St. Joseph School Parent Student Handbook

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1 St. Joseph School Parent Student Handbook School Contact Information St. Joseph School Sister Ann Hyacinth, O.P., Principal 1351 Motherhead Road Saint Charles, Missouri (636) ext. 200 (636) fax St. Joseph Parish Msgr. James Callahan, Pastor St. Joseph Church 1355 Motherhead Road Saint Charles, Missouri (636) ext

2 Dear Parents and Students, Welcome to St. Joseph School for the School Year! This Parent Student Handbook is designed to provide you with the philosophy and policies of St. Joseph School. It also contains general information about the school, which will be helpful for all families. Archdiocesan Policies are printed in a text box. School Advisory Board and School Health Policies are italicized. Additions and changes to the handbook are highlighted. Parents, please read the Parent Student Handbook carefully and discuss it with your child(ren). Your familiarity with the handbook will aid communication and facilitate the operating procedures of the school. The principal retains the right to amend the Parent Student Handbook for just causes. Parents will be given notification of any such changes via , the courier or school website. We believe there is a unique partnership between parents and teachers in Catholic schools. As a community, we can achieve our mission of academic excellence, guiding children in a Christ-centered learning environment based on Catholic truth and tradition. The Parent Student Handbook will serve us as we work together for the good of our students. We look forward to helping your children grow in knowledge, wisdom, and faith. Sincerely in Christ, Sister Ann Hyacinth, O.P. Disclaimer: This Parent/Student Handbook contains established policies and procedures for the school year. Since it is not possible for a handbook to address every situation that may arise during a school year, the school administration reserves the right to amend or revoke the policies and procedures in this Handbook at any time as circumstances may require. When changes are made to the handbook, the parents and students will be informed of the change in writing in a timely manner, and this will include a statement about when the change will take effect. 2

3 Table of Contents SCHOOL CONTACT INFORMATION... 1 TABLE OF CONTENTS... 3 PHILOSOPHY... 4 ST. JOSEPH SCHOOL MISSION STATEMENT... 4 GOALS... 4 FACULTY AND STAFF... 6 HISTORY... 6 ACCREDITATION... 7 ADMISSIONS... 7 FINANCIAL POLICIES CURRICULUM ACADEMIC POLICIES SCHOOL RECORDS STUDENTS WITH SPECIAL NEEDS ATTENDANCE DAILY SCHEDULE COMMUNITY CURRICULUM VIRTUES IN PRACTICE PROGRAM SCHOOL SAFETY MAINTAINING PRIVACY UNIFORM ACCESSORIES AFTER SCHOOL ACTIVITIES FIELD TRIPS VOLUNTEER PROGRAM TRAINING IN CHILD ABUSE PARENT SCHOOL COMMUNICATION VISITORS LUNCH SCHOOL ADVISORY BOARD PARENT SCHOOL ORGANIZATION YEARBOOK INDEX TABLE OF AUTHORITIES

4 Philosophy The educational mission of the Catholic Church finds its center in the life and teachings of Jesus, who reveals God's design for all of creation. In Jesus, the Church invites all people into communion with the Father, Son, and Spirit and into the mission of transforming all of life into God's kingdom. Through education, the Church seeks to prepare her members to hear, live, and proclaim the good news of the Gospel. The shared tradition of the Church supports, challenges, and enlightens persons at every stage of human life as they grow toward their full potential as individuals and as members of family, Church, and world. Catholic education includes all the deliberate, systematic, and sustained efforts of the Church community, in both formal and informal education settings, to develop the skills, knowledge, and values needed for life. In today's pluralistic society, the Church offers the harmonizing perspective of faith to human culture and history. Catholic education sees all knowledge as sacred when human insight is combined with divine revelation in the pursuit of truth, goodness, and beauty. Catholic education involves the active participation of the learner in studying and interpreting human experience in the light of faith, so as to advance God's glory and the dignity of all peoples. Through methods appropriate to differing age-levels and ways that people learn, the Church provides opportunities for learners to explore, reflect, and integrate a Christian understanding of nature, self, society, and God, and to manifest this in lives of love and service. In this endeavor, the Church recognizes the learner's dependence on grace to bring human nature to completion. It is the educator--teacher, administrator, pastor--who is preeminent in creating the unique climate in which a Catholic philosophy of education can be realized. Called to a specific ministry in the Church, Catholic educators are committed to professional excellence and spiritual growth in their Christian lives, witnessing to the Tradition and vision they share. Respecting each learner as created and loved by God with special gifts and needs, they direct the learning process as guide and companion. The Church calls parents, as the first educators of their children in knowledge and faith, to partnership in the mission of Catholic education by taking responsibility for their own life-long learning and supporting the educational opportunities offered for their children. The entire Catholic community, especially the parish family, shares responsibility for providing the learning environment, the resources, the leadership, and the community of faith that supports the educational mission of the Church. AMCE: Philosophy, 1100 St. Joseph School Mission Statement St. Joseph School is a parochial school of the Archdiocese of St. Louis, faithful to Magisterium of the Roman Catholic Church, dedicated to serving children and families by providing a Christ-centered learning environment where children grow in faith, truth and love (Revised 3/7/2016). Goals St. Joseph School will partner with parents, recognizing that parents are the primary educators of their children. will provide a balanced program nurturing the spiritual, intellectual, physical, and emotional development of children. will provide a curriculum and all school programs rooted in Gospel values. will strive for academic excellence in all areas of the curriculum. Students at St. Joseph School will have a personal relationship with Christ and recognize that the goal of life is union with God in love. will have a strong identity in the Catholic Church. will witness to their Catholic faith through a community of compassion and service. 4

5 will show respect for and uphold the dignity of human life. will be confident, lifelong learners. will practice academic honesty in all circumstances. will be well prepared for future educational, vocational, and career endeavors. will demonstrate an appreciation for fine arts and develop their talents in this area. will be proficient in the use of technology to enhance learning. At St. Joseph School, we believe that parental involvement is essential in maintaining a quality school. We encourage parents at the beginning of each year to reflect on their privilege and responsibility as primary religious educators of their children. We realize that, no matter how clearly and effectively the Catholic school communicates the truths of our faith, unless the children see these truths take flesh in their families, there is little hope that faith will take root in their hearts. Parents are asked to sign this "Parent Witness Statement" form stating that they support the following expectations of school parents (See Appendix E). St. Joseph School parents read and agree to the Witness Statement for Those Whose Children Attend Catholic Education Programs (Appendix E) during the re-enrollment process each year. (School Advisory Board Policy: Witness Statement, 3/7/2016). Spiritual Development The spiritual life of the child is centered on the Sacraments. Celebrating the Eucharist is an important part of school life. Students attend Mass weekly. Parents are encouraged to attend and participate in school liturgies and other services. It is the parent s obligation to see that their child attends Mass on Sunday and Holy Days. It is also the responsibility of parents to encourage their children to receive the sacrament of Reconciliation. Students are given the opportunity for Reconciliation during Advent and Lent. Living the Catholic Faith As St. Joseph School Parents, We believe in and accept our role as primary educators of Catholic faith. We will practice our Catholic faith by weekly attendance at Eucharist and by regular reception of the Sacraments. We will seek ways to participate in parish spiritual programs to enhance our own adult spirituality as primary role models for our children. We will participate fully in the religious education and sacramental preparation of our children. We will teach our children by word and example to have a love and concern for the needs of others, especially the poor. Cooperation with Administration/Teachers As St. Joseph School Parents, We will attend Sacramental meetings, Parent/Teacher Conferences, etc. We will implement school recommendations regarding academic and behavioral needs of our children. We will be respectful of school staff in our words and actions. We will read school communications. 5

6 Home Life As St. Joseph School Parents, We will monitor time and quality of homework/study. We will provide an environment of consistency, structure and routine to empower our children to become successful students. We will provide an environment at home that enhances Christian morals. Finances As St. Joseph School Parents, We will be prompt in payment of tuition and fees. We understand that the school operating budget comes from parish subsidy as well as tuition, and we will do what we can to contribute to the parish, along with payment of school tuition and school fees. Sharing of Time and Talent St. Joseph School continues to thrive due to the tremendous involvement of our school parents. Parental support through leadership and participation is the key to the continued success of activities such as religious instruction, athletics, scouts, or working with the poor. Parents are also needed to serve as active members of committees such as the Parent School Organization and the School Advisory Board. Faculty and Staff For a complete listing of faculty staff names and contact information, please go to This list is found in the St. Joseph Connection secure area of the website. Log-in information is published in the weekly newsletter, In the Know. Please call the main office to leave a voice mail for a teacher or staff member. History St. Joseph Parish and School have been closely tied to the history and development of Cottleville. Cottleville, founded in 1839 by Alonzo Cottle, was located on Boone s Lick Trail. In covered wagon days, it was a small but thriving community. The first attempt, in Civil War days, to establish a parish in Cottleville ended in failure. In 1873, people again organized and built a combination church and rectory. For some time it flourished, but after some time it declined until it became a mission of Dardenne, and for two years ceased to exist altogether. With the coming of Father Hundhauson, the parish was revived. Succeeding pastors were able to erect a brick church in 1914 and a new rectory in Yet, the Cottleville Parish did not grow. The report for 1931 disclosed 38 families comprised the congregation, only 3 more than in Upon his appointment as a pastor in 1932, the Rev. William Pezold found the parishioners in favor of a school. Understanding that the future of his parish depended upon a school, Fr. Pezold converted the combination church and rectory, built in 1873 into a school and convent. In September of 1932, classes were begun under the direction of the Precious Blood Sisters of O Fallon with 38 pupils in attendance. Through the encouragement and financial support of the Catholic Rural Life Conference of St. Louis, the erection of a brick school building took place in In the late 1950 s as the Catholic population increased, the Archdiocese gave its permission to erect a new church, with the cornerstone being laid on October 19, Once again, the population of the parish grew, and the parishioners felt the need for an addition to the school. In November of 1970, building was begun. In 1989, construction was completed on the school addition and Griesedieck Center. In 1991, the school offices and faculty 6

7 meeting room were completed. As the school and parish grew to one of the largest in the St. Louis Archdiocese with over 800 children in full-time school and 1200 in the PSR program, the building again was not adequate. In 2003, a new 40,000 square foot wing was added. This addition included a larger cafeteria and kitchen, more classrooms and the ability to expand the size of the library. In 2006, Monsignor James Callahan requested sisters for St. Joseph School. Cardinal Raymond Burke invited the Dominican Sisters of St. Cecilia Congregation. In 2007, the sisters enthusiastically agreed to come, joining the Saint Joseph community in August of In 2009, the original school building was renovated to include a chapel, library, art and music rooms, and faculty room. The addition of a collection of rooms dedicated to student services, including Health Room, Resource Room, K.I.T.E. Room and offices, was also added. Completing the 2003 addition, St. Joseph School finished its expansion with space for 900 1,000 students. St. Joseph School continues today, providing a quality Catholic education for all who enroll. St. Joseph Parish and its school exist because of God s blessings and the many people who have given of themselves since those early days of struggle. From a parish consisting of 35 families in 1864, to a parish of around 5,000 families today, St. Joseph Parish continues to serve the people of this community. Accreditation St. Joseph School is accredited by the Missouri Non-Public Schools Accrediting Association. Admissions Policy of Non-Discrimination All Catholic schools of the St. Louis Archdiocese shall admit students of any race, color, or national and ethnic origin to all rights, privileges, programs, and activities generally accorded or made available to students at these schools. The schools shall not discriminate on the basis of race, color, national origin, or ethnic origin in admission policies, scholarships and loan programs, and athletic and other school administered programs. AMCE: Policy of Non-Discrimination, 4100 St. Joseph School adheres to the Policy of Non-Discrimination of the Archdiocese of St. Louis, Administrative Manual for Catholic Education. St. Joseph School gives precedence for admission for Catholic students of parishioners, followed by Catholic students of other parishes and non-catholic students. Each person attending or associated with the school and its many programs is expected to demonstrate respect for each other and all the members of St. Joseph School community, so that our treatment of one another will positively reflect the teachings of the Roman Catholic Church. (School Advisory Board Policy: Non-Discrimination, 11/08/93; revised 3/7/2016) Requirements for Admission Catholic schools are unique expressions of the Church s effort to achieve the purposes of Catholic education among the young. Academic excellence and a disciplined formation will always be the desired goals of the Catholic school. Central to the school, however, is the understanding of the Catholic tradition and growth in faith. Parents wishing to enroll their children in a Catholic school must understand and agree to the purposes of Catholic schools. Admission to a Catholic elementary school at any point of entry is contingent upon: 1. The family s desire for this special kind of school where Catholic teaching and moral formation are an integral part of the school; (Non-Catholic families must give the same assurance that they understand the 7

8 8 religious requirements and expectations of attending a Catholic school). Evidence of any family s desire to be a part of this type of school includes: a. participation in the spiritual and social life of the parish or religious congregation; b. support of the concepts upheld in the Witness Statement (Appendix 1: Witness Statement for Those Whose Children Attend Catholic Education Programs and Appendix 2: Witness Statement: Called to Be Catholic For Students Who Attend Catholic Schools and Parish Schools of Religion); c. agreement to follow the policies and procedures of the school; d. willingness to cooperate with the teachers and administration in the moral, psychological, emotional, spiritual, and academic development of their children. 2. the child s fulfillment of the age requirements listed below: a. for admission to kindergarten, the child should be five years of age before August 1; b. for admission to first grade, the child should be six years of age before August 1. Children who fulfill the age requirement for kindergarten or grade one but whom after sufficient examination are found lacking in maturity or readiness for kindergarten and primary one, need not be admitted. In these cases the principal should recommend readiness activities or some program for the further development of the child. For those children who do not fulfill the age requirement for kindergarten or grade one see Admission of Students Not Meeting the Age Requirement ( ). 3. the school s ability to meet the student s educational needs; Determination of this ability is based upon: a. the student s performance in another educational setting; b. successful completion of the previous grade level; c. successful completion of the entrance evaluation process. The decision to admit a child should be made only after a thorough review of the child s previous school records and all records relating to the child s special needs, if any. Parents should be required to sign the exchange of information form (Appendix 3: Authorization to Exchange Information Regarding Special Needs) to enable the school to obtain all necessary information from professionals or agencies that have made diagnoses and prescribed adjustments for students who have a known special need. If parents will not provide complete information and/or will not cooperate in ensuring that professionals who provide diagnostic, prescriptive, or therapeutic services to their child provide complete information, the school may need to postpone any further consideration of admission. 4. the parent s willingness to accept the financial responsibilities of attending the school. AMCE: Requirements for Admission, Admissions Policy Families applying to St. Joseph School must demonstrate to the Administration (pastor/principal) a desire for the special kind of school where Catholic teaching and moral formation according to the teachings of the Magisterium of the Roman Catholic Church are an integral part of the school philosophy and environment. Parents demonstrate this by: Participation in the spiritual and community life of the parish. Support of the concepts upheld in the Witness Statement for Those Whose Children Attend Catholic Education Programs. Agreement and willingness to follow the policies and procedures of St. Joseph School and the Archdiocese of St. Louis. Willingness to financially support the Parish/School. Willingness to cooperate with the teachers and administration in the moral, spiritual, psychological, emotional, intellectual, social, and academic development of their children.

