yet taken the assessment to be averaged as 30% of their course grade Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade This assessment is appropriate for students who meet the criteria above and were previously enrolled in one of the following courses prior to Fall 2014: Algebra Algebra 1 Honors Algebra 1-B IB Middle Years Program Algebra Pre-AICE Mathematics

28 Students to be Tested Biology 1 The following students will take the Biology 1 EOC Assessment: All students enrolled in and completing one of the following courses: Biology Biology 1 Honors Pre-AICE Biology Biology Technology IB Middle Years Program Biology Integrated Science Integrated Science 3 Honors Pre-IB Biology

29 Students to be Tested Biology 1 (cont.) The following students are eligible to participate in the Biology 1 EOC Assessment administration: Students who need to earn a passing score for a standard diploma with a scholar designation Students who have not yet taken the assessment to be averaged as 30% of their course grade Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit Students enrolled in an accelerated biology course that satisfies the Biology 1 course requirement and does not require participation in the Biology 1 EOC Assessment 29

30 Students to be Tested Civics The following students will take the Civics EOC Assessment: All students enrolled in and completing one of the following courses: M/J Civics M/J Civics M/J Civics & Career Planning M/J Civics, Advanced M/J Civics, Advanced M/J Civics, Advanced & Career Planning M/J IB MYP Civics Advanced M/J IB MYP Civics Advanced & Career Planning M/J Civics and Digital Technologies M/J U.S. History & Civics

31 Students to be Tested Civics (cont.) The following students are eligible to participate in the Civics EOC Assessment administration: Students who have not yet taken the assessment to be averaged as 30% of their course grade Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade 31

32 Students to be Tested U.S. History The following students will take the U.S. History EOC Assessment: All students enrolled in and completing one of the following courses: United States History United States History Honors Visions and Countervisions: Europe, U.S. and the World from Visions and Countervisions: Europe, U.S. and the World from 1848 Honors

33 Students to be Tested U.S. History (cont.) The following students are eligible to participate in the U.S. History EOC Assessment administration: Students who need to earn a passing score for a standard diploma with a scholar designation Students who have not yet taken the assessment to be averaged as 30% of their course grade Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit 33

34 Students to be Tested Students Confined to Custodial or Residential Institutions If a student is confined to a custodial or residential institution and is eligible to participate in this test administration, the district assessment coordinator in the diploma-granting district should contact FDOE to discuss how to proceed with testing. Testing administrations at custodial/residential institutions will be authorized at the discretion of FDOE. 34

35 Students to be Tested Special Program Students Make arrangements to test special program students (Home Education, Virtual School, McKay Scholarship, FTC Scholarship). Ensure that these students are tested under the correct school number, according to the chart on page 5 of the manual. 35

36 Students to be Tested English Language Learners (ELLs) All ELLs participate in statewide assessments. ELLs who have been enrolled in school in the United States for less than one year may be exempt from FCAT 2.0 Reading assessments. However, ELLs are not exempt from passing the Grade 10 FSA ELA assessment (or Retake) for graduation purposes. All ELLs who complete the applicable courses are expected to participate in the EOC assessments no matter how long these students have been enrolled in a U.S. school. 36

37 Students to be Tested Students with Disabilities Students with disabilities participate in the statewide assessment program by taking one of the following: FCAT 2.0/EOC assessment without accommodations, FCAT 2.0/EOC assessment with accommodations, or Statewide alternate assessment. All determinations regarding participation in the statewide assessment program must be documented in the student s IEP or Section 504 plan. See Appendix A of the manual for information regarding accommodations. 37

38 Test Security Per Test Security Statute, s , F.S., and Florida State Board Rule, 6A , FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement. Examples of prohibited activities include the following: Reading or viewing the passages or test items before, during, or after testing Revealing the passages or test items Copying the passages or test items Explaining or reading passages or test items for students Changing or otherwise interfering with student responses to test items Copying or reading student responses Causing achievement of schools to be inaccurately measured or reported 38

39 Proctors When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors students Test Administrator* students Test Administrator and 1 Proctor students Test Administrator and 2 Proctors *FDOE strongly recommends the use of proctors in all testing rooms, even those with 25 or fewer students. 39

40 Test Irregularities/ Security Breaches Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately. If a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator to discuss possible test invalidations. For test irregularities requiring further investigation by the district and for security breaches, a written report must be submitted within 10 calendar days after the irregularity or security breach was identified. District assessment coordinators should submit the report through FDOE s ShareFile site (fldoe.sharefile.com), using the process outlined in the manual. 40

