Minutes of the Regular Meeting of August 16, 2017

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1 Minutes of the Regular Meeting of August 16, 2017 The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties, Illinois met in regular session on Wednesday, August 16, 2017 at the Administration Building 410 West Polk Avenue, Charleston, Illinois The following members were present: Jason Coe, President Scott Clarke, Vice President Susan Daniels, Secretary Kelly Miller, Treasurer Brian Gough Eva Ritchey Matt Titus The following staff members were present: Todd J. Vilardo, Superintendent Chad Burgett, Assistant Superintendent Visitors 11 and 1 Member of the Press Mr. Vilardo reviewed items under the Addendum to the board book which included: VI. C. Consent Agenda: New Business - Recommendations to deny/approve Serious Walking Applications. VII. Consent Agenda - Employment: Employments/Transfers: - Withdraw a recommendation to employ a special education 1:1 paraprofessional at Charleston High School. - A corrected recommendation to transfer a special education 1:1 paraprofessional to Carl Sandburg Elementary Resignations: - Recommendation to accept a resignation from a special education 1:1 paraprofessional at Carl Sandburg Elementary School, effective immediately. Transfers: - Recommendation to transfer into a 1:1 special education paraprofessional position at Charleston High Employments: - Recommendation to employ a special education paraprofessional in the ED transition room at Charleston High - Recommendation to employ a special education 1:1 paraprofessional at Carl Sandburg Elementary Extra-Curricular Assignments: - Recommendation to employ individuals in coaching assignments at Charleston Middle School, effective for the school year. VIII. Superintendent s Report A. Provided - updated enrollment summary as of August 16. X. C. New Business: Resolution/Transfer Funds A revision to the amount of funds being transferred from the Transportation Fund to the Working Cash Fund. Regular Meeting Minutes of 8/16/2017 Page 1

2 Under public comments, written communications, Freedom of Information Act requests: President Coe asked if there were any comments, questions or written communications. Mr. Vilardo stated that the district did not receive any FOIA requests to report to the Board of Education. There was a request to address the Board of Education from Fred Kubicek. At that time, Mr. Coe invited Mr. Kubicek to approach the Board. Mr. Kubicek introduced himself as the editor of One Nation Under God. He presented a poster that contained 100 quotes from America s founding fathers up through the 1980 s. The purpose of the poster, Mr. Kubicek explained, was to restore what may have been eliminated from people s conscience of the impact and/or influence Christianity had on building our nation. Mr. Kubicek donated a poster to the Charleston High School and Charleston Middle School Social Studies departments to use at their discretion. Included with the posters were citations to use as a reference for each of the quotes on the poster. Mr. Kubicek gave a poster to each of the board members. The Board of Education thanked Mr. Kubicek for his presentation and donation. Under Consent Agenda, President Coe asked if there were any items under the consent agenda that the Board of Education would like to remove to discuss in closed session. Board member Susan Daniels requested that the employment items for extra-curricular assignments be removed and placed under New Business following closed session. Mr. Vilardo reviewed the recommendations under the consent agenda. IV. Consent Agenda: Standard Items A. Approve the minutes of the Regular Meeting of July 19, 2017 and Special Meeting of August 2, B.1 Approve the bills and payrolls for the month of July B.2 Approve the Activity Fund Reports for the CUSD #1 attendance centers, period ending July B.3 Approve the summary of revenues and expenditures year to date as presented by Assistant Superintendent Chad Burgett. Mr. Burgett reported that the financial summary reflected unaudited numbers as the audit report will be presented to the Board of Education at the October 18, 2017 meeting. He noted that based on the IMRF auditor s recommendation, the district added a Social Security fund. Both the Social Security fund and the IMRF fund will be amended in May. Mr. Burgett estimated that with the district s current cash on hand, the budget could carry operations through November 1. Then, if the district used every dollar it had available, including money from areas such as retirement funds, it could finish the school year s first semester. He planned to have more information at the budget hearing at the September 20 board meeting, but indicated if the state s situation does not change, the board will have to look at borrowing money. V. Consent Agenda: Old Business VI. Consent Agenda: New Business A. Declare referenced inventory from the Charleston High School football program as surplus and available to donate to the Trojan Booster Club. B. Grant the Superintendent authorization to approve or disapprove Serious Safety Hazard Findings applications to begin the school year. The application(s) will be forwarded to the Department of Transportation for final review and then, presented to the Board of Education at the next regular board meeting. C. Disapprove the Serious Safety Hazard Findings application # for a student attending Ashmore Elementary The application will be submitted to the Department of Transportation for final review. Regular Meeting Minutes of 8/16/2017 Page 2