9 Registration of Students The principal, according to the admission policies established by the pastor and/or the board, will register students to the school according to the norms set by the parish board of education, the Archdiocesan Board of Education and accepted educational procedures. The registration process includes: 1. completion of a registration form; 2. verification of the date of birth by a review of the birth certificate or baptismal certificate; 3. verification of the dates of other sacramental celebrations; 4. verification of custody arrangements in cases in which the parents of the student are divorced. (A copy of the portion of the divorce decree, which verifies custody arrangements, must be provided.) AMCE: Registration in the Elementary School, 4103 Re-registration 1. During February, students currently enrolled in St. Joseph School will receive registration forms for the next school year. The forms are completed and returned by due date, along with the designated fees per child. Families who are not intending to return to St. Joseph School are asked to indicate their plans on the form provided. If the registration form is not returned within the time frame for current student registration, it is understood that the student is not returning the following school year. 2. If the financial commitment is current: a. registration will be accepted for the following year. b. reports cards will be released at the end of the year. c. records will be transferred upon request. 3. Certificates of Baptism for Catholic students and birth are required of all new students applying for admission. Health forms are to be completed by a physician and returned to school by July 31st. 4. A verification of custody arrangements in cases in which the parents of the student are divorced must include the portion of the divorce decree which verifies custody arrangement. Registration of New Students Families interested in registering their children St. Joseph School: 1. Families must have shown active presence in St. Joseph Parish prior to the time of acceptance. Active presence includes weekly attendance at Mass on Sunday, regular financial support of the parish, and involvement in one or more parish activities. Families within parish boundaries must be registered in the parish for one year in order to be considered active parishioners unless they have recently moved into the parish. 2. Families who are not current parishioners must reside within the parish boundaries or must move within the St. Joseph Parish boundaries in order to transfer school age students. 3. Families living in parishes which do not have a parish school or the parish school is full may apply and be accepted at the pastor s discretion. 4. The family s desire for the special kind of school where Catholic teaching and moral formation according to the teachings of the Magisterium of the Roman Catholic Church are an integral part of the school philosophy and environment; Non-Catholic families must give the same assurance that they understand the religious requirements and expectations of attending a Catholic school. Evidence of any family s desire to be a part of this type of school includes: a. participation in the spiritual and social life of the parish; 9

10 b. support of the concepts upheld in the Witness Statement for Those Whose Children Attend Catholic Education Programs (Appendix E); c. agreement to follow the policies and procedures of the school; d. willingness to cooperate with the teachers and administration in the moral, psychological, emotional, spiritual, and academic development of their children. 5. The Pastor of St. Joseph Church has the discretion to waive any requirements listed. Kindergarten Students 1. A Kindergarten child must be 5 years of age by August 1st. 2. Student readiness is a joint decision of administration and parent utilizing the Kindergarten screening tool. 3. Children with sisters or brothers presently enrolled in St. Joseph School will be given first consideration. 4. If there are more qualified applicants than openings available, a waiting list will be formed. A family on the waiting list must show active presence in the parish in order to be considered when an opening arises. Preschool Students (Registration Spring 2017) Age: A preschool child must be 4 years of age by August 1 st for the pre-kindergarten class. A preschool child must be 3 years of age by August 1 st for the three year old program. 1. Parishioners of St. Joseph Parish will be given first consideration. Siblings of current students enrolled in St. Joseph School will be given priority. 2. If there are more qualified applicants than openings available, a waiting list will be formed. 3. A family on the waiting list must show active presence in the parish in order to be considered when an opening arises. Student readiness is a joint decision of administration and parent utilizing a preschool screening. A student transferring from one Catholic school in the Archdiocese to another for reasons other than geographical relocation may be accepted after the parish/school in which the parents wish to enroll obtains pastor permission and school records from the parish/school that the family is leaving. It is the responsibility of the parents/guardians to obtain the permission of the pastor. In addition, the requirements for admission (4102.1) would apply at any transfer point. AMCE: Transferring from Another Catholic School, Transfer Student applications will be considered incomplete if they fail to present: 1) proof of residency within the parish boundaries, or 2) proof of pending real-estate transaction within parish boundaries. (School Advisory Board Policy: Transfer Students, updated 12/2/2013; revised 3/7/2016) Probationary Status All students transferring into St. Joseph School will be placed on probation for a period of at least one semester. Transfer of Records For a student transferring to a parochial, private, or public school, a copy of the cumulative record of the student will be sent after the record release form has been signed by the parent. All financial obligations must be met before the records can be released. When records have been requested for transfer, the student s name is removed from St. Joseph School s rolls. 10

11 Student Placement The principal, after reviewing the child s academic records and in consultation with the parents/guardians and teachers, will place the student at the grade level appropriate to the student s maturity and academic and social skills. AMCE: Placement in the Elementary School, 4104 Admission and grade placement will be determined by the results of screening tests, standardized achievement scores, report cards, and records from previous schools attended and by the school s ability to meet students needs. Class Size Class size for grades kindergarten through 8 th grade is limited to 30 students per class. However, middle school classes throughout the day may be greater than 30 students. In order to avoid larger classes, the administration will seek to maintain homeroom classes for 6 th 8 th grade at a maximum of 28 students. (School Advisory Board Policy: Class Size, revised 4/18/2016). Financial Policies Tuition St. Joseph School is funded by tuition and by parish subsidy. Tuition amounts for both parishioners and non-parishioners are set each year by the School Advisory Board together with the Pastor after a review of the projected school budget. The School Advisory Board approves the annual budget and recommends its acceptance by the Parish Council Finance committee. Preschool tuition will not be included in the family discount. The amount of tuition for preschool will be determined annually by the parish finance council. Non-parishioners are those families who are not registered members of St. Joseph Parish or who have been living within the parish boundaries but have not registered at the parish one year before their children enter school. Tuition for non-parishioners shall reflect the cost of educating each child in attendance. Non-parishioners from Catholic parishes without a Catholic school or whose school does not have space may request the subsidy from their pastor. The subsidy is the difference between the parishioner and non-parishioner tuition. It is the responsibility of the parents to request the subsidy from the pastor of their parish. Tuition Payments Tuition payments must be made in a timely manner. Three payment plan options are available: Prepayment Plan Families must pay the entire amount of tuition by July 21 st. Those selecting the prepayment option receive a flat-dollar amount discount on the total tuition. Semester Plan Families may pay the tuition in 2 equal installments by July 21 st and November 21 st. Payments received after these dates are considered late and a late fee will be added. Monthly Plan Families must pay the tuition in 10 equal installments using an electronic tuition payment plan. Electronic transfers are made on the 4 th or 18 th of each month July through April. Tuition Assistance The Archdiocese of St. Louis provides financial aid grants to families (Alive in Christ and Beyond Sunday Grants). In order to make Catholic school education available to the children of active registered members of the parish, the parish also provides tuition assistance for those who demonstrate need and 11

12 meet the procedural guidelines. Assistance is for tuition only. Registration fees, supplies, and uniforms are not included in assistance amounts. This policy describes the criteria used to assess need, but the decision to grant tuition assistance and the amount of assistance lies solely to the discretion of the Pastor or his designate. Awards will be made on the basis of need and the availability of tuition assistance funds. As a guide for income eligibility, the Pastor or his designate will reference the income guidelines below: Household Size Max Annual Income Max Monthly Income Max Weekly Income 1 $25,045 $2,087 $482 2 $33,694 $2,808 $648 3 $42,343 $3,529 $814 4 $50,991 $4,249 $981 5 $59,640 $4,970 $1,147 6 $68,289 $5,691 $1,313 7 $76,938 $6,411 $1,480 8 $85,586 $7,132 $1,646 For each additional family member add: $8,649 $721 $166 In addition to demonstrating need, to obtain tuition assistance funds, families must: 1. Perform volunteer work within the parish; 2. Not have a child currently enrolled in a private Catholic high school*; and 3. Fully complete tuition assistance applications and provide all information deemed necessary by the Pastor or his designate. To be considered for tuition assistance, parents must complete an online application, providing certain information through the FACTS Grant and Aid Assessment program at Applications must be completed before April 1 st of each school year. However, if the need arises during the school year, parents can apply for aid within the month in which the need arises. St. Joseph school treats all financial information provided by families as confidential. The identity of all students with tuition assistance is held in strict confidence. *Please note: If parents have a student who is enrolled at a private high school, but is currently receiving scholarships and/or financial aid that makes the tuition cost less than an Archdiocesan high school, they may be eligible for an exception. (School Advisory Board Policy: Tuition Assistance, revised 4/18/2016) Tuition Delinquency School families whose tuition payments are delinquent and who have not made suitable arrangements with the Pastor will be informed that their child(ren) will not be re-admitted to school. Tuition of families paying annually is due July 21 st. Tuition of families paying semi-annually is due July 21 st and November 21 st. Schedule for non-admittance when tuition is delinquent: The First Day of School--Child(ren) will not be admitted to school unless the July and August payments have been made. November 1 st Child(ren) will not be admitted to school unless the September and October payments have been made. January 1 st Child(ren) will not be admitted to school unless the November and December payments have been made. 12

13 March 1 st (Child(ren) will not be admitted to school unless the January and February payments have been made. Registration materials for the following year will not be accepted for families with delinquent accounts. Registrations will be accepted after accounts become current provided there are still openings in the grades for which these families are registering their children. High School Applications--School records required as part of the high school application process will not be submitted unless tuition is current at the time of the request. End of School--Child(ren) will not be permitted to participate in graduation nor receive any report card nor transfer of records unless payment has been made in full. Tuition Refunds Families withdrawing students prior to the first day of classes shall be refunded the entire amount of tuition prepaid for the current school year. Registration/Application fees are not refunded. After the first day of school, tuition refunds shall be prorated according to the number of days school has been in session at the time of the notification of withdrawal. (School Advisory Board Policy: Tuition Refunds, revised 11/8/04, reviewed 4/18/2016) Curriculum St. Joseph School adheres to the Archdiocesan policies on curriculum. The Catholic identity of the school s mission is integrated throughout the disciplines. The curriculum of St. Joseph School is also approved by the Missouri Non-Public Accreditation Association and aligned with national and state standards in each subject. Curriculum planning is an ongoing and comprehensive process of developing, implementing, evaluating, and redesigning priorities for what students should know, be able to do, and value as a result of learning. Each school should establish a cycle for evaluation and redesign of the curriculum. The evaluation should focus on the extent to which the current curriculum meets the needs of students and society and the extent to which it addresses the key concepts and skills of the major disciplines of human knowledge. The curriculum in all elementary schools should include the following subject areas: religion, language arts, mathematics, science, social studies, fine arts, health and physical education, and technology. AMCE: Curriculum, The following subjects are taught at St. Joseph school: Religion, language arts, mathematics, science, social studies, art, music, physical education, and computer all grades. The Spanish language grades 1-8 Band is optional for students in grades 4-8. In grades 4-8 band replaces regular music class. The school administration and faculty are responsible for the ongoing process of implementing and improving the curriculum. Development, implementation, and ongoing evaluation continue for all subjects throughout each school year. Spanish The Spanish Language is taught in grades 1-8. The purposes for studying another language are diverse, but include developing an understanding of other people and cultures, and being able to read and communicate in that language. Studying another language can influence a student's career path and expand opportunities throughout life. The ability to communicate in another language is increasingly important in our multi-cultural and multi-lingual society and globally connected world. A world languages curriculum should be organized around the goal areas of communication, cultures, connections, comparisons, and communities. Students should develop the skills necessary for effective oral and written communication, including the study of grammar and vocabulary. The curriculum should enable students to develop 13

14 a concept of culture and gain a knowledge and understanding of the cultures that use the language being studied. It should also incorporate the reading of a variety of literature in the language, in order to understand the cultural contexts in which the language occurs and recognize that there are multiple ways of viewing the world. The study of another language should enable students to develop insights into the nature of language, and provide them with connections to other areas of knowledge not available to an English speaking person. An effective world languages curriculum will enable students to participate in multi-lingual communities at home and around the world in ways that are varied and culturally appropriate. AMCE: World Languages, Sacramental Preparation As part of the religion curriculum, students in grade 2 and grade 8 participate in the sacramental preparation of St. Joseph Parish. Grade 2 students prepare for the sacraments of Reconciliation and First Holy Communion during religion class. Grade 8 students prepare for the sacrament of Confirmation during religion class. Students and parents are required to participate in all sacramental preparation activities of the parish, including meetings, retreats, and other requirements. Prayer Faculty and students pause throughout the day to pray. Each day begins with prayer over the public address system. Each class begins with prayer, grace is said before and after lunch, and a closing prayer is said before dismissal. The rosary is prayed daily in the school chapel. After Mass the students pray the following prayer; it is a tradition begun by the Sisters of the Most Precious Blood who taught at St. Joseph School for many years. Leader: O Sacrament Most Holy All: O Sacrament Divine, All Praise and all thanksgiving be every moment Thine. Eternal Father, I offer you the Most Precious Blood of Jesus Christ, in satisfaction for all my sins, and for the Most Holy Church. Leader: Glory be to the Blood of Jesus. All: Now and forever. Amen. School Improvement Process St. Joseph School participates in the school improvement process in conjunction with accreditation by the Missouri Non-Public School Accrediting Association. Instructional Use of Copyrighted Materials All Catholic Schools of the Archdiocese of St. Louis should adhere to the current copyright laws governing printed material, videotape, computer software, music, multi-media presentations, and Internet web sites and resources. No unauthorized copies of copyrighted materials in any form should be made or used on equipment owned by or borrowed or leased from a school. No school staff, students, or others should use any form of unauthorized copies of copyright materials for any purpose within the school s instructional programs. Fair use of copyrighted materials is allowed for specific instructional purposes within the limits of the fair use limitations. Students and teachers should be made aware of the seriousness of the ethical and legal issues relating to unauthorized copying and software piracy. Individuals or schools that knowingly violate copyright laws are liable to prosecution and fines up to $150, Insurance protection of the Archdiocese of St. Louis will not be extended to staff, students, and others who violate copyright laws. AMCE: Instructional Use of Copyrighted Materials, Academic Policies Academic Honesty Students are expected to practice academic honesty. No student should give or receive help on any test or quiz or discuss the content of any test or quiz with a student in another section of the same course or with a student who must make up a test or quiz. Students may not use notes or books during any test or quiz unless permitted by the teacher. 14