41 Missing Materials Schools must investigate ANY report of missing materials and report missing secure materials (e.g., Student Authorization Ticket, used work folder, Session Roster) to the district assessment coordinator immediately. Within 30 calendar days of the incident, a written report must be submitted to FDOE. The report must include: The nature of the situation The time and place of the occurrence The names of the people involved Copies of completed forms (Test Administration and Security Agreements, Test Administrator Prohibited Activities Agreements, Test Materials Chain of Custody Forms, etc.) A description of the communication between the district assessment coordinator s office and school personnel How the incident was resolved What steps are being implemented to avoid future missing materials 41

42 Missing Materials Schools should submit completed reports to the district office, and district assessment coordinators should then submit reports to FDOE. A form to report missing materials can be found at 42

43 Test Administrators 43

44 Test Administrator Before Testing Checklist Read the test administration manual, as well as any local directions you have been given. Resolve any questions with your school assessment coordinator. Read the Test Administration Policies and Procedures and Appendix C of the manual, then sign the Test Administrator Security Agreement. Read and sign the Test Administrator Prohibited Activities Agreement. Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room. Ensure you have a form to collect required administration information during testing. Prepare a Security Log and a seating chart to be used in your testing room. Make copies of the Do Not Disturb sign, the Electronic Devices sign, and the Session signs (if applicable) to post prior to testing. 44

45 Test Administrator Before Testing Checklist Receive your test group codes from your school assessment coordinator. Assemble all materials needed for test administration. Ensure that students and their parents/guardians understand the testing policies prior to the first day of testing. If you are administering tests to students who require accommodations, become familiar with the accommodations and discuss with your school coordinator how accommodations will be provided. Ensure that you are familiar with how to open TestNav to the Sign In screen for each student computer or device prior to testing. 45

46 Test Administrator Before Testing Read, sign, and return a Test Administration and Security Agreement, which verifies that you: Have read all appropriate sections of the test administration manual Are familiar with the test security statute and security policies Have received training Read, sign, and return a Test Administrator Prohibited Activities Agreement 46

47 Test Administrator Before Testing Conduct Practice Test (epat) Prior to administering each computer-based assessment, conduct a practice test based on instructions from your school assessment coordinator. For each practice test, you will need the appropriate practice test script located at Students who will test using accommodated computer-based forms (text-to-speech, masking) must practice using the accommodated epat. Work folders will not be provided for the Algebra 1 Retake EOC or Biology 1 EOC practice tests. Instruct students to bring their own scratch paper and pencils/pens. If your school will provide CBT Worksheets for the FCAT 2.0 Reading Retake, Civics EOC, or U.S. History EOC assessments, students may use scratch paper during the practice test. 47

48 Test Administrator Before Testing Prepare the Room for Testing Tests should be administered in a room that has comfortable seating, good lighting, adequate ventilation, and is free from distractions. Students may not have access to any unauthorized aids. Discuss any concerns with your school assessment coordinator. Students must have sufficient workspace to use their test materials and not be able to easily view other students computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. 48

49 Test Administrator Before Testing Prepare the Room for Testing (cont.) When you arrive on the day of testing, open each student workstation in the testing room to the student Sign In screen as indicated in the script, but do not sign in for students. Post the sign that reads TESTING Please Do Not Disturb on all entrances to the testing room and display starting and stopping times for students as soon as testing begins. Display the student comment form URL on the day of testing, or create shortcuts on student workstations to ensure each student is able to complete the form after testing ( Ensure that you have a way to contact the technology coordinator or the school assessment coordinator during testing without leaving the room unattended. 49

50 Test Administrator Before Testing Required Administration Information Record the following required information on your Session Roster or Administration Record/Security Checklist: Students assigned to the room Attendance information Accommodations provided to students Accommodations used by students Test group code Grade level Unique security number of secure documents assigned to each student (paper-based accommodations only) Signatures of test administrator and school assessment coordinator Dates and times for when secure materials are received and returned 50

51 Test Administrator Before Testing Seating Chart An accurate seating chart must be maintained for each testing room for each test session. Seating charts should record the following information: Room name/number Subject Student names and their location in the room during testing Direction each student is facing Date Starting and stopping times Test administrator name Names of proctors (if applicable) Test group code Session name in PearsonAccess (CBT) Laptops/mobile devices assigned to students (if applicable) 51