3 Under the Addendum VI. C. Disapprove the Serious Safety Hazard Findings application # for a student attending Charleston Middle The application will be submitted to the Department of Transportation for final review. Approve the Serious Safety Hazard Findings application # for a student attending Jefferson Elementary The application will be submitted to the Department of Transportation for final review. Approve the Serious Safety Hazard Findings application # for a student attending Carl Sandburg Elementary The application will be submitted to the Department of Transportation for final review. VII. Consent Agenda: Employment Accept a letter of retirement from Dorothy Macy, a paraprofessional at Mark Twain Elementary School, effective at the end of the school year. Accept a letter of resignation from Angie Buescher from her position as a 7 th grade Reading and Language Arts teacher at Charleston Middle School, effective immediately. Accept a letter of resignation from Nichole Watkins from her position as a Kindergarten teacher at Mark Twain Elementary School, effective immediately. Accept a letter of resignation from Amanda Hilderbrand from her position as a Speech and Language Pathologist at Mark Twain Elementary School, effective August 4, Accept a letter of resignation from Mary Magee from her position as a special education 1:1 paraprofessional for student #07036 at Charleston High School, effective August 15, Accept a letter of resignation from Scott Bennett from his position as a paraprofessional at Charleston Middle School, effective August 7, Accept a letter of resignation from Shane Phebus from his position as a paraprofessional at Charleston Middle School, effective August 14, Accept a letter of resignation from Krista Kingery from her position as a paraprofessional at Charleston Middle School, effective immediately. Accept a letter of resignation from Brandy Lane-Price from her position as a paraprofessional at Mark Twain Elementary School, effective immediately. Accept a letter of resignation from Jessica Walker from her position as a paraprofessional at Mark Twain Elementary School, effective August 1, Accept a letter of resignation from Ben Pertl from his extra-curricular assignment as the 8 th grade girls basketball coach at Charleston Middle School, effective immediately. Approve the transfer of the following special education paraprofessionals at Charleston High Christine Brankey - 1:1 special education paraprofessional for student # Pam Huddleston 1:1 special education paraprofessional for student # Approve the transfer of the following special education paraprofessionals at Jefferson Elementary Beverly Coffey - 1:1 special education paraprofessional for student # Janelle Johnson 1:1 special education paraprofessional for student # Approve the transfer of Kaitlyn Standerfer into the position as a special education program paraprofessional at Mark Twain Elementary Approve the employment of Jeremy Hudson as a full time teacher (Mathematics) at Charleston High This employment was contingent upon the receipt of all information required for employment. Approve the employment of Cassie Ramsey as a full time teacher (Mathematics) at Charleston Middle This employment was contingent upon the receipt of all information required for employment. Regular Meeting Minutes of 8/16/2017 Page 3