15 Students are responsible for completing their own work following the directions of each teacher s assignment. Under no circumstances should students present the ideas, interpretations, statistics, words, or structure of another person as their own. The use of the Internet for research is encouraged. Proper citation of websites is mandatory. Students may not copy information from websites without proper citation. Failure to cite sources is considered plagiarism and subject to disciplinary action. Teachers will instruct students in documentation of sources appropriate at their grade levels and assignment objectives. Students should not present for one class papers or projects prepared for another class unless directed or permitted by the teachers involved. Books/Book bags All textbooks are furnished by the school. Books must be covered at all times with heavy weight paper. Book Socks are not permitted. Writing in books is not permitted. A damaged or lost book must be paid for by the student who was issued that book. Book fines will be assessed for damaged books that can still be used with cleaning and/or repair. Every student is expected to use a book bag to carry books to and from school. Book bags are stored in lockers during the day. Book bags must be small enough to fit inside lockers (11.5 wide X deep) with the doors closed. For safety reasons, students are not allowed to have book bags with wheels unless there is a medical condition warranting their use. Supplies Students are expected to have the necessary tools to perform required tasks. School supplies are sold in the school lobby from 7:35-7:45 a.m. on school days. The Parent School Organization (PSO) offers school supply kits as a service to parents. Parents may preorder these prior to the school year. School supplies lists are available on the school website. Library Book Check-out Procedures Each student uses his/her student identification badge to check out library books. Students in kindergarten through second grade check out one book for one week. Students in third through eighth grade check out two books for two weeks. Overdue Books Any student with an overdue book may not check out anything until the book is returned and/or the fee is paid. Students in grades three through eight will pay a fine of $.10 per school day per item. A student will not accumulate fines if s/he is absent. When a fine accrues, the student will not be allowed to check out any books until the fine is paid. Lost or Damaged Books If a book is lost or damaged beyond repair, the student is responsible for paying the replacement value of the book, which includes a small processing fee. Please do not purchase a replacement copy of the book in lieu of the charge. Damaged books are turned in to the library for repair. Please do not mend books at home. A fee may be imposed for books which are damaged due to negligence rather than regular wear. All fees must be cleared before the student checks out another library book. 15

16 Physical Education All students will participate in physical education classes. Students are expected to wear the required PE uniform. Please refer to the uniform code. Students unable to participate in physical education class are required to have a note from their doctors. Parents send the doctor s note to the homeroom teacher; will pass it on to the PE teacher. Those students are not required to dress in required uniform but must attend class and complete alternative assignments. Assessment of Students Assessment should provide an evaluation of the progress of individual students in learning the curriculum. The results of assessment provide valuable information that should be used in the evaluation and redesign of the curriculum and in making adjustments to instructional planning in order to achieve the school s educational mission and to enable students to learn to the maximum extent possible. (AMCE: Assessment, 5300) Grading Scale St. Joseph School uses the following grade scale for determining grades: The following grade scale is to be used in grades 1 st through 5 th : A B C D 69 and below F The following grade scale is to be used in grades 6 th through 8 th : A A B B C C D D Below 70 F Parents are encouraged to review grading reports with their child and contact teachers if clarification is desired. Grade Reporting Report Cards: Report cards are distributed every nine weeks. The last quarter report is mailed a week after school is dismissed for the summer. Progress Reports: In grades 1-8, teachers will progress reports to the parents of all students at the mid-term. Other written progress reports may be sent according to individual learning plans or at teachers discretion. On-line grading and Smart Music: Parents can check the status of their child s progress through the school s on-line grading program. Band students also have progress reported through Smart Music. Standardized Testing Testing is used as part of the educational program at St. Joseph School as a tool to measure student knowledge and growth. Tests present one perspective of the student's ability and/or progress. A kindergarten test is administered in the spring to students entering first grade in the fall. Attendance is essential during testing. In the second semester, all 5th & 8th grade students take the ACRE test (Assessment of Catechesis Religious Education) published by the National Catholic Education Association. The Iowa Test of Basic Skills, a national standardized test, is administered to all students in grades 2 through 8 in the fall of each school year. An algebra diagnostics test is administered at the end of sixth and seventh grade to determine placement in Algebra I for 8 th grade or Pre-algebra for 7 th grade. 16

17 Homework Homework is essential to students growth and development-both in and out of the classroom. It serves to reinforce what is taught earlier in the day, and provides children an opportunity to assume responsibility for their work. Homework serves as an important bridge between the school and home. Homework provides a means by which to gauge a child s ability to understand and learn, and to keep track of a child s progress on a regular basis. In addition to helping with an assignment, parents are encouraged to: 1. Set a regular time every day for homework. 2. Select one location for daily homework that is conducive to learning. 3. Have all necessary supplies for homework. This eliminates procrastination and shows a positive learning attitude. 4. Try to make homework time a quiet time for the entire family. 5. Reinforce study habits throughout your child s entire schooling. 6. Give support and guidance with your children s homework, but do not complete the work for them. Students ordinarily have homework. The approximate average daily time that should be devoted to homework is as follows: Kindergarten - Grade 1 = 10 minutes Grades 2-3 = 20 to 30 minutes Grades 4-5 = 40 to 50 minutes Grades 6-8 = 60 to 80 minutes Homework assignment notebooks must be used by all students in grades 2 through 8. These books are purchased at the school office. Students are expected to complete their daily assignments. Sometimes a situation arises that prohibits the child from completing assigned work. If an emergency occurs, parents may send a note stating the reason for the incomplete homework. Assignment Completion Students are expected to complete and to submit all assignments to their teachers by the due dates. Timely completion of work is necessary for teachers to check student comprehension and readiness for new concepts and for students to participate fully in learning activities. Late assignments will be accepted at a reduced grade. Students in grades 3-8 are issued Oops Passes each quarter: 3 each for students in grades 3 through 6 2 each for students in grades 7 and 8 With a valid Oops Pass students may submit late assignments for full-credit provided that the assignment is submitted by the next day and that the assignment is not a class presentation. Band students have assignments due at the end of each quarter. Parents may check the status of their child s progress through Smart Music. Oops Passes may not be used for band assignments. Parents may check the status of missing assignments via the school s on-line grading program. Please Note: Oops Passes may not be used for assignments in Encore Classes. Band students have assignments due at the end of each quarter. Parents may check the status of their child s progress through Smart Music. Parents may check the status of missing assignments via the school s on-line grading program. Please note that teachers update grades on a weekly basis. 17

18 Group Projects When one student fails to bring in a joint project, the grade of the students who failed to bring in the work will be effected, not the entire group. The other student(s) in the joint project will receive full credit for their portion of the project. Honor Roll Each quarter students in grades 6-8 who achieve a 90% average of all subjects with no grade lower than a C, excluding Art, Computer, Music and P.E. in which they must have a C or higher as well as satisfactory conduct, will be recognized quarterly as being Honor Roll students. Promotion and Retention In promoting both academic excellence and the education of the whole child, St. Joseph School maintains academic standards to encourage and enable each child to reach the highest fulfillment of his/her potential for learning at each progressive level. Promotion for any student in grades K-8 is determined both by the child s academic and social development. A student failing two or more subjects may not be promoted to the next grade. A student failing one major subject may be promoted on academic probation with the requirement that the child complete thirty hours of certified tutoring during the summer. Upon completion of this requirement, the student will be tested before the beginning of the new school year to determine class placement. A student who demonstrates a lack of maturity or readiness for a given grade may be asked to repeat the grade level. Non-promotion is also left to the discretion of the principal and teacher. In implementing these policies, each case will be viewed individually to see if there are other factors involved. When it is probable or certain that a student will not be promoted to the next grade, the parents will be informed of this fact no later than the end of February. No child may be retained more than once in the elementary grades. School Records The cumulative active file of students currently enrolled in the school includes the following: 1. a cumulative record that contains the following: date of entrance, social security number*, identification data, profiles of all standardized ability and achievement tests, annual final grades for each subject and name of the teacher, records of Baptism (actual Baptismal record needs to be provided), First Communion, First Reconciliation, and Confirmation, date of graduation, withdrawal and placement for the next educational experience; 2. attendance record card; 3. results of educational, speech/language, behavioral, social, emotional, and/or physical evaluations to determine and recommend adjustments to address the presence of a special need that affects learning or functioning in the school setting. AMCE: Contents of Records, Custodial Documents Parents must provide the most recent custodial documents to the school office. Therefore, parents are requested to provide custodial documents any time there is a change. Access to Student Records Parents/guardians may inspect and review the official active file of their children. Arrangements to do so may be made with the principal or assistant principal. 18

19 In the event the parents are separated, or divorced with joint legal custody of the student, or divorced parent having visitation rights, both parents are entitled access to their child s record and information regarding their child's education. This information includes, but is not limited to report cards, progress reports, notices of disciplinary action, and similar information. The school cannot, however provide duplicate copies of students school work. Parents should request duplicate reports at the beginning of each school year. (cf. AMCE: ) Release of Records For a student transferring to a parochial, private, or public school, a copy of the cumulative record of the student will be sent after the record release form has been signed by the parent. All financial obligations must be met before the records can be released. Records are not released to parents or students but are transferred directly from the school to the institution designated to receive them. (cf. AMCE: ) Students with Special Needs The St. Joseph School CARE (Care Assess Respond Evaluate) Team is a group consisting of teachers, the school counselor, the learning consultant, and an administrator. The CARE team facilitates: The meeting of developmental and relational needs. Adjustment to the demands of school. Access to needed support services (for child, family, and school). The CARE Team acts on referrals from the faculty or administration. These efforts are made for the benefit of the child. All community resources are examined for their benefit and/or relevance for the child and the family. Parents who are concerned about their child s progress should first speak to the homeroom teacher of their child. Special services offered to our students through the Francis Howell School District are for hearing, learning difficulties, speech and language and vision testing. The referral process can be initiated by teachers or by parents. Formal paper work is coordinated by the Learning Consultant. Dual Enrollment Policy Students who receive services from the public school district have dual enrollment. Dual enrollment is a method of providing courses and programs to a student that the school itself cannot provide due to staffing and/or finances. Missouri state law also allows Catholic school students to be dually enrolled in public schools in order to participate in specialized programs or to receive special education or remedial reading and mathematics services. AMCE: Dual Enrollment, Dual enrollment is possible only in another accredited school. 2. St. Joseph School is the primary educational provider. The other school is a supplemental provider. 3. St. Joseph School is responsible for instructing the student in the core curriculum (religion, language arts, mathematics, science and social studies). 4. A student is not considered absent from school when in attendance at the other school. 5. In determining whether dual enrollment is a viable option for meeting a student s educational needs, consideration will be given to the impact of the student s absence to attend the supplemental program on the student s learning the core curriculum at St. Joseph School. 6. A written plan will be developed whenever a dual enrollment is established and placed in the student s cumulative file. This plan includes specific information regarding: a. the educational purpose the dual enrollment arrangement is intended to achieve; b. the amount of time the student will be away from school; 19

20 c. the mechanism by which school will receive information from and provide information to the supplemental program, including attendance/absences; d. transportation to and from St. Joseph School. Attendance The academic progress of children depends on the punctuality and regularity of their attendance at school. Students are expected to attend all classes and school activities (including but not limited to standardized testing, sports programs, field trips, etc.) on days scheduled by the elementary school as days of student instruction. A student who is not present at the appointed times is designated "absent." AMCE: Attendance, 4200 Absence Students are considered absent whenever they are away from school during school hours except for school sponsored or school sanctioned co-curricular activities (e.g., field trips, enrichment, and remedial programs, etc.) Students who must be excused for medical, dental, funeral, or other reasons during school hours are considered absent. For these types of absences a written notice should be sent to the school in advance by a parent/guardian stating the time, length, and reasons for absence. Chronic or excessive absences without substantial cause can be a factor in determining a student s continued enrollment in the school. AMCE: Absence, 4201 When a student is absent from school for any reason, a parent should call the School Attendance Hotline at , ext. 212 by 9:30 a.m. each day of the absence. When students are not reported absent, the attendance secretary calls the parents to verify the absence. A written statement giving reasons for the absence or tardiness must be brought to the student s teacher when the student returns to school. Absences of students returning without a written note or without a valid reason are considered unexcused; should students forget their notes, they can submit notes with valid reasons within 3 days of their absences to have them considered excused. This note must state: the name of student, date(s) of the absence, and reason for absence, and it must be signed by the parent or guardian. 1. A student who is not present for one half of any portion of a morning or afternoon session is marked absent for one half day. A student, who is absent for the majority of both sessions, is marked absent for one day. 2. A written excuse or other verifiable evidence is required for each tardy. Where the validity of an excuse is questioned the principal may investigate the situation. Excuses are kept on file until the end of the school year. 3. A student who is absent for two hours or less in either the morning or afternoon is marked accordingly on the attendance and report card. Illness during School Day If a child becomes ill or is hurt during the school day, the child is sent to the Health Room by the teacher. If the illness or accident is serious enough to warrant parental attention, Health Room personnel call the parent. For this reason, it is necessary to have emergency numbers in case parents cannot be reached. Parents are asked to keep this information updated. 20

21 Early Dismissal When a student needs to leave early, the parent sends a note to the student s homeroom teacher. Early dismissals should be requested for valid reasons and not simply for convenience. The teacher will forward the note to the office for an early dismissal pass. The office staff tries to avoid disturbing classes to call students to the office for dismissal. Students must come to the office lobby for early dismissal at the time indicated in the note. Parents must sign-out students before they are dismissed. Under no circumstances are children to leave school during attendance hours without parents and students reporting to the office for sign-out. If a student is absent more than two hours on the day of a special event after school or in the evening, they may not attend. Excessive Absences When a student is absent 10 or more days, parents/guardians will receive a notification reminding parents of the school policy. The letter will contain the number of days the student has been absent and explain the importance of a student s attendance at school. A mandatory parent/guardian follow up meeting may be necessary to help curtail the absences. If absences persist, the school administration may need to consider further action. School administrators are mandated-reporters of child welfare issues, including educational neglect and are required to document attendance and to report excessive non-attendance. The school may need to contact the Missouri Division of Family Services for a family referral. Excessive Absence (40 days) or the equivalent of 40 days can be cause for a student to be retained in the current grade for another year. In cases of extenuating circumstances (e.g. illness, serious injury) administrative discretion will govern with the child s best interest. Tardiness Students who are not in their classrooms ready for classes by 7:50 a.m. are considered tardy. Students are expected to have notes signed by parents/guardians explaining valid reasons for tardiness in order for the tardy to be excused. Students who enter school at or after the 7:50 a.m. bell are to report to the office for a tardy slip before being admitted to class. Excessive Tardiness Chronic tardiness (more than 5 in a quarter) seriously interferes with educational progress. For excessive excused or unexcused tardiness, parents/guardians will receive a notification reminding parents of the school s policy on attendance. The letter will contain the number of days the student has been tardy and explain the importance of student s attendance at school. A mandatory parent/guardian meeting may be necessary to curtail the tardiness. If tardiness persists, appropriate action will be taken in dealing with students and/or parents/guardians. They may constitute grounds for detentions or withdrawal for cause. In the case of the parents, this may require a call to the Missouri Division of Family Services for a family referral. In cases of extenuating circumstances (e.g. illness, serious injury) administrative discretion will govern with the child s best interest. Vacations The school calendar provides for extended weekends and holiday breaks throughout the year. Parents are encouraged to schedule trips and family outings during these times so as to eliminate the interruption of the child s learning process. 21