52 Test Administrator Before Testing Seating Chart (cont.) All seating charts must indicate the front and back of the room. If students are moved to a new location or the seating configuration changes during testing, a new seating chart must be created. If conducting computer-based testing on laptops or other mobile devices, record which devices students are testing on so that student responses can be recovered, if necessary. 52

53 Test Administrator Before Testing Test Materials Needed (as applicable): Test Administration Manual Pencils/Pens Watch or Clock Security Log Do Not Disturb Sign Electronic Devices Sign Session Signs Cover Sheets Student Authorization Tickets Session Rosters Test Group Code Seal Code Paper-Based Test Materials Reading Passage Booklets Work Folders CBT Worksheets Calculators Reference Sheet and Periodic Table 53

54 Test Administrator Before Testing Fall/Winter 2015 NGSSS EOC and Retakes Manual You will need the Fall/Winter 2015 NGSSS Computer-Based End-of- Course and Retakes Test Administration Manual to read the appropriate sections before testing. Printed scripts to read to students are provided separately and are also located at When testing students with accommodations, you may need to modify the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications. Scripts and instructions for administering accommodated computer-based test forms (text-to-speech, masking) and paper-based accommodations are located at 54

55 Test Administrator Before Testing Session Roster School assessment coordinators will provide a Session Roster (CBT only), which includes the following information: Test Administration Session Name Test to be Administered Password Student Names Student ID Numbers Student Birth Dates Class Information Test Form/Form Group Type Usernames Blank space to record attendance and accommodations information Session Rosters may be used to record required administration information. 55

56 Test Administrator Before Testing Session Roster (cont.) Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed. 56

57 Test Administrator Before Testing Student Authorization Tickets For the test, each student needs a username and password, which are printed on the Student Authorization Tickets. Students will need a pen or pencil during testing to sign their tickets. Provide each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room. Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed. 57

58 Test Administrator Before Testing Student Authorization Tickets (cont.) 58

59 Test Administrator Before Testing Test Group Code A test group code is a unique four-digit number used as a security measure to identify a group of students tested together. The same test group code should be used for both sessions of the FCAT 2.0 Reading Retake. Each testing room must use a different test group code. Students will enter the test group code before beginning the test, as indicated in the scripts. Your school assessment coordinator will provide you with a test group code. If students are absent for a test session, a different unique code must be used for each make-up session. The code must be recorded on the required administration information and on each seating chart. 59

60 Test Administrator Before Testing Seal Code A seal code is a unique four-digit number used to allow students to access Session 2 of the FCAT 2.0 Reading Retake after they have completed Session 1. Seal codes are provided in PearsonAccess. All students in a test session will have the same seal code. Do not provide seal codes to students until instructed to do so in the Session 2 script. Because seal codes enable access to the test, they are secure information. 60

61 Test Administrator Before Testing Security Log A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room. 61

62 Test Administrator Before Testing Work Folders The Florida Computer-Based Testing Work Folder is a piece of yellow 11 x 17 paper folded in half with graph paper printed on the back cover. For the Algebra 1 Retake and Biology 1 EOC assessments, work folders are provided for students to work the problems. One work folder should be sufficient for each student; however, students may request additional folders. Work folders must be distributed to students at the beginning of each test session. Ensure that students have enough desk space to use their folders. Collect all work folders when students finish testing before they leave the testing room, and return folders to your school assessment coordinator. Used work folders are secure materials. 62

63 Test Administrator Before Testing CBT Worksheets If schools choose to provide them, students taking the computer-based FCAT 2.0 Reading Retake or the computer-based U.S. History or Civics EOC assessments may use a CBT Worksheet to make notes rather than using the CBT notepad tool. The worksheet is an 8½ x 11 page (located in Appendix D and PearsonAccess) that may be copied and distributed to students at the beginning of a test session. If your school is providing copies of the CBT Worksheet, a sufficient number of copies should be available for all students taking the assessment. Students must have enough desk space to use their worksheets. Collect all worksheets when students finish testing before they leave the testing room, and return worksheets to your school assessment coordinator. Used worksheets are secure materials. 63