4 Approve the employment of Molly Bickford as a full time teacher (Reading/Language Arts) at Charleston Middle This employment was contingent upon the receipt of all information required for employment. Approve the employment of Laura Deutschmann as a full time Band Director at Jefferson Elementary School and as a General Music teacher at Ashmore Elementary School, effective for the school year. This employment was contingent upon the receipt of all information required for employment. Approve the employment of Mary Lockart as a full time teacher (Kindergarten) at Mark Twain Elementary This employment was contingent upon the receipt of all information required for employment. Approve the employment of Jayme Niebrugge as a full time District Speech/Language Pathologist (Mark Twain Elementary School), effective for the school year. This employment was contingent upon the receipt of all information required for employment and pending licensure. Approve the employment of the following individuals at Charleston Middle School, effective for the school year. Employments contingent upon the receipt of all information required for employment. Stephen Higgins: 1:1 special education paraprofessional assigned to student # Lisa Smith: Special education program paraprofessional. Tori Jones: 1:1 special education paraprofessional assigned to student # Anne Wend: 1:1 special education paraprofessional assigned to student # Approve the employment of Rachel Conroy as a full time special education 1:1 paraprofessional assigned to student #83174 at Mark Twain Elementary School, effective for the school year. This employment was contingent upon the receipt of all information required for employment. Approve the employment of Christina Reinhart as a full time special education program paraprofessional assigned to pre-school, effective for the school year. This employment was contingent upon the receipt of all information required for employment. Approve the employment of Michelle Zigler as a full time Title 1 paraprofessional at Mark Twain Elementary This employment was contingent upon the receipt of all information required for employment. Approve the list of substitutes/volunteers for Charleston CUSD #1 as of August 9, Under the Addendum: Accept a letter of resignation from Janessa Tuai from her position as a special education 1:1 paraprofessional assigned to student #81500 at Carl Sandburg Elementary School, effective immediately. Approve the transfer of Carol Jones into the position as a special education 1:1 paraprofessional for student #07036 at Charleston High Approve the employment of Justin Pletsch as a full time special education paraprofessional assigned to the ED transition room at Charleston High School, effective for the school year. This employment was contingent upon the receipt of all information required for employment. Approve the transfer of Michelle Tanner into the position as a special education program paraprofessional for student #82493 and student #81582 at Carl Sandburg Elementary School, effective for the school year. Approve the employment of Jamie Shriver as a full time special education 1:1 paraprofessional assigned to student #82096 at Carl Sandburg Elementary School, effective for the school year. This employment was contingent upon the receipt of all information required for employment. Regular Meeting Minutes of 8/16/2017 Page 4

5 Dr. Clarke moved and Mr. Titus seconded the motion to approve items under IV through VII inclusive on the Consent Agenda and in the addendum. AYE: Clarke, Titus, Gough, Miller, Ritchey, Daniels, Coe Under the Superintendent s Report, Mr. Vilardo announced that the school year officially opened on Tuesday, August 15, 2017 with an all staff institute. The first day of student attendance was today, Wednesday, August 16 with a 2-hour early dismissal scheduled. Mr. Vilardo reviewed the enrollment numbers as of the first day of school, which revealed a decrease in enrollment of 95 students compared to the school year. Mr. Vilardo indicated that the 6 th day enrollment will provide a more accurate count and will be presented with enrollment projections at the September board meeting. Staffing for Mr. Vilardo stated there were a few last minute resignations, therefore, not all positions were filled by the beginning of the school year. He indicated the building principals will interview for the positions with the authority to staff with final approval at the September board meeting. Board of Education/Administrative Retreat Mr. Vilardo reported the Board of Education and CUSD #1 Administrative team came together at a Special Board meeting on August 2, 2017 for a retreat. Jeanne Dau of Dau Consulting facilitated a board development and planning session for the district that included: discussion rules, roles and expectations for board members, communicating the results of the board survey that identified upcoming issues and initiating a visioning exercise. Graphic illustrator David Michael Moore articulated the ideas and thoughts discussed at the retreat on an 8 x 4 banner. Mr. Vilardo stated that the next steps will be to resurrect district committees to accomplish the goals outlined during the retreat. Mrs. Miller moved and Mrs. Ritchey seconded a motion to accept the Superintendent s Report. AYE: Miller, Ritchey, Clarke, Gough, Titus, Daniels, Coe Old Business: Ratify and Confirm the Board s July 19, 2017 Employment Action At the regular board meeting held on July 19, 2017, employment items under the consent agenda were provided in the board member s board packet. Mr. Vilardo read the names of the individuals under resignations, transfers, and employments as presented. It was the recommendation of the superintendent that the Board of Education ratify and confirm the consent agenda employment action approved at the July 19, 2017 regular meeting. Dr. Clarke moved and Mr. Titus seconded a motion. AYE: Clarke, Titus, Gough, Miller, Ritchey, Daniels, Coe New Business: 2017 Joint Annual Conference/Appoint Delegate and Alternate Delegate Mr. Vilardo reported that as part of the Charleston CUSD #1 financial reductions during the school year, the Board of Education took action to reduce expenditures by suspending district attendance at the annual Regular Meeting Minutes of 8/16/2017 Page 5