22 Considerable thought should be given to taking children out of school for prolonged periods of time. Although it is the parent's right to take children out of school for an important reason, such a decision must be made in conjunction with both the teacher(s) and the principal. Vacations are always unexcused absences. Trips for family reasons such as for medical reasons or for funerals may be excused by the principal. There will be no advance work given to students for extended trips, vacations, etc. Teachers are not required to give make-up tests or assignments for absences due to vacations or travel. The student is responsible for learning the concepts missed. The teacher is not required to re-teach concepts. Students with unexcused absences must make up assignments missed by the date arranged in advance with the principal and teacher. Missed Assignments Missed assignments are the responsibility of the student. If a student is absent two or more days, parents may receive work for their child prior to the child returning to school at the discretion of the teacher(s). Such arrangements should be made with the teacher(s) prior to coming to school to pick up assignments. Please note that a phone call made or sent in the morning may not give ample time to the teacher(s) who have limited planning periods. Students who are absent due to an illness, have 3 school days upon returning to school to make up missed assignments, quizzes, and tests. In cases of lengthy absences 4 or more days make-up work is due within the schedule set by students teachers. Assignments not completed and submitted within this schedule will be accepted according to the late assignment policy. Truancy A student is truant if he/she is absent from school for a day or portion of the day without knowledge and/or consent of the parent/guardian and school officials. Truancy is considered a serious behavioral infraction and may result in Serious Disciplinary Consequences described in the section on Student Behavior and Discipline in this handbook. High School Shadowing Policy Understanding the importance shadowing has on making an educated high school selection, we allow all 8th grade Students two excused absences per year for shadowing purposes. Seventh grade students may have one excused absence for shadowing in the second semester. Students will need to share the details of their shadowing visit with their homeroom teacher at least one week in advance of any scheduled shadowing absence. We place great importance on the high school selection process; however, Students are not allowed to schedule shadowing visits the week of ITBS Testing, which is highlighted on the St. Joseph School calendar and takes place annually in September. We also request earnest efforts be made by parents to schedule shadowing visits on days when we have noon dismissal or during Fall Break. This will help ensure our Students miss the least amount of class time which is building the foundation for a successful high school experience. As with any absences, Students are required to complete all make-up work and are responsible for learning the concepts missed. The teacher is not required to re-teach concepts. Students with high school shadowing absence must make up assignments missed by the date arranged in advance with the teacher(s). (School Advisory Board Policy: Shadowing, created 2/11/2013; revised 3/7/2016) 22

23 Daily Schedule Arrival 7:25 Supervision available 7:36 First Bell, Students may go to their homerooms 7:50 Prayer (Students, not in their classroom by 7:50 a.m., are considered tardy.) Dismissal 3:05 p.m. Prayer and Dismissal Noon Dismissal 12:00 p.m. Prayer/Dismissal Liturgy 8:00 a.m. Mass Adoration All day on Fridays or as scheduled The school building is open from 7:25 a.m. to 3:30 p.m. Students are not allowed in the building before or after these times unless they participate in after-school activities or in Extended Day program. Any students remaining in the building or on school grounds after 3:30 p.m. will be escorted to Extended Day program. In these cases, parents are responsible for registration fees and daily charges. (See Extended Day, page 26.) Dismissal and Arrival Procedures The administration develops and maintains arrival and dismissal procedures. They are safe and effective and are monitored by the teachers, staff and administration. Parents are required to follow these procedures and to follow the directives of St. Joseph School personnel who are responsible for facilitating these processes daily. The administration may make changes in order to best serve the families and to provide the safest procedure possible. Changes will be communicated to parents in the In the Know. North Lot Arrival (Appendix A) Arrival begins at 7:25 a.m. During arrival, traffic participating in arrival procedures and church attendees will enter at the traffic light. Church attendees will park in front of the church, while parents will follow traffic flow to the right of the church, around the church by the cemetery to the gym entrance of the school. St. Joseph School staff will be present to help students exit cars. Parents and others who drive students to school should pull up as far as possible when dropping off students so that the flow of traffic is not obstructed. All traffic exits at the traffic light; using the exit by the rectory causes the traffic flow to stop and delays entrance to the school. All vehicles using this lot will enter from the north and leave going north. No vehicle may make a right turn on Motherhead Road during arrival or dismissal. This causes delays at the South parking lot. (See map, Appendix A) North Lot Dismissal (Appendix B) Three sections of parking are mapped out by three different zones. Green Cone Zone The parking lot on the North Side of Church is the green zone. The green zone must exit left at the light at Motherhead/HWY N. Blue Cone Zone The section of the parking lot closest to Motherhead is the blue zone. This section of parking will exit at Motherhead onto Central School Rd towards Mid Rivers Mall Drive and go straight at the light. These cars cannot turn at the light. Yellow Cone Zone: Parking spaces that will exit at the rectory are in the yellow parking zone. There are two sections of yellow. These sections are bordered by yellow cones. These cars can choose to either go towards HWY N or Mid Rivers Drive. 23

24 North Lot Late Parking Procedures In order to efficiently accommodate additional parking, cars in the late pick up area park in the late parking area. Parents are requested to meet students near the church and use the designated walking route to late parking. For safety, once the main lot begins to exit, pedestrians will be stopped until cars are clear. Once cars are cleared, parents may pick up children from the late parking holding area. Staff will dismiss the late parking area once students are picked up. Students who are not picked up will be taken to the school office. South Lot Arrival (Appendix C) Families, who live south of the parish campus, use the south lot, i.e. the cafeteria entrance, for arrival and dismissal. There is only one entrance and exit for this lot. Students are dropped off along the side walk in front of the cafeteria. Parents are asked to pull forward until traffic stops in order to allow as many students as possible to exit the vehicles. The traffic flows around the parking lot and exits. All vehicles using this lot will enter from the south and leave going south. No vehicle may make a left turn during arrival or dismissal. This causes delays at the other parking lot. (See map, Appendix, C) South Lot Dismissal (Appendix D) During the dismissal, parents park cars facing Motherhead Rd., except the row of cars that back up to Motherhead. A barrier is placed across entrances at 3:00 p.m. Students are dismissed; once all students are in their vehicles, St. Joseph School staff members will direct cars to leave the parking lot at the exit. South Lot Late Line The south parking lot late line starts after the barrier is put up. The late line forms along the side of the cafeteria. The late line dismisses following the last cars on the south lot. Walking, Bike Riding to/from School Policy The common practice and expectation of St. Joseph School is that all students are dropped off and picked up from St. Joseph School each day by a parent/legal guardian or by a person appropriately designated by a parent/legal guardian. If a parent/legal guardian wishes to have his/her child walk/bike ride to St. Joseph School or walk/bike ride home from St. Joseph School, then the parent/legal guardian must specify this in writing on the form available in the principal s office. If there is inclement weather, St. Joseph School asks the parent/guardian make appropriate arrangements to ensure the safety and well-being of the student. If St. Joseph School receives the written directive from a parent/legal guardian that the student is to walk/bike ride home from St. Joseph School, St. Joseph School will release the student to walk/bike ride home unless St. Joseph School is later notified by the parent/guardian to the contrary. St. Joseph School is not responsible for the supervision of the student when the student is not present on St. Joseph School property as it relates to this policy. As a condition of allowing the student to walk/bike ride to St. Joseph School or to walk/bike ride home from St. Joseph School, the parents/legal guardians of the student agree to indemnify and hold harmless St. Joseph School, St. Joseph Parish, the Archdiocese of St. Louis, its affiliates and its and their officers, directors, members employees, volunteers and agents, from any injury to student or damage to or loss of personal property of student related to student walking/bike riding to or from school. Extended Day The Extended Day Program is an extension and service of St. Joseph School, which offers safe and loving supervised care to students after regular school hours. Our program strives to provide an environment that reinforces Catholic values, fosters a sense of community, and develops personal growth. 24

25 The Extended Day Program operates after school from the end of the school day (3:05 p.m.) until 6:15 p.m. on regularly scheduled school days. Half days are available for an extra fee. If school has to dismiss early or is canceled due to inclement weather, there will be no Extended Day. The Extended Day Program is offered before school from 6:50 a.m. until the 7:25 a.m. Students must be signed in by a parent for drop off. If the school has a late start, due to inclement weather, there will be no Before School Care. Fees Please contact the School Office for an Extended Day fee schedule. Any parent wishing to use the program must enroll their children in the program and pay the $25.00 family registration fee. Please make arrangements to have children picked up promptly at dismissal time. Students remaining at school after 3:30 p.m. or within fifteen minutes after an after-school activity ends will be escorted to Extended Day program. Parents are responsible for enrollment fees and daily charges. This includes a one-time $25.00 family registration fee, $15.00 per student care fee. The Extended Day Program provides supervision on early dismissal days. Extended Day hours are from 3:05 p.m. to 6:15 p.m. Please contact the St. Joseph School office for more details. Community Curriculum Virtues in Practice Program "By this all will know that you are my disciples, if you have love for one another" (Jn 13:35). We are members of the Catholic Christian Community, which aspires to live together in the manner Jesus taught His disciples. All the members of our school community, students, faculty, and parents, participate in a fraternal communion, nourished by a living relationship with Christ and with the Church. 1 St. Joseph School strives to promote a school environment based on these Gospel values. The spirituality of communion is particularly important in today s Catholic school. Pope John Paul II wrote, We need to promote a spirituality of communion, making it the guiding principle of education wherever individuals and Christians are formed, wherever ministers of the altar, consecrated persons, and pastoral workers are trained, wherever families and communities are being built up. 2 The spirituality of communion is a guiding principle for St. Joseph School. Students participate in activities and lessons that promote a spirituality of communion. Parents work together with teachers through the Virtues in Practice Program. This curriculum focuses on a virtue each month, using lives of the saints to highlight the virtues. Taught in conjunction with the religion curriculum, this program provides students and parents the opportunities to learn about the virtues and to grow in virtue. Students at St. Joseph School will: have a personal relationship with Christ and recognize that the goal of life is union with God in love. o o The students will value the sacraments of Reconciliation and Eucharist. The students will understand the importance of apologizing for mistakes. The students will recognize their need for grace in their relationship with God, through prayer and the sacraments. The students will be kind to one another. Empathy, compassion, affirmation will be explored in age-appropriate lessons. The students will value friendship and understand the important virtues that support holy friendships. 1 ETCS, Novo Millennio Ineunte, Pope John Paul II 25

26 have a strong identity in the Catholic Church. o The students will understand the Gospel message. The students will recognize scripture as the Word of God and become familiar with the bible and its message. o The students will respect authority. witness to their Catholic faith through a community of compassion and service. o The students will value and understand the virtue of humility. The students will understand the importance of self-giving. They will participate in community service and volunteerism. show respect for and uphold the dignity of human life. o The students will reconcile differences. The students will learn conflict resolutions skills. The students will avoid jealousy and unhealthy competition. practice academic honesty in all circumstances. o The students will understand the importance of integrity. The students will value responsibility, self-control and honesty. Behavior Policy The school-wide behavior policy applies to students in grades second through eighth grade. Students in kindergarten and first grade participate in classroom behavior policies, which are age appropriate and support the school s philosophy of education. Behavior in conflict with the school mission, whether in school or out of school, which is detrimental to the school environment and/or reputation, can result in disciplinary action. Affirmation of Christian Living Students may receive recognition of Christian living through notices given by the faculty and staff of St. Joseph School. Negative Consequences Minor marks, infractions, and detentions are notices of inappropriate behavior given to students who do not follow the guidelines established by the school and teachers. Teachers and administrators communicate minor marks, infractions, and detentions to parents electronically through the school s online grading program. Parents receive an from the teacher or administrator with the cause of the minor mark, infraction, and detention. Minor Marks Examples of minor marks include but are not limited to violations of uniform code, gum or food ($5.00 fine), tardy for class, not having school materials, inappropriate use of materials, not following directions, uniform violations, and unsigned papers and tests. Three minor marks results in one infraction. Five uniform minor marks results in one infraction, with every uniform mark thereafter being an infraction. Uniform minor marks are not reset after each quarter; they accumulate throughout the year. Infractions Examples of areas of unacceptable behavior resulting in an infraction include but are not limited to inappropriate behavior, such as, dishonesty, horseplay, talking at inappropriate times, lack of respect or manners, writing on oneself, shoes, or clothing, fighting and failure to return a detention notification. 26

27 The consequences of multiple infractions are: Four infractions results in one detention. Minor marks and infractions do not accumulate throughout the year. Each quarter students begin with no minor marks or infractions, with the exception of uniform violations. Detentions Students receive detention for four infractions. They may also receive an automatic detention for more serious behavior. Detention is held after school for one hour from 3:15 to 4:15 p.m. and is supervised by one of the teachers or administrators. Detentions for grades 2-5 are served in a separate location from grades 6-8 students. Detention consequences accumulate for the entire year. If a student receives more than four detentions in one year, the student is placed on behavioral probation and may receive disciplinary action up to and including withdrawal for cause. If a student misses a scheduled detention without being excused by an administrator, the student will be required to serve two detentions in place of the one skipped. Detention slips must be signed by the parent, both if possible, and returned the following day. Serious Disciplinary Consequences The following conduct may lead to serious disciplinary consequences: Suspension 1. an individual infraction of a major school rule; 2. disrespect of authority; 3. repeated truancy; 4. repeated infractions of school rules; 5. disruption of the learning environment; 6. theft, vandalism, and/or destruction of school property or the personal property of students, staff, or others; 7. harassment, threats, or physical acts against others; 8. out of school conduct which seriously detracts from the reputation of the school. AMCE: Serious Disciplinary Consequences, 4302 Suspension is the removal of a student from all classes for a specified period of time. (AMCE: Suspension, ) In-school suspensions require a substitute teacher to supervise the student for the entire length of the suspension. All assignments may be completed and turned in for credit. Assignments must be completed appropriately for re-admittance into class. Out-of-school suspension is used for serious offenses. All assignments missed must be completed, but the student may not receive credit. Students serving an out of school suspension are not permitted on school property during the time of suspension, and may not participate in any school-sponsored, cocurricular activities such as musical presentations or field trips. Probation Probation is the continued enrollment of a student, but with specified conditions. (AMCE: Probation, ) Behavioral probation places a student and his parents on notice that continued misbehavior may result in withdrawal for cause. 27

28 Withdrawal for Cause Withdrawal for cause is the permanent end of enrollment of a student from school. Ordinarily a student would not be subject to withdrawal for cause unless there has been a period of suspension or formal probation and the consequences of further infractions clearly communicated to both student and parents/guardians. A student may also be subject to withdrawal for cause as the result of a single, extremely serious conduct violation or action contrary to the mission and purpose of a Catholic school. (AMCE, Withdrawal for Cause, ) The following serious conduct may lead to withdrawal for cause: 1. engaging in public behavior or taking a public position contrary to Church teachings; 2. membership in organizations which espouse positions contrary to Christian values; 3. serious violations of the Archdiocesan Violence Policy; 4. possession of a weapon; 5. assault, with or without a weapon; 6. possession or distribution of controlled substances; 7. serious acts of harassment; 8. inappropriate conduct of a sexual nature. AMCE: Withdrawal for Cause, School Safety St. Joseph School provides a safe environment for all members of the school community. Policies regarding safety follow national, local and archdiocesan standards for school safety. St. Joseph School follows archdiocesan recommendations for safety standards for areas such as physical building security, violence prevention, staff training, emergency management and visitor management. Teachers receive annual training in recommended areas of school safety. Safety drills are conducted regularly throughout the school year. The archdiocese performs safety audits regularly to assess the school s safety standards. Safe Environment All members of the St. Joseph School community have the right to be safe on school and parish property, buses, and at school functions. Actions and words which create a hostile or threatening environment are prohibited. Especially harmful to the learning environment are group attacks on another student or staff member and threats and/or attacks on school personnel, their families, or property. (School Advisory Board Policy: Safe Environment, 6/10/96; reviewed 3/7/2016) Serious Behavior Policies All serious behavior offenses will result in disciplinary action up to and including withdrawal for cause. The administration, based on reasonable belief, has the right to search cell phones, lockers and desks and/or have students empty the contents of their pockets, purses, gym bags, book bags, lunch bags, etc. Tobacco As educational institutions dedicated to the promotion of the growth and well-being of every aspect of a student's life, schools should prohibit tobacco use at all times. In addition, due to the legal implications and undeniable medical and scientific information defining the health dangers of tobacco products, schools must declare themselves smoke free environments. AMCE: Tobacco, St. Joseph School is a smoke free environment. The possession, use or distribution of tobacco products, electronic cigarette products, or other nicotine products by students is prohibited on school and parish property, buses and at school-sponsored activities on or off school property. (School Advisory Board Policy: Smoke Free Environment, 6/10/96; revised 6/12/2014; reviewed 3/7/2016) 28