64 Test Administrator Before Testing Reading Passage Booklets Reading Passage Booklets are provided for eligible students taking the computer-based FCAT 2.0 Reading Retake if use of this accommodation is documented in their IEPs or Section 504 plans. The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer. Students may write in these booklets. Sessions 1 and 2 of the Reading Passage Booklets are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script. Reading Passage Booklets are secure materials and must be stored in a secure location before and after testing. 64

65 Test Administrator Before Testing Four-Function Calculators The computer-based Algebra 1 Retake EOC and Biology 1 EOC assessments have a built-in four-function calculator. Students may use the built-in calculator, or they may use a handheld four-function calculator. Test administrators should provide handheld calculators at the beginning of a test session to all students who request one, as indicated in the test administration script. Your district should have an adequate supply of approved fourfunction calculators provided by the FDOE. No other calculators may be used. 65

66 Test Administrator Before Testing Reference Sheet and Periodic Table The reference sheet and periodic table are available in TestNav for CBT testers; however, schools may provide hardcopies of the reference sheet or periodic table to students. Any hardcopy reference sheets or periodic tables must be photocopies of the reference sheet and periodic table in Appendix D of the manual (also available at If your school will provide hardcopy reference sheets or periodic tables to students, check each copy before distributing to students and follow the instructions in the administration scripts. Reference sheets and periodic tables for students with paper-based accommodations are packaged with test materials and should be distributed to students as indicated in the administration scripts. Once students complete the test session, the test administrator should collect all reference sheets and periodic tables. Used reference sheets and periodic tables are secure materials. 66

67 Test Administrator Before Testing Additional items Pens and/or pencils Ensure each student has a pen or pencil to sign his or her authorization ticket and make notes or work the problems during testing Students taking paper-based tests must use No. 2 pencils Clock or watch Signs (Appendix D) Do Not Disturb Sign display on all entrances Electronic Devices Sign display where it will be visible to all students in the testing room Session Signs display where it will be visible to all students Cover Sheets (Appendix D) Use cover sheets to separate TO BE SCORED and NOT TO BE SCORED paper-based materials 67

68 Test Administrator Before Testing Communicate Testing Policies to Students and Parents/Guardians Electronic Devices Policy If students are found with ANY electronic devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on testing days. Leaving Campus If students leave campus before completing the test (for lunch, an appointment, illness, etc.), they WILL NOT be allowed to complete the test. Students and parents/guardians should be made aware of this policy. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day. Please make sure parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days. 68

69 Test Administrator Before Testing Communicate Testing Policies to Students and Parents/Guardians (cont.) Testing Rules Acknowledgment Prior to testing, students will be asked to affirm a Testing Rules Acknowledgment that reads: I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated. Students taking computerbased test show that they have read the statement by clicking a radio button; in a paper-based test, a signature line appears below the statement. 69

70 Test Administrator Before Testing Communicate Testing Policies to Students and Parents/Guardians (cont.) Discussing Test Content after Testing The last portion of the testing rules read to students before they sign/check the Testing Rules Acknowledgment reads, Because the content in all statewide assessments is secure, you may not discuss or reveal details about the test items after the test. This includes any type of electronic communication, such as texting, ing, or posting online, for example, on websites like Facebook, Twitter, or Instagram. Please make sure that students understand this policy prior to testing, and remind them that discussing the items includes any kind of electronic communication, such as texting, ing, or posting to blogs or social media websites, etc. While students may not share information about secure test content after testing, this policy is not intended to prevent students from discussing their testing experiences with their parents/families. 70

71 Test Administrator Before Testing Accommodations Appendix A of the Fall/Winter 2015 NGSSS EOC and Retakes Manual provides information concerning allowable accommodations for students with disabilities and for ELLs. All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A. 71

72 Test Administrator During Testing Checklist Maintain your seating chart and record of required administration information. Ensure the proctors and anyone who enters your room for the purpose of monitoring the test sign the Security Log for your testing room. Administer the test according to the directions in the appropriate administration script and read the SAY boxes verbatim to students. After students have completed the test, assist them with accessing the student comment form, located at 72

73 Test Administrator During Testing Read Script Refer to the table below for the location of administration scripts based on the method of delivery and accommodations provided (if applicable). 73

74 Test Administrator During Testing Read Script (cont.) For paper-based accommodations, if school personnel have not already gridded student information prior to testing, read the Script for Gridding a Non-Preidentified Student Grid Sheet, as indicated in the administration script. Read the appropriate script VERBTAIM to students. You may make necessary modifications to the scripts when testing students who are allowed certain accommodations. Additional instructions for administering the tests to students who required paper-based accommodations or computer-based test forms (text-to-speech, masking) are provided in PearsonAccess. Braille scripts and braille notes are also provided with the braille test materials. 74