6 Illinois Association of School Board s (IASB) Convention, otherwise known as the Joint Annual Conference and often referred to as the Triple I Conference. This action was estimated to save the district $6,630 annually. Since then, the State of Illinois has reduced funding for schools by means of prorating General State Aid payments and failing to make Mandated Categorical payments. Much of the IASB s direct lobbying of state government is carried out through the Illinois Statewide School Management Alliance, a coalition consisting of four organizations: Illinois Association of School Administrators (IASA), Illinois Association of School Business Officials (IASBO), Illinois Principals Association (IPA), and Illinois Association of School Boards (IASB). Positions taken by the IASB come directly from Illinois school district board members who consider resolutions on public school issues at the Association s annual Delegate Assembly. The Delegate Assembly is held during the Joint Annual Conference, which will be held in Chicago from November Mr. Vilardo reported that to participate in the formulation of IASB policy and position statements, our Board of Education would need to elect one of its members as the delegate for the IASB. In addition, the delegate would need to attend the Joint Annual Conference in November. Following discussion, Dr. Clarke moved to permit up to three registrants and to appoint Matt Titus to participate and service as the delegate at the 2017 Joint Annual Conference. Mrs. Ritchey seconded a motion. AYE: Clarke, Ritchey, Gough, Miller, Titus, Daniels, Coe Adopt Resolution/Transfer Funds from Transportation Fund to Working Cash Fund Over the past several years, the CUSD #1 Transportation Fund has had insufficient funds available to pay transportation charges, due to the State of Illinois not issuing reimbursement payments in a timely manner. As of this date, the Transportation Fund has borrowed through Resolution $1,200,000 from the Working Cash Fund. The Transportation Fund has funds available to repay a portion of the $1,200,000 interfund loan due to the Working Cash Fund. It was the recommendation of the superintendent that the Board of Education adopt the attached Resolution to repay a portion of the Interfund Loan between the Transportation Fund and Working Cash Fund in the amount of $875,525. Dr. Clarke moved and Mr. Gough seconded a motion. AYE: Clarke, Gough, Miller, Ritchey, Titus, Daniels, Coe At 7:22pm, President Coe recommended that the Board of Education adjourn into closed session to consider information regarding appointment, employment, compensation, and discipline of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. 5 ILCS 120/2/(c)(1) Mr. Titus moved and Mrs. Ritchey seconded a motion. AYE: Titus, Ritchey, Clarke, Gough, Miller, Daniels, Coe At 8:04pm, Dr. Clarke moved and Mr. Titus seconded the motion to reconvene from closed session. Regular Meeting Minutes of 8/16/2017 Page 6

7 AYE: Clarke, Titus, Gough, Miller, Ritchey, Daniels, Coe Under New Business: Extra-Curricular Assignments It was the recommendation of the superintendent to withdraw a recommendation to employ a Head Individual Speech & Group Speech Team Coach at Charleston High School for the school year. Further to approve the extra-curricular assignments as presented under Consent Agenda Item VII as follows. Employ the following coaches at Charleston High School, contingent upon the receipt of all information required for employment: John McInerney Co-Head Cross Country Coach Jose Gomez Assistant Boys Soccer Coach Sallie Hanson Assistant Volleyball Coach Employ the following coaches at Charleston Middle School, contingent upon the receipt of all information required for employment: Brad Oakley 8 th Grade Boys Track Coach Sallie Hanson 8 th Grade Girls Track Coach Taylor Lynn 7 th Grade Boys Track Coach Bill Standerfer 8 th Grade Girls Basketball Coach These individuals will be will be placed on the salary schedule according to the terms and conditions of the Professional Negotiations Agreement. Mr. Gough moved and Dr. Clarke seconded a motion. AYE: Gough, Clarke, Miller, Ritchey, Titus, Daniels, Coe At 8:06pm Dr. Clarke moved to adjourn from the board meeting. Mr. Gough seconded the motion. AYE: Clarke, Gough, Miller, Ritchey, Titus, Daniels, Coe Susan Daniels Secretary, Board of Education Jason Coe President, Board of Education Regular Meeting Minutes of 8/16/2017 Page 7

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