29 Drug, Alcohol and Substance Use and Abuse The use and abuse of alcohol and other drugs poses a threat to the health of young people and creates an obstacle to their full development as Christian persons. In addition, under present federal and state laws, the possession and use of certain un-prescribed drugs, including narcotics, depressants, stimulants, marijuana, and hallucinogenic drugs are illegal. Therefore, the possession, use, or transfer of un-prescribed or illegal drugs, or the use, possession of, or being under the influence of alcohol on the school premises or at school sponsored functions are not permitted. Students violating this policy will be subject to suspension and/or withdrawal for cause from school. In addition, civil authorities may become involved. In addition, preventive approaches through counseling and other educative methods should be used. Schools should have a policy requiring intervention, assessment for chemical dependency, and treatment if professionally indicated for students found in violation of drug and alcohol policies as part of the conditions for readmission. AMCE: Drug, Alcohol and Substance Use and Abuse, The possession, use or distribution of alcohol or of a controlled substance on school or parish property, buses or at any school-sponsored activity at or off school property is expressly prohibited. In order to maintain a drug and alcohol free environment, the principal will develop and maintain appropriate policy and procedures to address the areas of prevention, discipline and intervention. (School Advisory Board Policy: Alcohol and Controlled Substances, 5/13/96; reviewed 3/7/2016) Controlled substances are defined as any narcotics, counterfeit drugs, depressants, stimulants or hallucinogens of any type; substances purported to be narcotics, depressants, stimulants or hallucinogens; paraphernalia associated with drug use; or prescriptions not specifically prescribed for the individuals possessing or using them. In addition, under present federal and state laws, the possession and use of certain un-prescribed drugs, including narcotics, depressants, stimulants, marijuana and hallucinogenic drugs are illegal. Students attending school or school sponsored events who are found to be using, under the influence of or in possession of alcohol/controlled substances, admit use/influence, or for whom there is reasonable cause to suspect use/influence will receive disciplinary action up to and including withdrawal for cause. Cases in which there is reasonable cause to suspect that a student is selling or distributing alcohol or controlled substances will result in immediate withdrawal for cause. Violence and the Threat of Violence Catholic schools shall provide a safe learning environment for all members of the school community. The climate of Catholic schools shall reflect Gospel values including an emphasis on the dignity of all persons which is necessary for respect, the interdependence of all persons that is the basis of community, and the rights and responsibilities of all persons which are the foundation of justice. Violence is inconsistent with the unity and peace which are essential to living the Catholic faith in community. Violence also inhibits human development and successful learning. Therefore, violence is not tolerated in Catholic schools. Violence consists of words, gestures, and actions that result in or have the potential to result in hurt, fear, or injury. Violence includes threats of injury, harassment; assault, possession, and/or use of a weapon; and theft or vandalism of property. A weapon is anything used or intended to be used to threaten, intimidate, and/or harm persons. The possession or use of firearms, other weapons, or explosive devices on school/parish premises is not permitted. All reported or observed instances of violence and threats of violence, whether they occurred on or off school premises, shall be addressed in a timely, serious, and appropriate manner according to the requirements of state and local laws and accepted educational practice. The safety of students, faculty, and staff is to be given the paramount consideration when making decisions regarding the discipline of persons who violate this policy. Students and parents/guardians should be encouraged to report concerns regarding potential acts of violence to an administrator or teacher. Teachers must report pertinent concerns and/or pertinent information regarding specific students to the school administration promptly. AMCE: Violence and Threat of Violence,

30 Threats All threats to students or staff are taken seriously. Allegations of threats will be investigated by the administration. Any student, personnel or parents hearing such threats have a moral obligation to immediately report these threats to the administration. Students who make threats to other students or school personnel will receive disciplinary consequences and will be referred to appropriate authorities. Weapons Weapons and objects that could be used as dangerous weapons are expressly prohibited on school or parish property, buses or at any school-sponsored activity at or off school property. (School Advisory Board Policy: Weapons, 5/13/96; reviewed 3/7/2016) This policy and all policies related to weapons shall apply to all parents, adults, and non-students who are on school or parish property or at school-sponsored activities on or off school/parish property. Students in possession of guns, knives or other objects which may be used as weapons will receive disciplinary action up to and including withdrawal for cause. If used in a threatening manner, the student will be withdrawn for cause immediately and referred to appropriate law enforcement authorities. Assault Any violent physical or verbal attack or threat to injure another physically is an assault. Any student who assaults another will face consequences up to and including withdrawal for cause. Bullying and Harassment Bullying, intimidating, or ostracizing behaviors create a hostile, threatening environment for those who are the object of these behaviors and for those who witness or have knowledge of these behaviors. Anyone having knowledge of these behaviors are to report them directly to teachers or administrators immediately. Students engaging in such behaviors will face the consequences described in the policy concerning harassment. Students who vandalize school personnel property will be suspended for a minimum of five school days out-of-school. Students who attack school personnel or their families will be expelled and be reported to law enforcement authorities. Harassment Policy Catholic schools shall maintain a learning environment that is free from all forms of harassment. No student in the school shall be subjected to any type of harassment. Catholic schools forbid harassment because it is not in keeping with the Gospel message of Jesus Christ and the standards of its programs. Harassment is defined as any unwanted and unwelcome behavior that interferes with a student's performance or creates an intimidating, hostile, or offensive learning environment. Harassment includes conduct that is verbal, physical or visual. Each Catholic school investigates every harassment complaint thoroughly and promptly. All investigations will be conducted in a sensitive manner and, to the extent feasible, confidentiality will be honored. The investigations and all actions taken will be shared only with those who have a need to know. If, after investigation, the school determines that a student has engaged in sexual or other forms of harassment, appropriate disciplinary action, up to and including suspension and withdrawal for cause, will be taken. 30 AMCE: Harassment, It is the policy of St. Joseph School to maintain a learning and working environment that is free of harassment. Harassment involves unwelcome conduct. It may include, but is not limited to, physical, verbal, visual or sexual behaviors which target a person s protected status, such as race, age, sex,

31 gender, ancestry, color, citizenship, disability, handicap, national origin, religion, or any other category protected by law. It shall be a violation of this policy for any adult or any student to engage in conduct that interferes with an individual s academic or professional performance or creates an intimidating, hostile or offensive learning or working environment. Harassment is prohibited on school and parish property, buses and at school sponsored activities on or off school property. (School Advisory Board Policy: Harassment, revised 11/14/02; reviewed 3/7/2016) Any person who alleges harassment by any adult or student shall directly contact the principal or pastor. Any retaliatory action against individuals who file a complaint under this policy or who assist in the investigation of a complaint under this policy is prohibited. The right to confidentiality, both of the complainant and of the accused, will be respected consistent with the School s legal obligations, and with the necessity to investigate allegations of misconduct and to take corrective action when the conduct has occurred. The principal or other administrator shall investigate the allegation. A substantiated charge against an adult shall subject such person to disciplinary action up to and including termination of employment. A substantiated charge against a student shall subject that student to disciplinary action up to and including suspension or withdrawal for cause. If, after investigation, St. Joseph School determines that an individual has provided false information regarding the harassment complaint, appropriate disciplinary action, up to and including termination of employment, in the case of an employee, or suspension or withdrawal for cause, in the case of a student, will be taken against the individual who provided false information. When a student engages in bullying behavior, the student will meet with the assistant principal. His or her parents will be notified. Parents, teachers, and assistant principal will work with the student to change their behavior. Repeated bullying behavior is a serious concern. The student will participate in a corrective action plan. Corrective action may also include mandatory counseling and a behavior modification plan. The behavior modification plan and reports documenting progress in the plan shall be shared with the principal/assistant principal. Substantial progress in the plan shall be a requirement for remaining a member of the school community. Corrective action may also include removal of student from contact with other students. The student may be required to stay home until a mental health professional gives reasonable assurance in writing that the student is not a threat to himself/herself and to others. Rumors Rumors about threats of violence are unsettling to the school environment. All threats are to be reported directly to teachers or administrators for investigation. To maintain the learning environment and to protect the reputation of innocent persons, rumors or stories about students should not be spread or repeated. Reporting Anyone witnessing, hearing, or having knowledge of any violation of these policies is to report this information directly to teachers or administrators for investigation. While the identity of those making such reports will remain confidential, it is essential that reporters identify themselves so that those 31

32 investigating the situation can follow-up for clarifying and/or additional information to facilitate the investigation. Reports of serious behavioral infractions are the responsibility of all students, volunteers, teachers and staff. Fireworks/Explosives/Ammunition/Incendiary Devices A student in possession of fireworks/explosives/ammunition/incendiary devices on school or parish property, buses or at any school-sponsored activity on or off school property will receive disciplinary action up to and including withdrawal for cause. Electronic Devices (Cell Phones, Video Gaming Devices, E-readers) When used by elementary school students during the regular school day, cell phones, messaging devices and digital imaging devices can be a disruption to the general atmosphere of a school. Cell phones, messaging devices, video gaming devices, E-readers can be abused in the school setting by: 1. presenting the opportunity for unwanted communication to other students, staff, or others outside of the school; 2. facilitating academic dishonesty among students by presenting the opportunity to exchange information that the teacher intends to be secure, private, or individual; or, 3. creating unnecessary disturbances by using them for acceptable purposes at an inappropriate times. Personal cell phones, messaging devices, and tablets that are capable of capturing, storing, and sending digital images present a special concern for potential abuse in the school setting. With these devices, images which can readily be transferred to websites or communicated by or other wireless communication. The content of those images could violate the privacy of individual students or staff, or could be of a defamatory, sexual, or threatening nature. These types of devices can be a target for theft. In order to preserve the learning environment students shall not use personal cell phones, messaging devices and digital imaging devices during the school day or at any school-sponsored activity at or off school property. Students may use school devices in the learning environment according to the teachers directives. Faculty shall not use cell phones at any time that faculty members are responsible for students except for emergencies or for other serious reasons by permission of administration. In the event faculty or administration believes a student has violated this policy during the school day or school sponsored activity, administration reserves the right to perform a search of the device in question in an effort to clarify use of the device. The intent of the device search is to verify use of such device only; however, if during the search of the device offensive or inappropriate content is identified, administration will share the specifics of such content with appropriate parties consistent with school policy, the best interest of the student and state/local law. (School Advisory Board Policy: Cell Phones and Electronic Devises, revised 11/12/2012, reviewed 3/7/2016) Dismissal: Students will be allowed to ask a teacher or aide on duty for permission to use their cell phones to call their parents. Students may only use the phone to speak to parents or person picking them up. If a student is caught using a cell phone during the school day or when prohibited at any schoolsponsored activity at or off school property, it shall be turned into the Principal or Assistant Principal. A fine of $25 is required for the return of the phone. Using a cell phone includes the following activities: talking, texting, ing, taking pictures/video, or sending media. Confiscated items will be held and returned to student after the fine is paid to the Assistant Principal. 32

33 Pornography and Obscenity It is the policy of St. Joseph School to maintain a learning and working environment which reflects the moral teachings of the Roman Catholic Church. Talking about pornography, possession of materials and/or exhibiting behavior of obscene or pornographic nature are considered disrespectful and demeaning to the members of this community and are prohibited on school and parish property, buses, and at school-sponsored activities on or off school property. (School Advisory Board Policy: Pornography, 8/11/03; revised 3/7/2016) Students having pornographic or obscene materials on school and parish property, buses, or at schoolsponsored activities on or off school property will have these materials confiscated. Confiscated items will be held and returned to students parents. Students exhibiting such behavior will be subject to disciplinary actions. Internet Policy All students shall receive and sign an Internet Acceptable Use Policy (AUP). Students may not use the Internet at school unless this AUP is on file at school. (See Appendix E, St. Joseph School Acceptable Use Policy) For educational purposes, St. Joseph School will provide access to the Internet to faculty and students who agree to act in a considerate, responsible, and ethical manner. St. Joseph School also provides educational applications and websites (e.g. Google Docs, Brain Pop, etc.) to students. Applications provided are owned by the school and subject to school regulation whether accessed from school or from home. Internet access and the use of educational applications are a privilege, not a right, which may be revoked for inappropriate conduct. (School Advisory Board Policy: Internet, 11/11/96; Reviewed 3/7/2016) A safe environment for all members of the school community should be a hallmark of a Catholic school. This is accomplished, in part, by fostering a climate based on Gospel values that emphasize the dignity of and respect for all persons. Words, actions, or depictions which violate the privacy, safety, or good name of others are inconsistent with that goal. Whether occurring within or outside of school, when students jeopardize the safe environment or act contrary to those Gospel values they can be subject to disciplinary action by the school. This policy applies to communications or depictions through , text messages, or website postings, whether they occur through the school's equipment or connectivity resources or through private communications, which: (1) are of a sexual nature; (2) threaten, libel, slander, malign, disparage, harass or embarrass members of the school community or (3) in the principal s discretion, cause harm to the school, or the school community (collectively referred to as Inappropriate Electronic Conduct ). Inappropriate Electronic Conduct shall be subject to the full range of disciplinary consequences, including withdrawal for cause. (See 4302, Serious Disciplinary Consequences) AMCE: Internet and Electronic Communications Conduct, St. Joseph School shall implement this policy in the following manner. 1. Administrators will investigate and act upon all reported or observed instances of Inappropriate Electronic Conduct. 2. Administrators will consider seriously all reported or observed violations and address them in a timely and appropriate manner according to school and Archdiocesan policy, applicable state or federal laws, and accepted administrative practice. 3. Students, parents/guardians, and members of the school staff should be expected to promptly report to a school administrator all suspected or observed instances of Inappropriate Electronic Conduct. 4. The consequences of inappropriate actions or communication that affect the school, other students, their parents, members of the school staff, or others associated with the school include the full range of disciplinary consequences, including withdrawal for cause. 33