75 Test Administrator During Testing Distribute Materials Ensure that each student has a pen or pencil. Distribute the Student Authorization Tickets as indicated in the script. Distribute calculators, worksheets, work folders, reference sheets, and periodic tables, as applicable, before testing begins. For the FCAT 2.0 Reading Retake, distribute the Reading Passage Booklets, if applicable, as indicated in the script. 75

76 Test Administrator During Testing Supervise Test Administration While students are working, ensure that students: Have cleared the area around their workstations of all materials except for the appropriate test materials. Check the Testing Rules Acknowledgment box and enter the correct test group code. Do not have books, notes, extra scratch paper, or electronic devices (except for approved calculators) of any kind during testing, even if they do not use them. Do not talk to other students or make any disturbance. Are working independently. Are working in the correct test form. 76

77 Test Administrator During Testing Supervise Test Administration (cont.) It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing, except to contact your school assessment coordinator or technology coordinator. While you may encourage students to continue working, you may not talk with them about test items or help them with their answers. If a student s computer is disconnected from the test, contact the technology coordinator to help diagnose any technical issues. The student will need to be resumed in PearsonAccess before logging back in. If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved. If students finish the test before the allotted time has elapsed, you may encourage them to go back and check their work. As students complete the test, assist them with accessing the student comment form, as needed. 77

78 Test Administrator After Testing Checklist Verify that you have collected all required administration information, including accommodations actually used by each student, and make copies for your files. Verify that your seating chart and Security Log have been completed correctly, and make copies for your files. Report any missing materials and/or test irregularities to your school assessment coordinator. Organize materials and return them to your school assessment coordinator (see page 35 in the Fall/Winter 2015 NGSSS EOC and Retakes Manual). Complete the appropriate comment form at 78

79 Paper-Based Tests (PBT) The following slides relate to the administration of paperbased tests (regular print, large print, braille, one-item-perpage), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. The upper-left corner of the following slides show an image of a pencil and a paper-based test (see below) to indicate that this information pertains to paper-based tests only. 79

80 For paper-based testing only: Reminders for Paper- Based Testing For students testing with paper-based accommodations, no PreID labels or rosters will be provided for the Fall or Winter administrations. School assessment coordinators and test administrators must track security numbers of secure test documents in their records of required administration information. Test administrators must refer to the scripts and instructions located at for handling and administering regular print, large print, and one-itemper-page paper-based tests. Braille scripts and instructions are posted separately. School and district assessment coordinators should refer to their respective Responsibilities After Testing sections for packaging and return instructions for these materials. 80

81 PBT Materials Materials Needed for Testing Test Documents FCAT 2.0 Reading Next Generation Sunshine State Standards RETAKE Test and Answer Books FCAT 2.0 Reading Next Generation Sunshine State Standards RETAKE Passage Booklets Algebra 1 Retake EOC Assessment Test and Answer Books Biology 1 EOC Assessment Test and Answer Books Civics EOC Assessment Test and Answer Books U.S. History EOC Assessment Test and Answer Books Reference Sheets and Periodic Tables Four-Function Calculators (Algebra 1 Retake and Biology 1) 81

82 Test Materials Chain of Custody Form The Test Materials Chain of Custody Form is available in Appendix D of the Fall/Winter 2015 NGSSS EOC and Retakes Manual and at The purpose of this form is to continuously track test materials, including: their location the dates and times activities are handled the names of the persons performing various activities involving the materials Schools must retain copies (electronic or hardcopy) of completed forms for their files after materials are packaged for pickup and return the originals to the district assessment coordinator according to his or her instructions (via or in the District Assessment Coordinator ONLY box). 82

83 Security Numbers Security numbers on test and answer books: Are used to account for each test and answer book. Consist of a nine-digit number followed by a check digit located in the upper right corner of test and answer books. The packing list shows the number ranges assigned to each school, and written documentation of the number ranges must be maintained at all times during distribution and return of books. A blank Administration Record/Security Checklist is provided in PearsonAccess and in Appendix D of the manual. Each test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration. 83