34 5. When administrators are aware of Inappropriate Electronic Conduct, students, parents and teachers will be informed of the potential threats to individual identity and safety posed by inappropriate uses of websites and other means of digital communication. 6. St. Joseph School will include in the technology curriculum ways to protect individual identity and safety when using the Internet or engaging in electronic or digital communication. The school will provide information to parents annually through weekly courier and/or parent meetings. 7. Families are provided with St. Joseph School s Acceptable Use Policy (AUP). Only students of families with signed acceptable use documents on file will be given access to the Internet. (See Appendix E) Minor Behavior Policies Chewing Gum is not permitted at any time in the school building or on field trips or school sponsored activities. A minor mark and an appropriate fine ($5.00) will be levied and donated to charity. Food is not permitted except during lunch and snack time. Students receive minor marks for uniform violations. Students who are chronically late to class may receive infractions. Maintaining Privacy St. Joseph School understands that students/parents have access to technology that enables them to record, either visually or audibly, a student of the school or a member of the school staff. Out of respect for the students in our school, students and parents are not to publicly post any videos, pictures or audio recordings of students at school events unless the student/parent(s) have the express written permission from the school to do so. This includes, but is not limited to, online photo-sharing and posting videos to YouTube or similar applications. Additionally, in order to ensure the privacy of members of the school staff, students and parents are not to record a member of the school staff without the express permission of the staff member. As such, students and parents are prohibited from recording classroom lessons/discussions and are prohibited from photographing or videotaping teachers without the teachers permission. Likewise, students and parents shall not publicly post any videos, pictures or audio recordings of staff members unless the student/parent(s) have the express written permission from the school staff member. This includes, but is not limited to, online photo-sharing and posting videos to YouTube or similar applications. Uniform The St. Joseph School uniform helps create a sense of community, equality, and school identity. Students demonstrate their commitment to school spirit and community by choosing and wearing uniform items that meet the dress code. The uniform is traditional attire not subject to the whims of fashion; it is business attire for those whose vocation is learning. Its hallmark is neatness, modesty, and attractiveness. Students are to be in uniform unless otherwise notified. All uniform items are to be clean, properlysized, and in good condition. It is the responsibility of every student to keep a neat appearance at all times out of respect for herself/himself and for all members of the school community. Chronic uniform violations (any combination of uniform violations equaling more than 5 per year) will result in infractions being issued for each additional violation. 34

35 If an item is not stated in the uniform code, it may not be worn. No uniform or dress code can possibly cover all eventualities or possibilities; it should be understood that the principal will have the final decision as to what is acceptable and what is unacceptable. Just Me Apparel/Fischers is the exclusive vendor for all plaid girl uniform apparel, uniform leggings and PE shorts. Tommy Hilfiger and Just Me Apparel are vendors for uniform apparel with the SJS crest. Plain ( no crest ) shirts and pants may be purchased from Just Me Apparel/Fischers, Tommy Hilfiger, JC Penny, or Sears. Note that all dark green shirts must have the SJS crest. White shirts may be plain. Girls Jumper * Grades K-3 Open Side Jumper* Grades 4-5 Skirt * Grades 6-8 Navy Blue Pants Grades K-8, slacks or uniform walking shorts Khaki Pants Grades 6-8, slacks or uniform walking shorts School uniform pants or walking shorts purchased from Just Me Apparel/Fischers, Tommy Hilfiger, JC Penny, or Sears. All boys and girls pants and shorts must be uniform shorts from these vendors. 100% Cotton pants and shorts are not acceptable uniform pants. White Blouse Grades K-5 (round collar) White Round-collar Knit Blouse Grades K-5 White Oxford Cloth Shirt Grades K-8 (plain white or white with SJS crest) White Turtleneck Grades K-8 White Polo Shirt Grades 6-8 (plain white or white with SJS crest) Dark Green Polo Shirt with SJS crest Grades 6-8 All skirts must come to one inch above the top of the knee. Skirts must be worn appropriately and may not have the waist band rolled. Any T-shirts worn under blouses must be solid white (no printing) with no collar and with sleeves not extending past the length of the uniform blouse. No 100% cotton slacks or walking shorts or faded pants or shorts are allowed. Slacks and walking shorts must have belt loops and solid color belts of black, brown, or navy must be worn. For modesty and convenience, girls wear their P.E. shorts under their jumpers or skirts. Boys Navy Blue Pants Grades K-8, pants or uniform walking shorts Khaki Pants Grades 6-8, pants or uniform walking shorts School uniform pants or walking shorts purchased from Just Me Apparel/Fischers, Tommy Hilfiger, JC Penny, or Sears. All boys and girls pants and shorts must be uniform shorts from these vendors. 100% Cotton pants and shorts are not acceptable uniform pants. White Shirt Grades K-8 (plain white or white with SJS crest) White Polo Grades K-8 (plain white polo or white polo with SJS crest) Dark Green Polo with SJS crest* Grades 6-8 Any t-shirt worn under the uniform shirt must be solid white (no printing) with no collar and with sleeves not extending past the length of the uniform shirt. Slacks and walking shorts must have belt loops and solid color belts of black, brown, or blue with no oversized belt buckles, must be worn at all times. Pants are to be worn at the waist; underwear must be covered. 35

36 Sweaters and Sweatshirts for Boys and Girls (optional) * Dark Green Crew Neck Sweatshirt with School Crest Dark Green Fleece Pullover with School Crest Dark Green Pullover Sweater with School Crest Dark Green Crew Neck Cardigan available for girls Dark Green V-Neck Cardigan available for boys Dark Green Sweater Vest with School Crest *All must be purchased from Tommy Hilfiger or Fischers/Just Me Apparel. Shoes Students may wear dress shoes or athletic shoes. Dress Shoes: leather, tie, Velcro, buckle or slip on school shoes; black, navy blue, brown, tan, or black and white Athletic shoes: tie or Velcro, canvas or leather; all white or all black shoe Shoes must primarily be solid white or black; the logo of the manufacturer is acceptable. Shoes must not have lights, wheels or any other distracting features, and they must have flat nonmarking soles. No high tops, open-toed shoes or open-heeled shoes allowed. If shoes are designed for laces, these must be tied tightly on the outside at all times; shoe strings are black or white. Socks Socks must be solid color, either navy blue, brown, black, dark green, or white. Socks must be worn so that they are visible. Socks may have a brand logo or small stripe, but must be primarily one color. Tights must be solid color either navy blue, dark green or white. Seasonal Variations Dark Blue Leggings with School Crest during the months of November, December, January, February, and March (Leggings must be purchased from Just Me Apparel/Fischers. They must be full length.) Shorts - allowed only during the months of August, September, October, April, May, and June The only shorts permitted on out of uniform days are uniform walking shorts or SJS gym shorts or shorts that are the same length and style as the uniform shorts. Cargo style shorts are acceptable. The finger-tip rule for length of shorts is not the policy of the school. Accessories Accessories may be worn with the uniform, such as appropriate (coordinating colors and proportional size) hair items, e.g., hairbands, bows, and headbands. Hair shall be clean and well-groomed with no extreme hair styles or colors. Boys hair must be cut so that hair is at or above the collar, at or above the eyebrows, and at or above the ear. Hair must be the student s natural hair color (no dyes or highlights). Girls may wear one earring in each ear. They may not be hoop or dangle earrings. Boys may not wear earrings. Make-up is not allowed at any grade level at any time. Religious medals or crosses may be worn on thin metal chains. Watches are allowed. Only clear fingernail polish is allowed. Jackets are not part of the uniform and may only be worn over St. Joseph sweatshirts outside or en route to or out of school buildings. They are not substitutes for St. Joseph sweatshirts or sweaters. Hats, hoods or caps may not be worn inside buildings. 36

37 Nametags Due to the large student body, students are required to wear nametags. Nametags are issued by the school from the school picture company and are the property of the school. Students wear their nametags throughout the school day unless directed otherwise by their teachers, e.g., during P.E. classes. Students should not deface nametags or add stickers to nametags. Should nametags become lost or illegible, students are responsible for reporting that to the office and paying $5.00 for replacements P.E. Uniform Students wear grade appropriate uniform shirts and St. Joseph shorts. Navy shorts of appropriate size and length at least a 7 inseam with St. Joseph on the leg. Kindergarten students do not have a P.E. uniform. Out of Uniform Dress Code Students are permitted to come to school out of uniform on special days or with Out of Uniform Passes. Students may dress casually on out of uniform days. Jeans, t-shirts, sweat pants and comfortable clothes are permitted. Clothes should be modest and appropriate for school. Tight-fitting clothes are not permitted. Clothes must be neat in appearance and may not have holes or tears. The following is not permitted: t-shirts with inappropriate slogans or pictures, sleeveless tops, sun dresses, etc. During the months of August, September, October, April and May shorts are permitted. The only shorts permitted on out of uniform days are uniform walking shorts or SJS gym shorts or shorts that are the same length and style as the uniform shorts. Cargo style shorts are acceptable. The finger-tip rule for length of shorts is not the policy of the school. Students who do not dress appropriately will call home for a change of clothes. Out of Uniform Passes Out of Uniform passes may not be used on Mass days, or days with field trips. At no time is make-up appropriate for school. Special Events Dress Code Guidelines for special events are specific to the event. If students do not have specified items, uniforms must be worn. The following is not permitted: t-shirts with inappropriate slogans or pictures, sleeveless tops, sun dresses, shorts, etc. Note that shorts are permitted on out of uniform days subject to the limitations in the Seasonal Variations policy above. Also note, per the Dress-up Day Dress Code policy, shorts are not permitted on dress up days and picture day. Students who do not dress appropriately will call home for a change of clothes. Dress-up Day Dress Code On some occasions students will be asked to dress up. These guidelines also apply to picture day. On dress-up days these guidelines apply: Girls may wear slacks, skirts, or dresses (skirt length applies the same as the uniform). Girls tops must be modest. No sleeveless tops, sun dresses, or spaghetti straps are permitted. Boys shirts must have a collar. Boys are encouraged to wear a tie, but not required. Boys may wear a nice sweater that does not have a collar instead of a shirt. Students may wear uniform pants, but are not required. No shorts (unless uniform shorts and only during the appropriate season) No t-shirts with slogans or writing No jeans Students who prefer may wear their uniforms on dress up days, including season variations. On Picture Day, students either follow the Dress-up policy or wear their uniform. They may also wear a different shirt with their uniforms. 37

38 After School Activities Students participating in school-sponsored after school activities are required to remain with the supervisor of the activity. 38 Teachers are responsible only for those students who are participating in the activity. Siblings of students participating in after-school activities, i.e., band, choir, speech, detention, etc., may not remain in the building or on school or parish grounds unless they attend the Extended Day. Parents of students with significant medical conditions should make plans with after school activity leaders should a medical need arise. Parents are required to pick up students at the close of the activity. Students may not return to their classroom to pick up books or personal items during or after the activity. Students may not remain on school or church grounds after the scheduled end time of the activity. Any students remaining in the building or on school grounds 15 minutes after the end of the activity will be escorted to the Extended Day program. Parents are responsible for enrollment and fees. Field Trips Class field trips are arranged by the teacher. Students are expected to wear uniforms on field trips unless instructed otherwise by their teachers. Parents, unaccompanied by small children or other non- St. Joseph students, are asked to help chaperone on field trips. Permission slips are sent home with each child and must be returned to the teacher by the designated deadline. Students not returning a completed form by the deadline will not be permitted to attend, but are expected to be at school and to complete assignments relating to the educational objectives of the field trip. All children not attending the educational field trip for whatever reason must complete an assignment related to the field trip. For liability and safety reasons, younger siblings may not accompany field trip drivers. Transportation of Students Schools should take appropriate measures to ensure the safety of students when they are being transported for educational field trips, athletic events, and other off-campus school activities. Whenever possible, schools should use bus transportation by an insured carrier for off campus school sanctioned events. There are circumstances for which a school administrator may determine that transportation in private passenger vehicles is appropriate. These could include the small number of students involved in an activity and the cost of commercial transportation. If a private passenger vehicle must be used, the following criteria are recommended: 1. drivers must have a valid, non-probationary driver's license and no physical disability that may impair the ability to drive safely; 2. the vehicle should have a valid registration and meet state safety requirements; 3. the vehicle must be insured for minimum limits of $100,000 per person, $300,000 per occurrence; 4. drivers should be experienced drivers and demonstrate the maturity necessary to provide for the safety of those they are transporting; 5. every person in the private vehicle must wear a seat belt or use an appropriate passenger restraint system; 6. adults should not be permitted to smoke in the vehicle. AMCE: Transportation of Students Volunteer Program The Volunteer Program at St. Joseph s is a vital part of our school. Volunteers are utilized in the library, health room, and cafeteria, assist with science labs, art and computer classes, and serve as room parents. The volunteer program is organized by the Parent School Organization (PSO). Volunteer sign-up takes place through the volunteer website administered by the PSO.

39 Requirements/qualifications for volunteers for specific activities will be determined by the chairperson or teacher in charge of the activity. Parents or visitors are not to go to any classroom for any reason without first coming to the office. This policy is important to ensure safety and uninterrupted instructional time. Procedures for volunteers: 1. Arrive on time and check in at the school office. 2. Secure a Visitors Badge from the receptionist, exchanging a driver s license for the badge which should be worn while in the building. 3. Notify the chairperson or teacher in case of absence as soon as possible. 4. Check out in the office when your duties are completed. Retrieve your id and return the visitor s badge. Volunteers duties: 1. Respect and enforce the class/school rules. Volunteers should seek, from their immediate supervisor, the expectations of student behavior for the activities in which they are involved. 5. Volunteers are encouraged to ask for instructions, assistance or clarifications whenever needed or necessary. 6. Volunteers are to be attentive to all of the students needs, not just one student or group of students. In order to do this adequately, volunteers will need to refrain from bringing younger children with them during volunteer assignments. 7. Treat all children and adults with respect in both word and action. Please report any incidences of disrespect to the teacher(s) of the students involved and or the principal or assistant principal. Loyalty to Church and School Volunteers in the school give more than time to the community. Volunteers are representatives of the school and the Church, and they teach by their actions. Therefore, volunteers should support the directions given by the staff and/or the administration. A volunteer, who disagrees with a policy or activity, should speak with the principal regarding concerns or suggestions for improvement. Confidentiality In the course of volunteering, you may learn confidential information about students, parents, teachers, families, and administration of St. Joseph School. You are expected to keep this information confidential both inside and outside the school, as you would wish your own privacy inside to be respected. There are times, however, when student confidences cannot be kept, for example, if a student speaks about such topics as suicide, possible violence, or abuse to a volunteer, that confidence must be reported. The guideline is: "any information, which, if shared with parents and/or administrators, may save someone from harm, must be shared." Training in Child Abuse St. Joseph Parish and School follow the Archdiocese policy on Child Abuse: All employees and volunteers of the Archdiocese, which includes parish employees, working with or near minors are required to follow the Archdiocesan policy and procedures on child abuse. All employees and volunteers are screened for child abuse and are required to participate in the Protecting God s Children for Adults program. All of these employees and volunteers are also required to read and sign the Code of Ethical Conduct for Clergy, Employees and Volunteers Working with Minors. AMCE: Child Abuse,

40 Protecting God's Children All employees of St. Joseph School and all volunteers having ongoing contact with students shall participate in the "Protecting God's Children" program within 60 days of beginning to service to St. Joseph School. This requirement may be satisfied by presenting a certificate of participation in the program within the previous 24 months. (School Advisory Board Policy: Protecting God s Children, 6/9/03; reviewed 3/7/2016) School personnel are required to report to the Missouri Division of Family Services if they have reasonable cause to suspect that a child known to them in their professional capacity may be abused or neglected. Volunteers are asked to report any suspicious behavior to school personnel immediately. In accordance with Archdiocesan and St. Joseph policy, all regular volunteers must attend the Protecting God s Children workshop and abide by the guidelines. Regular Volunteers Protecting God s Children I.3. Safe Environment Program for Employees, Volunteers, Religious, Priests and Deacons The program requires that all employees, volunteers, religious, priests and deacons who work with or near minors on a regular basis - that is someone who would be working with or near minors three or more times a year, would be participating in an overnight program with minors, or would be on a list of persons eligible to be working with minors, even if it is not known whether or how often he/she would actually be scheduled - must do the following: (1) attend the Protecting God s Children program, (2) undergo a Child Abuse / Criminal Record check upon being hired, or volunteering, and in even numbered years thereafter, and (3) agree to abide by the Code of Ethical Conduct. (4) If applicant has resided out of state in the past five years, they must agree to undergo FBI fingerprinting or an out of state background check through American Checked, Inc. Policy, Procedure and Guidelines on Child Abuse Archdiocese of St. Louis September A "regular volunteer" is defined by the Archdiocesan Decree as a volunteer catechist, scout leader, coach, etc., who functions in a regular significant relationship with children. Moreover, any volunteer who works with children more than (3) hours a month, who works with children more frequently than once a month or whose schedule for volunteering is unknown should comply with the archdiocesan policy. Parent School Communication Open communication between home and school is vital to the partnership of our mission. Teachers use many ways to communicate to parents, including notes, phone calls, , the school s on-line grading program, Smart Music, progress reports, corrected papers, conferences, and student-transmitted messages. Parents are also invited to communicate with teachers by notes, messages left on voice mail, or appointments. Parents may not come to see a teacher during instructional time. A parent should not by-pass a teacher and go directly to the principal under normal circumstances. Note Concerning Special Communications should be used as open and positive communication between parents and teachers to assure the success of the student. , when used haphazardly or without thought, can injure the parent/teacher relationship, creating problems. must be used judiciously and in a clear and concise manner. We encourage parents to use for non-serious matters. If a parent has any serious concerns or suggestions, it is encouraged to schedule a meeting time or phone call with the teacher. Student may be issued in conjunction with school assignments. Students will use it according to the assignment and the SJS Technology Acceptable Use Policy (AUP). 40

41 Facebook Groups Facebook Groups are used to provide an informative network for parents of students attending St. Joseph School. There is a group for each grade level, administered by a current student s parent. The Facebook Group is not an open forum for discussing school policies, issues, or problems. These concerns should be brought to the appropriate school personnel. Nor should posts reflect negatively upon specific individuals. St. Joseph School Facebook Group Guidelines are available on each Facebook page. Members are expected to read and follow them. Courier A weekly courier envelope is sent home on Friday or on the last school day of the week. The courier envelope will contain information from the teachers. The youngest child in the family that attends St. Joseph School acts as the family s messenger. Parents sign the courier envelope weekly to indicate that they have received the enclosed materials. The weekly newsletter is sent home via . Parent-Teacher Conferences Scheduled parent teacher conferences are held at the end of the first quarter. Report cards are issued prior to conferences. The sign-up for parent/teacher conferences takes place at the beginning of the year. Conferences at other times of the year may be set on an individual basis. Instructional time is valuable so every effort is made to not disturb classes at any time during the school day. Teachers are not available to confer with parents during class time. Parents are encouraged to contact the teacher to make an appointment. Student Responsibility Students in the elementary grades are in the process of learning self-discipline, self-control and responsibility. The policies set forth in this handbook are made to promote this process of formation. It is the students responsibility to bring to school all that they need, including lunches, money, homework, instruments, projects, etc. They also need to learn the skill of using an assignment notebook. Therefore, teachers will not communicate daily assignments through or notes to parents. Longterm assignments, tests, and quizzes may be communicated in parent communication. The school prefers that parents not bring forgotten items to school in order to teach the children this sense of responsibility. If parents bring forgotten items to school, these should be clearly marked with students names and grades and left in the school office. Students will not be permitted to telephone home for items they forgot to bring to school. School Publications In the Know: A weekly publication is a short update about school events including the week s liturgies, calendar reminders, camps and other opportunities, etc. In the Know is sent home via on Friday or the last school day of the week. Website: The information contained in these publications is available at the school s website ( select parish school. The St. Joseph Connection is a secure area of the school s website. Parents receive log in information through the In the Know. School Directory: A directory of school families is published during the first quarter each year. Parents choose to be included in the directory, by selecting personal options in parents portal of the school s on-line grading program. 41

42 Because this book contains information about children, it is important that it is used only in the manner intended: to facilitate communication between school families, and students and families and school. It should never be used for solicitation purposes for mailing lists. To protect the privacy and safety of students, the School Directory may not be given to others and should be shredded before discarding. On-line Grading The school has an online grading program that features a parents portal. By using this site, parents can access their children s grades and averages, attendance history, overview of long term assignments, teacher s addresses, teacher and school announcements as well as calendar events. Access to School Families Access to school families through school publications and communication shall be limited to educational programs and civic events of non-profit organizations that may be of interest to families. (School Advisory Board Policy: Access to School Families, 6/9/03; reviewed 3/7/2016) Materials sent home to families through the courier envelope shall be limited to those of St. Joseph School, St. Joseph Parish, and the educational programs of: local public school districts, community college, and Catholic high schools; and the programs of local governments, park districts, and health educators. Except for paid advertisements, items included in school publications and on the web page are limited to those listed for the courier envelope. All materials concerning athletic camps and instruction will be referred to the St. Joseph Athletic Association for distribution according to its policies. Emergency Operations Plan St. Joseph School follows the Emergency Operations Plan recommended by the Archdiocese of St. Louis (2015). This plan includes the following drills: fire, tornado, earthquake, intruder and reverse evacuation drills. Evacuation If the school building needs to be evacuated, a temporary command post will be set up in St. Joseph Church. Parents may come to the gathering area to sign out their child(ren). If an emergency arises which requires the evacuation of the entire campus, St. Joseph School will set up a command post at Saeger Middle School on Highway N. Parents may come to the gymnasium to signout their students. Emergency School Closing The school will notify parents of school closures or delays through the media and the school website. Television, their associated websites, and radio will be used. When school has to be dismissed early due to extreme weather conditions, dismissal procedures will be as follows: 1. The decision to dismiss will be made by the administration. 2. The automated telephone calling service will be activated to notify parents of the reason and the time for the early dismissal. Visitors Visitors to St. Joseph School are required to check in at the front desk and complete a credential exchange. The visitor will provide his or her picture ID to the receptionist who will give him or her visitor pass. All visitors will check out at the front desk at the conclusion of the visit to exchange the ID s. 42

43 Gifts to Students Parent-to-student and student-to-student gift giving is not appropriate in the school setting. Please make these presentations at home. Telephone Neither teachers nor students will be called from class to take telephone calls except in case of emergency. Students are not allowed to use the school telephone to request parents to bring forgotten items to school. This teaches the child to be more organized, self-sufficient and responsible. We cannot guarantee that messages for teachers or students received in the office after 2:45 P.M. will be delivered to them before the end of the school day. Lost and Found Articles that have been found on the premises will be kept in the lost and found box in the cafeteria. Several times a year, unclaimed articles will be given to the poor. To avoid lost articles please have all items marked with name. Lockers Lockers and locks are provided for the convenience of students. They are, and remain, the property of St. Joseph School. The administration has the right to inspect and search lockers. Students are expected to keep them clean, orderly and in good repair. Any adhesives which damage the finish are prohibited. Inappropriate materials may not be displayed in or on them. Lockers for students in grades 5-8 are to be secured with a lock provided by the school. Students are responsible for damage to lockers or replacements of locks. ($10.00 replacement cost). Class Parties A class party is held at Christmas, under the direction of the teacher and with the help of the room parents. Only those parents scheduled by the Room Parent to host a classroom party will be allowed to attend the party. Parties at any other time must have the approval of the principal. A treat and Valentine s exchange is allowed in grades k-3. St. Joseph School holds no responsibility for parties involving students outside of school time, and off school premises. Policies regarding parties are in effect for grades K-8. Invitations to or thank-you notes resulting from private, non-school parties may not be distributed on school or parish premises. Parents shall not plan parties or socials during the school day nor remove their children and/or their classmates during the day for lunch, athletic events, or other social purposes. Health Room St. Joseph is concerned with the general health and wellness of students and staff. The school will follow health care policies and guidelines of the Catholic Education Office and the St. Louis Archdiocesan School Health Program, developed by the Archdiocesan Health Advisory Committee. In addition, St. Joseph will cooperate fully with the Missouri Department of Health with regard to identification, referral, and follow up programs for students with health problems. (cf. AMCE: Health, 4401) Health Room Staff A registered nurse will staff the Health Room every school day during the hours of school. Health room personnel will assist in the maintenance of the health room student health records and programs. (4401.1) Health room personnel will handle injuries and sudden illness occurring during school on parish property. This includes provisions for first aid and parental notifications. The school is not responsible for subsequent treatment or medical expense. Any accident especially one involving the head or serious illness will be reported to the parent/guardian as soon as possible. AMCE: Health Personnel,

44 Health Documents As a part of the registration process, appropriate medical information will be collected on each student and maintained in a secure area. 1. Medical History/Emergency Authorization Record (2.123) ( ) Medical History/Emergency Authorization forms will be maintained for each student indicating the parent s/guardian s wish for the handling of any physical/medical emergencies for their child(ren). A completed medical history/emergency authorization form will bear the signature of the parent or guardian. It will be updated by parents/guardians yearly or when warranted. This form must be on file by the first day of school. This form must be on file in order for students to participate in field trips. 2. Physical Examination of Students (4401.3) Students should have a complete physical exam upon entrance to kindergarten, third grade and sixth grade. All new entrants at any grade level should have a physical exam. Physical exams dated within 12 months prior to the start of the school year will be accepted. Parents/Guardians are to contact the school nurse if requirement conflicts arise. 3. Immunizations (6.1) St. Joseph will follow the policies and procedures on immunizations established by the Missouri Department of Health. Documentation of proper immunization of each student must be provided upon entrance into school, prior to the first day of school. Parents/Guardians must provide documentation of updated immunizations as warranted. According to Missouri state statute , prior to the entrance into school students are required to be immunized according to the rules and regulations promulgated by the Missouri Department of Health. Also, students are required to be immunized in accordance with rules and regulations of the local Department of Health in whose jurisdiction the school lies. It is unlawful for any child to attend school unless properly immunized prior to the first day of school as required under the rules and regulations of the Department of Health and can provide satisfactory evidence of such immunization. It is unlawful for any child to attend school unless the child has been immunized according to the law or unless the parent or guardian has signed and placed on file a statement of medical or religious exemption with the school administrator. cf. AMCE: Health and Supervision, 4400 Communicable Diseases Schools of the Archdiocese of St. Louis will follow the recommended policies and procedures on communicable diseases established by the Missouri Department of Health. AMCE: Communicable Diseases, Administration of Medication Requirements (4.1, ) Ideally, all medication should be given at home. However, some students are able to attend school because of the effectiveness of medication in the treatment of chronic illnesses or disabilities. If a student requires medication (prescription and non-prescription) during regular school hours, the following MUST be in place: 1. Completed Health History/Emergency Authorization form, listing the name of the student s physician and phone numbers. 2. The direct order/consent of a licensed physician, signed and properly filed with the school. The current prescription label on the container may serve as a physician s order and physician s orders may be faxed or mailed to the school. Physician orders should detail name of the student, name of the medication, dosage, time interval the medication should be given, and diagnosis or reason for medication. 3. Written consent of the parent for the school personnel to administer the medication. 4. The medication in the original container. 5. Cough drops may be sent in but must be non-medicated only and require a written parental consent. All cough drops must be consumed in the health room due to choking hazard. 44

45 School Personnel will not administer the first dose of any medication. Changes in timing and dosage must originate from the physician. Medication must be brought to the school office, appropriately labeled, by a parent or legal guardian. Likewise no medication will be sent home with students except for albuterol and epinephrine pens. A new prescription is needed for all medications for each school year. Parents should pick up any unused medication at the end of the school year. If the medication is not picked up by the parent, it will be discarded. According to Missouri State Statue Section , RSMo and , RSMo schools are able to obtain and maintain an adequate supply of epinephrine pre filled auto syringes and asthma related rescue medications for emergency use by the employed school nurse licensed under chapter 335. The school nurse or another employee trained and supervised by the employed school nurse may administer these medications when they believe, based on training, that a student is having a life threatening anaphylactic reaction or life threatening asthma episode. An Emergency Medication Consent Form must be completed by the parent/guardian annually. Students may not carry and self-administer medication, unless this medication is emergency medication, including but not limited to Epi-pen, glucagon, or metered dose inhalers. (4.42) Before a student will be allowed to carry emergency medication, proper forms must be on file in the health office. Contact the school nurse to obtain these forms. (School Health Manual: Administration of Medication, 4.1, 4.2, 4.5) School personnel should not dispense medication of any kind to a student in school unless acting under a direct order signed and properly filed of a licensed physician and with the written permission of the parent to dispense medication. All medication sent to the school should be kept in a secure place under the supervision of the administration. Non-prescription external or internal medication should not be administered by the school. AMCE: Dispensation of Medication, 4401 Physical Exams Students in kindergarten, third and sixth, and all new entrants to St. Joseph School are required to provide documentation of a recent physical (recent being defined as less than 12 months prior to the start of the school year), as well as up-to-date immunization records to the School Office prior to August 1 of that school year. Students will not be admitted to school unless and until this documentation is complete and on file. Documentation of this physical and of immunizations will be placed in the child s permanent school record, with documentation of its results in the health room files. Physical forms are available in the school office. (School Advisory Board Policy: Physical Exams, revised 1/14/08; reviewed 4/18/2016) Guidelines for Illness Illness When a student becomes ill, the parent/guardian will be called and asked to take the child home. A student is permitted to leave the school premises for illness only after the parent/guardian has been contacted by phone. Parents and/or guardians are responsible for providing transportation for the student to leave. AMCE: Illness,

46 General Guidelines for Keeping/Sending a Child Home from School Fever (>100.0) or 1-2 degrees above a child s normal temperature. Child appears ill. 2. Rash with Fever 3. Rash of unclear cause that has not been evaluated by a physician 4. Difficulty breathing (Especially asthmatic not relieved with medication) 5. Sore throat with Fever or difficulty swallowing 6. Eye drainage (clear or yellow) with itching and history of crusting on lashes. 7. Vomiting or stomach cramping with history of vomiting in prior 24 hours 8. Diarrhea, sleepiness, and stomach cramping 9. Mouth sores with inability to control saliva 10. Chicken Pox or other communicable disease Students must be symptom free (fever, diarrhea, vomiting) for 24 hours before returning to school. A student who is treated with antibiotics for a communicable disease must complete 24 hours of antibiotic and be fever free before returning to school. (School Health Manual: Fever, 631) When a child has been absent due to illness, a note must be sent in to the teacher when he/she returns to school. Please be as specific as possible regarding communicable diseases; for example the flu, strep throat, conjunctivitis, etc. as diagnosed by a physician. Significant Medical Conditions A student enrolled in a Catholic school that has a significant or potentially life threatening medical condition may require special consideration. St. Joseph will take steps to obtain the information necessary to understand the condition, its manifestations in the school setting, and any specific adjustments or plans for emergency response which may be necessary in order to provide the student with a healthy and safe environment. Parents may be required to provide information/instruction from the child s physician regarding the child s needs while at school. (School Health Manual: Medical Conditions, 7.2) Allergies St. Joseph has established procedures to identify students with allergies that could have potentially serious reactions, and takes steps to reduce the potential for contact with that allergen. (School Health Manual: Allergies, 7.21) Parents of children with allergies are asked to contact school nurse to obtain an Allergy Action Plan. Snacks and Treats Due to health concerns and our goal of participating in a healthy lifestyle, we do not allow food to be brought in for student birthdays. Parents may wish to celebrate their student s birthday by sending in a non-food item for distribution to the class. Examples of non-food items include: books donated to class libraries, pencils (or pens in middle school), stickers, eraser, key chains, book marks, notepads, and stamps. We request that all snacks sent to school, in addition to meeting the requirements listed above, be low in sugar and low in caffeine. Teachers may not distribute treats to students. Examples of snacks meeting nutrition guidelines are: pretzels, graham crackers, low fat crackers, bottled water (middle school), Goldfish, popcorn, low fat Cheez-Its/Cheese Nips, raisins, dried fruit, low-sugar cereals, fresh fruit/vegetables, applesauce, granola bars, cereal bars, Chex Mix, yogurt, fruit cups.