84 Student Demographic Information The student grid sheet captures student demographic information. Blank student grid sheets (nonpreidentified) must be gridded using a No. 2 pencil. For more information about specific demographic fields, see pages of the Fall/Winter 2015 NGSSS EOC and Retakes Manual. 84

85 Defective Materials, DNS and UNDO Bubbles If a defective test and answer book is identified before testing begins, the student should be given a replacement document and the defective document should be returned with all other NOT TO BE SCORED materials. It is NOT necessary to grid the DNS bubble if the document is defective and UNUSED and has been packaged properly for return with all other NOT TO BE SCORED materials. 85

86 Defective Materials, DNS and UNDO Bubbles If a student discovers that a document is defective during testing, the student must be given a replacement book and must, under close supervision, transcribe the exact responses from the defective document into the replacement book when the test session is over. Grid all information on the student grid sheet of the replacement document. Grid the DNS bubble on the defective USED book and return it with all other NOT TO BE SCORED materials. If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with TO BE SCORED materials. The DNS bubble MUST be gridded if the test and answer book is defective and USED. 86

87 Enrollment Information/ Testing History For non-preidentified test and answer books, complete the Student Enrollment Information Box to indicate whether the student is currently enrolled in, was previously enrolled in, or has never been enrolled in one of the courses in the Course List Box. See pages of the Fall/Winter 2015 NGSSS EOC and Retakes Manual for samples of the boxes for the different subjects. 87

88 Test Administrator After Testing PBT Responsibilities Return Test Materials Organize paper-based materials, as applicable, according to the list below: TO BE SCORED Cover sheet and documents (includes invalidated documents with the DNS bubble gridded) NOT TO BE SCORED Cover sheet and documents (includes unused documents and defective documents with the DNS bubble gridded) Test administration manuals, Security Log, required administration information, seating chart, Student Authorization Tickets, Session Roster, printed seal codes, Reading Passage Booklets, used and unused work folders and CBT Worksheets, reference sheets, periodic tables, and calculators 88

89 Appendices Appendices in the Fall/Winter 2015 NGSSS EOC and Retakes Manual include: Appendix A Accommodations Appendix B Pearson Customer Support and PearsonAccess Appendix C Florida Test Security Statute and Rule Appendix D Perforated Forms and Signs 89

90 Appendix A: Accommodations Appendix A provides specific information and instructions regarding the following: Accommodations for Students with Disabilities Unique Accommodations Accommodations for English Language Learners Scripts and instructions for administering paper-based accommodations (regular print, large print, braille, one-itemper-page) and accommodated computer-based test forms are located at Winter2015. School personnel responsible for administering tests to students with accommodations must familiarize themselves with all relevant information in Appendix A before testing. 90

91 Appendix B: Pearson Support and PearsonAccess Refer to Appendix B for the following: Information needed prior to contacting Pearson Customer Support Information regarding PearsonAccess (operational site and training center) Logging in for the first time Resetting password Training Center Test Setup Exercise 91

92 Appendix C: Test Security Statute and Rule Appendix C of the manual contains the following: Florida Test Security Statute (s , F.S.) Florida State Board of Education Test Security Rule (6A , FAC) All personnel involved in testing activities, including handling and maintenance of test materials, must read and understand the information in Appendix C prior to signing a Security Agreement. The Statute and Rule in Appendix C are printed on perforated pages that may be removed for use during trainings. 92

93 Appendix D: Forms, Cover Sheets, Checklists, Signs Appendix D contains the following forms, cover sheets, checklists, and signs to be copied and used before, during, or after testing: Test Administration and Security Agreement Test Administrator Prohibited Activities Agreement Test Materials Chain of Custody Form Security Log Blank Administration Record/Security Checklist Test Administrator, School Assessment Coordinator, Technology Coordinator, and District Assessment Coordinator Checklists Do Not Disturb, Electronic Devices, and Session Signs Algebra 1 Retake End-of-Course Assessments Reference Sheet Periodic Table of the Elements CBT Worksheet Cover Sheets (for organizing paper-based materials after testing) 93

94 Comment Forms After testing, test administrators, school coordinators, technology coordinators, and district coordinators are encouraged to complete the appropriate comment form located at Fall-Winter2015. FDOE and Pearson appreciate feedback from district and school personnel. 94

95 Thank you for ensuring a secure and successful Fall/Winter 2015 administration of the FCAT 2.0 and NGSSS EOC assessments. 95