47 Please note that the above samples may not be safe for students with food allergies. Check labels to avoid sending in snacks with contain nuts or nut derivatives. Snacks, lunches and treats that are occasionally served to students for special occasions are the same for all. The school and or event committee provides nut free snacks for classes with students who have nut allergies. The school cannot, however, serve alternate snacks or meals for students on more intricate diets due to allergies or intolerances. Parents are asked to provide for their children on these occasions. In order to prevent the spread of Hepatitis A, it is recommended that the following precautions be taken in all schools: 1. Food at parties and other functions in schools should be limited to commercially prepared, individually packaged treats. 2. Food prepared at home should not be brought into the classroom for sharing; 3. Distribution and handling of food should be limited to teachers and staff. 4. In addition, when serving food in the classroom, consideration must be given to students with food allergies. (School Health Manual: Snacks, 6.2) Use of the Elevator The elevator is available to assist those with medical needs. Students needing to use the elevator request a pass at the School Office. Each student with an elevator pass is expected to have a companion ride the elevator with him/her. Lunch St. Joseph School maintains a closed campus at lunch, that is, students are not permitted to leave school for lunch. Students are scheduled to eat with their class. Students may choose to: 1) Bring a lunch and drink 2) Bring a lunch and purchase a drink 3) Purchase the plate lunch of the day 4) Purchase a la- carte items (Grades 5-8). A parent who wants to join his/her child for lunch may do so. Siblings of students may come for lunch only when accompanied by his/her parent. If the parent is bringing in a special lunch to share with his/her child, it should be brought in for parent and his/her child only. All other students at the table or neighboring tables will use one of the four choices listed above. St. Joseph School s cafeteria is managed by Food Service Consultants. Make all checks payable to Food Service Consultants. Due to the possibility of losing money, parents are asked to send checks, not cash. Parents may access their balance online at They may also pay online through PayPal. Vending Machines Vending machines are available as a convenience to those who attend evening and weekend functions in the school building. Students are not permitted to use them during the day or after school. On reward days when students are allowed to bring drinks from home, students may not purchase drinks from the vending machines. School Advisory Board The purpose of the board is to advise the pastor and principal in determining policies and programs for the school. The Board is comprised of the pastor, principal, assistant principal, and nine parish members. The board meets monthly. The administration and the school advisory board are always open to your suggestions about school policies. A form is provided for your input. Suggestions are discussed at board meetings and a follow-up response is made by a member of the board. 47

48 Parent School Organization The Parent School Organization has been organized to promote the school-home partnership and to assist the school in the total education of the students. All families automatically become members of the organization when they register their child/children in school. Dues are paid yearly as a part of the tuition. Meetings are held monthly on the first Tuesday of the month. Refer to the school calendar for dates. Because the Parent School Organization is a vital part of St. Joseph School, parents are encouraged to attend the meetings. Yearbook A school yearbook is available for those who wish to order one. Preorders take place in the spring. 48

49 Index Absence, 20, 21 Academic Policies, 14 Accreditation, 7, 13 Activities, 38 Admission, 7, 8, 11 Admissions, 7 Allergies, 46 Arrival, 23 Assault, 30 Assessment, 16 Assignment Completion, 17 Assignments, 22, 27 Attendance, 16, 20 Back-to-School Fair, 38 Behavior, 28 Bullying,, 30 cafeteria, 38, 43, 47 calendar, 21, 41, 42, 48 CARE Team, 19 Cell Phones, 32 Communicable Diseases, 44 Communication, 40 Community Curriculum, 25 confidentiality, 30, 31 Confirmation, 14 Consequences, 26, 27, 33 Contact, 45 courier, 2, 34, 41, 42 Curriculum, 13 Detention, 27 Detentions, 27 Dismissal, 23 Dominican Sisters of St. Cecilia Congregation, 7 Dress Code, 37 Dress up Day, 37 Dual Enrollment Policy, 19 Early Dismissal, 21 Electronic Conduct, 33, 34 Elevator, 47 , 1, 40 Emergency, 42, 44 Emergency School Closing, 42 Evacuation, 42 Extended Day, 24, 38 Facebook Groups, 41 fees, 9, 13, 23, 25, 38 field trips, 20, 27, 34, 37, 38, 44 Finances, 6 Food Service Consultants, 47 Gifts, 43 Grading Scale, 16 Hair, 36 Harassment, 30 health, 28, 29, 31, 38, 43, 45, 46 Health Room, 20, 43 High School Shadowing Policy, 22 History, 6, 44 Holy Communion, 14 Homework, 17 Honesty, 14 Honor Roll, 18 Illness, 20, 45 Immunizations, 44 In the Know, 41 Infractions, 26 Instructional time, 41 Internet, 14, 15, 33, 34 Kindergarten, 10, 17, 27 Lockers, 43 Lost and Found, 43 lunch, 43, 47 Make-up, 36 Mass, 5 Materials, 42 medical, 22, 28, 43, 44, 46, 47 Medical Conditions, 46 medication, 44, 45, 46 Medication, 44 Minor Marks, 26 mission, 6, 16, 28, 40 Nametags, 37 non-catholic Students, 7 Non-Discrimination, 7 On-line grading, 17, 40, 42 Oops Passes, 17 Parent School Organization, 38, 48 Parent-Teacher Conferences, 41 Parties, 43 philosophy, 2, 4 Philosophy, 4 Physical Exams, 45 physician, 44, 45, 46 picture day, 37 Prayer, 14 primary educators, 5 Probation, 27 Progress Reports, 16 Promotion, 18 Records, 10, 19 Registration, 9, 13 Report Cards, 16 Reporting, 16, 31 Retention, 18 Rumors, 31 sacrament, 5 Sacramental Preparation, 14 safe environment, 33, 46 Safe Environment, 28 Schedule, 23 School Improvement Process, 14 School Publications, 41 School Safety, 28 school-sponsored activities, 28, 30, 33 Shoes, 36 Smart Music, 17 Snacks, 46 Socks, 36 Spiritual Development, 5 St. Joseph School Mission Statement, 4 Standardized Testing, 16 Student Responsibility, 41 Supplies, 15 Suspension, 27 Tardiness, 21 tardy, 20, 21, 23, 26 Telephone, 43 textbooks, 15 Threat, 29 Threats, 30 Tobacco, 28 Training About Child Abuse, 39 Transfer Students, 10 Treats, 46 Truancy, 22 Tuition, 11, 12, 13 uniform, 16, 26, 35, 37, 38 Uniform, 34 Vacations, 21, 22 Vending Machines, 47 Violence, 28, 29 Visitors, 42 Volunteer, 38 Webpage, 41 wellness, 43 Withdrawal for Cause, 28 Witness Statement, 5, 8 Yearbook, 48 49

50 Table of Authorities ADMINISTRATOR MANUAL FOR CATHOLIC EDUCATION, ARCHDIOCESE OF ST. LOUIS AMCE, Withdrawal for Cause, AMCE: Absence, AMCE: Assessment, AMCE: Attendance, AMCE: Child Abuse, AMCE: Communicable Diseases, AMCE: Contents of Records, AMCE: Dispensation of Medication, AMCE: Drug, Alcohol and Substance Use and Abuse, AMCE: Dual Enrollment, AMCE: Harassment, AMCE: Health and Supervision, AMCE: Illness, AMCE: Instructional Use of Copyrighted Materials, AMCE: Internet and Electronic Communications Conduct, AMCE: Monitoring Internet Activities, AMCE: Parent Witness Statement, AMCE: Philosophy, AMCE: Policy of Non-Discrimination, AMCE: Probation, AMCE: Registration in the Elementary School, AMCE: Requirements for Admission, AMCE: Serious Disciplinary Consequences, AMCE: Suspension, AMCE: Tobacco, AMCE: Transportation of Students AMCE: Violence and Threat of Violence, SCHOOL ADVISORY BOARD POLOCIES School Advisory Board Policy: Alcohol and Controlled Substances, 5/13/96; reviewed 3/7/ School Advisory Board Policy: Cell Phones and Electronic Devises, revised 11/12/2012, reviewed 3/7/ School Advisory Board Policy: Class Size, revised 4/18/ School Advisory Board Policy: Harassment, revised 11/14/02; reviewed 3/7/ School Advisory Board Policy: Non-Discrimination, 11/08/93; revised 3/7/ School Advisory Board Policy: Physical Exams, revised 1/14/08; reviewed 4/18/ School Advisory Board Policy: Pornography, 8/11/03; revised 3/7/ School Advisory Board Policy: Protecting God s Children, 6/9/03; reviewed 3/7/ School Advisory Board Policy: Safe Environment, 6/10/96; reviewed 3/7/ School Advisory Board Policy: Shadowing, created 2/11/2013; revised 3/7/ School Advisory Board Policy: Transfer Students, updated 12/2/2013; revised 3/7/ School Advisory Board Policy: Tuition Refunds, revised 11/8/04, reviewed 4/18/ School Advisory Board Policy: Weapons, 5/13/96; reviewed 3/7/ School Advisory Board Policy: Witness Statement, 3/7/ SCHOOL HEALTH MANUAL, ARCHDIOCESE OF ST. LOUIS School Health Manual: Administration of Medication, 4.1, School Health Manual: Allergies, School Health Manual: Fever, School Health Manual: Medical Conditions, School Health Manual: Snacks,

51 51

52 52 Appendix B: Dismissal North Lot

53 Appendix C: Arrival South Lot 53

54 54 Appendix D: Dismissal South Lot

55 Appendix E: Witness Statement Archdiocese of Saint Louis WITNESS STATEMENT For Those Seeking to Enroll Their Children in a Catholic School or a Parish School of Religion One of the blessings of marriage is bringing forth new life. God entrusts children to parents who have a primary right and duty to educate their children in the practice of the faith. Parents carry out this responsibility by creating a home full of love, forgiveness, respect and fidelity. The family is the community in which, from childhood, one honors God and learns moral values. In the rite of the Sacrament of Baptism, parents receive the following call from God to evangelize their children: You have asked to have your child baptized. In doing so you are accepting the responsibility of training her (him) in the practice of the faith. It will be your duty to bring her (him) up to keep God s commandments as Christ taught us, by loving God and our neighbor You will be the first teachers of your child in the ways of the faith. May you be also the best of teachers, bearing witness to the faith by what you say or do, in Christ Jesus our Lord. No wonder, then, that the Church understands the home to be the domestic church. It is in the intimate environment of the family that parents are, by word and example, the first heralds of the faith with respect to their children. This environment is enhanced and deepened through the parish Eucharistic community that is the heart of the spiritual life for Christian families. Catholic schools and parish religious education programs are in partnership with the family in proclaiming and witnessing to the life and teachings of Jesus Christ. They assist parents in fulfilling their responsibility as the primary religious educators of their children. This partnership works best when parents respect the beliefs of the Church and live lives in a manner that reflect these beliefs. If parents reject the beliefs of the Church or live lives in conflict with these teachings, catechizing young people becomes very difficult. Aware, then, of the dignity of this holy parental call, and with a reverent awe for that responsibility which is mine, I commit myself to be, in word and example, the first and best teacher of my children in the faith. Practically, this means I will: Understand that the authentic teachings of Jesus as taught by the Catholic Church will be part of my child s education and formation; To the best of my ability respect the teachings of the Church and help my children respect the Church and its teachings; Regularly participate in the Sunday Eucharist with my family (if not Catholic, support my children s participation in the Church of Baptism), include prayer in my daily life and form my children in the faith. Commit to speak frequently with my children about God and to include prayer in our daily home life; Participate in and cooperate with the School or Parish School of Religion in programs that enable me as a parent to take an active role in the religious education of my children, including sacramental preparation for Catholic children; Support the moral and social doctrine of the Catholic Church to ensure consistency between home and school; Teach my children by word and example to have a love and concern for the needs of others; Meet my financial responsibilities in supporting the Catholic school or the Parish School of Religion. Practice stewardship in support of the school and parish. AMCE: Parent Witness Statement, St. Joseph School parents read and agree to the Witness Statement for Those Whose Children Attend Catholic Education Programs during the re-enrollment process each year. (School Advisory Board Policy: Witness Statement, 3/7/2016) 55

56 Appendix F: AUP St. Joseph School Acceptable Use Policy St. Joseph School is a Catholic elementary school and member of the St. Louis Archdiocese. The integration of technology into St. Joseph School curriculum is a building block for an effective educational experience. The use of technology in education is effective when parents, students, and teachers are aware of the proper usage of technology as a tool of education. The use of technology is a privilege of and is granted with high expectations of faculty and student. The St. Joseph School Technology Coordinator and administration have worked together to produce a clear Acceptable Use Policy (AUP) in order that every user is informed of the policies for computer and technology use. St. Joseph School technology use policies are subject to St. Louis Archdiocesan technology employee policies found in the Administrative Manual for Catholic Education (5202.7). Schools should develop and implement clearly written local policies and procedures regarding the access to and use of Internet resources by teachers and students. These policies should be communicated to teachers, students, parents, and any other who make use of a school s Internet access capabilities, and administrators should establish an expectation of adherence to these policies and procedures. (AMCE: Monitoring Internet Activities, ) Technology Purpose Our goal in providing this service to teachers and students is to promote educational excellence by facilitating resource sharing, innovation and communication. Electronic information research skills are now fundamental in the preparation of our students. With access to Internet comes the availability of materials that may not be of educational value or that are inconsistent with our academic goals. St. Joseph School firmly believes that valuable information and interaction available outweigh the possibility that users may procure material inconsistent with our school goals. Internet For educational purposes, St. Joseph School will provide access to the Internet to students who agree to act in a considerate, responsible, and ethical manner. St. Joseph School students will have access to the Internet only under the supervision of the computer teacher or classroom teacher, who will provide guidance in the appropriate use of its resources. Students will be instructed on acceptable use of the Internet and proper Internet etiquette. a. the potential threats to individual identify and safety posed by inappropriate uses of websites and other means of digital communication; b. ways to protect individual identity and safety when using the Internet or engaging in electronic or digital communication; c. appropriate forms of communication over Internet and other electronic or digital devices which respect the privacy, dignity, safety, and good name of others; and, d. the consequences of inappropriate actions or communication that affect the school, other students, their parents, members of the school staff, or others associated with the school. (AMCE: Internet and Electronic Communications Conduct ) 56

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